Administrative coordinator jobs in Jersey City, New Jersey - Page 4Create job alerts

Working closely with managers of DA/Core service facilities, manage service center finances. Reporting to the Administrative Manager of Columbia Stem Cell Initiative (CSCI), the Finance and Administrative Coordinator provide direct oversight of financial operations and will also assist in a range of

Your mission on the Advertising team:. The Advertising Sales Coordinator is a key member of the Ad Sales team and will partner cross-functionally across our Marketing, Music, Product and Tech teams. This role supports our Advertising team by handling pre- and post-sales administrative tasks, produci

The Administrative Coordinator is responsible for supporting administrative and office operations, including purchasing, payroll, records management, and human resources functions. This role may oversee 1-2 administrative staff and typically reports to a department head, division leader, or higher-l

Familiarity with e-billing is highly desirable. Executive Assistant & Billing Coordinator. We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level dir

Sales & Operations Coordinator. Kitchen Tune-Up is seeking a Sales & Operations Coordinator to join our growing kitchen remodeling company. As an Administrative Assistant you will work with our sales and installation teams to help coordinate projects, provide customer service and help facilitate an

We are seeking a reliable Office Coordinator to manage daily office operations and provide administrative support. The ideal candidate is organized, proactive, and able to handle a variety of tasks to keep the office running smoothly. Oversee day-to-day office operations.

The Sales Coordinator provides essential administrative and operational support to the Sales team. Maintain accurate records in sales systems (such as Marriott CI/TY, Delphi, or SalesForce). Proficient in Microsoft Office Suite; experience with hotel sales systems (CI/TY, Delphi, SalesPro, or simila

The Front Office Coordinator plays a vital support role within the Rooms Division by ensuring smooth day-to-day operations of the Front Office. This position acts as a liaison between departments and guests, supporting the Front Office Manager (FOM), assisting with administrative duties, and ensurin

Executive Assistant & Billing Coordinator. We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams. The Executive Assistant

The Administrative Coordinator will provide high-level, comprehensive support to Drs. Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital fo

Executive Assistant & Billing Coordinator. We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams. The Executive Assistant

The Executive Assistant & Billing Coordinator will join a North American administrative team in supporting consultants across several practice areas. Ensuring accurate set up of project codes and maintenance of client details and project-specific billing details using NERA's project management syste

Competitive pay - As an Administrative Operations Coordinator at Signant Health, you will: Manage Sales Orders to ensure accurate creation and clarity of information for teams within the configuration center; Attend project kick off meetings and client calls, as required; Serve as the point of conta

Up to $25-hr (~20 hrs-wk) / PST work schedule - As an Administrative Coordinator - Live Events (PT - Work From Home), you will: Manage and coordinate all aspects of live events, including planning, execution, and post-event follow-up; Create and maintain event timelines and schedules; Communicate an

Generous Benefits + PTO - As an Administrative Operations Coordinator, you will: Coordinate and oversee day-to-day office operations, including managing office supplies, ordering equipment, and ensuring a clean and organized workspace; Handle administrative tasks such as scheduling appointments, ans

Support the Mortgage Retail Sales team with administrative, marketing, and sales tasks. Perform administrative, transactional, operational, or customer support tasks related to m Retail Sales, Sales Coordinator, Mortgage, Retail, Sales, Coordinator, Banking.

Your Impact: Team Leaders in the Division of Tenant and Owner Resources (DTOR) report directly to the coordinator. HPD is committed to reducing administrative and regulatory barriers and make investments to tackle New York City's complex housing crisis, by addressing homelessness and housing instabi

Employer-supplied Equipment / Medical-Dental-Vision-401(k) - As a Sales Administrative Coordinator, you will: manage and maintain sales and customer databases; coordinate and schedule meetings and appointments for sales representatives; assist with creating sales proposals and presentations; track a

The Sales Coordinator is responsible for providing comprehensive administrative support to the Sales department at The Knickerbocker Hotel.This role focuses on the accurate and timely execution of daily sales-related tasks to ensure the smooth operation of the department and effective support of the

The State University of New York College of Optometry is seeking an Administrative Assistant/Office Coordinator in the Office of Information Technology Services (ITS) to provide a broad range of administrative and support services for the Chief Information Officer (CIO) and the ITS department. Admin

The Business Development Coordinator supports the business development (BD) team with client and prospective client requests, event logistics coordination and departmental system maintenance. This position works with members of the BD team to provide administrative business development support to at

The Clinical Coordinator is responsible for assisting with the planning, organizing, coordinating, implementing, and evaluating the administrative operations and clinical practice activities within one or more areas on a twenty-four hour basis.Provides patient care services that are coordinated to p

