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Job DescriptionNot every front desk job feels the same. At Heart of Harlem Veterinary Clinic, we are looking for a Veterinary Receptionist who brings warmth, professionalism, and great energy to the front of our clinic. This role is so much more than answering phones. You are one of the first people our clients meet, one of the voices they remember, and a big part of what makes our clinic feel welcoming, calm, and cared for. We are a busy, community-based veterinary clinic in Harlem with wonderful clients, great patients, and a team that truly enjoys working together. If you love people, love animals, and know how to keep things organized in a fast-moving environment, we’d love to meet you. What we offer • Pay: $18–$24 per hour, • Schedule: Full-time, 4 days per week, 40 hours total, • Some Saturdays required, • Health insurance, • Matching 401(k), • Paid time off, • A supportive, team-oriented clinic culture, • The opportunity to grow with a respected veterinary practice in NYCWhat you’ll do, • Answer phone calls with warmth, professionalism, and confidence, • Schedule appointments and help manage the daily flow of the clinic, • Greet clients and patients and create a welcoming first impression, • Check clients in and out, • Handle client communication in person, by phone, and digitally, • Help process and file insurance claims, • Maintain accurate records and update client information, • Assist with front desk organization and administrative support, • Help clients feel heard, informed, and taken care of, • Support the medical team by keeping communication clear and organizedWhat we’re looking for, • Someone friendly, reliable, organized, and calm under pressure, • Strong communication and customer service skills, • Comfortable handling phones, scheduling, and multitasking, • Someone who enjoys working with both people and animals, • A team player who takes pride in creating a positive client experience, • Veterinary reception, animal hospital, medical office, or customer service experience is a plusWhy Heart of Harlem We’ve built a clinic that feels personal. Our clients trust us. Our team supports each other. Our work matters. And the person at the front desk plays a huge role in making all of that possible. This is a great opportunity for someone who wants to be part of a clinic with heart — a place where you are not just filling a position, but becoming part of a team and a community. If you’re looking for a veterinary receptionist role in NYC where your work truly matters, we’d love to hear from you.

Job DescriptionWe are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces. Responsibilities: • Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area., • Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries., • Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly., • Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times., • Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed., • Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption., • Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach., • Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions., • Monitor the condition of conference areas and submit service or maintenance requests when issues arise., • Take on additional operational or customer support duties as assigned to meet business needs.• Demonstrated success in delivering high-quality customer service in a receptionist, hospitality, conference services, or similar client-facing role., • Strong verbal and written communication skills with the ability to interact professionally with senior leaders and guests., • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint., • Comfort supporting presentations or meetings where clear communication in front of groups may be required., • Experience working with audiovisual tools, meeting technology, or virtual platforms such as Microsoft Teams or Zoom., • Ability to manage multiple priorities independently, make sound decisions, and adjust quickly in a fast-paced environment., • Willingness to work a flexible schedule that may include evenings or weekends, remain active throughout the day, and lift up to 50 pounds.

Job Description At The Smilist, we are committed to providing high-quality dental care in a warm, welcoming, and professional environment. Our team is passionate about creating positive patient experiences and making lives better, one smile at a time. We are looking for a reliable, friendly, and motivated Patient Coordinator to join our growing team and support our commitment to exceptional patient care. Take a Glance at the Role! • Location: Brooklyn, NY (Greenpoint), • Schedule: Full Time - Monday through Friday, • Pay Range: $24.00-$28.00 per hour, • Benefits: Health, dental, and vision insurance, plus opportunities for professional growth What You’ll Do • Welcome and assist patients: Create a warm, positive first impression and ensure every patient feels welcomed upon arrival., • Handle front desk communications: Answer incoming calls, direct inquiries, relay messages, and communicate professionally with patients and other team members., • Coordinate patient check-in: Verify patient information, confirm insurance details, and ensure records are accurate and up to date., • Support payment collection: Collect patient payments, communicate balances clearly, and assist with front-office financial transactions., • Keep the office organized: Maintain accurate administrative records and support efficient daily front-office operations., • Support the patient schedule: Help coordinate appointments, encourage patients to schedule recommended follow-up care, and minimize gaps in the schedule., • Partner with the clinical team: Communicate patient arrivals promptly and collaborate with the dental team to keep the daily schedule running efficiently., • Contribute to practice growth: Help patients navigate their dental visits, address routine questions, and create an experience that encourages them to return for continued care. Who You Are • Previous experience as a dental receptionist or dental front desk coordinator., • Dentrix experience preferred, but not required., • Excellent communication and interpersonal skills., • Strong organizational skills and attention to detail., • Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment., • A friendly, professionalism and patient-focused attitude., • A collaborative mindset and willingness to contribute to the success of the entire organization., • Comfort discussing appointment scheduling, insurance information, and patient payments What We Offer • Competitive compensation, • Comprehensive benefits package, including health, dental, and vision insurance, along with additional benefits., • Opportunities for professional development and career growth, • A supportive team environment where your contributions make a difference., • The opportunity to help patients maintain healthier smiles while building lasting relationships within the community. If you are passionate about patient care, enjoy working as part of a collaborative dental team, and are looking for an opportunity to grow your career, we encourage you to apply and join The Smilist team. Powered by JazzHR kkjxxxMlmq

Job DescriptionBenefits: • Bonus based on performance, • 401(k), • Competitive salary, • Health insurance, • Paid time off Overview We are seeking a friendly, driven, and detail-oriented Scheduling Coordinator to join our growing dental team. This role is essential to the success of our practice and focuses heavily on recall scheduling, new patient acquisition, evaluations, and aesthetic consultations to support proper treatment planning and efficient patient care Key Responsibilities: • Answer incoming calls with professionalism, warmth, and confidence, • Proactively schedule and reappoint recall patients to maintain a full and productive schedule, • Make 60+ recall calls daily to ensure patients remain active and compliant with recommended care, • Convert new patient inquiries into scheduled appointments through effective communication and strong customer service skills, • Schedule new patient exams, comprehensive evaluations, and aesthetic evaluations accurately to allow for proper diagnosis and treatment planning, • Ensure the correct procedures and appointment types are selected and scheduled with the appropriate time blocks for each patient visit, • Enter and maintain accurate patient demographics, appointment notes, and treatment details, • Collect and input complete insurance information for our billing agency to verify benefits, • Ensure all appointment details are thoroughly documented so the clinical team is fully prepared to treat patients efficiently and on time, • Maintain organization, accuracy, and attention to detail in a fast-paced environment, • Work closely with the front desk, clinical team, and billing partners to support smooth daily operationsWho We Are Looking For, • Experience in a med spa, salon or luxury service environment,, • Previous dental front office or scheduling experience preferred, • A friendly, people-focused communicator, • Strong phone presence with the ability to build rapport quickly, • Sharp, quick-thinking, and solution-oriented communicator, • Excellent attention to detail and data entry accuracy, • Ability to multitask while maintaining professionalism and efficiency, • Comfortable using dental scheduling software and managing high call volumes, • Team-oriented, reliable, and patient-focused, • Comfortable calling patients, following up on leads, and confidently discussing services, • Professional appearance and demeanor, • Strong multitasker who can stay calm in a busy environment, • Tech-savvy and comfortable learning new software and social media tools, • Organized, reliable, and able to follow structured systems, • Comfortable on camera and willing to support short-form social media contentWhat We Offer:, • Competitive hourly pay based on experience, • Monthly performance bonuses, • Employee discounts on treatments, • Opportunity for professional growth and training, • Supportive and professional team environment, • Training and systems designed for successIf you are energized by patient communication, enjoy keeping schedules full, and understand the importance of proper scheduling for quality treatment planning, we’d love to hear from you. Compensation: $25 to $28 an hour based on experience plus bonus and commission. Job Type: Full-time Experience: • Dental receptionist: 2 years (Required)Language:, • Spanish (Required), • English (Required)Location:, • West New York, NJ 07093 (Required)Ability to Commute:, • West New York, NJ 07093 (Required)Work Location: In person

Job Description We are seeking a highly organized and customer-focused professional to oversee front office operations and ensure an exceptional experience for guests, clients, and team members. This role is ideal for someone who thrives in a fast-paced environment, leads with professionalism, and is committed to delivering outstanding service while maintaining efficient day-to-day operations. Responsibilities • Lead daily front desk and reception operations to ensure smooth, efficient service., • Supervise, train, and support front office team members to promote strong performance and professional growth., • Greet visitors, respond to inquiries, and resolve service issues in a courteous and timely manner., • Oversee scheduling, staffing coverage, and shift coordination to meet operational needs., • Maintain accurate records, reports, and administrative documentation as needed., • Collaborate with other departments to support seamless communication and service delivery., • Monitor office procedures and recommend improvements to increase efficiency and guest satisfaction., • Handle escalated concerns with professionalism and sound judgment., • Ensure compliance with organizational policies, quality standards, and applicable regulations., • Support onboarding and ongoing training for new front office team members.Qualifications, • Previous experience in a front office, receptionist, guest services, or administrative leadership role., • Strong communication, interpersonal, and problem-solving skills., • Proven ability to lead a team and manage multiple priorities effectively., • Excellent organizational skills and attention to detail., • Proficiency with office software, scheduling tools, and basic reporting systems., • Ability to remain professional, composed, and service-oriented in a dynamic environment., • Experience resolving customer concerns and supporting high-quality service standards., • Previous Marriott experience preferred. FOSSE experience also preferred.Preferred Qualifications, • Experience in hospitality, corporate office, or similar service-driven environments., • Familiarity with budgeting, inventory, or operational support responsibilities., • Knowledge of best practices for team supervision and workflow optimization.What We Offer, • A collaborative and professional work environment., • Opportunities to contribute to process improvements and team success., • Training and development opportunities to support career growth., • Competitive compensation and benefits, where applicable.About You You are a dependable leader who values excellent service, clear communication, and operational excellence. You bring a positive attitude, a solutions-focused mindset, and the ability to keep front office operations running smoothly while creating a welcoming experience for everyone you support.

