Administration jobs in NY

1. Staff Management: Oversee hiring, training, and scheduling of nail technicians and support staff. Conduct performance evaluations and provide ongoing support. 2. Customer Service: Handle customer inquiries and complaints, ensuring a high level of service is maintained. Build relationships with clients and encourage repeat business. 3. Financial Management: Assist in budgeting, managing expenses, processing payroll, and keeping track of daily revenue. Handle invoicing and payment processing. 4. Inventory Control: Manage inventory levels for nail products and supplies, placing orders when necessary. Ensure that the salon is stocked and organized. 5. Marketing and Promotions: Develop and implement marketing strategies to attract new clients and retain existing ones. Manage social media and online presence to promote salon services. 6. Compliance and Sanitation: Ensure the salon complies with health and safety regulations. Oversee the cleanliness and sanitation of the salon and equipment. 7. Appointment Management: Handle booking systems, manage appointments, and ensure efficient scheduling to minimize wait times for clients. 8. Reporting: Generate and analyze reports on sales, customer satisfaction, and staff performance to identify areas for improvement. 9. Collaboration: Work closely with the owner or manager to align on business goals, policies, and operations. 10. Customer Experience Enhancements: Continuously seek ways to improve the overall customer experience, from service quality to salon ambiance.

We are looking for a highly motivated, experienced and responsible secretary. Someone proficient in both administrative work and customer service. This position will require strong communication skills and the ability to handle heavy phone volume with patience and respect. Looking for secretary for proof reading documents, filing, make copies, and as an aid to the other secretaries. Great Spelling and Grammar skills are needed. Dental knowledge a plus. Confidentially agreement is required. Full-time: Hours are 9 to 5PM Monday thru Friday. Salary: $17.00 per hour Immediate hire needed

Sewer/Plumbing office  Position Available! We're hiring! Join our team as a Plumbing Secretarial Position. *Qualifications* 1. Proficient in computer applications, data entry and record-keeping skills 2. Communication skills 3. Expertise Billing and invoicing 2. Friendly and professional demeanor 3. 1-2 years of secretarial or administrative experience *Job Details* - Monday to Friday, 9:00 AM - 5:00pm flexible with the hours - ⁠ *In-office position* *LOCATED 10 MIN FROM 5 TOWNS* How to Apply We look forward to hearing from you!

Now Hiring: Front Desk Receptionist for High-End Hair Salon on the Upper East Side Are you a polished, organized, and customer-focused individual with a passion for beauty and exceptional service? Join our team at a luxurious hair salon on the Upper East Side! Key Responsibilities: • Greet clients with a warm, professional demeanor and ensure a welcoming environment. • Manage appointment scheduling and assist with daily salon operations. • Utilize social media platforms to engage with clients and promote salon services. • Handle inquiries, phone calls, and administrative tasks with efficiency and attention to detail. Requirements: • Strong communication and organizational skills. • Familiarity with social media platforms (Instagram, Facebook, etc.) and a creative eye for engagement. • Must be available on weekends. • Previous experience in a salon or luxury environment is a plus but not required. Why Join Us? • Work in a stylish, high-end environment on the Upper East Side. • Enjoy a flexible schedule that works for you. • Be part of a passionate, professional team that values client satisfaction and creativity. If you’re ready to bring your skills and personality to an upscale salon environment, we’d love to hear from you!

Key Responsibilities: Responding to emails and managing client inquiries. Welcoming clients to the office when necessary. Providing quotes and estimates to clients. Handling administrative tasks such as delivering documents to government offices, notaries, or lawyers when required. Requirements: Precision and reliability. Strong problem-solving skills. A responsible attitude and ability to work independently. Excellent communication and organizational skills. Position Details: Paid hourly. Initial schedule: 3 times a week, approximately 3 hours per day.