Client Integration Coordinator.We are hiring a Client Integration Coordinator to support operational excellence across an enterprise-level agency.This role is a hands-on, client-facing coordinator role focused on status tracking, workflow coordination, administrative task management and helping oper

As a Remote Athlete Support Assistant / Scheduling Coordinator, you will play a key role in providing administrative support and coordinating scheduling for our team of athletes. About the job Remote Athlete Support Assistant / Scheduling Coordinator. We are currently seeking a Remote Athlete Suppor

The Promotion/Office Coordinator will assist with live events and contests to community activations and social media campaigns, while also ensuring the efficient day to day operation of the office. Performs basic office administrative functions and updates station web site. Proficient in Microsoft O

Prior experience in an equity research department or trading-related environment. Administrative Assistant, Equity Research. We are seeking to fill an administrative coordinator for the equity research team.

Mount Sinai - 5 East 98th Street - Responsibilities: Greet patients either in person or via telephone, and update their insurance/demographics in the practice management system; Trains and mentors less experienced Patient Coordinator and administrative staff and discusses issues with Supervisor; Ass

The Sales Coordinator is responsible for providing comprehensive administrative support to the Sales department at The Knickerbocker Hotel.This role focuses on the accurate and timely execution of daily sales-related tasks to ensure the smooth operation of the department and effective support of the

We have an immediate opening in our New York City office for an Executive Assistant & Billing Coordinator to provide support in client invoicing and general project and administrative support to high-level directors and their teams. The Executive Assistant & Billing Coordinator will join a North Ame

The Billing Coordinator & Executive Assistant will join a North American administrative team in supporting consultants across several practice areas. Ensuring accurate set up of project codes and maintenance of client details and project-specific billing details using NERA’s project management sys

The HR Compliance Coordinator provides part-time and temporary HR administrative support to all Shake Shack employees with a focus on Form I-9, Social Security Verifications, HR data accuracy, and other administrative duties as needed. This role is part-time / temporary and is currently only approve

Job DescriptionBenefits: • Training & development, • Vision insurance We are a people-first organization guided by empathy, compassion, unity, excellence, and accountabilityand we hire team members who take ownership of their role and communicate with emotional intelligence. Our Rules of Engagement • Win the Moment, • Pick Each Other Up, • Inspire Others What Sets ProMet Apart Our culture is intentional and practiced daily. Every team member is aligned with our values and understands the importance of teamwork, accountability, and service. As we continue to grow, we remain focused on authenticity, consistency, and delivering care the right way. Key Responsibilities • Greet patients and provide a welcoming, professional first point of contact, • Schedule appointments and manage daily clinic flow, • Verify insurance benefits, request authorizations, and collect co-pays, • Maintain accurate and confidential patient records, • Communicate clearly and respectfully with therapists, patients, and leadership, • Support front-desk and administrative operations, • Address patient questions and concerns promptly, professionally, and with empathy, • Take ownership of tasks and follow through to completion What Were Looking For: • Strong alignment with our core values, • High emotional intelligence and self-awareness, • Willingness to take accountability and responsibility for outcomes, • Excellent communication and organizational skills, • Attention to detail and reliability, • Ability to multitask in a fast-paced environment, • Healthcare or customer service experience preferred (not required) Desired Experience • Previous experience in a healthcare, physical therapy, or medical office setting, • Front-desk, patient services, or care coordination experience, • Familiarity with insurance verification, authorizations, and co-pay collection, • Experience scheduling appointments in a fast-paced environment, • Strong customer service background with a patient-centered approach, • Comfort working with electronic medical records (EMR) and basic office software Position Details • Part-time position, • Full-time position, • Competitive pay based on experience, • Opportunity for growth within the organization If you take pride in being dependable, emotionally intelligent, and patient-centered, and you value accountability and teamwork, wed love to hear from you. Apply today and grow with ProMet Physical Therapy.

