Filing jobs in Long Beach, CaliforniaCreate job alerts

Job Description Position Title: Clerk I Department: Residential Front Office Reports To: Department Supervisor POSITION SUMMARY Seeking a FT Clerk to assist the Operations Supervisor at a residential SUD facility in Long Beach. Duties include tracking/organizing patient documentation for charts, managing operational administrative tasks, and other duties relating to operations as needed. Position requires someone with strong organizational skills, proficiency with Excel and Word and strong interpersonal skills. Competitive pay and excellent benefits. We offer a competitive benefits package: • Medical Insurance, • Dental Insurance, • Vision Care Plan, • Life Insurance, • Paid Holidays (12), • Paid Vacation Time, • Sick Time, • 401(k) Retirement Plan, • Competitive wages, • Stability and career advancement Up to 40 hours per week. CATEGORIES OF DUTIES • Provide clerical support to assigned Tarzana Treatment Centers, Inc. (TTC) department and/or staff., • Responsible for inputting information into required data system., • Filing of information in files and completion of necessary forms., • Handling fax and copy functions as needed., • Assists with the development of and submits accurate reports regarding on activities, and data reports on patient information or other TTC business interests as needed. None EDUCATION/EXPERIENCE High School diploma or G.E.D. Two (2) years of college preferred. At least two (2) years data entry experience preferred. Computer skills required. Experience working with underserved populations helpful. SETTING Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency. EQUAL OPPORTUNITY EMPLOYER Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices. ADA REQUIREMENT Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job. #SJ2021

Job DescriptionBenefits/Perks • Competitive Compensation, • Great Work Environment Responsibilities • Answer phones, assist customers with questions, and direct calls, • Process incoming paperwork, make photocopies, and file paperwork, • Sort mail and distribute it to the appropriate places, • Maintain records, either physical or electronic, of business transactionsQualifications, • Great customer service skills, • Strong Communication Skills, • Strong organizational and time management skills, • Familiarity with computer programs, such as Microsoft Office and Adobe software

Insurance Service Specialist The Auto Club is seeking a goal oriented, customer service professional to provide insurance service and clerical support to the Auto Club's insurance agents and members in our branch offices. Qualified candidates will bring their passion for helping others to our best-in-class organization in delivering legendary service to our members. In this role you will assist our members with answering questions, taking payments, counseling, and making changes to their existing Property & Casualty insurance policies. Training: Our comprehensive and employee centric training facilities provide training programs to help employees acquire various skills necessary to do their jobs and to support career development. Responsibilities Include: * Maintenance and servicing of insurance policies * Verifying new business applications * Processing insurance and membership payments * Updating electronic member information * Maintaining filing systems and typing Qualifications: * High school diploma or equivalent required. * Experience working in a sales environment strongly preferred. * Must be proficient in using Microsoft Office software products. * A successful candidate will have excellent communication and interpersonal skills, superior organizational skills and a commitment to maintaining superior customer The starting pay range for this position is $20.92 – $23.01 per hour. Additionally, you will be eligible to participate in our incentive program based upon your team and individual performance Remarkable benefits: • Health coverage for medical, dental, vision, • 401(K) saving plan with company match AND Pension, • Tuition assistance, • PTO for community volunteer programs, • Wellness program, • Employee discounts (membership, insurance, travel, entertainment, services and more!) Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team. “Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.” AAA is an Equal Opportunity Employer The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).

Job Description ReEnergized is requiring a part-time assistant to help with the following administrative tasks: • Assisting Accountant with data entry, invoices/deposits (using Excel, QuickBooks, other accounting software)., • Managing accounts payable and receivables., • Answering phones, responding to emails, and texts., • Answer general inquiries, resolve requests or redirect to the appropriate person., • Strong computer skills (QuickBooks Online and Desktop, Google Sheet, Microsoft Office Suite), • General knowledge of any accounting program is an asset, • Minimum of a High School Diploma, • Degree or experience in a business-related field, • Effective communication skills (verbal & written) Schedule: Flexible Work Location: In-Person (Long Beach).

Job Description Assistant Property Manager Work Location: Long Beach, CA General Summary: Under the direction of the Director, Permanent Supportive Housing, the Assistant Property Manager (APM) works in conjunction with the Property Management Team and is responsible for a working understanding of all of the property operations of the assigned property and will act as main point of contact in the absence of the Property Manager. The APM will field phone calls, as well as facilitate all office and leasing activities and assist in the timely collection of rents including documentation of all transactions. The APM will also interact with clients/residents to explain move in/move out requirements and field questions about services and amenities. Will interact often with maintenance personnel in coordination of services and conducting periodic habitability audits as required. The Assistant may also perform special projects and attend service provider meetings as directed by Property Manager or designee from time to time. The position requires an incumbent with hands-on service delivery, patience, tact, flexibility, professionalism, and an overall commitment to teamwork. The APM will uphold Century’s Values as we work together to restore hope and empower to residents as they seek to transcend their unique and challenging life circumstances. The Essential Duties and Responsibilities as described below are not intended to be all inclusive. Property Management Front Office Support: Greet campus visitors, coordinate services for residents as directed by the Property Manager, post notices, maintain files, post collections, attend meetings and other clerical duties. Administration: Assist prospective residents in completing applications, responding to inquiries, and assist in the preparation of reports. Maintenance Support: Coordinate with maintenance personnel as directed by the Property Manager, write work orders and follow up on behalf of residents and Property Manager, maintaining up dated records and preparing reports as required. Using check list, may perform property walks to determine maintenance issues and coordinate repairs with maintenance on behalf of the Property Manager established check list, conduct quarterly inspections to determine habitability, health, safety, pest controls, fire and smoke detectors. Client Services and Move in Orientation: Assist other Property Management staff in arranging tours for prospective clients, explaining amenities and terms for occupancy for move ins. Serve as a resource of ongoing support by responding to questions of new residents. May make identification cards for residents, staff and service providers. Attend service provider meetings as needed, prepare incident reports and direct actions required to the Property Managers. Outreach/Community: Attend outreach events, assist in planning and coordination of events for staff and community residents. Required Knowledge, Skills, and Abilities: Excellent customer service skills Ability to multi-task with minimum direction, maintaining, respectful demeanor in challenging situations. Able to develop and maintain a constructive, cooperative working relationship with others. Able to maintain positive flow of relevant communication, protect sensitive information. Must have sound problem solving ability; ability to recognize a pending problem and recommend a course of action. Knowledge of basic budgeting, vendor relationships, contract and payment practices. Ability to interact with residents, office staff, visitors, vendors from diverse socio-economic backgrounds. Skilled in filing, data input, report writing, auditing techniques. Basic skills in Word, Excel, Outlook, proficient in Yardi or similar property management software. Ability to keep established hours of operation, ability to work overtime on short notice, and maintain excellent work attendance. Must be flexible to meet the needs of a professional office. Access to reliable transportation and ability to keep work hours of 8:30 AM through 5:30 PM, M-F. Education and Experience: This position requires a minimum of an associate degree. Two to four years of experience in support of management in Property Management, Tenant Relations. Marketing experience may contribute to success in this position. A combination of experience and education will be considered. Bilingual, Spanish would be helpful. Work Location: Onsite, Long Beach area. This is not a remote work position. Compensation and Benefits: Full time, attractive hourly compensation $24.75.-$25.75 with fully- paid employee and family medical, dental, vision. Life /AD&D, retirement plan with company match, paid time off, paid holidays and more. Paid college tuition assistance and professional development opportunities available. How to Apply: See all openings and apply here . Our organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, marital status, registered domestic partner status, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

Job DescriptionSalary: $25.00 - $28.00 Property Management Administrator Location: Bellflower Reports To: Property Manager Status: Full-Time Pay Rate: $25.00 - $28.00 /hour About the Role We are seeking a highly organized and detail-oriented Property Administrator to join our Property Management Team. This role is essential in ensuring smooth daily operations and providing exceptional support to both tenants and property managers across commercial and educational assets. The ideal candidate will be proactive, customer-focused, and skilled at balancing multiple responsibilities in a fast-paced environment. COMMERCIAL REAL ESTATE EXPERIENCE REQUIRED FOR CONSIDERATION Key Responsibilities • Provide full administrative support to the property management team, including phone coverage, correspondence, reports, and filing., • Schedule and coordinate meetings, events, and special projects., • Assist with lease administration activities such as tenant contacts and insurance compliance., • Prepare and process bid proposals, service contracts, and invoices., • Support vendor management and oversee coordination of services., • Track and maintain contracts, insurance certificates, and ensure timely follow-up on renewals., • Manage property maintenance work order system, including inputting, scheduling, and tracking work orders in Yardi., • Support tenant services, including access systems (OpenPath), HVAC controls (Pelican), and EV charging (ChargePoint)., • Maintain lease, contract, and property management office files., • Foster positive tenant relationships by ensuring timely responses to requests and service calls., • Provide additional property support as directed by the Property Manager. Qualifications • Previous experience in property administration, real estate, or facilities management preferred., • Strong organizational and time management skills with the ability to handle multiple priorities., • Proficiency in Microsoft Office Suite; familiarity with Yardi, OpenPath, Pelican, or ChargePoint is a plus., • Excellent communication skills, both written and verbal., • Strong customer service orientation with the ability to build and maintain professional relationships. Why Join Us? This is an excellent opportunity to play a key role in property management operations while working closely with a supportive team. We offer a professional environment, growth opportunities, and the chance to make a direct impact on the tenant and client experience. Compensation: $25.00/hour How We Determine What We Pay Howard CDM determines pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living. For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicants location, level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay. Howard CDM is an Equal Opportunity Employer; employment with Howard CDM is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, any other legally protected status, or any combination of those characteristics or statuses. All offers of employment at Howard CDM are contingent upon clear results of a thorough background check, drug screen, and your ability to provide proof of eligibility to work in the US. Employment with Howard CDM is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Howard CDM, with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Howard CDM shall be interpreted to be in conflict with or to eliminate or modify in any way, the at-will employment status of Howard CDM employees.

Job Description Accounting Administrative Assistant Location: Carson (fully onsite; 8 AM-5 PM) Pay Rate: $22–$25/hour Contract to Hire Associate’s degree required To be considered, you will need to complete typing and excel assessment Great opportunity for entry level accounting graduates A nonprofit organization is looking for an organized and detail-oriented Administrative Assistant to support their accounting department. This individual will assist with incoming mail, check processing, invoice tracking, and general office functions while maintaining a high level of accuracy and confidentiality. Key Responsibilities: * Process incoming and outgoing mail and ensure timely distribution. * Provide support to both accounts payable and receivable functions, including scanning and uploading documents. * Deposit checks, record donor contributions, and assist with maintaining accurate financial records. * Respond to internal and external inquiries with a strong focus on customer service. * Help facilitate basic training for internal teams on finance-related systems. * Support internal audits and maintain organized filing systems. * Assist with other administrative tasks and projects as assigned by the accounting supervisor. Qualifications: * Associate degree or higher REQUIRED * At least 1–3 years of office or accounting experience is ideal. * Must have a valid driver’s license and a clean driving record. * Availability to work Saturdays and flexible hours as needed. Skills and Attributes: * Strong attention to detail and ability to manage confidential information. * Comfortable handling multiple tasks in a fast-paced environment. * Professional communication and interpersonal skills. * Proficiency with Microsoft Excel and other office software. * Ability to work independently and collaboratively as part of a team. Pay Details: $23.00 to $25.00 per hour Search managed by: Allison Lau Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Applicant must have good communication skills. Able to follow verbal and written instructions provided for each pet assigned to their care. Must be able to safely handle All Dog Breeds, recognizing signs of nervous, fearful pets and providing the comfort needed to keep them as calm as possible during the grooming experience. Assess condition of skin and coat and determining appropriate shampoo/conditioner. Once securing dog in bath tub, perform bathing session start to finish including ear cleaning, anal gland expression, nail trimming and filing, teeth brushing, etc. Capable of securing and controlling dog while blow drying.

