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Job Description Job Title: Desk Assistant (Sales Team Administrative Assistant) Department: Motorcycle Sales Supervisor: Sales Manager and/or General Sales Manager Summary Description Assist the Sales Management Team with administrative work and data entry to provide a more fluid buying experience. Responsible for providing a full range of administrative support. Daily work performed under the direct supervision of the Sales Management Team and requires a high degree of accuracy and discretion, as many of the documents handled are extremely sensitive. Duties and Responsibilities • Provide prompt, dependable, high quality, word processing to the Sales Department and Business Managers., • Provide high quality assistance to personnel to ensure a smooth running and productive sales environment., • Prepare letters, reports, financial contracts, and other correspondence., • Set-up and maintain an accurate easy to access filing system for all important documentation., • Package deals, track down titles, help find information needed to help fund/finalize deal., • Create schedule in ScheduleBase for Sales Department., • Create motorcycle hang tags in compliance with state regulations and company policies., • Analyzes and verifies customer information provided from Fit Specialists and ASMs and then enters information exactly as it appears in Lightspeed/Talon., • Prints reports from Lightspeed/Talon, Google Docs, H-Dnet, and other dealership systems as requested., • Updates notes and other information in various Google Sheets., • High school diploma or the equivalent., • 2+ years’ customer service experience., • Must possess a positive attitude and show enthusiasm for the products we sell., • Must be computer literate and proficient with Microsoft Office Suite, along with general email/internet., • Experience using various Google Drive applications to include but not limited to Google Sheets and Google Docs a plus., • Must be able to multitask and input data with accuracy and efficiency in a high paced environment, • Good verbal communication skills., • Pleasant phone manner., • Must maintain a professional appearance and a neat, well organized work area., • Requires the use of both hands., • Frequently works on a computer in a typical office environment., • Occasionally required to bend, stoop, crouch, reach, and lift 25lbs of material., • The noise level in the work environment is usually loud., • Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department., • Occasionally exposed to exhaust fumes or other airborne particles.