Job DescriptionCommander’s IntentThis role is for individuals who want to build, lead, and leave a lasting impact; not just complete tasks. Lead the systems, people, and discipline required to eliminate dirty streets in Brooklyn. Build a team that executes reliably, documents thoroughly, and improves weekly while preparing Foot Soldiers for growth. Role OverviewThe Operations Manager leads daily field and administrative operations. This role ensures services are delivered efficiently, safely, and on time while meeting NYC standards and client expectations. You will manage routing, scheduling, staff, and equipment while strengthening systems and team performance. This role is ideal for a field supervisor, dispatcher, or service coordinator ready to step into operations leadership. Core Responsibilities Operations • Oversee daily field operations, • Plan and optimize routes, schedules, and workflows, • Ensure on-time, high-quality service delivery, • Maintain readiness for snow and high-demand operationsTeam Leadership, • Supervise technicians, dispatchers, and inspectors, • Lead team meetings, coaching, and performance management, • Support hiring and staffing decisionsField Execution, • Conduct inspections, ride-alongs, and field visits, • Provide real-time coaching and ensure standards are metQuality & Compliance, • Maintain documentation, reporting, and service quality, • Ensure compliance with NYC labor and sanitation standardsCustomer & Community, • Maintain strong client relationships, • Uphold service standards and company reputationSystems & Admin, • Manage inventory, equipment, and reporting, • Use data and dashboards to drive decisionsPerformance Expectations, • ≤2 service issues per 100 clients weekly, • 95% on-time completion, • Routes optimized weekly, • Labor managed daily, • Consistent inspection and documentationRequirements, • 3+ years in operations, field service, or logistics, • Experience managing teams and daily operations, • Valid driver’s license, • Strong leadership, organization, and decision-making, • Experience with tools (Slack, Google Workspace, CRM, etc.), • Ability to use data to improve performanceIdeal Candidate, • Reliable and accountable, • Calm under pressure, • Strong decision-maker, • Focused on continuous improvement, • Builder mindset (not just coordinator)Work Conditions, • Full-time role based in a shared/co-working office in Brooklyn, • Work is largely independent, with daily coordination through our virtual office (Slack), • Requires comfort communicating and leading through digital tools, not just in-person interaction, • Regular field visits to support operations, inspections, and team leadership as needed, • Must be available during peak operational periods (including snow and emergency services)About Foot SoldiersFoot Soldiers is a growing, mission-driven sanitation and maintenance company dedicated to eliminating dirty streets, supporting kingdom causes, and building cleaner, healthier, and more vibrant communities across New York City. Founded from grassroots community work in Brooklyn, our mission is rooted in real experience; addressing not just sanitation, but the conditions that impact how people live, move, and take pride in their neighborhoods. We partner with homeowners, property managers, government agencies, and community leaders to deliver reliable, high-quality service while building systems that drive long-term change at the street level. As a small but expanding company, every team member plays a direct role in shaping operations, strengthening systems, and delivering visible impact. This is an opportunity to grow with a company where leadership matters, accountability is expected, and the work directly improves the communities we serve.

As an HR Coordinator, you will manage essential HR administrative tasks to keep operations running smoothly. A successful HR Admin should have: proficiency in HR software and systems, strong organizational and administrative skills, excellent communication and interpersonal abilities, knowledge of H

Job Description For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. Brooklyn Community Living Program provides services to adults with a severe mental illness, a DSM diagnosis is required for a client to be eligible for services and need of housing. Brooklyn, Queens and Jamaica Programs are scattered site housing and do not have clients living in one building STATEMENT OF THE JOB: Under the direction of the Clinical Director, the Residence Supervisor has responsibility for clinical, physical plant operations, rehabilitative and recovery, case management and administrative supervision in CCNS’s residential services. Responsibilities also include supervision of staff in the residential programs, assuring that program staff carries out their job responsibilities in a professional and ethical manner and maintain availability to staff during all program hours of operation • Monitor and oversee all aspects related to the delivery of residential, rehabilitative and recovery, clinical and case management services – including physical plant operations and program site visits on all staffing work shifts., • Provide direct residential, rehabilitative and recovery, clinical and case management services to designated client population., • Develop, oversee and participate in the group program as well as the activity program to ensure the delivery of appropriate rehabilitation and recovery services., • Prepare a quarterly activity program with the Activities Coordinator and/or appropriate staff., • Upon eligibility, complete all necessary documents to obtain/retain appropriate credentials, certifications and licenses., • Conduct unscheduled visits to program site to ensure resident safety and personnel performance., • Ensure that target population has access to service according to contractual requirements and Agency Mission., • Contribute to the development of residential, rehabilitation and recovery and treatment protocols, clinical pathways and policy papers as needed., • Contribute to the development of programmatic policies and monitoring staff adherence to policies., • Additional involvement with high-risk residents and the staff overseeing treatment- including but not limited to MICA counselors., • Ensure integration of MICA work both clinically and in charting and documentation., • Assure charts and programs are in audit readiness through documented chart review., • Develop or adhere to program tracking systems to ensure timeliness of resident documentation and all required internal and external paperwork including evaluations., • Work collaboratively with Housekeeping/Maintenance staff keeping the staff in those departments informed of program issues which impact on their functioning and require their cooperation., • Develop appropriate supervision coverage policies and procedures to ensure that adequate supervision and management is in effect for all work shifts., • Ensure appropriate means for communicating resident and program information to all staff., • Facilitate case review/conferences on at least a bi-weekly basis., • Conduct briefings and bi-weekly staff meetings., • Participate in staff development and provide staff supervision and staff training through regularly scheduled and documented supervision and in-service trainings to staff including those who work evenings, overnight and weekends., • Provide staff with ongoing feedback regarding work performance through constructive criticism; evaluate and employ Agency disciplinary process as needed., • Provide and/or participate in-service trainings related to behavioral health- including rehabilitative and recovery, case management, clinical and residential and restorative services., • Ability to provide coverage and supervision at the program(s) or in situations which require 24 hour/7 day per week response., • Assure that program goals, objectives and the Agency Mission are understood, fostered and supported throughout at the program level., • Identify and report of Agency inefficiencies that negatively impact on program ability to provide services and function in an efficient and professional manner., • Facilitate cooperation and rapid response to service requests related to identified parish and community needs., • Reporting to Behavioral Health Services Administration and/or Agency Administration issues that may have a negative impact on the reputation of the Agency, client and/or staff welfare or any corporate compliance issue., • Master’s degree in Social Work or related field, • New York State LCSW or LMSW preferred., • Excellent clinical & supervisory skills along with three (3) years of mental health experience and/or substance abuse experience. Three (3) years of supervisory experience in the field., • Regularly required to talk, hear, walk, stand, & sit and lift up 10 lbs., • We offer competitive salary and excellent benefits including:, • Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually), • Medical,, • Dental, • Vision, • Retirement Savings with Agency Match, • Transit, • Flexible Spending Account, • Life insurance, • Public Loan Forgiveness Qualified Employer