Job Description The MCS Group has an immediate job opening for an office services associate to work in a high volume law firm in New York, NY. Job responsibilities include print, copy, document imaging, and finishing services. The associate is also responsible for cross-training and assistance in mail services and hospitality. Candidates must possess strong print and copy skills, preferably with high volume and finishing equipment. Monday – Friday 9:00 a.m. - 6:00 p.m. The Office Services Associate must be highly motivated, customer-focused and capable of demonstrating a variety of tasks. The associate is responsible for providing a high level of quality while maximizing productivity. Responsibilities include but not limited to: Mailroom Operations • Incoming mail processing/sorting/distribution, • Outgoing mail processing/metering, • Parcel Shipping & Receiving, • Mail scanned into email, or per practice group’s instructions, • Prioritizing check delivery/scanning Print Center Support and Operations • Document Reprographics (Print/Copy/Scan), • Document Binding, • Bates Labeling, • CD Downloading & Duplication Office Hospitality • Work with firm personnel to support scheduled events held in the firm’s conference rooms, • Set up, break down, and clean up any food, furniture, etc. for in-office meetings, events, etc., • Disinfect all common areas throughout the firm, • Maintain inventory-par levels of office supplies throughout the firm and when inventory is low. Back-Up Reception • Be trained in front-desk receptionist coverage for lunch and lavatory breaks Courier Support • Local courier support for hand deliveries (within ½ mile radius), • Support with third-party courier coordination for longer distances The MCS Group, Inc offers full-time opportunities with full benefits, competitive pay, and career advancement opportunities. For more information on The MCS Group, please visit www.themcsgroup.com. Job Type: Full-time Pay: $23.00 - $24.00 per hour Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance Work Location: In person

Client Overview A well-established corporate organization is seeking a polished, personable, and highly organized Receptionist / Office Assistant – Corporate Office to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued. The ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly. Salary/Hourly Rate $23/hr - $24/hr Position Overview The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support. This position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities. This is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace. Responsibilities Of The Receptionist / Office Assistant – Corporate Office • Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience., • Manage the front desk and maintain a polished, organized, and presentable reception area., • Answer, screen, and direct incoming phone calls and general inquiries., • Greet and check in guests, coordinate visitor access, and maintain visitor logs., • Manage incoming and outgoing mail, packages, deliveries, and courier services., • Coordinate conference room reservations, meeting schedules, and room setup., • Assist with meeting preparation, including catering, refreshments, and hospitality arrangements., • Provide general administrative support, including data entry, filing, scanning, copying, and document preparation., • Assist with calendar management, scheduling, and coordinating internal meetings., • Monitor and replenish office supplies, kitchen items, and pantry inventory., • Maintain the organization and presentation of conference rooms, common areas, and shared office spaces., • Communicate with building management, maintenance teams, and outside vendors regarding office needs., • Assist with expense tracking, invoice processing, and basic administrative recordkeeping., • Support employee onboarding logistics, including workspace preparation and coordinating office access., • Assist with internal office events, employee celebrations, and special projects., • Provide administrative assistance to various departments and team members as needed., • Proactively identify office needs and help ensure smooth day-to-day operations. Required Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role., • Strong customer service and interpersonal skills., • Professional, polished, and welcoming demeanor., • Excellent written and verbal communication skills., • Comfortable serving as the first point of contact in a busy corporate environment., • Strong organizational skills and attention to detail., • Ability to balance front desk responsibilities with administrative tasks., • Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace., • Strong multitasking skills with the ability to prioritize competing requests., • Proactive, resourceful, and willing to assist wherever needed., • Ability to maintain confidentiality and exercise sound judgment., • Reliable, punctual, and comfortable working fully onsite., • Positive, team-oriented attitude with a strong work ethic. Preferred Experience/Skills for the Receptionist / Office Assistant – Corporate Office: • Previous experience working within a corporate, financial services, professional services, or other business office environment., • Experience managing a high-volume reception desk or corporate front office., • Experience coordinating conference rooms, meetings, visitors, and office hospitality., • Familiarity with visitor management systems, office phone systems, and conference room technology., • Experience ordering office supplies and coordinating with building management and vendors., • Experience providing administrative support to multiple departments or senior-level professionals., • Comfortable interacting with executives, clients, and external business partners., • Ability to anticipate office needs and independently manage routine responsibilities. Education Requirements • High school diploma or equivalent required., • Associate's or Bachelor's degree preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Client Overview Our client, a leading marketing agency, is seeking a friendly and dependable Receptionist to be the face of their fast-paced New York City office. Known for its collaborative culture and creative approach, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and supporting a dynamic team of marketing professionals. If you are a people-focused individual with excellent communication skills, strong attention to detail, and an interest in the marketing and advertising industry, this is a great opportunity to join a creative, high-energy environment and contribute to a positive client and employee experience. Salary/Hourly Rate $21/hr - $23/hr Position Overview The Receptionist will be responsible for managing front desk operations, greeting clients and visitors, handling incoming calls, and supporting the day-to-day operations of the agency's office. The ideal candidate is proactive, professional, organized, and comfortable working in a fast-paced, creative environment. This is an excellent opportunity for someone with a strong customer service mindset who is interested in marketing, branding, advertising, or the broader creative industry. Responsibilities Of The Receptionist • Greet clients, visitors, vendors, and employees, serving as the first point of contact for the agency., • Answer and direct incoming phone calls with professionalism and accuracy., • Monitor the front desk inbox and coordinate appointments, meetings, and visitor schedules., • Maintain a clean, organized, and welcoming reception area and shared meeting spaces., • Assist with administrative tasks, including mail distribution, data entry, supply ordering, and document preparation., • Coordinate visitor check-ins, security badges, conference room bookings, and meeting logistics., • Support agency leadership and team members with light calendar management and internal communications., • Help coordinate client meetings, creative presentations, and agency-wide events., • Provide general administrative and operational support to account management, creative, and marketing teams as needed., • Assist with special projects and office operations to help ensure the agency runs efficiently. Required Experience/Skills For The Receptionist • At least 1 year of experience in a receptionist, front desk, administrative, or customer service role., • Strong verbal and written communication skills., • Excellent organizational skills and attention to detail., • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel., • A professional, friendly, and approachable demeanor., • Ability to multitask, prioritize responsibilities, and remain composed in a fast-paced environment., • Strong interpersonal skills and a client-service-oriented mindset. Preferred Experience/Skills For The Receptionist • Previous experience in a marketing agency, advertising firm, public relations company, or creative office., • Familiarity with Google Workspace, Slack, Zoom, or other workplace collaboration tools., • An interest in marketing, branding, digital media, advertising, or creative communications., • Experience supporting client-facing teams or managing a high-traffic front desk., • Comfort working with multiple departments and supporting a collaborative team environment. Education Requirements • Bachelor’s degree required. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Our client, a reputable law firm is seeking a second shift Receptionist! The hours are 5:30pm - 1:00am, Monday - Friday (car service is provided home (within the 5 boroughs) when you work past 9pm) Responsibilities: • Answer all phone calls and re-direct accordingly, or answer basic rental property inquiries, • Friendly attitude, caring, and upbeat personality with a professional demeanor., • Ability to interact with employees at all levels, • Keep things in order, maintain the overall look of the office and make sure everything is presentable, • Ability to research new, creative restaurants for catering needs Experience Required: • 1+ of relevant customer service/receptionist/front desk experience is a must, • Knowledge of MS Office products including Outlook, PowerPoint, and Word + The annual base salary range is $50k to $70k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Client Overview Our client is a collaborative, people-focused organization committed to providing excellent service and seamless experiences for guests and team members. They thrive on professionalism, adaptability, and a positive work environment. They work with clients throughout the NYC area to fill day-to-day temporary roles in reception, events, concierge services, and more. They are currently looking to add Temporary Support Staff - Reception & Events to their team. If you're looking for flexible temporary support work where every day brings something new and you're ready to contribute with enthusiasm and professionalism, we encourage you to apply! Salary/Hourly Rate $18/hr - $22/hr Position Overview Our client is actively hiring Temporary Support Staff - Reception & Events to assist with front desk and event responsibilities on an as-needed basis. These are flexible, onsite opportunities for candidates who are ready to jump in with short notice and bring a warm, professional presence. As Temporary Support Staff, you will help maintain day-to-day operations and enhance visitor and employee experiences. Responsibilities of the Temporary Support Staff - Reception & Events: • Welcome and direct visitors, clients, and team members as part of the Temporary Support Front Desk team., • Handle a multi-line phone system and route calls appropriately., • Manage conference room bookings and assist with meeting logistics., • Receive and distribute mail, packages, and deliveries., • Provide light administrative assistance to various departments., • Maintain a clean, organized front desk and lobby area., • Support internal events and team celebrations as part of the Temporary Support event crew. Required Experience/Skills for the Temporary Support Staff - Reception & Events: • 0 - 2 years of experience in a receptionist or administrative role., • Proficiency in Microsoft Office and Google Workspace., • Strong interpersonal and organizational skills., • Ability to multitask and remain calm in a busy environment., • Dependable and flexible, with availability for as-needed shifts., • Comfortable working onsite and representing the company as part of the Temporary Support team. Preferred Experience/Skills for the Temporary Support Staff - Reception & Events: • Event coordination or hospitality experience., • Friendly, upbeat personality and collaborative mindset., • Quick to adapt and take initiative as a member of the Temporary Support staff. Education Requirements • Associate’s or Bachelor’s degree is preferred. Benefits • Competitive hourly pay., • Flexible scheduling for Temporary Support team members., • Gain hands-on experience in both administrative and events-based work., • Be part of a positive, inclusive team culture., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Elegant multispecialty medical office on the Upper East Side seeks an enthusiastic and experienced Front Desk & Patient Concierge to join our dedicated team. The ideal candidate will demonstrate excellent customer service skills and strong attention to detail. Responsibilities may include: • Answering and directing phone calls, • Scheduling and confirming appointments, • Assisting with data entry and administrative tasks, • Assisting with patient check-in and registration, • Greeting patients and visitors, providing a welcoming atmosphere, • Maintaining and updating patient records, • Verifying insurance information and handling billing inquiries (if experienced) Requirements: • Previous experience or training as a medical receptionist or in a similar administrative role, • Excellent communication and interpersonal skills, • Strong organizational skills and attention to detail, • Ability to multitask and work efficiently in a fast-paced environment, • Familiarity with medical office software is preferred, • High school diploma or equivalent required We look forward to welcoming a new team member who is passionate about providing outstanding service to our patients!