Job Description - Sexton (Part Time) Pay and hours: $20.00 an hour, approximately 11 hours a week (may vary but will be agreed upon in advance) Summary: Under ultimate supervision of the Senior Pastor and with the Trustees, perform all duties to clean and perform other required interior and exterior housekeeping activities of the church and its surrounding properties. Duties may include minor handiwork and repairs. The Sexton must be available to work every Sunday and some Saturdays, have a strong work ethic, be responsible, trustworthy and have good interpersonal skills. Summary of Main Duties: - Sundays (starting at 9:30am): open church, clean and get Sanctuary ready for worship service. In addition, clean up and close church after worship service. - 1st Saturday of every month (starting at 10:30am): open church and assist in setting up before and cleaning up after Giving Saturday. - Once a week (day to be agreed upon): perform interior and exterior housekeeping activities of the church. Take out garbage in line with NYC sanitation pick up dates. - Once a month (day to be agreed upon): perform deep clean of church. - Immediately as needed: in line with NYC snow rules, salt outside the church and it’s surrounding properties and remove snow during snow and winter ice storms. Ice must be shoveled and salted immediately from all sidewalks and entrances. This includes icing, salting, and shoveling of the Parsonage located on West 139th Street. More details on responsibilities listed above: · Check and ensure safety of Sanctuary · Inspect building for immediate emergency clean ups · Provide routine repair needed to fixtures, equipment, etc. · Maintain technology (e.g., sound system) for the church for Worship and Events · Check the boiler for heat and hot water, etc. · Clean up and remove garbage after weekends and events · Clean and maintain all restrooms · Check and make sure doors are secure · Clean Sacristy · Prepare and assist with Coffee Hour on Sundays (once resumed) · Set up tables/chairs for pre-scheduled or last minute events · Assist Parishioners with special needs when necessary · Maintain security on entire premises during and after service · Perform security check for safety · Check boiler, oil tank and water service as needed · Empty and take out trash bins and garbage bags · Sweep and clean outside of church building including the entire surrounding block · Vacuum rugs · Answer and greet visitors when office is not staffed · Receive packages and special deliveries from UPS, FedEx, etc. · Sweep and mop stairs/staircases, kitchen, dining rooms, Social Hall, Choir Room, Library, Dance · Room and all other common areas · Clean office spaces including the Pastor’s and the Administrative Assistant’s, supervised, upon · request · Clean other offices as needed · Clean Sanctuary and pews · Perform minor repairs and replacements as needed All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Company Description Gotham IT & Gotham Telecom is a global, vendor-agnostic advisory firm specializing in a wide range of technology and service solutions. With over 20 years of experience, the company provides intellectual property and expertise to clients across multiple industries. The company’s core focus includes: Cost Containment Digital Transformation Managed Services Project Management Relocation Services High-End Residential Support Gotham IT & Gotham Telecom offer comprehensive, outsourced solutions and daily support services, ensuring that clients receive expert guidance and tailored solutions in areas such as office security, smart homes, and construction. The company is a certified WMBE (Women and Minority Business Enterprise) with New York State (NYS) and New York City (NYC), and it partners with a broad network of 400 providers offering Software as a Service (SaaS) and all XaaS solutions that utilize AI tools to GROW business and Optimize effort. The firm’s consultants excel at navigating complex challenges, driving results, and optimizing existing infrastructure, all while adhering to high professional ethics. Role Description: Office & Non Technical Operations Manager Location: New York, NY Job Type: Full-Time, On-Site This role is a unique opportunity for an individual who thrives in a fast-paced environment and has the ability to manage multiple priorities effectively. If you are a proactive, solution-oriented individual with a passion for optimizing operations and supporting a growing team, we encourage you to apply. Join Gotham IT & Gotham Telecom as an Office Operations Manager – Be a Key Player in Our Global Success! Are you a dynamic, driven professional with a passion for optimizing operations and leading teams? Do you thrive in a fast-paced, ever-evolving environment where your skills and ideas are valued? Gotham IT & Gotham Telecom, a global leader in cost containment, digital transformation, and managed services, is looking for a top-tier Office Operations Manager to join our cutting-edge team in New York, NY. What We’re Looking For: We don’t just want a manager. We want an exceptional leader. An individual who can take charge of our office’s day-to-day operations, think outside the box, and implement smart, innovative solutions that will keep us on the cutting edge of the IT, telecom, and construction industries. Your Role: As the Office Operations Manager, you will be the backbone of Gotham IT & Gotham Telecom’s operations. You will be responsible for driving the smooth, efficient, and productive flow of our