Job Description About the Role We are seeking a highly motivated Accounting & Administrative Officer with bilingual proficiency in Korean and English to support daily accounting, treasury, administration, and HR functions. This role will play an integral part in managing financial records, compliance processes, and administrative operations for the company’s real estate and golf club properties in Orange County. The ideal candidate will have a strong accounting or finance background, excellent organizational skills, and the ability to coordinate effectively with internal teams and external partners. Requirements Key Responsibilities Accounting • Oversee monthly settlements and prepare adjustment reports for headquarters., • Support interim and year-end audits in coordination with external auditors., • Monitor tax filings (IRS and state), assist with compliance reviews, and coordinate responses to regulatory inquiries. Treasury • Manage daily banking operations including balance monitoring, check issuance, and reconciliations., • Oversee AR/AP processing and ensure documentation accuracy. Administration • Manage expense processing, lease-related costs, and SG&A verification., • Maintain business licenses and regulatory permits (e.g., liquor licenses, corporate registrations)., • Oversee insurance management, including subscriptions, renewals, and claims for offices and investment properties., • Ensure accurate filing, record retention, and compliance documentation. Human Resources • Support recruitment activities, including job postings, interviews, and onboarding., • Administer payroll and employee benefits programs (health insurance, 401(k)). Reporting & Coordination • Prepare periodic reports and presentations for senior management and headquarters., • Act as a liaison with auditors, external accounting firms, and financial institutions. Qualifications • Bilingual proficiency in Korean and English required., • Bachelor’s degree in Accounting, Finance, or Business Administration., • Minimum 4 years of experience in accounting, treasury, or administrative roles., • Knowledge of US GAAP, tax compliance, and corporate reporting., • Strong organizational, communication, and coordination skills. Preferred: • Experience in real estate, golf club, or hospitality operations. Benefits Compensation & Benefits Full-Time Employee Benefits: • 401(k) with company matching, • Health insurance coverage, • Paid leave

Job Description Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth? WHAT WE'RE ABOUT We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction. Requirements: • You care Health Information Specialist Perks: • Generous Bonuses, • Growth Opportunities - DOUBLE your salary, • Health Benefits Position Summary: Is responsible for maintaining medical records in accordance with federal and state guidelines, as well as with Company's established policies and procedures. Duties and Responsibilities: • Complies with all company and departmental policies and procedures., • Assists in preparation of medical record for new admission, completing data required to meet Licensing and Certification requirements, and facility policies and procedures., • Assembles new admission registers and indexes and codes diagnoses., • Performs data entry duties for MDS and physician orders as directed., • Performs medical record audits and re-audits as directed and submits to appropriate parties., • Collects charts, assembles them in proper order, and inspects them for completion. Ensures incomplete records/charts are returned to nursing service for correction., • Maintains a record of authorized information taken from charts/records, i.e., type of information, name of recipient, date, department, etc., • Assures that medical records taken from the department are signed out and signed in upon return to the department., • Abstracts information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc., • Indexes medical records as directed., • Mails physician telephone orders on daily basis. Tracks return and notifies supervisor of delinquent physicians., • Prepares reports for physicians as necessary., • Completes medical record thinning and filing on a regular basis. Files active and inactive records in accordance with established policies., • Retrieves medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.), • Assists in transfer and discharge process as necessary., • Completes Medicare certifications and recertifications., • Assembles discharge records; obtains discharge summary for each discharge record, follows up as indicated. Qualifications: • 1-2 years' health care related experience preferred, previous experience in Skilled Nursing environment desirable, • High school diploma or equivalent required, • Knowledge of medical terminology preferred, • Willing to work beyond normal working hours, weekends, holidays, and/or on other shifts and in other positions, when necessary, • Must be able to read, write and speak the English language sufficiently and comprehensibly enough to perform the essential functions of the job, • Must be knowledgeable of nursing/medical practices and procedures, and/or terminology, laws, regulations, and the guidelines that pertain to long-term care, • Sufficient computer skills including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties. Benefits: • Medical insurance with Rx benefits, • Dental insurance, • Vision care, • Paid vacation

Job Description Our client, a Japanese Distributor, is looking for a Japanese Bilingual Account Executive in East Torrance, CA area. Location: East Torrance, CA Industry: Distributor Position: Account Executive Salary range: $51,600+ Bonus Full time/Direct hire/with benefits Job Duty: • Develops new business relationships, responsible for maintenance and development of customer accounts., • Communicate daily with customers. Answer customer questions about products, prices, availability and uses., • Recommend products to customers, based on customers' needs and interests., • Consult with clients after sales or contract signings to resolve problems and to provide ongoing support., • Negotiate details of contracts and payments, and prepare sales contracts and order forms., • Perform administrative duties, such as preparing sales budgets and reports, keeping sales records, and filing expense account reports. Qualifications: -Some sales experience is preferred. -Japanese/English skill is a must. Chinese language skill is preferable. -Availability for frequent client visits and occasional visits to the other branches of the company. -College graduate or equivalent preferred. Company DescriptionWe are a Talent Acquisition/People Operation (HR) group that connects people to careers and professional growth. Would you like to look for a new job opening to expand your career path or a new applicant for your opening position? Then you are in the right place to start! TOP Group has grown from a single office in New York in 1992, to one of the global leaders in Japanese-related talent solutions today. As one of the first Japanese staffing agencies in the U.S., we started our focus in Finance but quickly expanded to other industries such as Technology, Freight Forwarding, Trading, and Manufacturing. We have offices in New York - Head Quarters, San Francisco, Los Angeles, and Houston. We have been expanding to Mexico to assist the Japanese corporations and become the #1 Japanese Recruiting Agency in Central America. Our Industries include: ●\tIT/Innovation ●\tManufacturing ●\tTrading ●\tLogistics ●\tEngineering ●\tOil & Gas ●\tCPA/Accounting ●\tFinance/Bank ●\tEntertainment If you are open to new job opportunities or interested in developing your career path, please follow our page, and let’s connect! You are more than welcome to InMail recruiters below. Unsure of which office to connect to? No worries! We will direct you to the nearest office for your desired location. For more information, please visit our website. are a Talent Acquisition/People Operation (HR) group that connects people to careers and professional growth. Would you like to look for a new job opening to expand your career path or a new applicant for your opening position? Then you are in the right place to start!\r\n\r\nTOP Group has grown from a single office in New York in 1992, to one of the global leaders in Japanese-related talent solutions today. \r\n\r\nAs one of the first Japanese staffing agencies in the U.S., we started our focus in Finance but quickly expanded to other industries such as Technology, Freight Forwarding, Trading, and Manufacturing. \r\n\r\nWe have offices in New York - Head Quarters, San Francisco, Los Angeles, and Houston. \r\n\r\nWe have been expanding to Mexico to assist the Japanese corporations and become the #1 Japanese Recruiting Agency in Central America.\r\n\r\nOur Industries include:\r\n●\tIT/Innovation\r\n●\tManufacturing\r\n●\tTrading \r\n●\tLogistics\r\n●\tEngineering \r\n●\tOil & Gas\r\n●\tCPA/Accounting \r\n●\tFinance/Bank\r\n●\tEntertainment\r\n\r\nIf you are open to new job opportunities or interested in developing your career path, please follow our page, and let’s connect! You are more than welcome to InMail recruiters below. Unsure of which office to connect to? No worries! We will direct you to the nearest office for your desired location.\r\n\r\nFor more information, please visit our website.

Job DescriptionWe are looking for an experienced Controller to oversee and manage the financial operations of our organization in Carson, California. In this role, you will be responsible for implementing and maintaining robust accounting policies, managing budgets, and ensuring compliance with financial regulations. This is a permanent position that offers a competitive salary, excellent benefits, and the opportunity to contribute to a well-established company with over 50 years of history. Responsibilities: • Develop, implement, and maintain accounting policies to ensure compliance with financial regulations., • Oversee and manage all financial transactions, including accounts payable, accounts receivable, and bank deposits., • Prepare, review, and monitor quarterly and annual budgets for various departments., • Analyze company costs and profitability to identify areas for improvement., • Establish and track key financial metrics to support the organization's goals., • Design and implement risk assessment models to evaluate potential investments and financial strategies., • Prepare regular financial reports and provide ad-hoc analysis as needed., • Conduct internal audits and assist with external audit processes to ensure accuracy and transparency., • Maintain an organized and up-to-date filing system for all financial records and documentation., • Ensure compliance with tax and accounting regulations while supporting the coordination of annual physical inventories.• Minimum of 5 years of experience working as a Controller or in a similar financial leadership role., • Strong knowledge of Generally Accepted Accounting Principles (GAAP) and financial legislation., • Hands-on experience with general ledger management, accounts payable, and accounts receivable., • Proficiency in cash management and risk assessment practices., • Familiarity with accounting software, particularly Syteline or similar systems built on SQL databases., • Excellent attention to detail and an ability to meet tight deadlines., • Bachelor’s or Master’s degree in Accounting, Finance, or a related field is preferred., • Strong analytical and problem-solving skills combined with a serious and detail-oriented attitude.

Job Title: Office Manager / Executive & Personal Assistant Location: Onsite - South Bay Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k Position Overview A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) • Oversee front office operations, including visitor reception, vendor management, and supply ordering, • Manage calendars, coordinate meetings, and handle correspondence for company leadership, • Prepare agendas, take meeting minutes, and track follow-up items, • Coordinate internal office events, holiday décor, and staff appreciation activities, • Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping, • Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks, • Serve as the central point of contact for vendors, maintenance, and building management needs Executive & Personal Assistant Support • Arrange travel itineraries, accommodations, and reservations for the owner and family as needed, • Coordinate property maintenance schedules with the house manager in Montana, • Handle personal scheduling, reservations, and light household coordination, • Assist with vendor communication and contractor scheduling for personal properties, • Support expense tracking, bill payment, and light personal correspondence as requested Requirements Must-Haves: • 5+ years of administrative, office management, or executive assistant experience, • Strong organizational skills with the ability to manage competing priorities, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word), • Proven discretion, professionalism, and confidentiality, • Experience in real estate or property management, • Familiarity with QuickBooks or light accounting support, • California Notary Public certification (or willingness to obtain - company will cover cost), • Tech-savvy and comfortable learning new software or AI tools for workflow optimization, • Bachelor's degree preferred but not required

Job description: Company is seeking a controller for its manufacturing facility. The organization has a history and in the same location for over 50 years with 100+ employees. We offer great medical benefits + 401K , vacation, sick and 10 holidays per year. We are looking for a Controller to develop accounting policies and oversee all financial procedures of our company. As a Controller, you'll monitor the company's financial status, review quarterly and annual budgets and manage accounting transactions. To be successful in this role, you should have in-depth knowledge of Generally Accepted Accounting Principles (GAAP) and experience with risk management. Ultimately, you'll make sure we comply with accounting regulations, maximize profits and mitigate risks. Responsibilities • Document, monitor and update accounting policies, • Ensure all payments are completed on time (including accounts payable and bank deposits), • Review quarterly and annual budgets for all departments, • Analyze costs and profits, • Set and track financial metrics, • Build risk assessment models to evaluate investments, • Report on financial status on a regular basis and create ad-hoc reports when needed, • Maintain accurate and up-to-date filing systems, • Perform internal audits and assist with external audits, • Ensure compliance with accounting and tax regulations, • Help coordinate annual physical inventories Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Disability insurance, • Employee assistance program, • Flexible schedule, • Flexible spending account, • Health insurance, • Life insurance, • Paid time off, • Day shift, • Monday to Friday, • Work experience as a Controller prefer 5+ years, • Thorough knowledge of accounting principles, procedures and legislation, • Hands-on experience with general ledger accounts payable and accounts receivable functions, • Experience with cash management and risk assessment, • Good knowledge of accounting software Syteline written in Sequel data base, • Attention to detail, • Ability to work with tight deadlines, • BSc or MSc in Accounting or Finance prefer, • Very serious, assistance to CEO a regular function.