Client Overview Our client is a global commercial real estate firm. They are currently seeking an Entry-Level Receptionist to assist the team within their New York City headquarters. Salary/Hourly Rate $20/hr - $24/hr Position Overview The Entry-Level Receptionist will provide administrative support to the team while gaining hands-on experience in a corporate environment. This role is heavily focused on being the first point of contact in the office - reception, inbox management, filing, and general office support. The ideal candidate is highly organized, detail-oriented, and eager to contribute while supporting day-to-day office operations in a fast-paced environment. Responsibilities Of The Entry-Level Receptionist • Provide front desk support for a high-volume office., • Assist with ad hoc administrative tasks, including email inbox management, supply ordering, data entry, and filing., • Support event promotion and community outreach activities., • Coordinate with internal teams and external partners., • Maintain overall front office cleanliness - vacuuming, organization, etc, • Ensure all communications align with organizational values Required Experience/Skills For The Entry-Level Receptionist • Internship or entry-level experience in an office environment, • Strong written and verbal communication skills., • Ability to manage multiple projects and meet deadlines., • Detail-oriented with strong organizational skills., • Collaborative team player with a positive attitude. Preferred Experience/Skills For The Entry-Level Receptionist • Experience in a corporate environment., • Bilingual or multilingual abilities. Education Requirements • Bachelor’s degree is required. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Title: Temporary Administrative Assistant / Front Desk Coordinator Location: New York, NY (Hybrid - Four Days Onsite) This temporary assignment is initially expected to last 1 - 3 months and may be extended based on business needs. No length is guaranteed. Job Description About the Role • We are seeking a professional, dependable, and customer-focused temporary Administrative Assistant to support daily office operations and serve as the primary point of contact for employees, visitors, and vendors., • This role is ideal for someone who enjoys creating a welcoming environment, delivering excellent customer service, and ensuring day-to-day administrative and office functions run smoothly. The position requires a polished and professional presence, strong communication skills, attention to detail, and the ability to work effectively within established processes and under the direction of management., • The successful candidate will be highly organized, reliable, responsive, and comfortable balancing front desk responsibilities with administrative support duties in a fast-paced office environment. What You'll Do · Serve as the first point of contact for visitors, employees, and vendors, ensuring a positive and professional experience. · Manage front desk and reception responsibilities, including greeting guests and directing inquiries. · Coordinate conference room scheduling, visitor access, and meeting logistics. · Provide administrative support, including calendar coordination, expense reporting, travel arrangements, recordkeeping, and document management. · Assist with office operations, supply inventory, vendor communications, and general administrative tasks. · Coordinate incoming and outgoing mail, deliveries, and shipment requests. · Support meeting and event logistics, including room setup, catering coordination, and preparation of materials. · Assist with onboarding activities and general workplace support. · Help maintain organized, clean, and professional common areas, reception spaces, and meeting rooms. · Troubleshoot basic office technology issues and coordinate with appropriate support teams when necessary. · Complete additional administrative and operational assignments as directed by management. What We're Looking For · 1-3 years of experience in an administrative, receptionist, front desk, customer service, or office support role. · Strong customer service skills with a genuine desire to help others and create a positive experience for visitors and employees. · Professional demeanor, polished presentation, and excellent interpersonal skills. · Strong verbal and written communication abilities. · Ability to follow direction, adapt to changing priorities, and execute tasks accurately and efficiently. · Excellent organizational skills and attention to detail. · Comfortable receiving direction, adjusting priorities as needed, and responding promptly to business and office support needs. · Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. · Ability to multitask while maintaining professionalism and accuracy in a busy office setting. · Dependable, punctual, and able to work both independently and collaboratively. · Willingness to roll up your sleeves and assist with the day-to-day operational needs of the office, including cleaning/organizing common areas, stocking supplies, preparing meeting spaces, and other hands-on support tasks as needed. · Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. · Demonstrated ability to follow through on assignments with accuracy, professionalism, and attention to detail. · Flexible and adaptable, with a willingness to support changing business priorities and administrative needs as directed by management.

Client Overview Our client, a well-established corporate organization, is seeking a polished, professional, and personable Corporate Receptionist to join their team. This company offers a fast-paced, collaborative, and highly professional office environment where exceptional customer service, attention to detail, and strong communication skills are essential. The ideal candidate will have previous experience working in a corporate office and understand the importance of creating a welcoming, organized, and professional first impression for clients, visitors, and employees. Salary/Hourly Rate $23/hr Position Overview The Corporate Receptionist will serve as the first point of contact for all visitors, clients, vendors, and employees while supporting the daily operations of a busy corporate office. This individual will be responsible for managing the reception area, answering incoming calls, greeting guests, coordinating conference rooms, and assisting with general administrative responsibilities. The ideal candidate is polished, organized, proactive, and comfortable interacting with executives and professionals in a corporate setting. Previous corporate receptionist or corporate front desk experience is required. Candidates must demonstrate a strong understanding of professional office etiquette, exceptional customer service, and the ability to manage multiple responsibilities in a fast-paced environment. Responsibilities Of The Corporate Receptionist • Serve as the first point of contact for clients, visitors, vendors, and employees, providing a warm and professional welcome., • Manage the front desk and maintain a polished, organized, and professional reception area., • Answer, screen, and direct incoming phone calls in a courteous and efficient manner., • Greet and check in visitors, coordinate guest access, and maintain accurate visitor records., • Communicate with employees regarding guest arrivals, deliveries, and scheduled appointments., • Manage conference room calendars, meeting reservations, and room availability., • Assist with conference room setup, including arranging materials, refreshments, and catering., • Coordinate incoming and outgoing mail, packages, deliveries, and courier services., • Maintain the appearance and organization of reception areas, conference rooms, and shared office spaces., • Provide general administrative support, including data entry, filing, scanning, copying, and document preparation., • Assist with calendar management, scheduling, and internal meeting coordination., • Monitor and replenish office supplies, kitchen inventory, and hospitality items., • Communicate with building management, maintenance personnel, and external vendors regarding office needs., • Assist with office events, employee meetings, and special administrative projects., • Handle incoming inquiries and direct requests to the appropriate departments or team members., • Maintain confidentiality when handling sensitive company and visitor information., • Proactively identify office needs and assist with ensuring smooth daily operations., • Provide additional administrative and front desk support as needed. Required Experience/Skills For The Corporate Receptionist • Previous Receptionist or front desk experience within a corporate office environment is required., • Demonstrated experience working in a professional business setting., • Strong customer service skills and ability to create a positive first impression., • Professional, polished, and welcoming demeanor., • Excellent written and verbal communication skills., • Experience answering and directing calls using a corporate phone system., • Experience greeting visitors, coordinating guest access, and managing reception responsibilities., • Strong organizational skills and exceptional attention to detail., • Ability to multitask and manage competing priorities in a busy office environment., • Proficiency in Microsoft Office, particularly Outlook, Word, and Excel., • Comfortable interacting with executives, clients, employees, and external business partners., • Strong interpersonal skills and ability to communicate professionally at all levels., • Ability to exercise discretion and maintain confidentiality., • Proactive, resourceful, and willing to assist with additional administrative responsibilities., • Dependable, punctual, and committed to maintaining a professional workplace., • Ability to work independently while collaborating effectively with a Corporate team., • Comfortable working fully onsite in a professional office environment. Preferred Experience/Skills For The Corporate Receptionist • Previous receptionist experience within financial services, professional services, corporate headquarters, consulting, or another established corporate environment., • Experience managing a high-volume reception desk or multi-line phone system., • Experience coordinating conference rooms, executive meetings, and client hospitality., • Familiarity with visitor management systems and corporate building security procedures., • Experience providing administrative support to senior-level professionals or multiple departments., • Experience coordinating with office vendors, building management, and facilities teams., • Strong Microsoft Outlook calendar management skills., • Experience maintaining office supplies, conference rooms, and shared workspaces., • Ability to anticipate office needs and proactively support daily business operations. Education Requirements • High school diploma or equivalent is required., • Associate's or Bachelor's degree is preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Our client, a real estate firm, is seeking an Executive Assistant to provide support to the office and CEO. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed. Job Details: ROLE: Executive Assistant LOCATION: Downtown Manhattan – fully onsite COMPENSATION: $90k-$130k base depending on experience HOURS: 9:00am – 6:00pm DEGREE: Required Responsibilities • Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings), • Manage calendars, schedule calls & meetings for the CEO, • Prepare travel arrangements as needed, • Spearhead office improvement projects, installations, repairs, and maintenance, • Function as the office representative to building management, vendors, and IT consultants, • Order office supplies and maintain inventory, • Assist with planning company events, as needed, • Maintain files and documents, • Prepare expense and travel reimbursement reports, • Assist with data entry, • Assist with special projects as needed Requirements • Bachelor’s degree required, • 3+ years of administrative or executive support experience, • Microsoft Outlook, Excel, PowerPoint, and Word experience, • Outgoing and engaging personality, • Detail oriented, • Patient and willing to go above with a positive attitude