office environment—ensuring that no detail is missed and that every project is completed on time. This is a critical role in our organization, and we’re looking for someone who is both strategic and hands-on, someone who takes pride in ensuring everything is running at its best. What You Will Do: Drive Office Operations: Own the daily office operations and ensure that everything runs like a well-oiled machine. Work with the Best: Coordinate with high-end vendors, clients, and internal teams to maintain flawless service delivery. Support High-Level Projects: Take charge of project management, managing timelines, resources, and expectations to deliver stellar results. Manage the Pulse of the Office: Handle client inquiries, provide administrative support, and ensure our office remains a collaborative and productive space for our experts. Be the Go-To Problem Solver: When a challenge arises, you’ll be the one who quickly identifies solutions and drives them to completion. Guard Confidentiality: Be the trusted steward of sensitive information, ensuring that discretion is always at the forefront of everything you do. What We Need From You: Exceptional Organizational Skills: Multitasking is in your DNA. You juggle priorities with ease while maintaining a laser focus on details. Expert Communication: Whether you’re leading a team, liaising with a vendor, or fielding client inquiries, your communication skills are second to none. Tech-Savvy: You are comfortable with the latest tools—Microsoft Office, Fellow, CRM systems, Excel, and office equipment. You know how to leverage technology to streamline processes and keep everything running smoothly. Project Management Expertise: You have the experience to handle complex projects and can see them through from concept to completion. Industry Knowledge: Familiarity with IT, telecom, and construction sectors is a plus—understanding these industries will help you thrive in our environment. A Cool Head Under Pressure: Tight deadlines and shifting priorities don’t faze you—you thrive in fast-paced environments and bring calm, clarity, and leadership in times of stress. What You’ll Get in Return: Global Impact: Work for a recognized leader in cost management, digital transformation, and managed services, serving clients across the globe. Exciting Work Environment: Collaborate with top-tier professionals in a dynamic, growth-oriented environment. Competitive Salary & Benefits: We offer competitive compensation packages and benefits to keep you motivated and healthy. Career Growth: Gotham IT & Gotham Telecom is committed to fostering talent and offering growth opportunities. If you’re looking for a long-term career with room to rise, this is the place for you. Why Gotham IT & Gotham Telecom? We are not just another company—we are a team of experts committed to making a global impact. We’re proud of our diversity, our commitment to excellence, and our ability to transform challenges into opportunities. This is your chance to join a company that is at the forefront of IT and telecom innovations. If you are an extraordinary office operations leader who can bring energy, drive, and unparalleled expertise to our team, we want YOU! This is your opportunity to make an impact at a company where excellence is not just encouraged—it’s expected. We're looking for the best to join our ranks. If you have what it takes, we can't wait to meet you. Gotham IT & Gotham Telecom is a vendor agnostic, advisory firm providing intellectual property to clients across the globe. Gotham and Global teams share more than 20 years of experience in areas related to Cost Containment, Digital transformation, Managed Services, Project Management, Relocation as well as High-End Residential support. Together with our teams of experts in all of the fields we serve, we provide fully outsourced solutions and daily support services to clients looking for a team with mastery around relevant areas. Our services range from Fully Managed Secure Solutions for Offices, Smart homes and Construction. We are a Certified WMBE with NYS and NYC. We work with a portfolio of 400 providers offering SaaS, and all XaaS solutions for Voice, Contact Center, Mobility, Cost Management (TEM and WEM), Energy and Sustainability Focused projects. Our consultants navigate challenges and successfully drive results, all with the most professional ethics and an eye for Optimization of existing infrastructure. Role Description This is a full-time on-site role for an Office Operations Manager at Gotham IT & Gotham Telecom in New York, NY. The Office Operations Manager will be responsible for overseeing daily operations, managing office procedures, handling client inquiries, coordinating with vendors, and ensuring efficient workflow within the office environment. Qualifications Office Management, Administrative Support, and Vendor Management skills required Strong organizational and multitasking abilities QBO excellence a MUST Excellent communication and interpersonal skills Proficiency in Microsoft Office, Fellow, Tasks, and office equipment operations Experience with CRM’s and software Portals Excellent Excel Skills required Ability to prioritize tasks and work under pressure Experience in project management Wisdom and Discretion in the handling of private and confidential information Knowledge of IT, MSP, Telecom preferred Construction experience a plus Familiarity with Social Media and Marketing creation Industry IT Services and IT Consulting Employment Type Full-time