Billing/Invoicing Support (Temp-Hire Position) Rate: $18.00 - $19.00 Hourly Work Site: Long Beach, CA FOR MORE INFORMATION PLEASE CONTACT SUSANA (562)668-7680 Job Summary Will assist with day-to-day billing processes for warehouse, trucking and yard charges. Assist with accurate invoicing and billable charges completed in a timely manner. Will update accounting records with issued invoices, processed payments, new balances and customer information. Essential Functions MS Office: Word, Excel & PowerPoint Familiar with invoice or billing process Electronic filing and paper filing daily Will communicate daily with Billing Manager on issues, concerns and problems

Job Description Position Summary: The Project Coordinator assists the Operations Director and Project Managers in organizing ongoing studio projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, ensuring that project deadlines are met in a timely manner. Additionally, the Project Coordinator will be involved in the Permitting aspect of projects, assisting the Project Managers with administrative related tasks. To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. The Project Coordinator should be organized, detail oriented, dependable, good communicator, productive and efficient. Additional Responsibilities: • Assist the Operations Director in Permitting related tasks that will involve due diligence, organization of information for use by the team members, completing applications, making permit submissions, tracking the review of plans and performing follow-ups and creating comment response letters for the team’s input. Additionally keeping the internal permitting tracking current., • Assist the PM and/or Operations Director with billing/accounting related tasks in order for billing to be processed every month. This will require tracking and updating of fees, reviewing budgets and working directly in our accounting software., • Coordinate meetings as needed., • Draft agenda / meeting minutes / project status updates as required, • Potentially organize, log and route RFIs and Submittals., • Filing / archiving. The Project Coordinator will be evaluated based on all the items in this document as they apply to their specific role. The following items represent the primary performance benchmarks that the company will be measuring and the tools that will be used to provide input. • Ability to complete tasks efficiently and within agreed upon schedule., • Ability to efficiently assist with permitting by submitting applications with accuracy and keeping permitting statuses current for the team’s visibility., • Ability to effectively assist with billing/accounting related tasks., • 3-5 years of professional experience., • Proficiency in Microsoft Office programs such as Word, Excel and other business software and their application to contract documents., • Demonstrate strong oral and written English communication skills., • Demonstrate high organizational skills., • Authorized to work in the U.S.

Job DescriptionDescription: Position: Medical Records Clerk Reports To: Health and Wellness Director Department: Health & Wellness FLSA STATUS :Non-Exempt - Part-Time 3 days Primary Position Objectives Provides secretarial and clerical services to support the Medical and Dental staff. Follows policies and procedures in accordance with DOL, PRH, Center and Bizzell Group requirements. Position Responsibilities Administration Procedures • Types routine and technical materials, subject to detailed review by manager., • Corrects incidental grammatical errors, punctuation, and spelling., • Sets up and types tables, charts and graphs from specific instructions or from a rough draft., • Modifies letters to fit varying situations., • Screens mail and routes according to content. Fills requests for standard materials, such as reprints and publications., • Answers inquiries requiring standard answers and/or refers calls to proper persons based on type of information requested., • Allocates materials to a moderately complex filing system., • Selects and pulls pertinent material from files as requested by manager., • Posts and maintains records, which may require follow-up action with responsibility for currency and accuracy., • Compiles reports for Center Health Management Information System (HMIS)., • Operates duplicating and office machines as required and instructs others in the operation of such machines., • Makes physical arrangements for meetings and notifies persons of time and place as directed., • Acts as receptionist and makes appointments for manager., • Maintains logs on all Wellness patients., • Works to ensure performance management standards are met., • Ensures required property (equipment) controls are adhered to., • Works towards meeting performance management goals., • Follows CDSS plan and Code of Conduct system daily., • Adheres to required property control policies and procedures., • Maintains good housekeeping in all areas and complies with safety practices., • Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures., • Demonstrates and abides by The Bizzell Group’s core values and operating principles., • Models, mentors, monitors appropriate Career Success Standards., • Helps students become more employable through continuous reinforcement., • Participates in PRH mandated staff training. Failure to participate may result in disciplinary actions up to and including termination., • Presents information both clearly and concisely and regularly confirms correct interpretation of information., • Very high standard of communication skills both written and verbal for the presentation of facts and ideas., • Action oriented. Demonstrates the ability to handle several projects simultaneously with decision making, flexibility, and problem solving., • Implements the key principles of time management, task allocation and priority assignment in addition to personal organization., • Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency., • Demonstrates professional interpersonal skills when interacting with others. Abides by The Bizzell Group’s Healthy Workplace Environment policy. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Proficiency with advanced Microsoft Office applications including Word, Power Point and Excel. Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat. High level of organizational & communication skills. Moderate speed typing skills and some knowledge of medical terminology is necessary. Knowledge of standard medical office administration procedures and confidentiality. Experience Minimum of one-year medical clerk training experience required. Education High school diploma or equivalent required. Certificates, Licenses, Registrations Valid State Driver’s License. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel: to reach with hands and arms and talk and listen. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly exposed to moving mechanical parts, fumes, or airborne blood borne particles, toxic or caustic chemicals and risk of radiation. The employee is occasionally exposed to risk of electrical shock and vibration. Office setting has varying degree of background noise and interruptions. The noise level for this work environment is moderate.

Job Description About the Role We are seeking a detail-oriented Customs Entry Writer to join our team. In this role, you will be responsible for processing customs clearances, tracking shipments, and ensuring compliance with customs regulations. You’ll work closely with clients, freight forwarders, and related parties to facilitate seamless import operations. Requirements Key Responsibilities: • Customs Clearance Processing: Manage and process customs clearances for imports while strictly following customs regulations and company SOPs., • Importer Security Filing: Ensure timely and accurate Importer Security Filings (ISF) for shipments., • Shipment Tracking: Track and trace shipments to provide clients with updated information., • Client Communication: Communicate effectively with clients, freight forwarders, and other stakeholders via email and phone., • Documentation & Archiving: Maintain organized records and ensure proper documentation is archived., • Data Management & Reporting: Manage and update client data for reporting and analysis., • Billing & Invoicing: Handle timely billing and invoicing for clients., • Additional Duties: Assist with other duties as assigned. Qualifications: • Strong analytical and problem-solving skills., • Must be able to commute to the office; hybrid options may be available., • Proficient in Microsoft Office Suite., • Availability to work weekends or night shifts is a plus., • Must be fluent in Korean, • Applications from candidates of all experience levels are welcome, including those with limited experience., • High School Diploma or GED is required. Benefits Benefits (Full-Time Only): • Health, Dental, and Vision PPO Insurance, • Life, Short-Term, and Long-Term Disability Insurance, • 401(K) Plan, • 14 Paid Holidays, • Paid Time Off (starting at 12 days/year), • Additional Paid Leave (Bereavement, Wedding, Birth of Child, etc.), • Years of Service Awards, • Education Assistance Program (Eligibility-based)

Job Description We are looking for a dedicated Brokerage Manager to join our team in Long Beach, California. This contract position is an excellent opportunity for a skilled individual to contribute to a fast-paced logistics environment. The ideal candidate will oversee customs brokerage operations, compliance, and team performance, ensuring seamless processes and adherence to regulations. Responsibilities: • Manage and oversee daily operations related to customs brokerage, including entry filing, classification, and release procedures., • Ensure all customs declarations and filings meet accuracy standards, are timely, and comply with regulations from U.S. Customs and Border Protection and other governing agencies., • Lead, train, and mentor customs brokers, entry writers, and support staff to maintain high performance standards., • Develop, maintain, and update Standard Operating Procedures (SOPs) to ensure trade compliance and operational efficiency., • Communicate effectively with clients, carriers, vendors, and government agencies to resolve issues and facilitate customs clearance., • Track and analyze key performance indicators (KPIs) and prepare reports to evaluate team success and service quality., • Ensure proper classification of imported goods using the Harmonized Tariff Schedule and other applicable guidelines., • Conduct audits and manage responses to compliance inquiries or penalties, ensuring regulatory adherence., • Stay informed on changes to customs laws, trade regulations, and industry practices to maintain up-to-date operations., • Advise clients on trade compliance matters, including valuation, classification, and strategies for duty recovery, • Proven expertise in customs brokerage, logistics, and supply chain management., • Strong knowledge of U.S. Customs regulations and compliance requirements., • Experience with systems such as TMW and WMS, as well as familiarity with cargo and shipping processes. • 10+ years of experience in customs brokerage, • 5+ years of experience in a management/supervisory role, • Knowledge of regulations (19CFR), • Excellent interpersonal and communication skills, verbal and written, • Cargowise Experience • Exceptional negotiation and problem-solving skills., • Ability to train and supervise a team effectively while fostering growth and attention to detail., • Proficiency in preparing operational reports and monitoring performance metrics., • Understanding of the Harmonized Tariff Schedule and classification procedures., • Excellent communication skills for interacting with clients, government agencies, and vendors.