West New York, NJ | Full-Time | In-Person About Dumé Law Group Dumé Law Group is a growing immigration law firm based in West New York, New Jersey. We represent individuals and families in a wide range of immigration matters, with a commitment to strong legal work, client advocacy, and effective representation. The Opportunity Dumé Law Group is seeking a professional, organized, and personable Spanish-Speaking Receptionist to serve as the first point of contact for clients and visitors. This role is responsible for managing a high volume of incoming calls and walk-ins, scheduling appointments, processing payments, and ensuring a welcoming and professional experience for everyone who contacts or visits the firm. The ideal candidate is fluent in Spanish and English, communicates effectively with clients, and can manage multiple responsibilities in a fast-paced law office environment. This is a fully in-person, client-facing position that requires strong attention to detail, reliability, and the ability to work collaboratively with attorneys and staff. What You’ll Do • Answer, screen, and direct a high volume of incoming phone calls in both English and Spanish., • Greet clients and visitors, provide assistance upon arrival, and maintain a professional and welcoming reception area., • Schedule, confirm, and coordinate client appointments and consultations while maintaining an organized office calendar., • Process and record client payments accurately, issue receipts, and assist with basic payment-related inquiries., • Respond to general client inquiries and direct questions or messages to the appropriate attorney or staff member., • Maintain accurate client contact information and perform basic data entry in the firm’s systems., • Relay client communications to attorneys and paralegals and help ensure messages and requests are addressed promptly., • Assist with coordinating client visits, appointments, and other front-desk activities to support daily office workflow., • Maintain confidentiality when handling client information and communications., • Perform basic clerical and office support tasks as needed to ensure smooth day-to-day operations. Required Qualifications • Fluency in Spanish and English., • Strong communication and customer service skills., • Previous receptionist, front-desk, or customer service experience preferred., • Excellent organizational skills and attention to detail., • Basic computer skills, including data entry, email, and calendar management., • Ability to handle client payments accurately and maintain confidentiality., • Ability to multitask in a fast-paced environment and work collaboratively with staff., • Ability to work full-time in person at the firm’s West New York, NJ office. Compensation & Benefits Benefits include: • Health insurance, • 401(k), • Paid time off Equal Opportunity Employer Dumé Law Group is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment and support professional development through meaningful work and collaboration.

Office & Operations Coordinator Full-Time | On-Site in New York City Reports to: Operations Compensation: $24-$29 per hour, depending on experience About ABG Print ABG Print is a fast-paced commercial printing company serving many of New York City’s leading businesses. Family-owned and operated since 1992, we have built our reputation by being dependable, thorough, responsive, and committed to delivering great work for our clients. We are looking for a highly organized, resourceful, and positive Office & Operations Coordinator to join our team. This person will be based at the front of our office and serve as an extra pair of hands across the company. You will answer phones and welcome visitors, but this is much more than a receptionist position. You will support our Operations, Project Management, Client Services, and Finance teams by following up on open items, gathering information, coordinating day-to-day needs, helping with administrative work, and making sure important details do not fall through the cracks. The right person likes being useful. You should be comfortable having different priorities on different days, figuring things out independently, asking thoughtful questions, and looking for ways to make both your own work and the company better. This reflects the role discussed internally as a flexible support position that can help relieve capacity constraints across multiple departments. What You'll DoFront Desk & Communication • Serve as the primary person answering incoming telephone calls, • Greet clients, vendors, candidates, delivery personnel, and other visitors, • Route questions and requests to the appropriate department or team member, • Take accurate messages and make sure follow-up happens, • Help prepare the office for client visits, meetings, interviews, and other guests, • Communicate professionally, pleasantly, and clearly by phone, email, and in person, • Help make sure incoming requests do not fall through the cracksProject Management & Client Service Support, • Provide additional support to Project Management and Client Services during busy periods, • Help respond to straightforward client questions and requests, • Escalate more complicated issues to the appropriate team, • Follow up on open tasks, requests, and project details, • Gather information needed to keep projects moving, • Assist with scheduling and coordinating deliveries and other logistics, • Help maintain organized and accurate project information, • Take on administrative portions of projects so experienced team members can focus on work requiring their expertise You do not need prior printing experience. We will teach you the business. What matters most is your ability to learn, stay organized, ask good questions, and follow through. Invoicing, Collections, Payables & Bookkeeping Support • Support Finance with preparing and processing invoices in QuickBooks, • Assist with routine collections follow-up, • Help organize and process payables, receipts, reimbursements, and supporting documentation, • Gather missing information needed to complete finance-related tasks, • Maintain organized digital and physical financial records, • Assist with data entry, reconciliations, reporting, and cleanup projects, • Help ensure routine financial administrative work is completed accurately and on time This is not a primary bookkeeping position. The role supports Finance with administrative and transactional work while financial management and accounting responsibility remain with the Finance function. Office & Operations Support • Help keep the office organized, stocked, functional, and professional, • Coordinate office supplies, maintenance, vendors, deliveries, and service providers, • Help schedule pickups, deliveries, appointments, and other operational needs, • Assist with organizing files, records, supplies, and shared spaces, • Help coordinate employee events, team activities, birthdays, and other culture initiatives, • Maintain internal checklists, documents, contact lists, and administrative records, • Assist with data cleanup and special projects, • Help resolve practical day-to-day office issues, • Support different departments as priorities and workloads change At a small business, not every useful task fits neatly into a job description. We are looking for someone who sees something that needs to get done and looks for a way to help. What We're Looking For • Prior professional work experience in administration, office operations, customer service, project coordination, finance support, or a similar environment, • Prior experience working at a small business is strongly preferred, • Prior printing industry experience is a plus, but not required, • Exceptionally organized and detail-oriented, • Strong ability to manage multiple open items and priorities, • Excellent follow-through, • Comfortable gathering information independently, • Willing to research a question and make progress before immediately asking someone else for the answer, • Able to ask thoughtful questions when clarification is needed, • Professional and confident speaking on the telephone, • Strong written and verbal communication skills, • Comfortable using Microsoft Office, QuickBooks, Claude and ChatGPT, • Comfortable learning unfamiliar technology and software, • Able to use ChatGPT as a practical tool for research, organization, communication, problem-solving, and improving productivity, • Positive, dependable, responsive, and willing to pitch in, • Good judgment about when to solve something independently and when to ask for assistance, • Comfortable working in a fast-moving environment where priorities can change throughout the dayHow We Work at ABGContinuous Improvement At ABG, we believe in constantly striving to better our service, our company, and ourselves. For this role, that means learning from mistakes, seeking feedback, becoming more efficient over time, adopting useful tools, and noticing opportunities to improve the way work gets done. We do not just want someone who can follow a checklist. We want someone who eventually asks whether there is a better checklist. Ownership When you own something, you are accountable for its outcome. If you take responsibility for a task, we expect you to follow it through. If information is missing, find it. If you are stuck, ask. If something is going to be missed, communicate before it becomes a larger problem. Ownership does not mean never making a mistake. It means taking responsibility for getting to the right outcome. Communication Strong communication is essential at ABG. We operate quickly, work across departments, and serve clients who often need fast answers. Successful teamwork requires clear, respectful, timely, and proactive communication. Our Goals Across ABG, we strive to meet three standards: Always Be Dependable Do what you say you will do. Be someone your coworkers and our clients can count on. Always Be Thorough Details matter. Check your work, gather the information you need, and care about getting things right. Always Be Responsive Do not let questions or problems sit unnecessarily. Respond, communicate status, and keep things moving. Always Be Great: ABG Print The Person Who Will Be Successful Here You may be early in your career, or you may already have several years of professional experience. Either can work. We care more about how you operate. You are someone who sees five loose ends and wants to tie them up. You are comfortable saying, "I don't know yet, but I'll find out." You take notes. You follow up. You remember what you said you would do. You ask questions when something does not make sense. You use technology to make yourself more effective. You are also comfortable shifting between different types of work. One hour you may be answering a customer call, the next helping Finance gather information for an invoice, and later coordinating a delivery or helping Operations solve an office issue. Most importantly, you bring a can-do attitude to work and look for ways to make the entire team more effective. Schedule & Compensation • Full-time, approximately 40 hours per week, • In-person at our New York City office, • $24-$29 per hour, depending on experience, • Overtime paid when applicable, • Company benefits available based on eligibility, • Opportunity to take on additional responsibility over time based on performance, ability, and company needsTo Apply Please submit your resume along with a short note explaining: • Why this position interests you, • Why you think you would be a good fit for a small, fast-moving company like ABG Print, • One example of how you have used technology or AI to make yourself more effective at work We pay attention to how applicants communicate, so clarity, thoughtfulness, and attention to detail matter.

Company Description To Healthy Feet Podiatry is a small, specialized medical practice in New York City focused on helping New Yorkers stay active, mobile, and pain-free. The team of podiatrists, led by Dr. Farah Alani, is certified by the American Board of Podiatric Medicine and provides comprehensive care for foot and ankle injuries, skin and nail conditions, and reconstructive surgery. The practice is known for tailored treatment plans that consider each patient’s lifestyle and costs, with particular expertise in conditions such as bunions, bone spurs, Achilles tendinitis, and plantar fasciitis. The team has a strong connection to the local athletic community, caring for runners, dancers, cyclists, and HIIT athletes, and actively supports the NYC community through charitable partnerships and outreach. To Healthy Feet Podiatry values personalized, compassionate care in a supportive, patient-centered environment. Role Description This is a full-time, on-site Medical Office Receptionist role based in New York, NY. The Medical Office Receptionist will be the first point of contact for patients, greeting visitors, answering phones, and ensuring a welcoming, professional front desk experience. Responsibilities include managing appointment scheduling, confirming and rescheduling visits, checking patients in and out, and collecting and updating demographic and insurance information. The role also involves verifying insurance coverage, processing co-pays, assisting with intake forms, and coordinating with clinical staff to support smooth patient flow. The Medical Office Receptionist will handle general administrative and receptionist duties such as managing email and voicemail, organizing patient records, and maintaining a clean, orderly recept ion area. Qualifications • Strong front desk and receptionist skills, including Receptionist Duties and experience in a Medical Office setting., • Excellent Phone Etiquette and clear, professional verbal communication with patients and team members., • Proficiency in Appointment Scheduling, including managing calendars, confirming visits, and handling changes efficiently., • Experience with Insurance Verification, including confirming benefits, eligibility, and co-pays prior to appointments., • Basic computer and EMR/EHR proficiency; ability to learn new medical office software quickly., • High level of organization, attention to detail, and reliability in a fast-paced clinical environment., • Demonstrated commitment to respectful, inclusive, and patient-centered service for individuals from diverse backgrounds., • Previous medical office or healthcare administration experience preferred; high school diploma or equivalent required.