Are you organized, friendly, and ready to work in a fast-paced environment? We’re looking for a motivated individual to assist with day-to-day operations at our thriving showroom. About Us: We sell high-quality materials for kitchen and bathroom projects, offering everything homeowners need to bring their renovation visions to life. Responsibilities Include: Answering phone calls Organizing paperwork Setting reminders Preparing quotes for clients Showing clients around the showroom Writing up invoices and quotes Other clerical tasks Ideal Candidate Qualities (Not Required, but Preferred): • Bilingual in English and Spanish • Previous relevant experience If you’re detail-oriented, great with people, and excited to join a busy team, we’d love to hear from you!

Camp Ramah is looking for a responsible, organized, and mature individual for our Summer Waterfront Director role. This is an extraordinary opportunity to lead a motivated and vibrant team and enhance a core program area of our Camp community. Camp Ramah in the Berkshires is a vibrant non-profit summer camp in upstate NY, where Campers in grades 3-10, grow in a beautiful and safe setting. Surrounded by life-long friends and nurtured by spirited role models and outstanding program staff, we craft an immersive and powerful community. From sports to the arts, swimming to outdoor adventure. Camp is a transformative experience for campers, staff, and families from both across the New York metropolitan area and around the world. The Waterfront Director is a summer senior leadership position, responsible for maintaining the health and safety standards, in accordance with NY State law, for all water-based activities including swimming, boating, and other lake programming. Additionally, the waterfront director supervises and trains a team of up to 20 Lifeguards and Swim instructors, including on-going in-service training and administrative scheduling. 2025 Dates: Training and preparation begins in early June. The Summer Camp season runs from June 25 – August 16. Additional opportunities are available for pre and post-season work. Compensation: $7k-$12k depending on experience and employment length. Room & Board Provided while in residence at Camp. Certification and travel reimbursements are available. Qualifications: - At least 21 Years Old - Lifeguard certification (Instructor preferred), CPR/AED/First Aid for Professionals - A minimum of: - One season of previous experience as a camp aquatics director at a New York State children’s camp; OR - Two seasons of previous experience consisting of at least 12 weeks as a children’s camp lifeguard which had more than one lifeguard supervising it at a time; OR - 18 weeks of previous experience as a lifeguard at a swimming pool or bathing beach, which had more than one lifeguard supervising it at a time. - Lifeguard Management, particularly with young staff - Experience lifeguarding in Lake and non-pool settings - Experience working with children ages 8-16 - Excellent teamwork, communication and organizational skills

We are seeking an experienced Store and Office Manager to oversee our new Long Island location. The ideal candidate will have excellent leadership, communication, and organizational skills, as well as knowledge of medical insurance coverage. The Store and Office Manager will be responsible for managing daily store and office operations, supervising staff, and ensuring exceptional customer service. Responsibilities: - Manage daily store and office operations, including opening and closing procedures - Supervise and train store and office staff to ensure excellent customer service and efficient operations - Maintain a clean, organized, and safe store environment - Process sales transactions, manage inventory, and maintain accurate records - Handle customer complaints and resolve issues in a professional manner - Implement visual merchandising and store displays to promote sales and brand awareness - Manage office administrative tasks, including answering phones, responding to emails, and managing files - Maintain compliance with company policies, procedures, and safety standards - Analyze sales data and make recommendations to increase sales and improve operations - Provide guidance on medical insurance coverage options to customers and staff - Verify patient insurance coverage and process claims accurately Requirements: - 3+ years of retail management experience, preferably in a medical supply or healthcare environment - Strong leadership, communication, and organizational skills - Ability to work in a fast-paced environment and prioritize tasks effectively - Excellent customer service and problem-solving skills - Basic math skills and accuracy with handling cash and operating a point-of-sale system - Knowledge of medical insurance coverage options, including Medicare, Medicaid, and private insurance plans - High school diploma or equivalent required; associate's or bachelor's degree preferred - Availability to work flexible hours, including weekends and holidays What We Offer: - Competitive salary and benefits package - Opportunities for career advancement and professional growth - Collaborative and dynamic work environment - Recognition and rewards for outstanding performance If you are a motivated and experienced retail manager with knowledge of medical insurance coverage, please submit your application, including your resume and cover letter. Thank you!