Job DescriptionD.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report. D.A. Davidson, an employee-owned Financial Services firm, is seeking an exceptionally sharp, motivated and detail-oriented Client Associate to join our Long Beach, CA branch. In this team-critical role, you will work alongside Financial Professionals to provide excellent client service and support. This is an outstanding opportunity to advance your career in the financial services industry in an environment of continual growth and development. If you have a passion for creating an exceptional client experience, enjoy working collaboratively as part of a team and relish detail and accuracy, we want to hear from you! Primary Qualifications:• Opportunity to advance and grow in the Financial Services Industry ‒ Opportunity to complete the Securities Industry Essentials (SIE) and FINRA General Securities Representative (Series 7) Exam and Uniform Securities State Law Exam (Series 66 [or Series 63/65]).• Some knowledge of the securities industry, its operations and products to include stocks, bonds, margin accounts, options, mutual funds, annuities and insurance products.• High school graduate or comparable work experience. Post-secondary education preferred. • Solid technology skills (Microsoft Word, Excel and Outlook). Experience with Thomson ONE, Envestnet, CRM, Money Guide Pro preferred. • Excellent communication (written and verbal), problem solving and client service skills. • Strong attention to detail and accuracy including the ability to perform semi-advanced math. • Proven ability to manage multiple demands and competing priorities in a deadline-oriented environment.• Ability to maintain regular, predictable attendance and to work overtime as needed. Primary Duties:• Provide extraordinarily professional and courteous client service managing client requests, account maintenance and effectively articulating certain requirements in a regulatory environment.• Review, maintain and process account documents and information as well as solve complex issues and assignments related to client accounts and transactions including suspicious activity. • Assist with crafting comprehensive financial plans for current and prospective clients. • Assist in developing and implementing periodic client mailings, communications and events. • Facilitate the transfer of client funds and/or securities and the issuance of checks upon request.• Seek to innovate and streamline processes.• Provide general support, including but not limited to phone, correspondence, appointments, filing and other projects as assigned. • Adherence to all branch, firm and compliance policies, procedures, rules and regulations.• Other projects and duties as assigned. What we offer:Competitive salary plus excellent benefits and perks including, but not limited to: • Medical, Dental and Vision• Company 401(k)and ESOP contribution • Generous sick, vacation, and maternity/parental leave• Paid holidays• Professional Development Opportunities• Tuition Reimbursement ($15,000 lifetime cap)• Discounted personal insurance including home, auto and recreational vehicles• Charitable gift-matching program• Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work. The potential base pay hiring range for this role is $27.00 – $29.00 an hour. The compensation offered will be determined on a case-by-case basis considering a variety of factors including, but not limited to, the skills, relevant work experience, and geographic location of each specific candidate. This role is eligible to participate in applicable D.A. Davidson variable compensation programs. D.A. Davidson has been in business for 90 years! As an employee-owned company, our success is driven by our high standards of business ethics, integrity and the belief that our Associates are our most important assets. We hope you will consider joining us! At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please answer all questions carefully: incomplete or inaccurate answers may impact your potential employment. By clicking Submit Application, you declare that all statements in this application are truthful to the best of your knowledge. California applicants please see D.A. Davidson's California Resident Privacy Policy. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionCompany Description Fairmont Breakers is a beloved feature of the Long Beach skyline, a historic landmark with a character and soul of its own. Originally opened in the roaring twenties as a lavish hotel on the waterfront, Breakers was a sought-after destination for world-famous stars. Following an extensive renovation, Fairmont Breakers returns as Long Beach’s only luxury hotel, restoring one of California’s most storied properties to its original grandeur. It offers 185 boutique rooms and suites; a rooftop pool and terrace; an open-air rooftop lounge with views of the Pacific; a blissful two-story spa, wellness and fitness center; dining venues and bars including a live jazz club; and 10,000 square feet of indoor and outdoor function space. Whether exploring the comforts of elevated coastal Italian cuisine in Nettuno or dining among the stars with champagne and caviar in Sky Room, Fairmont Breakers aims to delight all of your senses with artful surroundings and innovative offerings from our culinary team. Job Description • Need to have strong customer service and communication skills, can anticipate and meet the needs of our guests and have an enthusiastic desire to attain the highest levels of quality in all areas of the hotel., • While supporting the sales department, you will respond to general telephone/ email/ mail inquiries., • Will be working primarily with the Group Sales team assisting with group reservations, • Must be able to deal with a high volume of incoming calls, prepare customer correspondence such as contracts and proposals, open and distribute mail, make photocopies, prepare reports and send faxes., • Assist with special projects as needed, maintain filing systems, maintain schedules in terms of appointments, travel and meetings, acting as a liaison with departments when necessary and maintain a professional environment., • Create and maintain accounts, bookings, and events., • Be the first point of contact for lead inquiries and assign such leads in a timely manner., • Perform data entry, • Maintain regular and predictable attendance, • Other tasks as assigned Qualifications • Must be very proficient in Word, Excel, PowerPoint, Outlook and knowledge of Opera Cloud Sales & Catering is preferred., • Able to provide clear and professional telephone communication., • Excellent verbal and written communication skills., • Capable of managing multiple projects and responsibilities with ease., • Well organized and detail oriented., • Able to work independently and as part of a team in a fast-paced environment. Additional Information What is in it for you: • Hourly rate: USD $29.50 per hour, • Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe., • We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential., • Opportunity to develop your talent and grow within your property and across the world! We provide an environment of trust, respect, and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor’s Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment. Our commitment to Diversity & Inclusion: We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization.

Competitive pay / Flexible schedule - As an Administrative Assistant at LevineFam Charities, you will: Maintain digital records, databases, and filing systems; Schedule and coordinate meetings and appointments; Manage and respond to general emails and phone inquiries; Assist with donor communication

Job Description Position Title: Medical Assistant Department: Primary Care Reports To: Primary Care Director POSITION SUMMARY Reports to the Director of Primary Care. Works under the direct supervision of the Licensed Medical Care Provider. Responsible for providing basic nursing care to the patients assigned to the Primary Care Clinic. We offer a competitive benefits package: • Medical Insurance, • Dental Insurance, • Vision Care Plan, • Life Insurance, • Paid Holidays (12), • Paid Vacation Time, • Sick Time, • 401(k) Retirement Plan, • Competitive wages, • Stability and career advancement, • Continuing Education Opportunities CATEGORIES OF DUTIES • Interview, screen and perform health assessments per established protocols., • Reports and records observations that reflect the nursing care given and the patients’ progress., • Assist in formulation of the treatment plan., • Apply and remove bandages and dressings; apply orthopedic appliances: immobilizer, envelope slings, orthotics, and similar devices; remove casts, splints and other external devices; obtain impressions for orthotics, padding and custom molded shoes; select and adjust crutches to patient; and instruct patient in proper use of crutches., • Perform ophthalmic testing not requiring interpretation by the medical assistant in order to obtain test results., • Remove sutures or staples from superficial incisions or lacerations., • Perform ear lavage to remove impacted cerumen., • Collect by non-invasive techniques and preserve specimens for testing, including urine, sputum, semen and stool., • Assist patients in ambulation and transfers., • Prepare patients for and assist the physician, physician assistant or registered nurse in examinations or procedures including positioning, draping, shaving and disinfecting treatment sites; prepare a patient for gait analysis testing., • As authorized by a physician, provide patient information and instructions., • Collect and record patient data including height, weight, temperature, pulse, respiration rate and blood pressure, and basic information about the presenting and previous conditions., • Perform simple laboratory and screening tests customarily performed in a medical office., • Cut nails on otherwise healthy patients., • Administer first aid and CPR in an emergency., • Performs front office duties such as answering phones, filing, scheduling appointments, computer input, patient/public relations., • Orders medical and clinical supplies and keeps rooms stocked appropriately., • All other duties as required by Supervisor/Administration. EDUCATION Completion of a medical assistant program approved by the State of California. Phlebotomy certificate helpful. EXPERIENCE Three (3) months to One (1) year experience working as a medical assistant in a doctor’s office, clinic setting or hospital or completion of internship with Tarzana Treatment Centers, Inc. SETTING Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency. EQUAL OPPORTUNITY EMPLOYER Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices. ADA REQUIREMENT Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job.

Job Description We are looking for a skilled Administrative Assistant to join our team in Long Beach, California. In this position, you will play a pivotal role in supporting our operations and ensuring the smooth management of assigned properties. This role requires a proactive individual who thrives in a team-oriented environment and is committed to achieving operational excellence. Responsibilities: • Provide administrative support to ensure the efficient operation of property management activities. Knowledge of commercial property management • Collaborate with team members to achieve financial and operational goals., • Manage vendor relations, including sourcing and maintaining effective communication., • Handle multi-line phone systems and direct calls appropriately., • Maintain organized filing systems for records and documentation., • Utilize Yardi Voyager software to manage property data and reporting., • Support account management tasks, ensuring accuracy and timeliness., • Assist in preparing clear and concise written and oral communications., • Ensure attention to detail in all administrative processes and responsibilities., • Perform additional duties as assigned to support the team's objectives., • Proficiency in Microsoft Office applications, including Outlook, Excel, and Word., • Minimum of 2 years of experience in a similar administrative role, preferably in the real estate management sector., • At least 2 years of experience with Yardi Voyager software is required., • Strong organizational skills with a high level of accuracy and attention to detail., • Ability to manage multiple tasks effectively and adapt to changing priorities., • Reliable, trustworthy, and team-oriented with a strong work ethic., • Excellent written and verbal communication skills for presenting information clearly., • Ability to interact professionally with clients and all levels of management.

Job Description We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently. Responsibilities: • Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly., • Perform accurate data entry and maintain organized records for administrative purposes., • Coordinate events, including charity and community initiatives, to support organizational goals., • Assist with general office duties, such as scheduling, filing, and maintaining supplies. Some experience with marketing • Serve as the first point of contact for visitors, providing excellent reception and support., • Collaborate with team members to execute fundraising and philanthropic activities., • Manage calendars and appointments to ensure efficient scheduling., • Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management., • Prepare reports and presentations to assist with decision-making processes., • Contribute to the planning and execution of community and healthcare-related events., • Proven experience in administrative assistance or a related role., • Strong proficiency in answering and managing inbound calls with a focus on detail and care., • Skilled in data entry with high accuracy and attention to detail., • Familiarity with event coordination, including charity and community events., • Exceptional organizational and multitasking abilities., • Experience with software tools such as Raiser's Edge and Blackbaud is preferred., • Excellent written and verbal communication skills., • Ability to work effectively in a fast-paced and collaborative environment.

Under supervision by the Regional HR Manager/HR Manager or their designee(s), this position will provide support across the HR department in multiple capacities involving tasks focused on filing and maintaining personnel and other HR department documents and files, creating and distributing HR paper

Perform filing and general administrative tasks. Provide administrative support for the Accounting Supervisor.

