Field Assistant II - Summit
16 days ago
Tacoma
Job DescriptionSalary: $64,114 - $88,036 Benefits and Compensation: • Salary range (CATEGORY 2) - $64,114 to $88,036, • Employer-paid medical, dental, vision, and life insurance (full family coverage), • Generous sick and paid time off (PTO), • Long-term disability plan, • Defined Contribution plan - 401(k) (with employer contribution), • Defined Benefit plan, • Relocation assistance, • Position covered by the WEA/WEASO Collective Bargaining Agreement Responsibilities: • Compile, organize, and maintain various databases, working files, and survey data., • Produce reports and materials from computer records and documents., • Maintain and regularly update the Council web page and calendars (e.g., building, office staff, governance, and region)., • Maintain and update contact information for Local officers and Council delegates., • Prepare, produce, and maintain all collective bargaining agreements in both electronic and paper formats., • Coordinate and prepare bulk mailings and print materials., • Create and distribute Council publications, including newsletters, voter guides, and flyers., • Prepare Council communications (e.g., email, mail, weekly Local leaders newsletter, and other mass e-mail communications)., • Prepare membership packets and other member communications., • Assist with auditing and maintaining membership records., • Perform general filing and document management tasks., • Attend Council meetings and events as needed., • Assist in the coordination, scheduling, and registration of meetings, conferences, and other events., • Serve as the primary point of contact for general inquiries., • Prepare, maintain, and distribute documents, such as reports, meeting minutes, election materials, and event-related materials., • Manage Local documents in alignment with established records retention practices., • Create and manage events using internal software., • Design and distribute event materials including flyers, invitations, meeting notices, and reminders through electronic platforms., • Track RSVPs and manage catering orders., • Assist with room setup and cleanup for meetings and events., • Record clock hours using internal software., • Coordinate and set up training sessions on the PD (Professional Development) Network., • Send evaluations and follow-up communications after trainings., • Greet visitors and direct incoming calls., • Provide assistance to members and staff, research questions and offer relevant information and materials., • Monitor and maintain inventory of office supplies, equipment, and building resources., • Coordinate building facilities and office maintenance needs., • Collaborate effectively as part of a team., • Perform work-related errands as needed., • Attend evening meetings and travel occasionally., • Other duties as assigned. Minimum Qualifications: • High school graduate or GED equivalent., • Proven experience as an administrative professional., • Demonstrated success working with communities of color or other historically under-represented groups and/or the ability to understand and apply principles of diversity, equity, and inclusion internally and in public education., • Proficient in Personal Computer (PC)-compatible programs (e.g., Microsoft Word, Outlook, Excel, and Publisher), including formatting and updating tables of contents, indexes, etc., • Experience with database software and ability to learn membership data systems (e.g., NEA360), generate reports, and understand how data informs decision-making., • Proficient with web page and desktop publishing software., • Strong clerical skills, including word processing, filing, proofreading, document retrieval, creating spreadsheets, and screening calls., • Ability to generate documents and data quickly and accurately., • Skilled in composing, drafting, editing, proofreading, and producing professional correspondence., • Strong interpersonal skills, including experience engaging with members., • Proven ability to build and maintain cooperative and productive relationships with diverse individuals, internally and externally., • Self-starter with initiative and flexibility in adapting to changing priorities., • Well-organized with attention to detail and strong prioritization skills., • Ability to maintain the confidentiality of sensitive information., • Skilled at confronting and resolving conflicts constructively., • Ability to interact in a positive, diplomatic, and patient manner., • Must support and help advance WEAs mission, goals, core values, and priorities., • Experience with mass communication platforms, such as Constant Contact and Salsa., • Work in person in the Summit office in Puyallup, WA. Preferred Qualifications: • Demonstrated success collaborating with staff and managers., • Strong multi-tasking and time management skills., • Experience preparing and distributing correspondence, memos, and forms., • Experience coordinating meetings, conferences, and/or events., • Proficiency with a variety of electronic communication tools., • Experience in public education, unions, or related fields. COVID-19 Vaccination As part of our commitment to the health and safety of our employees, members, and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws. Supervision The successful incumbent will function as a member of the Advocacy & Organizing Center and will report to the Director or Manager of Advocacy and Organizing. Application: • If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and resume., • If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references., • Closing date is July 9, 2026, at 4:00 PM PT. The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the workperformed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.