Company Description Konner Gershburg Melnick Darouvar is a boutique Real Estate law firm based in Midtown Manhattan, serving clients with specialized legal expertise. The firm places a strong emphasis on delivering exceptional customer service and building long-term client relationships. Team members are expected to contribute to a professional, client-focused environment and uphold high standards of integrity and service. Role Description This is a full-time, on-site Front Desk Receptionist role located in Midtown Manhattan. The Front Desk Receptionist will be responsible for greeting clients and visitors, answering and directing phone calls, and managing front desk operations in a professional manner. Day-to-day tasks include handling incoming and outgoing mail/overnight/messenger, scheduling and confirming appointments, maintaining organized records, and supporting attorneys and staff with clerical duties, and financial data entry. The role also involves responding to client inquiries, maintaining a tidy reception area, and coordinating with internal team members to ensure a smooth office workflow. The receptionist will represent the firm’s commitment to excellent customer service and a welcoming, efficient office environment. Qualifications • Candidates should possess strong Receptionist Duties and Clerical Skills, including managing front desk operations, scheduling, and basic office administration., • Candidates should possess excellent Phone Etiquette and Communication skills to handle calls, relay messages accurately, and interact clearly with clients and colleagues., • Candidates should possess solid Customer Service skills, demonstrating professionalism, patience, and a client-centered approach at all times., • Attention to detail, reliability, and the ability to multitask in a fast-paced environment are important., • Prior experience in a law firm or professional services office is preferred but not required., • Proficiency with common office software (e.g., email, calendar, word processing) and basic computer skills is beneficial.

Job Description We are currently seeking a friendly, organized, and detail-oriented Medical Receptionist to join our medical office. In this front-desk role, you will be the first point of contact for patients, responsible for creating a welcoming and efficient experience. The ideal candidate will have excellent communication skills, a strong sense of professionalism, and the ability to multitask. Responsibilities include greeting patients, scheduling appointments, managing phone calls, handling patient records, and providing general administrative support to ensure smooth day-to-day operations. At least 3 year of prior experience in medical setting is mandatory. Hours: Tuesday through Friday - 9AM-5PM Salary: $17-20/hr based experience EMR: ECW - Experience with ECW is a plus Please apply with your CV If you are passionate about patient care and enjoy working in a supportive and collaborative environment.

Job Description Located in the Ironbound section of Newark, our reception staff is required to speak English and Spanish fluently and provide professional, helpful front desk assistance to walk-in and scheduled patients. They are responsible for answering phone calls, assisting patients in completing their paperwork, accurately entering demographic information into the computer, emailing and/or faxing paperwork to our client companies, and various other common receptionist tasks. Candidates should have a friendly demeanor, a strong memory, and be able to multitask in a busy medical office. Benefits include competitive pay, 10 days per year of PTO, 6 paid major holidays off, medical insurance requiring a competitive per paycheck contribution, a 40-hour full-time work week, and optimally an 8:00am to 5:00pm or 8:30am to 5:30pm Monday through Friday work schedule. \nCompany Description We are a primarily Occupational Medicine office that sees mostly healthy patients who need employment physicals or treatment of work injuries. All types of testing are done by our clinical team members, which makes the CMA position a very interesting one. If you're interested in healthcare and helping people, you'll love working here & learn a lot! While clinical experience is a plus, it's not mandatory for hiring purposes. We also do immigration exams, travel vaccines, and more. We are a primarily Occupational Medicine office that sees mostly healthy patients who need employment physicals or treatment of work injuries. All types of testing are done by our clinical team members, which makes the CMA position a very interesting one. If you're interested in healthcare and helping people, you'll love working here & learn a lot! While clinical experience is a plus, it's not mandatory for hiring purposes. We also do immigration exams, travel vaccines, and more.

Join a mission-driven team bringing compassionate healthcare to all This Jobot Job is hosted by: Giulia Saier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $15 - $16 per hour A bit about us: Our client is a mission-driven nonprofit healthcare organization dedicated to providing accessible, high-quality services to underserved populations in Albuquerque. They believe every patient deserves compassionate, respectful care regardless of background or circumstance. Our client is seeking a Medical Front Desk Coordinator to serve as the first point of contact for patients, visitors, and community members. This role ensures a welcoming environment while supporting the smooth operation of daily clinic activities. The ideal candidate will be patient-focused, detail-oriented, and thrive in a fast-paced medical setting. Why join us? Opportunity to contribute to a meaningful mission serving the Albuquerque community. Supportive and collaborative team environment. Competitive nonprofit pay and benefits package. Professional development and training opportunities. Job Details Key Responsibilities: Greet patients and visitors with warmth and professionalism. Answer and direct phone calls, schedule appointments, and manage patient check-in/check-out. Verify insurance information and assist patients with registration paperwork. Collect and process co-pays, donations, or sliding scale fees as applicable. Maintain accurate patient records in the electronic medical record (EMR) system. Coordinate with medical staff to ensure patient flow and timely care. Provide information about clinic services, programs, and community resources. Handle confidential patient information in compliance with HIPAA. Support front office operations, including filing, scanning, and administrative tasks. Qualifications: High school diploma or equivalent required; some college or medical office coursework preferred. Previous experience in a medical front desk, receptionist, or customer service role. Strong communication and interpersonal skills with a focus on patient care. Proficiency in Microsoft Office and experience with EMR systems (preferred). Bilingual (English/Spanish) strongly preferred. Ability to manage multiple priorities and work effectively in a team environment. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Elegant multispecialty medical office on the Upper East Side seeks an enthusiastic and experienced Front Desk & Patient Concierge to join our dedicated team. The ideal candidate will demonstrate excellent customer service skills and strong attention to detail. \n \n Responsibilities may include: \n\n • Answering and directing phone calls\n, • Scheduling and confirming appointments\n, • Assisting with data entry and administrative tasks\n, • Assisting with patient check-in and registration\n, • Greeting patients and visitors, providing a welcoming atmosphere\n, • Maintaining and updating patient records\n, • Verifying insurance information and handling billing inquiries (if experienced)\n\n \n Requirements: \n\n • Previous experience or training as a medical receptionist or in a similar administrative role\n, • Excellent communication and interpersonal skills\n, • Strong organizational skills and attention to detail\n, • Ability to multitask and work efficiently in a fast-paced environment\n, • Familiarity with medical office software is preferred\n, • High school diploma or equivalent required\n\n \n We look forward to welcoming a new team member who is passionate about providing outstanding service to our patients!

Client Overview A well-established corporate organization is seeking a polished, personable, and highly organized Receptionist / Office Assistant – Corporate Office to join their team. This company offers a professional, collaborative, and fast-paced office environment where exceptional customer service, attention to detail, and a proactive attitude are highly valued.\n \n \nThe ideal candidate enjoys being the face of an office while also providing essential administrative and operational support to ensure daily business activities run smoothly.\n \n Salary/Hourly Rate $23/hr - $24/hr\n \n Position Overview The Receptionist / Office Assistant – Corporate Office will serve as the first point of contact for visitors, clients, vendors, and employees while providing general administrative and office coordination support.\n \n \nThis position combines front desk reception, customer service, administrative assistance, and daily office operations. The ideal candidate is polished, professional, friendly, and highly organized, with the ability to manage a busy reception area while balancing multiple administrative responsibilities.\n \n \nThis is an excellent opportunity for someone who enjoys working in a corporate environment, takes initiative, and is eager to contribute to a positive and efficient workplace.\n \n Responsibilities Of The Receptionist / Office Assistant – Corporate Office \n\n • Serve as the first point of contact for visitors, clients, vendors, and employees, providing a welcoming and professional experience.\n, • Manage the front desk and maintain a polished, organized, and presentable reception area.\n, • Answer, screen, and direct incoming phone calls and general inquiries.\n, • Greet and check in guests, coordinate visitor access, and maintain visitor logs.\n, • Manage incoming and outgoing mail, packages, deliveries, and courier services.\n, • Coordinate conference room reservations, meeting schedules, and room setup.\n, • Assist with meeting preparation, including catering, refreshments, and hospitality arrangements.\n, • Provide general administrative support, including data entry, filing, scanning, copying, and document preparation.\n, • Assist with calendar management, scheduling, and coordinating internal meetings.\n, • Monitor and replenish office supplies, kitchen items, and pantry inventory.\n, • Maintain the organization and presentation of conference rooms, common areas, and shared office spaces.\n, • Communicate with building management, maintenance teams, and outside vendors regarding office needs.\n, • Assist with expense tracking, invoice processing, and basic administrative recordkeeping.\n, • Support employee onboarding logistics, including workspace preparation and coordinating office access.\n, • Assist with internal office events, employee celebrations, and special projects.\n, • Provide administrative assistance to various departments and team members as needed.\n, • Proactively identify office needs and help ensure smooth day-to-day operations. \nRequired Experience/Skills for the Receptionist / Office Assistant – Corporate Office:\n \n \n\n • Previous experience in a Receptionist, Front Desk Coordinator, Office Assistant, Administrative Assistant, or similar corporate office role.\n, • Strong customer service and interpersonal skills.\n, • Professional, polished, and welcoming demeanor.\n, • Excellent written and verbal communication skills.\n, • Comfortable serving as the first point of contact in a busy corporate environment.\n, • Strong organizational skills and attention to detail.\n, • Ability to balance front desk responsibilities with administrative tasks.\n, • Proficiency in Microsoft Office, including Outlook, Word, and Excel, and/or Google Workspace.\n, • Strong multitasking skills with the ability to prioritize competing requests.\n, • Proactive, resourceful, and willing to assist wherever needed.\n, • Ability to maintain confidentiality and exercise sound judgment.\n, • Reliable, punctual, and comfortable working fully onsite.\n, • Positive, team-oriented attitude with a strong work ethic. \nPreferred Experience/Skills for the Receptionist / Office Assistant – Corporate Office:\n \n \n\n • Previous experience working within a corporate, financial services, professional services, or other business office environment.\n, • Experience managing a high-volume reception desk or corporate front office.\n, • Experience coordinating conference rooms, meetings, visitors, and office hospitality.\n, • Familiarity with visitor management systems, office phone systems, and conference room technology.\n, • Experience ordering office supplies and coordinating with building management and vendors.\n, • Experience providing administrative support to multiple departments or senior-level professionals.\n, • Comfortable interacting with executives, clients, and external business partners.\n, • Ability to anticipate office needs and independently manage routine responsibilities. \nEducation Requirements \n\n • High school diploma or equivalent required.\n, • Associate's or Bachelor's degree preferred. \nBenefits \n\n • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off). \n