Job Description The Medical Assistant assists with various healthcare services following established policies and protocols including but not limited to obtaining specimens, conducting routine lab studies, and assisting with administrative functions. Perform administrative and certain clinical duties under the direction of a physician. Administrative duties may include scheduling appointments, maintaining medical records, billing, and coding for insurance purposes. Clinical duties may include taking and recording vital signs and medical histories, preparing patients for examination, drawing blood, and administering medications as directed by a physician. Assists in the examination and treatment of patients under the direction of the Provider by performing the following duties. Must be able to travel to different clinic locations requested by the Director of Operation or Clinic Manager. Benefits: • Free Medical, Dental & Vision, • 13 Paid Holidays + PTO, • 403 (B) retirement match, • Life Insurance, EAP, • Tuition Reimbursement, • SEIU Union, • Flexible Spending Account, • Continued workforce development & training Education: (Required) • Two years’ experience field, • Travel to different clinic locations, • Bilingual English/Spanish (Required), • Knowledge of medical terminology., • Strong charting/documentation skills., • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm., • Able to work collaboratively with multiple health professionals in a busy and complex environment using tact, diplomacy, and discipline., • Demonstrated competence in reacting to and handling emergencies., • Proficient in Microsoft Office, • EHR- Electronic Health Record (Preferred), • CPR, BCLS, OSHA, Phlebotomy, First Aid, • Employees are responsible for maintaining individual certifications as required by job function or by law and provide., • Interview patients, take vital signs (such as pulse rate, temperature, blood pressure, weight and height) and record information;, • Properly utilize Electronic Health Records system, recording all required and/or relevant information in the system;, • Prepare treatment rooms for examination of patients;, • Drape patients with covering and positions instruments and equipment;, • Hand instruments and materials to medical provider as directed;, • Clean and sterilize instruments;, • Operate X rays, electrocardiograph (EKG), and other equipment to administer routine diagnostic test or calls medical facility or department to schedule patients for tests;, • Give injections or treatments, and performs routine laboratory tests;, • Key data into computer to maintain office and patient records as necessary (Misys, LINK);, • Keep exam and treatment rooms clean, well-stocked;, • Set up equipment in exam rooms;, • Perform hearing screening, plotting growth parameters;, • Advise patients concerning preparation for tests;, • Document administration of immunizations and medications in chart;, • Administer immunization injections/treatments (must be done only with licensed provider on premises);, • Call patients to provide normal and abnormal lab results;, • Keep logs: lead, medications, record refrigerator temperature and zero scales daily and abnormal TB results;, • Calibrate lab machines as needed and urine machines monthly;, • Provide translation for providers or arrange for translation services;, • Travel between clinic sites to cover staffing shortages;, • Provide back-up to front desk responsibilities including receptionist duties, clerical duties such as filling out forms, answering telephones or filing;, • Electronic Health Record (EHR) inputting prescriptions and patients chart;, • Practice Management System (PMS) Registration, Scheduling and Billing;, • File medical charts when needed;, • Maintain patient flow to reduce waiting time;, • Perform lab proficiency testing, run in-house lab tests, prepare outside lab specimens, check lab orders and bills for accuracy;, • Participate in MA review of charts;, • Send out Medical Records when requested by other offices;, • Attend staff meetings;, • Inventory and order medical supplies and materials;, • Notify Clinic Manager when supplies need to be ordered or when vaccines or medications are out;, • Serve as advocate for Indigent Program organizing forms for providers, instructing patients, helping patients complete forms and serving as liaison with drug companies;, • Comply with all personal medical requirements including but not limited to: annual physical, current vaccinations (MMR, Tdap, Influenza, Hepatitis B), and TB testing (skin test or chest x-ray);, • Attend meetings, trainings, and other work-related events as needed; and

Job Description Location: Compton, CA Compensation: $75,000–$90,000/year, depending on experience and qualifications Benefits: Medical, dental, vision, life insurance, paid time off, retirement plan Schedule: Full-time, Onsite (Monday–Friday) We’re looking for a proactive, resourceful, and highly organized Legal/Executive Assistant to support the CEO of a dynamic, family-owned organization. This position is ideal for a self-starter who anticipates needs, takes initiative, and finds solutions before problems arise. In this fast-paced role, no two days are the same. You’ll balance multiple priorities, manage sensitive information, and keep both business and family operations running smoothly. Your ability to bring structure, clarity, and follow-through will ensure nothing is missed. You’ll provide executive-level administrative support while assisting with legal and contract documentation. The ideal candidate combines the polish of an experienced Executive Assistant with the precision of a paralegal — managing communications, documents, and projects across all aspects of the CEO's work and priorities. Key Responsibilities: • Manage calendars, meetings, and travel arrangements for the CEO (business and personal)., • Assist with legal documents, contracts, filings, and compliance tracking., • Draft, proofread, and edit correspondence, agreements, and internal communications with accuracy and professionalism., • Maintain detailed trackers and secure records for contracts, filings, and executive approvals., • Liaise with external counsel, vendors, and internal teams regarding documentation and follow-ups., • Coordinate and manage a wide range of tasks and communications on behalf of the CEO, ensuring timely follow-up and organized documentation across multiple areas of responsibility., • Maintain organized digital and physical filing systems for legal and executive records., • Research and summarize information for executive review; prepare concise briefs and recommendations., • Establishes and maintains efficient processes, documentation, and systems to streamline executive and office operations., • Process and reconcile business and personal expenses accurately and promptly., • Minimum 5 years of experience as an Executive Assistant, Legal Assistant, or Paralegal supporting senior leadership., • Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred., • Experience with contracts and legal documentation workflows., • Excellent written and verbal communication skills, with meticulous attention to detail., • Proficiency in Microsoft Office 365; adept at managing multiple projects simultaneously., • Demonstrated discretion, professionalism, and sound judgment in handling sensitive information., • Proactive, organized, and resourceful problem-solver who anticipates needs and ensures completion., • Onsite role.

Job DescriptionAdministrative Assistant — Genwealth 360Location: Long Beach, California — [On-site] Employment Type: Full-time Salary: $40,000 Benefits: Medical, dental, vision, and 401(k) About Genwealth 360 GenWealth 360 helps clients navigate their financial lives with clarity and confidence. We’re a collaborative, fast-moving team that values professionalism, accuracy, and great client experiences. The Role We’re seeking an organized, tech-savvy Administrative Assistant to keep our operations running smoothly. You’ll support executives and client-facing teams with scheduling, documentation, client onboarding, and day-to-day office coordination. What You’ll Do • Calendar & Scheduling: Manage complex calendars, coordinate meetings across time zones, prepare agendas, and arrange travel and logistics., • Client Support: Assist with onboarding tasks (forms, document collection, e-signature), track status in our CRM, and prepare meeting materials., • Documentation & Reporting: Draft and format spreadsheets; maintain accurate digital filing and version control., • Operations Coordination: Monitor and respond to shared inboxes, route inquiries, handle mail/shipping, and liaise with vendors., • Expense & Record Management: Process reimbursements, reconcile receipts, and help maintain orderly records for audits and compliance., • Meeting Execution: Set up conference/Zoom calls, take and distribute notes, and track follow-ups to completion., • Data Entry: Enter/update client and prospect data; run simple reports and exports., • Project Support: Assist with special projects (process documentation, event logistics, light research). What You’ll Bring • 1-2 years in an administrative, office coordinator, or executive support role (professional services or financial services a plus)., • Proficiency with Microsoft 365 or Google Workspace, Zoom, Slack/Teams, and basic spreadsheet skills., • Experience with e-signature tools (DocuSign/Adobe Sign)., • Impeccable organization, attention to detail, and follow-through; able to juggle priorities and meet deadlines., • Professional communication—clear writing, polished client etiquette, and discretion with sensitive information., • Comfort working in a fast-paced, highly collaborative environment. Nice to Have • Financial services background or interest in learning the industry. Work Environment & Benefits • Professional development and training opportunities, • Medical, dental, vision, and 401(k) Compensation • Range: $40,000 – $55,000 annual base How to Apply Send your resume and a brief note on why you’re excited about GenWealth 360 to with the subject line “Administrative Assistant – [Your Name]”. Portfolio or work samples (e.g., formatted docs, templates) are welcome.

Job Description The Granitize Group is a family of products that include Granitize Products, TR Industries, Gel-Gloss, Seapower, and Ultimar Inc. Established in 1930, we provide maintenance and care products to the automotive, marine, power sport, aviation, and home markets. We are currently looking for an Senior and Junior Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role • Support the Owners, CEO, and COO primarily and provide additional support to executive and management team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently, • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows, • Manage communication with employees by liaising with internal and external executives on various projects and tasks, • Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld, • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics, • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives, • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database, • Maintain professionalism and strict confidentiality with all materials, • Excellent written and verbal communication skills, • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects, • Proficiency with office productivity tools and an aptitude for learning new software and systems, • Flexible team player, willing to adapt to changes and unafraid of challenges, • Four or more years of experience in an administrative role reporting directly to upper management, • Experience in overseeing budgets and expenses, • Experience in developing internal processes and filing systems, • Knowledge in purchasing and inventory controlsCompany DescriptionThe Granitize Group is a family of products that include Granitize Products, TR Industries, Gel-Gloss, Seapower, and Ultimar Inc. Established in 1930, we provide maintenance and care products to the automotive, marine, power sport, aviation, and home markets. We are a 3rd generation family owned and operated company.The Granitize Group is a family of products that include Granitize Products, TR Industries, Gel-Gloss, Seapower, and Ultimar Inc. Established in 1930, we provide maintenance and care products to the automotive, marine, power sport, aviation, and home markets. We are a 3rd generation family owned and operated company.

Job DescriptionWe are a supplier of precision aerospace structures providing engineering, testing, validation, and program management for our clients. We were founded to address the needs of the spacecraft and aerospace vehicle community where quality, deadlines, and cost are increasingly key to the success of a program. We are looking to add to our agile and talented team of manufacturing personnel to continue our mission. Position: Office Administrator I Description:The Office Administrator will be responsible for providing support with general administrative work for other departments as needed. This may include printing, copying, faxing, filing, data entry, emailing, and task prioritizing, assisting with various projects, and pro-actively keeping up with the team needs. Fundamental Requirements:· Effective communication both written and verbal, and interpersonal skills · Welcome on-site visitors· Receive, sort and distribute daily mail and or deliveries· Order office and shop supplies· Must be a US Citizen or permanent legal resident· Regular attendance at the worksite· Capable of recognizing and solving typical problems that can occur in own work area, evaluates, and selects solutions from established options· Basic mathematic skills· Strong work character: honesty, punctual, integrity · Detail oriented · Maintain a clean, safe and healthy work area· Positive, strong, responsible intensely professional work character· Some basic accounting entries Technical Skills:· Read, write, and speak English · Maintain a meticulous work environment · Basic knowledge of Microsoft Office · QuickBooks experience preferred Job Duties/Responsibilities: · Supports special projects, tracks actions items and deliverables· Perform clerical work such as data entry, filing, and photocopying · Responsible for incoming packages and providing recipient notification· Performs clerical duties for all departments· Assists office staff with day-to-day operations· Direct visitors to the appropriate department and or person· Coordinates employee support for the departments (timesheet administration/auditing, training requirements, supply/equipment orders)· Maintain accurate and up-to-date files and record systems· Maintain confidential records and reports· Schedule appointments and make travel arrangements· Conduct meetings or presentations Education & Experience:· High school diploma (or equivalent) preferred· Administration:1 year (preferred)· Aerospace: 1 year (preferred)

Job Description United Medical Imaging We are large Imaging group, with 30 locations across Southern California, proud leading providers of quality healthcare to the community. Our centers are equipped to treat diagnostics, traumatic, and life-threatening injuries, with caring and innovative team of healthcare professionals dedicated to enthusiastically improving the health and quality of life of the people we serve. We are looking for experienced Front Desk Administrators & Patient Schedulers who will take care of answering the phone, calling and scheduling patients, verifying insurance and eligibility, etc. This is full time non-exempt position: Monday -- Friday, Saturdays on rotation (Overtime) Multiple Locations available in Los Angeles County: Bellflower / Century City / Commerce / East Los Angeles / Downtown LA / Gardena / Glendale / Inglewood / Lynwood / Mid- Wilshire / Northridge / South Long Beach / Torrance / West Covina The ideal candidate is a positive, pleasant, and personable team worker who can also work under pressure. The candidate should be skilled in working at the back office as well if the need arises. Responsibilities include, but are not limited to: • Meeting/greeting patients, • Checking in patients, • Processing paper work, • Entering new patients into our computer system, • Creating new patient files, • Filing documents in patients' medical records, • Answering phones, and other clerical duties as assigned Minimum Qualifications • Administrative experience in an office setting; previous release of information/ filing and scanning medical records, or other related experience in a healthcare environment is preferred., • Effective verbal and written communication skills., • Ability to read and comprehend simple, healthcare terminology., • Proven customer service experience and/or training., • Ability to effectively use computer software and technology as required by the member facility including Microsoft Word and Excel., • Ability to understand and become knowledgeable of release of information standards, policies & procedures and HIPAA regulations and to complete work in compliance of these and other standards., • Knowledge of handling medical records and of basics of scanning and uploading files, downloading and executing is a Plus, • Strong knowledge of health insurance plans as well as benefits verification /authorization, • Proficiency in: Microsoft Word, Excel, Outlook, Access, PowerPoint., • Internet Savvy: excellence in opening files on the web Education/Training/Experience: High School Diploma (Required) Experience working in Radiology (Preferred). Customer Service Experience- 1 Year (Preferred) Minimum 1 year Scheduling, Medical Records or Front Office experience required or externship in medical field Bilingual candidates Preferred