Job description The Manager of Dog Walking role includes organizational administrative tasks, people management and also some hands-on, dog interaction. This role is responsible for the organization and success of the dog walking departing at NY Tails. Every day is a little different so applicants for this role must be comfortable with a fast-pace, competing priorities, being able to focus despite interruptions and carefully managing their time. Schedule -- Weekdays approx. 9am - 4:30pm. **Flexibility is key as an occasional change of schedule may be required. For example, if you are training a new dog walker for the early AM shift, you will need to come in early on those days. ESSENTIAL DUTIES AND RESPONSIBILITIES - *other duties may be assigned. · Recruit qualified Dog Walking candidates. Determine hiring with business owner and Manager. After hire, perform orientation and training. Announce new Dog Walkers to their route and clients. · Address all client inquiries. Explain services, schedule meet-and-greet with walker. Maintain detailed notes for each dog so that health, behavior, housing information can be relayed to Walkers and company. Confirm paperwork is completed prior to performing any walking services. · Address client questions, concerns or incidents. Seek resolution suitable to all, discuss with AM/Owner if needed or if approval for refund/credit is requested. Also, communicate any concerns, health or behavior issues to owner about their dog. · Schedule walkers. Address last minute cancellations and walk requests. Find solutions for Walker absences, schedule changes or emergency delays. If needed, Walk Coordinator will need to provide walking services themselves. · Spot check walker performance regularly to ensure standard of care. Applied disciplinary action if needed and provides new or reminder training as appropriate. · Control client keys; ensure all are labeled, organized, current and kept secured. · Maintain walk records and client accounts. Ensure all payments are collected. · Enforce all NY TAILS policies, procedures and safety protocol. Perform inventory checks, order supplies as needed. · Provide reports and information on dog walking department as needed. Give insight into reports from a management, staffing and client demand perspective. · Process Walker commission / pay. Review payroll for accuracy prior to submitting. Discuss commission structure and pay with Walkers, answer payroll questions. · When not actively completing Walking Coordinator tasks, will be asked to assist other roles. Special projects may be assigned to assist with improving the business. · Must have ability to work professionally in a non-standard work environment. This includes being physically active throughout the work shift, enduring temperature changes (indoors/outdoors), being in contact with dog waste and dog hair, withstanding smells and noise associated with live animals. SUPERVISORY RESPONSIBILITY This role supervises the Dog Walkers. They work closely with the business Managers, Office Admin and also with dog daycare Front Desk Admin. QUALIFICATIONS/REQUIRED BACKGROUND: · High School Diploma or equivalence · Comfortable with dogs of all sizes, breeds and various temperaments. · At least 2 years experience as a Professional Dog Walker. Min 1 year experience managing people. · The ability speak, write and communicate in a professional manner · Computer literacy and familiarity with a variety of software programs is required. · Numerical accuracy, detail oriented, keen time management and ability to work with frequent interruptions · Comfortable working outside in all weather, year round. Physically capable of standing/walking/taking stairs throughout entirety of shift when needed. Able to physically handle and control up to 3 dogs safely. Job Type: Full-time Pay: From $22.00 per hour Schedule: 8 hour shift Day shift Weekends as needed Experience: People Management: 1 year (Required) Professional Dog Walker (for a company): 2 years (Required) Work Location: In person Job Type: Full-time Pay: $21.00 - $24.00 per hour Benefits: Referral program Compensation Package: Hourly pay Schedule: Day shift Monday to Friday Experience: working with dogs: 1 year (Required) Ability to Relocate: New York, NY 10022: Relocate before starting work (Required) Work Location: In person

Front Desk Receptionist needed for Afternoon Hours Duties and Responsibilities are as follows - Preparing and typing routine correspondence, letters and reports - Answering Phones & routing calls to appropriate person - Greeting visitors and Patients as applicable and conducting them to the appropriate location or person as needed - Setting up Charts for new clients - Maintaining schedules and daily calendars - Scheduling clients - Assisting in Various basic personnel administrative functions Requirements Experience in medical office References Required Bilingual/Spanish or Polish Speaking Schedule 1-7pm Job Types: Part-time Schedule: Monday to Friday able to cover some Saturdays and Sundays if needed Education: High school or equivalent (Preferred) Experience: Customer Service: 1 year (Preferred) Computer Skills: 1 year (Preferred) Work Location: In person

I WILL GRADUATE Youth Development Program is seeking a highly organized and responsible college graduate for our full-time Administrative Assistant to support full-time managers, other employees, and office visitors by handling various tasks to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Duties and Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Make travel arrangements, such as booking flights and cars and hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Other responsibilities as assigned and required by the emerging needs of the department and company. Key Requirements: College student or recent College Graduate (minimum Associate Degree). Degree in Administration or Management. Prior administrative experience (1-2 years). Strong command of Microsoft Suite, e.g., Word, Excel, PowerPoint, etc. Google Suite; e.g. goggle docs, forms, etc. Excellent computer skills, especially typing. Attention to detail. Bilingual (Spanish/English preferred). Desire to be proactive and create a positive experience for others. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

Midtown acupuncture office Job Title: Receptionist for Acupuncture Office Schedule: Monday, Wednesday, Friday, 10:00 AM – 6:00 PM Location: 2 W 45th Street, Suite 500, New York, NY 10036 Job Summary: We are seeking a friendly and organized receptionist to join our acupuncture and Traditional Chinese Medicine practice. The ideal candidate will provide excellent customer service, manage the front desk, and assist with administrative tasks to ensure smooth clinic operations. *** Retiree is welcome! Key Responsibilities: • Greet and check in patients warmly and professionally. • Schedule and confirm appointments. • Answer phone calls, emails, and patient inquiries. • Manage patient records and intake forms. • Process payments and maintain accurate records. • Maintain a clean and welcoming reception area. Qualifications: • Strong interpersonal and communication skills. • Proficiency in basic computer programs (e.g., scheduling software, email). • Highly organized and detail-oriented. • Previous experience in a medical or wellness office preferred. • Interest in acupuncture or holistic health a plus.

Due to our rapid growth we are seeking a highly organized and detail-oriented Scheduling Coordinator & Administrative Assistant to join our dynamic team. In this role, you will be responsible for managing schedules, providing administrative support and ensuring the efficient operation of our office. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability and life insurance. These standard offerings are effective on the first of the month following your start date. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging and meal reimbursement for business-related use. A Pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers Interns and Contractors the option to elect health insurance under our contingent staff medical plan as of the 1st of the month following 60 days of employment in addition to limited paid time sick time. Seasonal staff are not eligible for benefits. Compensation is commensurate with technical skills and is provided in accordance with applicable state requirement.

The Turett Collaborative (TTC) seeks a motivated, proactive, and organized Executive Assistant to join our firm. The position provides hands-on experience working alongside firm leadership, allowing you to gain valuable insights into the strategic management of a creative, dynamic organization. Working within a collaborative environment, you'll be encouraged to use your own initiative, problem-solving skills, and creativity to streamline administrative processes. We are a fun creative group of 12 architects and interior designers. This job offers flexible hours. The pay is The Turett Collaborative (TTC) seeks a motivated, proactive, and organized Executive Assistant to join our firm. The position provides hands-on experience working alongside firm leadership, allowing you to gain valuable insights into the strategic management of a creative, dynamic organization. Working within a collaborative environment of architects and interior designers, you'll be encouraged to use your own initiative, problem-solving skills, and creativity to streamline administrative processes. We are a fun creative group. Salary range is $65k-$80k. Hours are flexible.

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality

Ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurances and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice and ensure an excellent patient experience. Checks-in patients, verify health insurance and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office texts messages, and emails appropriately. Follow-up on missed appointments Make routine follow up appointments as required. Help resolve patient inquires about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday - Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits Include: Paid time off, sick days, over-time pay, and vacation pay. Job Type: Full-time Salary: $18 - $30

Job Title: Martial Arts Instructor & Administrative Assistant Job Description:  We are looking for a bilingual (Spanish and English) individual to join our martial arts school. The ideal candidate is motivated, eager to learn, and ready to grow with our team. This role combines teaching martial arts classes with handling administrative tasks, offering a unique opportunity for personal and professional development. We are looking for anyone that either has a black belt no matter how long ago the black belt was given. Responsibilities: - Teach martial arts classes to students of all ages and skill levels. - Create a positive, disciplined, and engaging learning environment. - Greet and assist students and families with professionalism and enthusiasm. - Respond to inquiries about classes, schedules, and pricing in both Spanish and English. - Guide prospective students through the enrollment process and explain membership options. - Learn and manage the company’s financial system, including processing payments and tracking accounts. - Maintain accurate attendance records and student progress reports. - Assist with daily operations to ensure a clean and organized studio. - Participate in marketing efforts and community events to attract new students. Qualifications: - Bilingual: Fluent in Spanish and English (required). - Martial arts experience preferred, but training is available for the right candidate. - Strong communication, organizational, and interpersonal skills. - Willingness to learn, adapt, and take on new challenges. What We Offer: - Martial arts training and business development opportunities. - A supportive, team-oriented environment. - hourly and salary pay available

Key Responsibilities: Clinical Duties: - Prepare examination rooms, ensuring cleanliness and readiness for patient appointments. - Assist healthcare providers during patient examinations and procedures. - Measure and document vital signs, including blood pressure, pulse, temperature, and weight. - Administer medications and vaccines as directed by providers and in accordance with regulatory guidelines. - Perform routine diagnostic tests, such as EKGs, phlebotomy, and specimen collection, ensuring proper handling and labeling. - Provide patient education on treatments, medications, and follow-up care instructions. - Maintain accurate and up-to-date patient medical records in compliance with HIPAA regulations. - Administrative Duties: - Greet and check-in patients, verifying demographic and insurance information. - Schedule patient appointments and manage the clinic’s calendar efficiently. - Answer phones, address inquiries, and relay messages to appropriate staff members. - Process referrals, prior authorizations, and insurance documentation. - Monitor inventory and restock medical supplies as needed. - Qualifications: - Certification: Active Certified Medical Assistant (CMA) certification from a recognized accrediting body (e.g., AAMA, AMT, NCCT, NHA). - Experience: Minimum of 2-3 years of hands-on experience in a clinical setting, preferably in Primary Care. - Education: High school diploma or equivalent; completion of an accredited medical assisting program. - Skills: Proficient in electronic medical records (EMR) systems, strong organizational and multitasking abilities, excellent communication and interpersonal skills. - Knowledge: Understanding of medical terminology, infection control protocols, and OSHA guidelines. - Physical Requirements: - Ability to stand, walk, and remain active for extended periods. - Capable of lifting up to 5-10lbs as required for patient care. - Manual dexterity to operate medical equipment and perform clinical tasks. Work Environment: Fast-paced clinical setting with direct patient interaction. - Occasional exposure to infectious diseases and bodily fluids, with appropriate protective measures provided.

Bedford Stuyvesant Early Childhood Development Center (BSECDC) has been “Rooted in the Community since 1966.” A federally funded Head Start program whose mission is to provide high quality, comprehensive early education and family engagement services to families and their children ages 2 to 5 years old. BSECDC embraces a holistic strength-based approach to meet the needs of our earliest learners and their families within the Bedford Stuyvesant community. POSITION/JOB TITLE: STATUS: REPORTS TO: SALARY RANGE: JOB SUMMARY: JOB DESCRIPTION: LEAD TEACHER Lead Teacher (UNCERTIFIED OR CERTIFIED) Full Time/Non-Exempt Education Site Manager $51,100 - $80,010 The Lead Teacher supports BSECDC’s mission to make a difference in the lives of children, their families, and communities through the delivery of high-quality early education and child development services that promote children’s school readiness through growth and development across all developmental domains. The Lead Teacher adheres to all federal, state, and local regulations, as well as BSECDC program policies, procedures, and administrative guidance. ESSENTIAL DUTIES AND RESPONSIBILITIES: ● Implement a well-organized learning environment with developmentally appropriate schedules, lesson plans, and indoor and outdoor learning experiences that provide adequate opportunities for choice, play, exploration, and experimentation among a variety of learning, sensory, and motor experiences. ● Develop and implement weekly lesson plans, including plans for individualized instruction, in accordance with BSECDC’s procedures and the research-based curriculum, that include indoor and outdoor learning experiences to support physical health and development, social and emotional development, approaches to learning, language development and communication, and cognitive development. ● Recognize bilingualism and biliteracy as strengths and, for children who are dual language learners, plan and implement experiences to support English language development. ● Ensure the physical environment and lesson plans reflect the diversity represented in the children and families served. ● Implement nurturing, responsive, and effective teaching practices to ensure daily learning experiences promote critical thinking, inquiry-based learning, STEM, and reading and writing readiness, as well as children’s social emotional development and universal values of tolerance, compassion, and respect among children. ● Use positive guidance strategies to create a peaceful classroom environment where children resolve conflicts using language to express their feelings and opinion. ● Expose children to individuals of different cultural life styles, different genders, and different sexual orientation through stories, posted pictures and discussion. ● Plan and communicate effectively with all other classroom staff, including the assistant teacher, special education staff, volunteers and interns about weekly lessons, classroom activities, and other pertinent information regarding children. ● Establish and maintain collaborative relationships with families, while maintaining professional boundaries, to encourage their input and support two-way communication regarding the growth and development of their children. ● Conduct two home visits and two parent-teacher conferences per child per year. ● Create and adhere to a posted classroom daily schedule that includes sufficient time for established routines such as nap/rest time, meal time, handwashing, toileting, and transition through activities. ● Ensure that children are engaged in oral hygiene education through daily tooth brushing, stories, skits, and other activities. ● Facilitate, observe, and communicate the importance of healthy eating habits through family style meal time, including ensuring all adults eat with children during meal time. ● Conduct all screenings and ongoing assessment of the children in the class, as required, and use data gathered to inform instruction, including individualization, and measure progress towards School Readiness Goals. ● Monitor children’s daily attendance and communicate with the assigned BSECDC staff member if a child needs additional supports ● Support tracking responsibilities of the daily meal count for the CACFP program, as requested. ● Maintain active supervision, group size, and ratios at all times indoors and outdoors. ● Maintain a safe and healthy environment in the classroom and on the playground, including following all health and safety rules pertaining to food allergies, universal precautions, and personal hygiene. ● Maintain consistent attendance to support continuity of care for children and families. ● Participate in staff meetings, in-service training, coaching, workshops, and staff development programs, as requested. ● Ensure complete, accurate, and timely completion of all required data, documentation, and paperwork, including child files. ● Follow all applicable BSECDC policies and procedures, including the Standards of Conduct to safeguard children from abuse, neglect, or exploitation while in the care of the Center. ● Implement fully all applicable federal, state, and local laws and regulations as cited in the Head Start Performance Standards, the Head Start Act, IDEA, IFSP, FERPA, ACYFIM, Department of Education and the NYC Department of Health and Mental Health Licensing Code, Article 47 NAEYC. ● Perform other duties as assigned. REQUIRED QUALIFICATIONS ● Bachelor’s Degree with a study plan toward a degree in Early Childhood Education OR ● Master’s Degree in Early Childhood Education with NY State Certification OR ● Master’s Degree in Early Childhood Education working towards NYS Certification ● Excellent interpersonal, organizational, written, and verbal communications skills ● Proficient with Google and Microsoft Office, Microsoft Word, Excel applications EXPERIENCE ● Minimum of two years-experience working with preschoolers PHYSICAL REQUIREMENTS Physical demands described below are representative of only some that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. • Walk, sit, stand, climb, balance and stoop, kneel, crouch or crawl. • Regularly lift and/or move up to forty pounds and frequently lift and/or move up to fifty pounds. • Use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; talk and hear. • Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. BENEFITS: ● DC 37 Union ● Competitive Health Insurance ● Retirement ● Life Insurance