Company Description Ronald A. Bartlett & Associates, LTD is a professional services firm dedicated to delivering attentive, high-quality support to its clients. The team values reliability, clear communication, and strong client relationships in a collaborative office environment. Staff members are encouraged to take initiative, stay organized, and contribute to efficient daily operations. The firm offers opportunities to develop administrative and client-facing skills while working closely with experienced professionals. Team members are expected to represent the firm with professionalism and integrity at all times.\n Role Description This is a full-time, on-site Receptionist role based in Queens, NY. The Receptionist will serve as the first point of contact for visitors and callers, greeting guests, answering and directing incoming phone calls, and responding to general inquiries. Daily responsibilities include managing the front desk, handling mail and deliveries, scheduling or confirming appointments, and maintaining a clean and organized reception area. The role also involves providing basic clerical support such as filing, copying, scanning, and data entry, as well as assisting team members with routine administrative tasks. The Receptionist will be expected to uphold a professional and welcoming demeanor, manage multiple tasks efficiently, and support smooth office operations throughout the workday.\n Qualifications \n\n • Strong receptionist and front desk skills, including Receptionist Duties and experience managing visitor flow and appointment scheduling.\n, • Professional Phone Etiquette, with the ability to handle a multi-line phone system, route calls accurately, and take clear messages.\n, • Clerical Skills such as filing, data entry, document preparation, and basic office software proficiency (e.g., email, calendars, word processing).\n, • Excellent Communication and Customer Service skills, including the ability to interact courteously with clients, visitors, and team members.\n, • High level of reliability, punctuality, and attention to detail, with the ability to prioritize tasks in a busy office environment.\n, • Prior experience in a receptionist, administrative assistant, or front desk role preferred but not required.\n, • Ability to work on-site in Queens, NY, maintain confidentiality, and represent the firm in a professional manner.\n

Job DescriptionFront Desk & Patient Care CoordinatorFit Club Physical Therapy & Sports Performance | New York City Join a Team That's Helping NYC Move, Feel, and Perform Better! Fit Club Physical Therapy & Sports Performance is looking for an experienced, organized, and personable Front Desk & Patient Care Coordinator to join our growing team. We're not looking for someone who simply sits at the front desk. We're looking for someone who takes ownership, communicates confidently, stays organized, and genuinely enjoys helping people. If you have previous front desk experience, enjoy working with people, and thrive in a busy, team-oriented environment, we'd love to meet you. About Fit Club At Fit Club, our mission is simple: Heal NYC. We provide personalized physical therapy, sports performance, and recovery services to help New Yorkers get out of pain and return to doing what they love. Our team is energetic, supportive, and committed to delivering a 5-star patient experience. Our Front Desk & Patient Care Coordinators are essential to that mission. You're often the first person a patient speaks with and the person who helps keep the entire clinic running smoothly. What You'll Do Patient Communication & Customer Service • Professionally answer incoming phone calls, emails, and patient messages in a timely manner., • Make outbound calls, send follow-up emails, and communicate with patients to help schedule appointments and coordinate care., • Welcome patients with a positive, friendly attitude and create an exceptional first impression., • Answer patient questions about scheduling, services, insurance benefits, and payments., • Follow up with prospective and existing patients to ensure they receive the support they need. Front Desk Operations & Organization • Manage patient scheduling, appointment confirmations, cancellations, and rescheduling., • Maintain an organized front desk and help ensure the clinic runs efficiently., • Complete new patient intake, paperwork, and patient record updates accurately., • Verify insurance benefits and communicate financial responsibilities clearly., • Process payments and maintain accurate patient records., • Monitor daily administrative tasks and follow through on outstanding items without constant reminders. Teamwork & Accountability • Communicate proactively with therapists, office managers, and fellow coordinators., • Keep the team informed of scheduling changes, patient needs, and outstanding issues., • Participate in team meetings and contribute ideas to improve the patient experience., • Support clinic goals, including patient scheduling, retention, and successful follow-up., • Take ownership of responsibilities and be willing to help teammates when needed. What We're Looking For Required Qualifications • At least 1 year of prior front desk, receptionist, patient coordination, or similar customer-facing administrative experience., • Strong phone etiquette and the ability to communicate professionally and confidently., • Excellent written communication skills, including clear, professional emails and text messages., • Strong organizational skills, attention to detail, and ability to manage multiple tasks., • Dependable, punctual, and committed to being part of a team., • Comfortable using computers, email, scheduling software, and online systems., • Ability to work independently, problem-solve, and follow through on assigned responsibilities., • A friendly, positive attitude with a genuine passion for helping others. Preferred Qualifications • Previous experience in a physical therapy, medical, dental, chiropractic, or wellness office., • Familiarity with insurance verification, patient scheduling, and medical terminology., • Experience with Jane App or another electronic medical record system., • Previous experience managing a high volume of inbound calls, emails, and appointment requests., • Candidates who live locally or have a reliable, manageable commute to the clinic. You'll Be a Great Fit If You... • Enjoy talking to people and know how to make patients feel comfortable., • Can confidently handle a busy phone line while staying organized., • Write professional emails and communicate clearly without needing constant oversight., • Take initiative and address problems rather than waiting to be told what to do., • Value punctuality, reliability, and following through on commitments., • Enjoy working as part of a team and understand that everyone contributes to the patient experience., • Want to grow professionally and take pride in the quality of your work.

Surrogacy Opportunity Starts at 60K-75K+ with a $1,250 Pre-Screening Bonus Your surrogacy journey could help build the family someone's been dreaming of and whether you're a stay-at-home mom or working full-time, it fits around your life. What You Get • 60,00075,000+ for first-time surrogates, • Up to $95,000+ for experienced surrogates, • $1,250 screening bonus, • Up to $10,000 before you're even pregnant, • Get matched in weeks, not years, • You're in control your timeline, your choice, • 100% of medical, legal, and travel costs covered, • All expenses paid nothing comes out of your pocket, • The nation's only OB-managed surrogacy programWho Can Apply, • Between 20 and 38 years old, • At least one healthy pregnancy and delivery, • BMI under 35, • Smoke-free lifestyle no nicotine products, • Six or fewer previous deliveries, • U.S. citizen or permanent resident living in an eligible stateHow It Works Apply in about 2 minutes and most applicants hear back within 12 business days. • Apply & Get Pre-Approved a free 2-minute application checks your eligibility instantly, • Screening & Medical Evaluation required medical and psychological pre-screening; your $1,250 bonus is paid in milestones as you complete it, • Matching & Legal you review family profiles and choose who to help; independent legal counsel provided at no cost to you, • Transfer, Pregnancy & Beyond physician-led care from embryo transfer through delivery, with a confirmed pregnancy in 46 months1 in 6 Families Struggle to Have a Child. There's More Than One Way to Help Them Grow. Know someone who'd make a great surrogate? Share the opportunity and help a family that's been waiting for years every Advocate earns up to $1,500 per successful referral, no limit. This opportunity can change your life and someone else's. Whether you're doing it to secure your future, support your family, or earn strong income on your own terms, we'll be here every step of the way. Don't Wait Apply Now and See If You Qualify. Our candidates are interested in surrogate, surrogacy, become a surrogate, paid surrogacy, gestational carrier, surrogate mother, part time, full time, flexible, flexible schedule, work from home, remote, stay at home, weekend, evening, jobs for moms, stay at home mom, work from home for moms, flexible jobs for moms, jobs for mothers, nanny, babysitting, childcare, daycare, caregiver, preschool, teacher assistant, tutor, teacher, swim instructor, classroom assistant, education, housekeeping, house cleaning, maid, customer service, call center, retail, cashier, store clerk, restaurant, server, waitress, hostess, barista, office, admin, receptionist, front desk, data entry, dispatcher, personal assistant, administrative assistant, office assistant, medical assistant, dental receptionist, nursing, therapy, fitness trainer, spa, salon receptionist, beauty assistant, bookkeeper, billing specialist, accounting, domestic, gig, trabajos desde casa, trabajos medio tiempo, trabajos para madres, niera, cuidado de nios, subrogacin, madre sustituta #Northeast / Mid-Atlantic (11) • _

The Medical Office Receptionist will be the first point of contact for patients, greeting visitors, answering phones, and ensuring a welcoming, professional front desk experience. The Medical Office Receptionist will handle general administrative and receptionist duties such as managing email and vo

Role Description This is a full-time, on-site Medical Office Receptionist role based in New York, NY. The Medical Office Receptionist will be the first point of contact for patients, greeting visitors, answering phones, and ensuring a welcoming, professional front desk experience. The Medical Office