Job Description Position Title: Front Desk Assistant Location: Caruso Ford Collision Center Address: 3500 Cherry Ave, Long Beach, CA 90807 Employment Type: Full-time About Us Caruso Ford Collision Center has been serving Long Beach since 1982 with a commitment to superior customer service. We operate a state-of-the-art body shop, factory-certified for Ford & Lincoln, use advanced equipment, and provide a lifetime warranty on repairs and paint work. We’re looking for a professional, friendly Front Desk Assistant to help reinforce our brand of excellence by providing outstanding service to our guests at the collision repair center. Job Summary The Front Desk Assistant is the first point of contact for guests entering the Collision Center. You will greet customers, answer phone calls, schedule appointments, process check-in/check-out, manage rental car coordination, and assist with administrative tasks. You’ll act as the face of the operation, ensuring a welcoming, organized, and efficient experience for every guest. This is a part time position with 30 hours a weeks anticipated. Key Responsibilities · Greet and welcome customers as they arrive at the Collision Center, both in person and via phone. · Answer and route calls professionally, take messages, and assist with general inquiries. · Schedule appointments for vehicle inspections, estimates, repair work, and follow-ups using the shop’s system. · Check in vehicles: collect customer/vehicle information, insurance details, damage description, photo documentation. · Check out vehicles: review completed work with customers, process documents, arrange payments, explain warranties. · Coordinate rental car pick-up/drop-off logistics (on-site rental agency) and liaise with insurance companies as needed. · Maintain clean, organized front desk area and waiting room; ensure customer comfort (refreshments, seating, etc.). · Assist with administrative tasks: data entry, filing, scanning, ordering office supplies, preparing customer correspondence. · Communicate with body shop technicians, estimators, parts department and service advisors to keep customers informed of repair status. · Uphold dealership brand standards for customer service, professionalism and appearance. · Comply with all safety, warranty, OEM parts usage and shop-policy procedures. Caruso Ford · Perform other duties as assigned by the Collision Center Manager. Working Conditions & Physical Demands · Office environment at the front desk of the collision repair facility; may occasionally walk the shop floor or vehicle lot. · Must be able to sit for extended periods, stand intermittently, walk short distances, handle light administrative materials. · Some exposure to vehicle noise, smells, and dust typical of an auto body repair shop; appropriate PPE and safety orientation provided. · Occasional overtime or weekend work may be required based on shop needs or customer scheduling. Requirements · High school diploma or equivalent. · Strong verbal and written communication skills; ability to handle phone and face-to-face customer interaction with composure and professionalism. · Excellent customer-service orientation; friendly, proactive, organized. · Basic computer/office skills: Microsoft Office (Word, Excel, Outlook), appointment scheduling software. · Ability to multitask: answer phones, assist walk-ins, coordinate rental logistics, handle paperwork. · Valid driver’s license (for rental vehicle coordination) and ability to drive/coordinate as necessary. · Reliable attendance and punctuality; ability to work the indicated schedule and occasionally adjust as needed. Preferred: · Previous experience in an auto body repair shop, dealership service department or collision center front desk role. · Familiarity with insurance vendor processes, rental car coordination, OEM parts ordering. · Bilingual in English and Spanish (beneficial for our customer base). · Passion for the automotive industry and commitment to quality repair standards. Benefits · Be part of a long-standing, respected collision repair center with a strong reputation for quality (since 1982) and factory certification. · Work in a professional, team-oriented environment where customer service is valued highly. · Opportunity for growth: front-desk → service advisor/estimator → management roles in collision repair operations. · Competitive pay and benefits (to be detailed during interview).

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Develop, update, and maintain relevant office procedures, • Create and maintain an organized filing system, • Greet and assist clients as they arrive, • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Perform basic bookkeeping activities, • Contribute to company reports, • Address and resolve customer concerns with a professional attitudeQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Office Coordinator or in a similar position, • Understanding of basic bookkeeping principles, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Provide customer service by responding to inquiries and offering professional assistance., • Process orders, ensuring accuracy and timely updates in the system., • Verify logistics and warehouse-related data, including shipping documents, airway bills (AWB), and inventory records, to ensure accuracy., • Coordinate with the warehouse team to ensure smooth inbound, outbound, and distribution processes., • Track shipment progress and provide real-time updates to customers or internal teams., • Organize and maintain relevant documents and records to ensure compliance with company policies and regulations., • Assisting with daily office operations, such as ordering office supplies and maintaining a well-organized work environment., • Perform other tasks assigned by management., • Handle administrative tasks in the logistics and warehouse office, including but not limited to:, • Organizing and filing logistics and customer-related documents such as invoices, bills of lading, and packing lists. Assisting in report preparation, including shipment statistics, inventory reports, and irregularity reports., • Managing bookkeeping tasks, including expense verification, invoicing, recording accounts receivable and payable, and ensuring financial data accuracy., • Managing and updating internal system data to ensure real-time information synchronization., • Providing administrative support within the department, such as scheduling meetings, preparing internal documents, and handling correspondence., • Coordinating internal and external communications to facilitate effective interactions between customers, carriers, customs brokers, and warehouse teams. CFS Agent AWB

Job DescriptionBenefits: • 401(k), • Competitive salary, • Dental insurance, • Flexible schedule, • Health insurance, • Paid time off Requirements: Minimum 5 years of experience as a Legal Practice Assistant (Litigation) in CA Experience supporting Senior Executives Must handle confidential materials with discretion Be organized and have skills to prioritize daily Literate in Office 365, iManage, Macros, time and billing software, and Adobe Experienced in e-filing in both State and Federal Courts Outstanding Customer Service Skills Job Duties: Draft, review and revise documents including correspondence and pleadings Format court pleadings according to court rules Manage complex Calendars, scheduling meetings Making travel arrangements E-filing in various courts Manage multiple projects and follow through Communicate effectively with clients, attorneys, staff and peers Serve as a liaison between executives and stakeholders with professionalism and tact Benefits: Medical, Dental, Vision, PTO, Life Insurance, Paid Holidays, 401K and much more. Salary: $48.00-$61.00 per hour, DOE For more information about the Firm and the position, please submit your Resume for consideration of an interview.

Job Description COMPANY OVERVIEW: CERTERRA (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, CERTERRA has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. Job Summary: The Office Administrator is responsible for ensuring the smooth and efficient operation of the office on a day-to-day basis. This role involves a variety of administrative and clerical tasks, including managing office supplies and account payables, handling correspondence, maintaining records, and supporting Business Manager and other staff members. The Office Administrator serves as a key point of contact within the organization and helps maintain a productive and organized work environment. Duties: • Answer phone calls courteously, • Gathering and filing documents, • Manage office supplies, breakroom supplies, and other essential supplies., • Process and code vendor invoices, expense reports, and other financial documents., • Maintain accurate vendor records and correspondence., • Handle incoming and outgoing mails and packages., • Support office staff with various administrative tasks as needed., • Liaison with vendors and customers., • Provide financial documentation for budgetary details as needed., • Excellent communication skills both verbal and written., • Excellent Technical writing skills., • College Degree or equivalent experience.

Job Description We are seeking an detail-oriented Accounting Assistant to join our team! Your job is to assist our accounting department by handling financial records and assisting with various accounting tasks. Responsibilities: • Collection and accounts receivable, • Accurately enter financial data into internal databases and maintain records., • Perform general office tasks such as filing, data entry, and document organization., • Support administrative duties related to accounting and ensure compliance with policies., • Contribute to resolving financial discrepancies and improving efficiency in operations., • Advanced skills in Microsoft Office, particularly Excel., • Strong attention to detail and excellent analytical abilities., • Effective time management and communication skills, both verbal and written., • Familiarity with basic accounting principles and practices., • Ability to multitask, take initiative, and maintain a positive attitude., • A detail-oriented approach and resourcefulness in handling challenges.Company DescriptionLighting ManufacturerLighting Manufacturer

Job Description Marron Lawyers, a Long Beach based business litigation firm has an opening for a paralegal with a minimum of 1-2 years of experience. The candidate would be working in a demanding but rewarding environment, with a strong group of collegial coworkers. Candidate must be a team player, and willing to perform a wide variety of tasks in differing areas of law. Our offices are located near the 405/Lakewood Boulevard exit, which is a convenient commute from both Los Angeles and Orange Counties. Responsibilities: (include but are not limited to): E-discovery; Significant document review with an eye towards discovery responses; Creating and maintaining matters in case management system; Preparing pleadings for filing and serving in State, Federal, and Appellate courts; Preparing discovery, correspondence and other documents; Proofreading and finalizing documents; Organizing briefs, exhibits, and appendices; Maintaining calendar and docket for events and key deadlines; Preparing attorneys for hearings, depositions, and trials; Trial prep (exhibit and witness binders, liaison between attorneys, witnesses, etc.); Tracking and recording your time and billing entries; Broad support role for attorneys in managing caseload. Qualifications: Paralegal Certification (preferably from an ABA accredited program/college); 1 to 2 years’ experience working as a paralegal; Strong technical skills with Word, Excel, Adobe, Outlook, and TimeSlips (preferred); Ability to organize and prioritize projects; Possess excellent work habits and professional demeanor; Punctuality and consistent attendance imperative. Benefits: Health; Dental; Vision; 401K (with employer match); PTO; Paid Sick Leave; Paid holidays Please submit your Resume to . Subject line to read “Paralegal.” Please provide a cover letter expressing your interest in working for Marron Lawyers and your salary expectations. Company DescriptionMarron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.Marron Lawyers, APC is a boutique law firm headquartered in Long Beach, California. Established in 1994, the firm was founded with a focus on a collegial atmosphere for attorneys and staff; stability; strong compensation and benefits; mentorship for younger attorneys and practice among sophisticated peers for experienced attorneys. Marron Lawyers provides practical and insightful legal services to clients throughout California and other states.