Reporting to the Chief of Strategic Alliances, the Administrative Coordinator plays a key role in supporting the Institute's partnership and alliance activities. The Administrative Coordinator supports relationship management, communications, and operational workflows that enable effective collabora

Ready to be the heartbeat of our Sales Team? As our Sales Coordinator, you'll be the glue that keeps everything together! Imagine teaming up with our energetic Director of Sales, savvy Sales Managers, and creative Catering Manager while conquering a variety of administrative tasks. Join Our Team as

The Coordinator, Commercial Events will support the planning and execution of in-store events that bring the David Yurman brand to life, including retail and wholesale events, activations, and VIC experiences. The coordinator will support the events team from an administrative perspective overseeing

The Project Coordinator provides broad administrative support to a team of event professionals working across the organization to produce approximately 30 marquee events and 300 smaller engagement gatherings annually in New York City.The Project Coordinator works closely with departments across the

Seeking a detail-oriented, proactive Talent Acquisition Coordinator to provide administrative support to the recruiting team. Relevant experience or certification in HR/recruiting. Talent Acquisition Coordinator (Hybrid NYC).

Prior experience as an executive assistant, administrative assistant, project coordinator, or similar role preferred. Executive Assistant - Technology. Our client is seeking a highly organized, proactive, and self-driven Executive Assistant to support, Director of Technology.

Project Coordinator - Data Operations. The Project Coordinator supports the successful execution of client and internal projects by managing administrative workflows, tracking progress against deadlines, coordinating schedules, and ensuring clear communication across teams. Experience with data anno

As a CBRE Project Coordinator Analyst, you will provide administrative support to the Project Management Team assisting the Project Management Department as needed. Project Coordinator Analyst-Remote. Supporting multiple Project Managers by collecting and organizing project information.

The Human Resources Coordinator provides administrative and operational support to the Calvin Klein Global Human Resources team, ensuring smooth execution of HR processes and programs. Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent professional exper

Under the supervision of the Associate Director of Human Resources Operations and in coordination with the Human Resources Generalist, the HR Coordinator provides administrative and project-based support to the Human Resources team. The People Department is seeking a Human Resources Coordinator. Bac

Job Description Reentry Coordinator General: This position, under the supervision of the Director will assist the program staff with case management administrative duties and client record keeping. Job Requirements: • Maintaining client records in accordance with established policies and procedures, • Coordinating, monitoring & documenting relevant issues for clients, • Providing technical support for program staff, including client intake, • Serving as a liaison between the professional staff, community agencies and clients, • Participating in all mandated staff development sessions, • Assisting with community resource meetings, • Facilitate transportation for clients, • Monitor utilization of program resources, • Contacting institutions to confirm resident departure times, • Generating program reports to track program services, • Tracking client participation, • Performing other duties as assigned by Program PersonnelQualifications/Skill Requirements:, • One year of related experience in an office environment.Abilities:, • Understand and comply with company and contract agency rules, regulations, policies and procedures;, • Communicate effectively and all levels within and outside the organization;, • Express ideas clearly and completely, written and oral; Manage time to meet the responsibilities and duties of this position;, • Give attention to detail and follow-through;, • Establish and maintain appropriate working relationships with co-workers and contracting agency representatives;, • Execute all duties in accordance with this position description.Education requirements: High School or Equivalent