Job Description At Redefine Healthcare, we believe in providing all patients with the highest quality of care and compassion. With our dedicated team of Interventional Pain Management Specialists, Orthopedists, Neurosurgeons, Psychiatrists, Physical Therapists, Phlebologist, Podiatry, and Chiropractors, we pride ourselves on specializing in continuity of care for our patients. By joining our multi-specialty medical group, you’ll be part of a culture of innovation, collaboration, and excellence. We believe our team is our greatest asset, so Redefine Healthcare offers our team members competitive salaries, comprehensive benefits packages, retirement savings plans, and other great perks. Redefine Healthcare is looking for a dedicated, full-time Front Desk Receptionist to join our expanding team of healthcare professionals in our Jersey City Office. The Front Desk Receptionist will be responsible for providing a positive first impression to patients and visitors while managing administrative tasks. We are looking for candidates who are motivated, compassionate and are looking to advance their career in a community that is always growing. Job Title: Front Desk Receptionist Salary/Pay Rate: $20-21/ hour depending on experience Hours: 40 hours per week Job Type: Full-time Benefits: Paid time off, sick time, health insurance (medical, dental, vision, accident, and critical illness), life insurance, 401(k) with Company match, potential yearly bonus based off performance Job Title Duties (not limited to): • Receive and assist patients as needed, • Check patients into EHR system, • Enter patient demographics and insurance information into EHR system, • Verify insurance eligibility, • Collect appropriate co-pays, • Answer incoming calls, assisting callers with the reason for the call, transferring calls, and taking messages as necessary, • Schedule patient appointments, • Receive and distribute incoming faxes, • Scan records patient charts in EHR system, • Maintain a high level of customer service at all times, • Ensure confidentiality of sensitive information following office HIPAA protocol, • Participate in ad hoc projects to support departmental and organizational goals., • This role works in a fast paced environment where priorities might change; flexible and adaptable when change is needed. Experience Required: • 2+ years of continuous recent experience performing the described job responsibilities, • Working knowledge of medical office procedures, • Proficiency with MS Office, databases and EHR systems, • Outstanding communication and customer service skills Requirements: • Ability to sit and type for prolonged periods with extended screen use requiring sustained visual focus and awareness of potential repetitive-motion strain (e.g., carpal tunnel)., • Must be able to safely lift 40–60 lbs, assist patients or equipment repeatedly throughout the day, and tolerate prolonged standing., • This position may involve exposure to blood, body fluids, and other potentially infectious materials and requires strict adherence to all infection control and safety protocols.

Job Description Administrative Support & Client Services Concierge/Receptionist About Us: We are a forward-thinking law firm specializing in Workers’ Compensation. In response to our ever-growing client base, we are excited to implement an innovative client service system to streamline communication and enhance client experience through our centralized concierge service. Position Overview: We are seeking a detail-oriented Administrative Support & Client Services Concierge to manage our new centralized client communication system while providing comprehensive administrative support to our attorneys and staff. This position is a combination of legal work and concierge. The role serves as the first point of contact for client inquiries, ensuring efficient routing and timely follow-up of all clients' matters across departments, while also delivering essential administrative support. This position requires full-time, on-site attendance at our Financial District office, Monday through Friday. Key Responsibilities: Client Services & Reception: • Monitor and manage the central concierge email inbox, acknowledging receipt of client inquiries within established response times., • Assess and route client questions to the appropriate legal departments based on subject matter expertise., • Track all communications to ensure timely responses from the respective departments., • Follow up with internal teams to maintain service standards and response times., • Maintain detailed records of all client interactions., • Identify patterns in client inquiries to improve service delivery., • Coordinate with department heads to ensure proper handling of urgent matters., • Serve as the company receptionist, managing front-desk responsibilities such as handling all incoming phone calls. Administrative Support: • Provide comprehensive administrative support to attorneys and legal staff across multiple departments., • Assist with department projects, client intake processes, and case file organization., • Manage office supplies and coordinate with vendors., • Handle general office administrative tasks and special projects as assigned and provide backup support for other administrative staff members. Required Qualifications: • 2+ years of experience in customer service or client relations, preferably in a legal setting., • Strong organizational abilities and attention to detail., • Proficiency in email management systems., • Familiarity with legal terminology and a basic understanding of law firm operations Desired Skills: • Previous experience in a law firm or legal department is a plus., • Knowledge of legal practice areas and service delivery processes. What We Offer: • Competitive salary and benefits package., • Professional development opportunities., • A collaborative work environment., • The opportunity to shape and improve client service processes., • Cross-training opportunities across multiple departments.

At Next Health, we are redefining health optimization by integrating cutting-edge medical innovation with preventative, data-driven wellness. Through our technology-forward platform and luxury clinical environments, we empower our members to take control of their well-being with personalized longevity solutions. We are rapidly expanding across the U.S., and we are seeking visionary leaders to help scale our digital infrastructure and member experience. As the Front Desk Receptionist at Next Health, you will be the first point of contact for our patients, visitors, and vendors. You will play a critical role in creating a positive patient experience and ensuring that our operations run smoothly. As the Front Desk Receptionist, you will be responsible for: Greeting patients and visitors with a welcoming and professional demeanor Checking in patients and verifying their demographic and payment information Scheduling appointments and managing the clinic schedule Assisting patients with questions and concerns Maintaining patient records and updating them as needed. Coordinating with other departments and healthcare providers to ensure seamless patient care. In this role, you can expect to: Interact with a diverse group of patients and visitors Manage multiple tasks and responsibilities simultaneously Use electronic medical records and scheduling software Work closely with other departments and healthcare providers Provide excellent customer service and patient care We're looking for someone who has: 1+ years of experience in a medical office or healthcare setting Excellent communication and interpersonal skills Strong attention to detail and organizational skills Experience with electronic medical records and scheduling software Knowledge of medical terminology and insurance billing practices A passion for providing exceptional customer service and patient care Aptitude for sales Passion for and knowledge of health & wellness services. Exceptional at customer service. Display a genuine interest in helping other people. Excited to learn new things and be on the cutting edge of health & wellness. We're a patient-centered healthcare clinic with a culture that values empathy, respect, and teamwork. We offer: Competitive salary and benefits package Opportunities for professional growth and development A supportive and inclusive work environment Meaningful work that makes a difference in patient's lives The expected compensation for this position is $21 per hour, plus benefits. Pay offered may vary depending on multiple individualized factors, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. We are an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws. Please note: We kindly request that applicants refrain from calling our office line regarding job inquiries. All application related questions should be directed to jobs@next-health.com. Thank you for your understanding.

A busy office is seeking a dependable Evening Receptionist to manage the front desk and support daily office operations.This role requires someone who is organized, emotionally steady, and able to create a welcoming and professional atmosphere for visitors and staff.The Receptionist will handle inco

Tribeca Pediatrics Front Desk Receptionist. Our Front Desk Receptionists are the face and spirit of each office! They team up with our medical assistants and pediatricians to provide a high level of service and care. Front Desk Receptionists start at $18/hour for their first year with us! We conduct

We are looking for an office professional with a friendly attitude and strong organizational skills to serve as our front desk receptionist.

We are looking for a dental receptionist to join our team. The ideal candidate will have experience working in a dental office and will be able to handle all aspects of the front desk duties.

Required Skills & Experience- 6 to 12 months of Medical Receptionist or healthcare front-office experience.Experience learning multiple systems/EMR Currently on Athena but moving to proprietary.Strong verbal and written communication skills.Ability to work effectively in a fast-paced, patient-facin

Tru Medical Front Desk Receptionist. A real path: Receptionist to Lead Receptionist to Patient Access or office management. You are the first face and first voice our patients meet, and for many of them you are the first person in a medical office to greet them in their own language.

The Medical Office Receptionist is responsible for managing the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration. Years Medical Office experience required. Basic working knowledge of Microsoft Office (WORD, EXCEL).

Job Description / Role: Calling all Sales Manager, Project Manager, Retail Sales Associate, Administrative Assistant, Cashier Sales Associate, receptionist, secretary, housekeepers, Head Cashier, Secretary, Receptionist Administrative Assistant, Front Desk Receptionist, Front Office Receptionist, Ex

Nord Anglia International School New York is seeking a warm, professional and highly organized Front Desk Receptionist to be the welcoming face of our school. Front Desk Receptionist - Term Time Only. The role combines exceptional customer service with front office administration, visitor management

A busy office is seeking a dependable Receptionist to manage the front desk and support daily office operations.This role requires someone who is organized, emotionally steady, and able to create a welcoming and professional atmosphere for visitors and staff.The Receptionist will handle incoming cal

Bethany Medical Clinic of New York is seeking a Full-Time Medical Assistant with Primary Care experience to help us deliver high-quality and compassionate care to New Yorkers. We are a busy medical clinic with multiple locations in New York City providing multiple types of clinical care including primary care, dermatology, and endocrinology. Our Medical Assistants serve as key members of Bethany Medical's collaborative care team by supporting and assisting our Primary Care and Specialist Providers at our medical locations in the delivery of high-quality medical care. • Greet patients warmly and triage in a clinic setting., • Perform phlebotomy and collect blood samples as well as urine samples., • Take and record vital signs accurately and efficiently, alerting PCP with any abnormalities and chief complaints;, • Also completes health risk assessments on behalf of PCP., • Triaging patients both virtually via telehealth calls and in-person., • Perform EKGs., • Conduct various types of testing and procedures, including COVID-19 or Flu testing, or gathering patient information for genetic testing, among other procedures., • Prepare clinical space for gynecological exams, IUD placements, and other procedures., • Perform ear irrigation treatments., • Perform administrative duties such as pulling lab reports for follow up appointments, following up with patients via multiple communication channels on behalf of their provider, reconciling lab codes for patients, etc., • Assist with dermatology procedures as needed., • Comply with HIPAA requirements for patient confidentiality., • Cross-training with Front Desk Receptionist duties and flexible to cover when needed., • And other clinical duties as assigned by the clinic,, • High school Diploma or equivalent required., • Medical Assistant certification required from an accredited program., • Minimum of two (2) years as a Medical Assistant preferred., • Previous experience working with Primary Care preferred Dermatology experience a plus., • Strong phlebotomy and vital taking skills., • CPR certification., • Excellent customer service and communication skills., • Team player with a welcoming and professional demeanor., • Ability to work efficiently in a fast-paced environment., • Must be flexible to work day, evening, and Saturday shifts., • Must be able to travel between offices when needed (non-negotiable). See our office locations at www.bmcofny.com, • Ability to multi-task, prioritize, and be computer savvy., • Pay Range: starts at $19.00 per hour (based on experience), • Paid Time Off (PTO) - Sick and Vacation time, • Comprehensive medical health insurance, • 401 Retirement Savings, • Supportive team environment with opportunities for growth At Bethany Medical Clinic, we value our patients' time and offer early morning and after-work appointments at our conveniently located offices in Manhattan. Our approach is personalized, compassionate, and focused on predictive care. Bethany Medical Clinic of New York is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected characteristic under federal, state, or local law.