Job Description Job Title: Operations Support Clerk Location: Carson, CA Pay Rate: $18.00/hour Job Type: Full-time, Temp-to-Hire Schedule: Monday to Friday, 8:00 AM – 4:30 PM; weekends as needed] About the Role We are seeking a detail-oriented Operations Support Clerk to join our team. This critical role supports the smooth day-to-day operations of our warehouse and logistics team. You’ll assist with administrative tasks such as data entry, label printing, document handling, and operational coordination. You’ll work closely with management and various departments to execute daily priorities and ensure that all warehouse documentation is accurate and organized. Key Responsibilities • Print shipping labels and match with corresponding pick tickets, • Assemble required documentation for warehouse use, • Support various departments (HR, Customer Service, Scheduling) with filing and document retrieval, • Organize, label, and archive photos and records for compliance and quick access, • Perform general administrative duties to support warehouse operations, • Follow all warehouse safety policies and procedures Qualifications • High school diploma or GED required, • Prior experience in administrative, warehouse, or logistics support preferred, • Proficient in Microsoft Office (Word, Excel) and email systems, • Strong attention to detail and organizational skills, • Able to work in a fast-paced environment and meet time-sensitive deadlines, • Excellent communication and teamwork skills, • Willingness to work extended shifts and weekends as needed Work Environment • Office and warehouse setting, • May require frequent movement between office and warehouse areasCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Job Description DMF Lighting is a fast-growing leader in the lighting industry, always hard at work engineering what comes next. We have an exciting opportunity in our customer solutions department for an Account Manager. • Pay range is $68,640 to $74,000 annually (based on skills/knowledge/experience) Primary Job Requirements: · 5-8 years of service-related employment experience such as retail or hospitality · Demonstrated technical aptitude · Successful track record of written and verbal customer communication skills · Demonstrated proficiency in administrative and documentation procedures · Proven ability to work in cross functional teams · Proficient with Microsoft Office Suite of products (Outlook, Word, Excel, PowerPoint) · Must be highly organized and can manage multiple and shifting priorities in a fast-paced and constantly changing environment · Must have a high degree of initiative and the ability to manage multiple tasks, work under pressure and meet deadlines as required Primary Job Responsibilities: · Become a SME on DMF Lighting solutions · Learn and maintain functional knowledge of key tools and processes used by Sales · Assist in managing the onboarding process, ensuring that all established processes and documentation are completed accurately and in a timely manner. · Act as an intermediary between the Sales Organization and other internal departments such as Quality, Manufacturing, Purchasing, IT, etc. · Develop relationships with Reps in an assigned territory, teaming with the salespeople in that territory to present a cohesive customer experience. · Identify and assess customers’ needs to achieve satisfaction · Order completion from quote creation to PO processing · Investigate order entry or pricing errors · Handle customer complaints, provide appropriate solutions and alternatives within agreed upon time limits; follow up to ensure resolution · Identify, develop, and implement continuous improvement solutions that drive greater efficiencies and effectiveness for our sales organization. · Initiating arrangement requests from the field, completing forms, obtaining required approvals, and finalizing arrangements · Display a commitment to quality by following required procedures and practices; take all appropriate measures to ensure quality. · Provide white glove customer service to our customer base, projecting yourself as the face of DMF · Review construction documents to produce system designs and project quotations · Perform administrative duties such as answering phones, filing, and additional tasks as required . Field in bound customer phone calls resolve any issues in a timely manner · Support customer orders by conducting tasks such as confirming ship dates, sending tracking details and proactively providing notification of any changes. · Work with assigned outside sales managers track status of quotes in the pipeline and to increase close rate · Manage returns and refunds in accordance with company policies . Occasionally attending after hours industry events and dinner Educational Requirements: High School Diploma or higher Company DescriptionDMF Lighting designs and builds industry-leading LED downlighting that sets the standard for flexibility, performance, and quality. Founded over 30 years ago, DMF has grown into a leader in the lighting industry, driven by a passion for innovation and customer service. Our in-house engineers constantly push the boundaries of lighting, delivering products that combine exceptional performance with beautiful design. At DMF, we believe in a collaborative, forward-thinking culture that empowers our team to bring creative ideas to life and make a lasting impact. If you’re looking for a company where creativity and innovation are part of the DNA, DMF is the place for you. DMF Lighting is proud to be an Equal Opportunity Employer.DMF Lighting designs and builds industry-leading LED downlighting that sets the standard for flexibility, performance, and quality. Founded over 30 years ago, DMF has grown into a leader in the lighting industry, driven by a passion for innovation and customer service.\r\nOur in-house engineers constantly push the boundaries of lighting, delivering products that combine exceptional performance with beautiful design. At DMF, we believe in a collaborative, forward-thinking culture that empowers our team to bring creative ideas to life and make a lasting impact. If you’re looking for a company where creativity and innovation are part of the DNA, DMF is the place for you.\r\n\r\n\r\nDMF Lighting is proud to be an Equal Opportunity Employer.

Job DescriptionSalary: $21-$23/hr Title: Office Coordinator Reports To: Executive Assistant Direct Reports: None FLSA Status: Non-Exempt Job Overview Bellflower-based commercial construction & development company Howard CDM is seeking a reliable and team-oriented Office Coordinator and Marketing Assistant to join our growing firm Part-Time with the possibility of growing into a Full-Time role. This is a great opportunity for a career-minded person who would enjoy working in a fun and fast-paced environment for a company with a track record of upskilling and promoting its employees. The Office Coordinators responsibilities include but are not limited to: maintaining office operations in keeping with Howard CDMs requirements, answering the Companys main line, partnering with the Executive Assistant and Department Heads to ensure proper procedures are followed, and processing employee requests as they develop. As the first point of contact with clients, vendors, tenants, and guests, the Office Coordinator must have a cordial and outgoing personality with a professional appearance and demeanor. Office Coordination • Initial point of contact for guests & incoming calls, • Answer, transfers, and manage Howard CDM mainline, • Coordinate conference room schedule & arrangements, • Assist with the scheduling & coordinating of meetings, as requested, • Provide a bridge for smooth communications between guests & employees, • Organize and maintain copy/production room, kitchen, and conference rooms, • Maintain inventory of office & kitchen supplies, • Create and submit required reports on as-needed basis, • Demonstrate cooperation, flexibility, and dependability in all daily work activities, • Assist with a variety of administrative tasks including copying, sending company-wide emails, and filing, • Responsible for performing clerical tasks in connection with the shipping & receiving of packages, mail, and company documents, • Assist with various office needs: holiday events, decoration, team building, errands, etc., • Assist with various marketing functions as required, • Perform special projects and other related duties as assigned Qualifications • Proficient with Microsoft Office Suite (Outlook, Word, Excel) Required, • Valid California Drivers License and reliable transportation Required, • 2-3 years relevant experience Required, • Relevant job types: Administrative Support, Customer Service, Receptionist Duties, • Excellent time management & phone etiquette Required, • Punctuality and attendance are critical for this role, • Experience with Social Media Marketing Campaigns a PLUS, • Knowledge of Adobe Acrobat a PLUS, • Associate or bachelors degree a PLUS Logistics & Benefits • Part time, 7:45am-4:45pm (Wednesday, Thursday), • Onsite in Bellflower, • No weekend or overtime expected, • Exact days can be discussed based on your availability, • $21/hr - $23/hr How We Determine What We Pay Howard CDM determines pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living. For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicants location, level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay. Howard CDM is an Equal Opportunity Employer; employment with Howard CDM is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. All offers of employment at Howard CDM are contingent upon clear results of a thorough background check, drug screen, and your ability to provide proof of eligibility to work in the US. Employment with Howard CDM is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Howard CDM, with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Howard CDM shall be interpreted to be in conflict with or to eliminate or modify in any way, the at-will employment status of Howard CDM employees.

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary, • Opportunity for advancement Summary: The Scalehouse Office Assistant is responsible for providing administrative support and clerical services in a scalehouse environment. This role involves weighing trucks, recording data, maintaining records, and ensuring compliance with safety and regulatory standards. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced setting. Key Responsibilities Include Weighing and Data Entry: • Operate scalehouse equipment to weigh incoming and outgoing trucks., • Accurately record weights and other relevant information in the system., • Ensure all data is entered promptly and correctly., • Give copies of certified weight tickets to customers., • Provide recycling certificates for customers to present to their respective cities for their C&D Management plans.Customer Service:, • Greet and assist drivers and visitors in a professional manner., • Provide clear instructions and answer questions related to scale operations., • Address and resolve customer inquiries and concerns efficiently regarding hauling, recycling, certification, etc., • Answer calls and emails and record any necessary information to be relayed.Documentation and Record-Keeping:, • Maintain accurate and organized records of all transactions., • Prepare and issue weight tickets, receipts, and other necessary documentation., • Ensure all paperwork is completed according to company policies and regulatory requirements.Administrative Support:, • Assist with filing, photocopying, and other general office tasks., • Coordinate with other departments as needed for smooth operations., • Monitor and order office supplies to maintain inventory levels.Safety and Compliance:, • Adhere to all safety guidelines and procedures., • Ensure compliance with local, state, and federal regulations related to scale operations., • Report any safety hazards or incidents to the appropriate personnel.Technical Skills:, • Proficient in using scalehouse software and computer systems., • Basic Arithmetic, • Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook)., • Bilingual in Spanish and English is necessaryOther Duties:, • Perform other related duties as assigned by the Scalehouse Manager.Qualifications:, • Education: Minimum of a High school diploma or equivalent., • Experience: Previous experience in a similar role or administrative position preferred.Skills:, • Strong attention to detail and accuracy., • Excellent communication and interpersonal skills., • Ability to work independently and as part of a team., • Good organizational and time management abilities., • Ability to handle multiple tasks and prioritize effectively.Work Environment:, • The position is based in a scalehouse, which can be a noisy and busy environment., • May require working in various weather conditions., • Some physical activity, including standing for extended periods and lifting light objects, may be required.Benefits/Perks, • Competitive Compensation, • Career Growth Opportunities

