Assistant Project Manager - Commercial Doors and Dock Levelers
hace 6 días
Portsmouth
Job Description POSITION OVERVIEW: The Assistant Project Manager (APM) supports the successful execution of commercial door and dock leveler projects by managing material flow, documentation, billing, job readiness, and administrative coordination. The APM ensures projects stay on schedule and compliant by working closely with Project Managers, Technicians, Vendors, and Customers. This role is ideal for a detail-oriented, organized individual seeking to support project operations in a fast-paced environment. KEY RESPONSIBILITIES: Material Verification & Logistics • Verify material shipments for accuracy against purchase orders and project requirements., • Work with the warehouse manager to coordinate receiving, labeling, , and confirmation of delivered equipment and material., • Identify damaged or incorrect materials and coordinate replacements with vendors., • Maintain detailed tracking logs for all project-related equipment and parts. Procurement & Parts Ordering • Order required parts, hardware, and materials for service and installation jobs., • Track vendor orders, lead times, and backorders proactively., • Obtain quotes and confirm availability and pricing with suppliers. Project Billing & Documentation • Create and process customer specific invoices for completed service work and contract milestones., • Prepare and submit AIA billing, including G702/G703 forms, tracking percent completion, retainage, schedule of values, and required documentation. Refer to Contract for specific requests on invoicing, such as Online Invoices., • Track billing schedules, lien waivers, certificates of insurance, and contract compliance documentation., • Review customer contracts and purchase orders for scope, terms, and billing requirements. Submittals, Contracts & Project Files • Assist with preparation of submittals, including drawings, cut sheets, compliance forms, and warranty documentation., • Review customer-provided contracts for specifications, deliverables, and exclusions., • Maintain organized digital and physical project files with all documentation. Job Tracking & Coordination • Review all open jobs daily to ensure materials, labor, and equipment are prepared for upcoming tasks., • Assist in scheduling work, confirming jobsite readiness, and communicating requirements to technicians., • Identify project delays, changes, or risks and escalate as needed., • Work with internal teams, subcontractors, and customers to ensure smooth project flow. Safety & Compliance • Verify customer and jobsite-specific safety requirements before deployment., • Ensure SDS sheets, JHAs, and other documentation are complete when required., • Confirm with Service Manager technicians have proper PPE, certifications, and safety equipment. QUALIFICATIONS: • Experience in construction administration, project coordination, or related fields preferred., • Familiarity with commercial doors, dock equipment, construction, or mechanical products is a plus., • Strong organizational skills with excellent attention to detail., • Effective written and verbal communication skills., • Proficiency with Microsoft 365, PDFs, and general project management documentation., • Ability to read construction specifications and technical documents (training provided if needed)., • Experience with AIA billing preferred but not required—training available. PERSONAL ATTRIBUTES: • Highly organized and dependable., • Proactive communicator who can ask questions and solve problems., • Ability to work independently and within a team.