Job DescriptionDescription: NATURE OF WORK The Office Administrator maintains office services by organizing and maintaining systems and procedures to ensure successful day-to-day operations at the Main Office as well as Front Desks and Social Services Offices at site locations. The Office Administrator manages access to all systems for staff members and is the liaison for all telecom issues. RESPONSIBILITIES • Attain technical proficiency in all related CHDC systems and applications, • Organize and manage all offices, • Main Office, • Front Desks/Reception Areas at all properties, • Social Services Offices at supportive housing locations, • Conduct regular visits to all locations to ensure maintenance of proper condition, • Inventory, monitor, order, replenish supplies for all offices, • Inventory, monitor, order, replace furniture for all offices as needed, • Submit and track related work orders in work order system as needed for all offices, • Coordinate vendors as needed for work in all offices, • Manage the purchase and distribution of employee uniforms, • Work with Finance Department to create and maintain budgets for various office expenses, • Train and manage Main Office Receptionist, • Produce and maintain reports as requested by leadership, • Utilize property management, work order, task management, and workflow systems for tasks as needed, • Participate in special projects as assigned, • Provide organizational support as needed TECHNOLOGY ADMINISTRATION • Provide and maintain user access to all technology as directed by leadership, including, but not limited to:, • Human Resources/Time & Attendance system, • Maintenance and Work Order systems, • Workflow tools, • Task and Project Management systems, • Create and maintain tracking mechanism for system access by user, including specific permissions, • Inventory, monitor, order, and replace hardware and equipment for all offices, including, but not limited to:, • Desktop Computers, • Laptop Computers, • Tablets, • Telephone Equipment, • Cell Phones, • Security Systems, • Intercoms, • Monitor all telecom systems and software to ensure uninterrupted function, including but not limited to:, • Internet, • Wi-fi, • Landlines, • Cellular service, • Security Systems, • Intercoms Requirements: Requirements and Qualifications · Bachelor’s degree or equivalent · At least 3 years of experience in office management, project management, or related field · Background in affordable housing or property management preferred · Heavy organizational skills and administrative expertise with exceptional attention to detail • Ability to work independently on deadline-driven tasks, • Ability to communicate effectively with internal and external parties, • Technology literacy including MS Office, with strong Word, PowerPoint, and Excel proficiency, • Knowledge of Yardi or other property management software a plus, • Knowledge of Monday.com or other task management software a plus, • Strong written and verbal communication and presentation skills, • Ability to manage competing priorities, • Experience working with diverse populations, • Spanish speaking a plus

Job Description Assignment Duration This temporary assignment is initially expected to last 1 - 3 months and may be extended based on business needs. No length is guaranteed. Job Description About the Role • We are seeking a professional, dependable, and customer-focused temporary Administrative Assistant to support daily office operations and serve as the primary point of contact for employees, visitors, and vendors., • This role is ideal for someone who enjoys creating a welcoming environment, delivering excellent customer service, and ensuring day-to-day administrative and office functions run smoothly. The position requires a polished and professional presence, strong communication skills, attention to detail, and the ability to work effectively within established processes and under the direction of management., • The successful candidate will be highly organized, reliable, responsive, and comfortable balancing front desk responsibilities with administrative support duties in a fast-paced office environment. What You'll Do • Serve as the first point of contact for visitors, employees, and vendors, ensuring a positive and professional experience., • Manage front desk and reception responsibilities, including greeting guests and directing inquiries., • Coordinate conference room scheduling, visitor access, and meeting logistics., • Provide administrative support, including calendar coordination, expense reporting, travel arrangements, recordkeeping, and document management., • Assist with office operations, supply inventory, vendor communications, and general administrative tasks., • Coordinate incoming and outgoing mail, deliveries, and shipment requests., • Support meeting and event logistics, including room setup, catering coordination, and preparation of materials., • Assist with onboarding activities and general workplace support., • Help maintain organized, clean, and professional common areas, reception spaces, and meeting rooms., • Troubleshoot basic office technology issues and coordinate with appropriate support teams when necessary., • Complete additional administrative and operational assignments as directed by management. What We're Looking For • 1-3 years of experience in an administrative, receptionist, front desk, customer service, or office support role., • Strong customer service skills with a genuine desire to help others and create a positive experience for visitors and employees., • Professional demeanor, polished presentation, and excellent interpersonal skills., • Strong verbal and written communication abilities., • Ability to follow direction, adapt to changing priorities, and execute tasks accurately and efficiently., • Excellent organizational skills and attention to detail., • Comfortable receiving direction, adjusting priorities as needed, and responding promptly to business and office support needs., • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint., • Ability to multitask while maintaining professionalism and accuracy in a busy office setting., • Dependable, punctual, and able to work both independently and collaboratively., • Willingness to roll up your sleeves and assist with the day-to-day operational needs of the office, including cleaning/organizing common areas, stocking supplies, preparing meeting spaces, and other hands-on support tasks as needed., • Ability to maintain confidentiality and exercise sound judgment when handling sensitive information., • Demonstrated ability to follow through on assignments with accuracy, professionalism, and attention to detail., • Flexible and adaptable, with a willingness to support changing business priorities and administrative needs as directed by management.

Job Description Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM Support a High-Touch Executive Environment We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist. In this role, you will support reception and conference center operations while creating a seamless experience for executives, employees, guests, and business partners. As the first point of contact for many visitors and internal stakeholders, you will manage guest arrivals, coordinate meeting logistics, support workplace hospitality, and maintain a professional front-of-house environment. This role is ideal for someone who thrives in a fast-paced corporate setting and enjoys balancing hospitality with administrative support. Why This Role Matters This role serves as a key connection point between executives, guests, and workplace operations. Your professionalism, attention to detail, and service mindset help ensure smooth daily operations and create positive experiences for visitors and internal teams. What You'll DoExecutive Reception & Guest Services • Welcome executives, employees, visitors, and business partners with professionalism and hospitality, • Register guests with building security and manage visitor processes, • Serve as a point of contact for guest inquiries, directions, and special requests, • Maintain a polished and professional reception experienceConference Center & Meeting Support, • Coordinate conference room bookings and help resolve scheduling conflicts, • Partner with Administrative Assistants and stakeholders to support meeting logistics, • Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready, • Coordinate catering requests and support in-room hospitality services, • Ensure AV equipment and conference room technology are functioning properlyWorkplace & Administrative Support, • Answer and route call through the company's main line professionally, • Support reporting, documentation, and administrative projects as assigned, • Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards, • Provide backup support and cross-functional coverage when neededHospitality & Service Excellence, • Anticipate guest needs and accommodate requests whenever possible, • Maintain confidentiality and professionalism in all interactions, • Contribute to a welcoming, organized, and high-service workplace environmentWhat You Bring, • Strong customer service and hospitality mindset, • Excellent communication and interpersonal skills, • Strong organizational skills and attention to detail, • Ability to multitask and prioritize effectively, • Professional presence and polished demeanor, • Ability to maintain composure in fast-paced environments, • Sound judgment and ability to handle confidential informationQualifications, • Bachelor's degree preferred, • Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred, • Strong proficiency with Microsoft Office applications, • Flexible schedule based on business needs, • Dependable, punctual, and highly professionalPhysical Requirements, • Ability to stand or move throughout reception and conference areas during the workday, • Ability to support meeting room setup and hospitality functions as needed, • Comfortable working in a highly visible, guest-facing environmentThink You're a Fit? If you enjoy supporting executives, creating exceptional first impressions, and working in a polished corporate environment, we'd love to hear from you. Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors. Vacancy Status: This posting is for an existing vacancy. Pay Range $28—$30 USD WHAT WE OFFER • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities., • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do., • We Recognize Talent: We offer a variety of recognition programs for all levels of employees., • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason., • Bonuses: Are available for employee and client referrals for current employees., • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts., • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. About SPS SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings. Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies. At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. To view our privacy policy, click on the link below: Data Privacy Statement Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Job Description The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives. Key Responsibilities: Reception & Front Office Duties • Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment., • Communications: Answer, screen, and direct incoming emails and visitor request., • Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments., • Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials., • Security: Monitor visitor access, issue visitor badges, and follow building safety protocols. Executive Assistant & Administrative Duties • Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives., • Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations., • Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests., • Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed Qualifications & Skills • Experience: 1–3 years of experience in front-desk administration, customer service, or junior executive support., • Communication: Exceptional verbal and written communication skills with a polished, professional demeanor., • Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Job Description Position Overview We are seeking a reliable, organized, and energetic Bilingual Administrative Assistant to be the welcoming face and voice of our office. In this role, you will manage front-desk operations, support daily administrative workflows, and provide exceptional customer service to both English and Spanish-speaking clients. Key Responsibilities Front Desk Operations: Greet visitors, check in clients, and manage the reception area with a professional and welcoming demeanor. Communication & Bilingual Support: Answer, screen, and route incoming phone calls, and assist Spanish-speaking clients in-person, over the phone, and via email. Customer Service: Address inquiries, resolve basic issues, and deliver courteous, patient support. Administrative Support: Handle data entry, maintain digital and physical filing systems, manage calendars, and schedule appointments. Multitasking: Seamlessly balance walk-in visitors, ringing phones, and back-office clerical tasks in a fast-paced environment. Qualifications & Skills Bilingual Fluency: Fluent in English and Spanish (spoken and written). Computer Literate: Proficient in Microsoft Office (Word, Excel, Outlook), Google Workspace, and office software/database entry. Customer Service Excellence: Strong interpersonal skills with a calm, positive, and empathetic attitude under pressure. Multitasking & Organization: Proven ability to prioritize tasks, manage time efficiently, and handle interruptions gracefully. Experience: 1–3 years of experience in an administrative assistant, receptionist, or front-desk role preferred.