Job Description We are seeking a dynamic and dedicated individual to join our team as a Full Time Experience Manager/Interior Design Assistant. This role is pivotal in creating an exceptional first impression for our interior design studio while supporting our design team with various tasks. The ideal candidate should be a people-person and possess a blend of interior design passion, strong organizational skills, and a proactive attitude towards supporting all studio operations and team members. Key Responsibilities: • Client Experience: Serve as the first point of contact for clients visiting or contacting the studio. Ensure a welcoming and professional environment that reflects our brand ethos. Love what you do., • Administrative Support: Assist in administrative tasks such as scheduling appointments, managing calendars, deliveries, and coordinating meetings for the design team., • Design Assistance: Collaborate with designers on project research, sourcing materials, preparing presentations, coordinating project submittals and maintaining project documentation., • Studio Operations: Oversee daily operations including maintaining office supplies, managing incoming and outgoing shipments, and ensuring the studio remains organized and presentable., • Event Coordination: Assist in planning and executing studio events, workshops, and client presentations., • Social Media: Assist in gathering photography and/or creating videos to document team events or PDO designed spaces. Qualifications: • Interior Design Experience: Minimum of 2 years of experience in the interior design industry preferred but not necessary. Some knowledge of design principles, materials, and industry trends is essential., • Organizational Skills: Strong ability to multitask and prioritize tasks effectively in a fast-paced environment., • Communication Skills: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and team members., • Tech Savvy: Proficient in MS Office Suite (Word, Excel, PowerPoint) and design software such as Canva, AutoCAD, SketchUp, or Adobe Creative Suite is preferred. Know how to post on all social media platforms., • Adaptability: Willingness to perform a variety of tasks and adapt to changing priorities as needed., • Team Player: Collaborative attitude with a willingness to support the goals of the design team and studio as a whole., • Digital Media Skills: Knowledge in digital and social media, Instagram, video editing, Canva and other platforms to build and make content., • Drivers License and Reliable Vehicle: Various responsibilities require driving to and from job sites, city jurisdictions, picking up items, etc. Additional Requirements: • Location: Must be able to work onsite at our studio in Scottsdale, AZ., • Flexibility: Ability to work occasional evenings or weekends for events or project deadlines and/or industry events., • Schedule: Requires on-site work in the office 40 hours per week., • Passion for Design: Enthusiasm for interior design and a keen interest in contributing to the creative vision of our studio. Why Join Us: • Opportunity to work in a creative and supportive environment with a talented team of designers., • Competitive compensation package and opportunities for professional growth and development. If you are passionate about interior design, possess strong organizational skills, and thrive in a collaborative environment, we encourage you to apply for this exciting opportunity. As an Experience Manager/Interior Design Assistant, below are some of the things you might encounter during your normal workday. • Greeting clients that arrive at the office., • Helping vendors and reps set up events at the office in tandem with the design team. Set up and take down when these events occur (usually lunches, coffees) and participating in the events., • Clean up office and ensure tidy and visibly orderly., • Ordering office supplies., • Update master shared calendar for standing administrative meetings with the staff., • Set up and email Zoom invites, calendar invites, etc. Launching the meetings if asked., • Scanning KIP and Bizhub, emailing., • Ordering office snacks, restocking. Being proactive to ensure things don’t run out., • Distributing calendars internally and externally (email)., • Filing of paperwork., • Answer phones when needed., • Know how to operate the phone system, TVs, speakers and Sonos in the office. Ensuring they are functioning and charged., • Lock/unlock the doors; manage the lighting in the office., • Make coffee upon arrival and as requested by team members or guests., • Ensure printers and plotters have paper and are always stocked. Know when to re-order., • Track and post events at Events board., • Coordinate and pick up lunches for the team. Keep track of orders., • Stock waters for guests., • Know where all items are in the office., • Supporting the other staff members., • Locating archived files on the server and restore them to the drives., • Order and pick up coffee for staff events., • Attend vendor/rep events including on and off hours., • Participate in design related contests and showcases., • Update master shared calendar for designer events., • Filing of finishes, design items. Digital and physical., • Scanning large format drawing files and emailing to appropriate team members., • Assisting with city submittals (digital) and follow up. Learn the vernacular. Update city tracker. Filter city emails. This could entail driving to and from the city jurisdictions., • Update project status reports for designers (work-in process documents)., • Support team by beginning meetings in rooms that require audio/visual., • Coordinate deliveries, Fed Ex of drawings, finishes etc., • Assist design team with various activities: submittal review, job site visits, communication, digital finishes, research etc., • Keep track of project drawers., • Organize finish clean up days (usually once a month)., • Keep library updated/tidy and coordinate with vendors and design team for pertinent product, placement etc., • Save site photos or other photos in path per design team., • Know where all items are in the computer file path. Learn the system for the directory., • Distribute deliveries that get left on the front desk., • Support design team in AutoCad projects, as-builting, site visits, punch walks, typing punch lists and overall design and finishes., • Take design photos for social media posts. Post reels/stories and tag. This could entail visiting various events, job sites and other to obtain said photos. Salary Range: up to $55,000 annually RDC-S111 is an Equal Opportunity Employer.

Job Description Position Purpose: The SAPC Administrative Assistant provides administrative and clerical support to the SAPC/DMH residential and outpatient substance abuse treatment program. This position requires a high level of organization, communication skills, and proficiency in administrative support, database management, and program coordination. The Administrative Assistant will play a critical role in maintaining office efficiency and supporting staff, clients, and program operations—including data entry into an automated billing system. Principal Responsibilities: • Monitor daily office operations to ensure program requirements and organizational standards are consistently met., • Answer and appropriately route incoming calls., • Prepare and distribute correspondence via mail, email, and fax., • Receive, log, and distribute all incoming mail and packages., • Coordinate travel and accommodations as needed for staff., • Operate standard office equipment (multi-line phones, computers, iPads, laptops, copiers, fax machines)., • Ensure all office equipment is functioning; perform minor maintenance and coordinate service calls as needed., • Maintain group sign-in sheets and visitor logs for audit compliance., • Track and order office supplies to maintain adequate inventory levels., • Coordinate and prepare materials for staff meetings, including sign-in sheets., • Record and distribute meeting minutes promptly., • Maintain and organize physical and digital filing systems., • Conduct monthly medical eligibility checks and run 270 reports., • Review and verify accuracy of entered data; make necessary corrections in the system., • Assist with screening potential clients and scheduling intake appointments., • Conduct follow-up calls to ensure client attendance at intake., • Perform and document 30-day follow-ups for all discharged clients; upload results to PCNX., • Assist staff with administering urine analysis and accurately document results in PCNX., • Ensure compliance with state, county, and federal treatment standards and regulations., • Maintain strict adherence to HIPAA and confidentiality policies., • Discuss client information only with authorized program staff directly involved in the client's care., • Maintain professional boundaries with clients and staff., • Maintain cleanliness and organization in exam rooms and assigned work areas., • Report absences per departmental policies and observe proper attendance standards., • Proactively identify and report unsafe situations or system issues to supervisor., • Conduct personal matters only during breaks or lunch, in line with departmental policies., • Represent the organization with a professional appearance and demeanor; follow the dress code., • Participate in all organizational safety and emergency preparedness programs., • Complete annual addiction, HIPAA, and cultural competency trainings as required., • Maintain a staff training log to ensure compliance with mandatory annual trainings., • Demonstrate professionalism, respect, and compassion in all interactions., • Actively contribute to solutions and improvements within the organization., • Demonstrate flexibility and adaptability to meet shifting workplace priorities., • Communicate purchase order needs for office supplies, cleaning supplies, checks, and help desk tickets with supervisor., • Minimum high school diploma, • Minimum 1year clerical experience in a professional office environment, • At least 1 year of accurate data entry experience, • Experience working with substance use disorder or behavioral health populations (preferred), • Strong organizational and multitasking skills in a fast-paced environment, • Typing speed of 40-50 WPM, • Demonstrate the ability to handle multiple tasks effectively with a high degree of efficiency, • Excellent written and verbal communication skills, • High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Bilingual English/Spanish (preferred) Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you’ll enjoy competitive pay and a robust benefits package that includes: • Medical, Dental, Vision, • Monthly employer-sponsored allowance for assistance with health premiums., • Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses., • Paid time off (vacation, sick leave) and 13 paid holidays., • 401(k) Safe Harbor Profit Sharing plan., • Mileage reimbursement., • Short- and long-term disability plans (LTD/STD). JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

Job DescriptionDescription: Boys & Girls Clubs of Carson’s Mission: The Boys & Girls Clubs of Carson (BGCC) offers our young people a safe environment where they can have fun and be themselves, dedicated adult mentors who respect and listen to them, and outcome-based programs that empower youth to become lifelong learners. Job Summary The Administrative Assistant’s responsibilities include managing calendars, prioritizing emails and phone calls, gathering documents and reports to prepare for meetings, preparing expense reports, reconciling credit card statements, supporting events, managing donor database, drafting and mailing donor thank you letters, organize and mail annual campaign mailers, communication with board, assisting CEO and VP of Development with other administrative needs. They are responsible for managing the schedules and communications of the CEO and VP of Development and Marketing. To be successful in this role, you should be well-organized, customer service oriented, and demonstrate initiative while using sound judgement. Ultimately, you will contribute to the efficiency of our organization by providing personalized and timely support to executive and Board Members. Role and Responsibilities Board Liaison (30%) • Coordinate Board meetings: prepare materials, attend meetings, record and distribute meeting minutes and agendas., • Record Board engagement and contributions., • Facilitate onboarding of new board members and yearly recertification., • Support CEO and VP of Development & Marketing with board communication and outreach. Development Support (50%) • Maintain and update the donation database of each gift, grant and in-kind donation received., • Responsible for gift processing, including timely acknowledgement letters, issues receipts, and other applicable documentation to donors., • Coordinate the annual fund program, including mailings, proposals, annual reports, and other donor communication as required., • Assist the VP of Development and Marketing with annual campaigns and other major fundraising initiatives., • Provide administrative and development support to Boys & Girls Clubs of Carson’s major fundraising events including supporting volunteer event committees., • Support onboarding of potential new systems for department such as a registration tracking system for events, the integration of software systems and/or an auction transaction system., • Research products and/or services needed to enhance development administrative and operations procedures., • Provide additional administrative support for RD department as needed., • Liaison and support to event producers for special events including the annual Breakfast, Gala, Youth of the Year and other events as needed., • Provide support to the Development team during critical event time, such as preparing and mailing sponsorship letters, obtaining auction items, ordering awards, etc., • Update and maintain VIP list and registration platforms for each special event., • Support VP of Development & Marketing and event manager in tracking event budgets and preparing final reports. Administrative Support (20%) • Act as the point of contact among executives, employees, and external partners., • Manage information flow in a timely and accurate manner., • Manage executives’ calendars and set up meetings., • Track daily expenses and prepare weekly, monthly or quarterly reports, including reconciling credit card statements on a monthly basis and in accordance with SOP., • Maintain resource development supplies and collaterals., • Support purchasing of Development Department supplies., • Create copies, scan files, and complete similar document related tasks., • Format information for internal and external communication – memos, emails, presentations, reports., • Attend and take notes during meetings., • Screen and direct phone calls and distribute correspondence., • Organize and maintain the office filing system., • A BA degree and/or equivalent experience with a minimum of 2 years of administrative experience or similar role. Experience in database management, or other fundraising/CRM system is required., • Exceptional skills in the areas of organization, attention to detail, time management, and ability to manage multiple tasks, define and set priorities and problem solve., • Ability to exercise discretion and confidentiality., • Excellent oral and written communication skills., • Ability to take initiative with projects to work both independently and in a team., • A personal mission, vision and values that align with Boys & Girls Clubs of Carson., • Prior non-profit work experience a plus., • Proficiency using MS Word, Excel, PowerPoint, Outlook, Publisher, Canva and the Internet, Adobe Photoshop a plus. Graphic design experience is a plus., • Ability to consistently work a twelve-month position, including evening and weekend work as required. Must have reliable transportation to all work-related activities including evening and weekend work., • A valid California State Driver’s License. ENVIRONMENT AND WORKING CONDITIONS Tasks are regularly performed with moderate exposure to environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, and temperature and noise extremes. PHYSICAL AND MENTAL REQUIREMENTS Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of standing for long periods of time, stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight up to 25 pounds. DISCLAIMER The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. BENEFITS · Health Insurance – BGCC pays 100% premium cost for employee · Dental Insurance – BGCC pays 100% premium cost for employee · Vision Insurance – BGCC pays 100% premium cost for employee · Life Insurance – BGCC pays 100% premium cost for employee · Long-Term Disability Insurance – BGCC pays 100% premium cost for employee · 401(k) Retirement Savings Plan · Paid Vacation and Sick Time Accrual · Employee Assistance Program Once an offer has been made, applicant must complete a background check, live scan and drug screening.

Job Description We are looking for a diligent Office Administrator to manage office's daily operations with a background in Waste Management or land fill is needed. They must provide administrative support to various teams. The ideal candidate will be organized, proactive, and able to handle multiple tasks efficiently. Key Responsibilities: • Manage office supplies and inventory, ensuring all necessary materials are available for staff., • Coordinate and schedule meetings, including booking conference rooms and preparing agenda materials., • Assist with onboarding new employees, including preparing documentation and conducting orientation., • Maintain office filing systems, both electronic and paper-based., • Handle incoming calls, inquiries, and correspondence, directing them to appropriate parties., • Support project teams with administrative tasks, such as data entry and report preparation. Qualifications: • Proven experience as an office administrator or similar role., • Strong organizational skills and ability to multitask effectively., • Excellent verbal and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Attention to detail and problem-solving skills.