Senior Executive Assistant
hace 14 días
Orlando
Job Description Executive Integrator & Executive Assistant to the CEO This is not a traditional Executive Assistant role. This is an Executive Integrator position for someone who operates as an extension of the CEO — someone who executes, investigates, builds, and drives outcomes without waiting for direction. You will sit in the seat responsible for translating vision into execution. Your primary responsibility is to ensure the CEO operates at the highest possible level by creating structure, enforcing accountability, managing priorities, and independently driving initiatives forward. You must be a doer. You do not wait for instructions. You identify what needs to happen, research it, develop solutions, and execute. You will hold the CEO accountable to schedules, priorities, and commitments while maintaining the flexibility to adapt as business needs evolve rapidly. This role requires someone comfortable operating in fast-moving environments across multiple companies, projects, and priorities. You must be highly proficient with modern technology, AI tools, and productivity systems. Your mission is simple: create leverage, eliminate friction, and ensure execution happens. Core Responsibilities Executive Integration & Execution • Act as the operational extension of the CEO, ensuring priorities are translated into action and completed, • Independently research, investigate, and develop solutions without requiring step-by-step guidance, • Identify operational gaps and proactively implement systems, workflows, and improvements, • Drive execution across multiple initiatives, ensuring forward momentum at all times, • Own the CEO’s calendar entirely, including planning, structuring, optimizing, and protecting time, • Create structured schedules aligned with business priorities and strategic objectives, • Hold the CEO accountable to commitments, meetings, deadlines, and priorities, • Continuously adjust schedules based on shifting priorities and emerging needs, • Serve as gatekeeper and prioritization manager across communications, meetings, and commitments, • Manage and track tasks, follow-ups, and deliverables across all business and personal initiatives, • Coordinate with internal teams, vendors, partners, and stakeholders to ensure execution, • Prepare materials, research, summaries, and decision-support information for the CEO, • Conduct independent research to support strategic and operational decisions, • Evaluate tools, vendors, platforms, and solutions to improve efficiency and outcomes, • Build systems, documentation, and processes to increase operational scalability, • Operate at a high level using modern productivity tools and platforms, • Use AI tools such as ChatGPT and other automation platforms to accelerate execution, • Implement automation wherever possible to reduce manual workload, • Provide comprehensive support across business and executive-level priorities, • Maintain flexibility to support evolving business demands and priorities, • Adapt quickly to changing schedules and operational needs, • Ensure the CEO remains focused on high-value decisions and activities Who You Are Operator Mentality You execute. You take ownership. You figure things out. You do not wait to be told what to do. Integrator You naturally bring order to chaos. You create structure, accountability, and execution. Highly Independent You require minimal supervision. You research, develop, and execute on your own. Technologically Advanced You are highly comfortable with software, automation tools, and AI platforms. You use technology to increase speed and efficiency. Organized and Structured Thinker You build systems. You create clarity. You ensure priorities are executed. Assertive and Confident You are comfortable holding a CEO accountable to schedules and commitments. Adaptable and Calm Under Pressure You thrive in fast-moving environments and shifting priorities. Discreet and Trustworthy You will handle confidential business and personal information with absolute discretion. Requirements • Minimum 3 years experience supporting a CEO, founder, or high-level executive in an Executive Assistant, Chief of Staff, or Integrator-type role, • Proven ability to operate independently and execute without direct supervision, • Exceptional organizational and execution skills, • Strong written and verbal communication abilities, • High proficiency with modern software tools, AI platforms, and automation systems, • Experience managing complex calendars, priorities, and workflows, • Ability to operate in fast-paced, high-expectation environments, • Flexible availability to support evolving executive needs What Success Looks Like in This Role • The CEO operates with clarity, structure, and focus, • Priorities are executed without needing to be chased, • Systems exist where chaos previously lived, • Nothing falls through the cracks, • Execution happens faster and more efficiently across all initiatives, • The CEO’s time is protected and optimized for highest-value activitiesCompany DescriptionQuest Management Services is a fast-growing, multi-industry organization driven by performance, precision, and results. From healthcare and real estate to emerging ventures, we operate with a “get it done” mentality and demand excellence at every level. We’re looking for an Executive & Personal Assistant who is sharp, resourceful, and thrives in a high-performance environment. This role is for someone who doesn’t flinch under pressure, handles chaos with confidence, and can anticipate needs before they’re spoken.Quest Management Services is a fast-growing, multi-industry organization driven by performance, precision, and results. From healthcare and real estate to emerging ventures, we operate with a “get it done” mentality and demand excellence at every level.\r\n\r\nWe’re looking for an Executive & Personal Assistant who is sharp, resourceful, and thrives in a high-performance environment. This role is for someone who doesn’t flinch under pressure, handles chaos with confidence, and can anticipate needs before they’re spoken.