Job Description Minimum Qualifications Education: • Bachelor’s degree (e.g., BSW with one-year practicum working directly with individuals with mental disabilities)., • Master’s degree in psychology, social work, or related field acceptable (with one year of required experience)., • 3 years of experience providing case management or housing services (with a Bachelor’s degree)., • 2 years of experience providing case management or housing services (with a Master’s degree)., • Experience working with individuals with mental disabilities or human services strongly preferred. CPR and First Aid certifications; NYS Driver’s License a plus. Work Eligibility: Must be authorized to work in the U.S. Work Location Requirement: Onsite Compensation: $23.6979 What We Offer We provide competitive benefits, including: • Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans, • 403(b) Retirement Savings Plan with employer match, • Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays, • Employee Wellness Programs: Employee Assistance Program and mental health resources, • Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks, • Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits. About the Role The Senior Housing Coordinator provides day-to-day supervision to Housing Coordinators and supports the attainment of permanent housing goals through assessment, guidance, and oversight of housing-related services. Primary Responsibilities • Provide administrative and clinical supervision to Housing Coordinators., • Establish and maintain work schedules and oversee timekeeping compliance., • Manage performance evaluations, disciplinary actions, and recommendations for recognition or promotion., • Conduct employment interviews and manage staffing needs., • Ensure staff complete required trainings and conduct training sessions as needed., • Oversee employee accident reporting and workers’ compensation claims., • Monitor employee morale and compliance with anti-harassment guidelines., • Approve or recommend approval for time off and monitor FMLA situations., • Conduct weekly meetings addressing resident progress, barriers, and service coordination., • Perform all functions of a Housing Coordinator, including developing housing resources, liaising with landlords, and maintaining case records., • Ensure compliance with laws, regulations, and organizational policies., • Report serious incidents and complete required incident reports., • Perform additional job-related duties as assigned.

Job Description The Transitions Family Treatment/Rehabilitation (FT/R) program is a specialized, home-based, borough-wide prevention initiative utilizing the Solution-Based Casework (SBC) model. It serves families facing child welfare-related challenges due to substance abuse and/or mental health concerns, with the goal of repairing relationships and ensuring child safety so families can remain together. The Program Coordinator plays a key leadership role, managing and implementing essential program operations. This position works closely with the Program Director to ensure the program exceeds contractual commitments set by the NYC Administration for Children’s Services (ACS). Location: 2471 Morris Avenue, Bronx, NY 10468 Hours: 35 hours/week; Exempt Reports to: Program Director, Transitions FT/R Salary: $75,000 - $80,000 Ideal Candidate Profile: • Passionate about delivering high-quality, evidence-informed services to families in the child welfare system., • A lifelong learner, committed to developing clinical and administrative skills aligned with the FT/R model., • Dedicated to modeling strength-based, trauma-informed practices with staff, families, and stakeholders., • Skilled in effective management, leadership, and supervision to ensure smooth program operations., • Serve as a program and agency “culture carrier,” advancing the FT/R and SBC models and promoting the agency’s mission, vision, and values., • Communicate effectively across all levels of staff and external stakeholders., • Support positive staff morale in collaboration with the leadership team., • Ensure seamless operation of program functions., • Recruit and hire staff across various levels in collaboration with program leadership., • Implement agency, funder, and model developer policies and procedures to exceed expectations., • Prepare timely monthly reports on program activities and outcomes., • Coordinate intake processes to maximize program utilization., • Supervise the Family Team Conference Facilitator to ensure timely and effective conferencing., • Schedule and facilitate Clinical Diagnostic Team (CDT) meetings per funder criteria to support clinical decision-making., • Provide clinical consultation on substance abuse and mental health concerns; participate in family sessions as needed., • Facilitate groups, workshops, and participate in program events when appropriate.Qualifications, • Master’s Degree required with one of the following licenses:, • NYS LMSW, • NYS LMHC, • NYS LCAT, • LCSW preferred, • Minimum of four years’ experience in child welfare, mental health, or substance abuse settings., • Demonstrated cultural humility and anti-racist approach in child welfare practice., • Experience working with individuals affected by substance abuse and mental health issues., • Strong multitasking and administrative skills., • Excellent group facilitation and problem-solving abilities., • Proactive and initiative-driven.