HR Coordinator (part-time)
6 days ago
Honolulu
Job Description About the University of Hawai’i Foundation: The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students. The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university. Our Vision To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community. Our Mission To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations. Our Values Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community. Position Summary: The Part-Time Human Resources Coordinator provides critical support to the HR department in areas of recruiting, onboarding, offboarding, employee relations, performance management, and general HR administration. This role ensures smooth HR operations, compliance with policies, and a positive employee experience. The position is located on site at the University of Hawaiʻi Foundation’s main office on the University of Hawaiʻi at Mānoa campus. The position is for 20 hours per week with a flexible work schedule available. Duties & Responsibilities: • Recruiting & Onboarding: Update and prepare job descriptions, coordinate all communications from offer acceptance through Day One, manage UH ID requests, assist with benefits enrollment, process student hires, and conduct reference checks., • Offboarding: Initiate terminations in ADP, prepare COBRA and benefits packages, coordinate with internal teams, terminate UH ID, ensure accurate calculation and payment of final pay and PTO payout, and maintain accurate offboarding documentation., • Employee Relations & Events: Plan and manage annual health and wellness fairs and other engagement initiatives., • Performance Management: Monitor review cycles, follow up on overdue evaluations, manage student performance reviews, and prepare promotion/merit letters., • General HR Administration: Maintain documents associated with employee records, assist in the processing of remote work agreements, annual conflict of interest submissions, and parking deductions, handle supervisor training registrations, review HR-related invoices for accuracy, and support internal HR communications and policy updates., • 2-4 years of previous HR administration experience strongly preferred., • High school diploma or equivalent required; College degree preferred., • Proficiency in Microsoft Office Suite and HRIS systems (ADP experience preferred)., • Strong organizational skills and attention to detail., • Excellent communication, interpersonal abilities, and strong judgment., • Ability to sit at a desk and use a computer for extended periods of time., • Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs., • Ability to operate general office equipment such as computer, printer, photocopier, scanner, phone system, etc., • Hand-eye coordination and manual dexterity to use office equipment and handle paperwork., • Visual acuity to read printed and electronic documents and computer screens., • Ability to communicate verbally and in writing so others will understand. UHF voluntarily pays 100% of the following – • 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!, • Employee assistance program, • Health, Prescription, Dental, and Vision Insurance, • Medical Flexible Spending Account, • Dependent Care Flexible Spending Account, • Insurance coverages for spouse and/or children, • Critical care insurance, • Legal insurance, • Pet insurance