Trabajos medical office assistant en Berkeley, California - Page 2Crear alertas

Job Description Founded in 1975, the East Bay Asian Local Development Corporation (EBALDC) is a pioneering social enterprise with deep roots in the Asian and Pacific Islander communities of the East Bay. We serve diverse populations by creating healthy, safe, and vibrant neighborhoods through community-centered development. EBALDC generates over 75% of its revenue from earned income, operating across real estate development, property management, social services, and professional consulting. Our work spans corporate programs, subsidiaries, and partnerships with both public and private sectors. We believe lasting change starts with the people who live in our neighborhoods. Through leadership development, network building, and co-designed solutions, we equip residents with the tools to shape their own communities—unlocking collective power for long-term impact. For more about our accomplishments and our mission, please visit: East Bay Asian Local Development Corporation (EBALDC) is seeking (3) regular full time Assistant Property Managers in Oakland, CA Sites: • Hismen Hin‐Nu Terrace, • Phoenix The Assistant Property Manager assists the Property Manager in ensuring the physical, fiscal and social soundness of a property, operating the property in accordance with appropriate lender, tax credit, US Department of Housing & Urban Development (HUD), state or local governmental entities requirements and EBALDC’s internal guidelines. The duties of the Assistant Property Manager is identical to the Property Manager and assumes the latter’s responsibilities in his/her absence or as directed by his/her Property Supervisor or Director of Associate Director/Property Management. Key Duties and Responsibilities: Renting Activities: • Responds to inquiries from applicants, • Shows vacant units to prospective tenants, • Maintains a waiting list, markets units, and screens applicants for vacancies according to appropriate guidelines, • Verifies all income, assets, household characteristics, and circumstances that affect eligibility, • Complies with regulations regarding income certifications and other documentation, • Prepares and processes leases, security deposit agreements, unit inspections, and forms for incoming residents, • Ascertains basic resident information to solve routine problems or determine a course of action in case of emergency, • Conducts pre-occupancy orientation for new residents, • Completes move-in and move-out procedures, • Processes evictions with assistance from Property Manager Rent Collection: • Collects security deposits and rents when due, • Issues receipts for monies collected, • Collects late rents and late rent charges, • Issues approved rent increases annually, • Inputs all transactions in Yardi, • Negotiates payment schedules for overdue rent with prior approval of the Property Manager and Property Supervisor, • Serves three-day notices when necessary Property Maintenance & Security: • Ensures the property is maintained and repaired according to standards which, in EBALDC's business judgment, are to the long-term benefit of the property, • Purchases supplies, equipment and services as are necessary for operations, maintenance and repairs, • Processes and prioritizes maintenance request orders, including basic maintenance tasks to be completed by on-site staff and maintenance problems beyond their capabilities, • Arranges for inspections and repairs of all vacant units, • Maintains preventive maintenance schedules for the equipment and the building, • Maintains information about basic structural data, including the location of fire equipment, water main, sprinkler shutoff valve, gas main, fuse box or circuit breaker, and heat controls, • Performs a daily inspection of the property, both on the interior and the exterior, to inspect for age and any problems in maintenance, security, or safety, • Performs annual inspections of each unit for needed repairs, • Performs building inspections to ensure that the common areas are properly utilized, orderly, and secure, • