Payroll and Accounting Manager
6 days ago
Upland
Job Description Clear Cloud Solutions Inc. is a fast-growing Electrical Contractor and Low Voltage Security Systems Integration Company seeking a highly skilled Payroll & Accounting Manager with experience in the construction industry to lead our payroll and core accounting functions. This role integrates hands‐on oversight of payroll for approximately 70 employees with responsibility for accounts receivable/payable, general accounting, month‐end close, and construction WIP under the completed contract method. Our work is firmly rooted in the construction industry, and we strongly prefer applicants with substantial construction accounting experience who are fluent in job costing, WIP/CIP, completed contract revenue recognition, prevailing wage compliance, and certified payroll (DIR/LCP tracker), and multi‐state payroll requirements. You’ll partner closely with Operations, Project Managers, and HR to ensure accurate job costing, compliant payroll, and timely, decision‐ready financial reporting. Key Responsibilities Payroll Management & Compliance • Lead end‐to‐end payroll processing for 70 employees, ensuring accuracy and compliance with federal, multi‐state, local, and prevailing wage regulations., • Oversee timekeeping systems (TSheets or similar) to ensure accurate job‐costed hours and proper approvals by supervisors/PMs., • Calculate and process benefit deductions (health insurance, retirement contributions, etc.)., • Maintain payroll master data (new hires, terminations, pay changes) and coordinate with HR to resolve discrepancies promptly., • Compile and submit Prevailing Wage Certified Payroll reports (DIR, LPC tracker), maintain complete, compliant records., • Prepare documentation and lead Workers’ Comp, General Liability, and 401K payroll audits, responding to auditor requests and improving readiness., • Prepare and maintain general ledger entries, account reconciliations, and financial statements; drive a reliable month‐end and year‐end close., • Produce regular financial reports and dashboards for management review., • Oversee customer invoicing, cash application, and deposits; monitor AR aging and drive proactive collections., • Direct AP processing: verify, code, and enter vendor invoices; resolve discrepancies and unpaid items., • Supervise daily/weekly/monthly credit card reconciliations; maintain well‐organized vendor and customer files., • Track and accumulate project costs (materials, labor, subcontractors, overhead) and billings in WIP/Construction in Progress on the balance sheet for ongoing contracts under the completed contract method., • Prepare monthly WIP schedules to monitor accumulated costs, billings, and project status., • Partner with Project Managers to review job costs and estimates; reconcile WIP accounts and post-closing entries to recognize revenue/expenses upon project completion., • Administer and optimize accounting/payroll systems (QuickBooks Desktop, TSheets, NetSuite, PROCAS, Unanet, Deltek, JAMIS); improve integrations and controls., • Coach and develop a small team (Payroll Specialist, Accounting Specialist); set priorities, review work, and ensure service levels., • Foster cross‐functional collaboration with HR, Operations, and Project Managers to improve job costing, billing accuracy, and employee pay experience. Qualifications • Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)., • 7+ years of accounting experience with 5+ years handling payroll preferred; or 5+ years progressive accounting with AR/AP emphasis and 3+ years of construction accounting experience., • Strong knowledge of completed contract accounting and construction WIP/CIP workflows., • Proficiency with accounting/payroll systems (QuickBooks Desktop, TSheets, NetSuite, PROCAS, Unanet, Deltek, JAMIS)., • Advanced Excel (pivot tables, VLOOKUP, complex formulas, charts); proficiency in Outlook, Word, and Adobe Acrobat., • Familiarity with DCAA, GAAP, prevailing wage reporting, and multi‐state payroll compliance., • Exceptional attention to detail, analytical/problem‐solving skills, and professional communication; able to prioritize and meet deadlines in a fast‐paced environment. Core Competencies • Attention to detail; high organization; reliability; logical/analytical thinking; comfort with routine tasks., • Team‐oriented with effective communication across departments., • Self‐starter with a strong work ethic; able to work independently and as part of a team. Success Metrics (KPIs) • Payroll accuracy and on-time processing (including certified payroll submissions)., • AR aging improvements; DSO reduction and collection effectiveness., • Clean month‐end close cadence and reconciliation completeness (GL, WIP, credit cards)., • Audit readiness and outcomes (Workers’ Comp, GL, 401K)., • Reduction of job‐costing discrepancies; accuracy of WIP schedules and revenue recognition.Company DescriptionClear Cloud Solutions Company, brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.Clear Cloud Solutions Company, brings a high level of experience, safety compliance, dedication, customer service and integrity to the Electrical, Low Voltage, Security Integration and Access Control industry.