Front Desk Receptionist / Tx coordinator for a NEW high end start up cosmetic dental office in Brooklyn. Responsibilities: - Oversee the day-to-day operations of the office, ensuring smooth workflow and efficient utilization management. - Manage administrative tasks such as scheduling appointments, maintaining records, and handling correspondence. - Help Sell Treatment plans and increase Case acceptance - Coordinate patient appointments, handle inquiries, and manage patient records. -Collecting Copays We pay hourly + commission on cases sold! Pay is negotiable depending on role and experience. DENTAL EXPERIENCE IS A MUST! Serious Inquires ONLY! We will not consider anyone without experience in the dental field. Thank you !

We are seeking a dynamic and experienced Bilingual Sales Manager to join our furniture store team. This position requires fluency in both Spanish and English to effectively serve our diverse customer base. The ideal candidate will excel at customer interaction, sales management, and operational coordination, ensuring an exceptional shopping experience for our clients. Key Responsibilities: • Customer Relations & Sales: • Assist customers in finding the perfect furniture to suit their needs. • Close sales effectively and maintain strong customer relationships. • Address and resolve customer inquiries, complaints, and requests with professionalism. • Administrative Duties: • Create and manage invoices accurately. • Schedule and coordinate furniture deliveries with customers and delivery teams. • Place and track orders with suppliers to ensure timely restocking of inventory. • Team Coordination & Store Support: • Collaborate with other team members to maintain an organized and visually appealing store. • Train and mentor new staff members as needed. Schedule: • Full-time position: • Monday through Thursday: 10:00 AM to 8:00 PM • Half-day shifts on Sundays • Saturdays off • Every other Sunday or Friday off for an extended weekend Qualifications: • Bilingual (Spanish and English) is mandatory. • Proven experience in sales, preferably in furniture or retail. • Strong organizational skills and attention to detail. • Proficient in invoicing and scheduling software. • Excellent communication and interpersonal skills. • Ability to work in a fast-paced, customer-focused environment. Compensation & Benefits: • Competitive salary with the potential for future commissions. • Opportunities for career growth and development. • Friendly and supportive work environment. If you are a motivated professional with a passion for sales and excellent organizational skills, we would love to hear from you!

United Decorators is a small business in Brooklyn, NY. We are professional, agile and customer-centric. Our work environment includes: Modern office setting On-the-job training Casual work attire We are looking for a positive, upbeat Administrative Assistant to join our team. The successful candidate will have prior administrative assistant experience and should be organized and have strong communication skills. The Administrative Assistant works closely with the various staff members and assists with preparation of off-site meetings. This role will involve handling a wide variety of administrative tasks in a fast paced environment and working directly with all members of our team. Responsibilities: Professional phone etiquette and ability to field and answer questions Ability to follow directions and take initiative when given a project Ability to function as an effective team player, interacting with all parts of the organization, and external vendors Professional communication skills both written and verbal Proficient with various Social Media Platforms (Instagram, Facebook, etc.) Schedule meetings. File documents. Make travel arrangements. Manage the CEO's calendar and schedule appointments for other members of the Sale Force Personable and focused interaction with customers. Order/data entry with high level of detail and accuracy Follow up with Reps on various clients Maintain and distribute marketing materials and organize products on display Assist with deliveries and inventory scheduling for installations MUST BE ON TIME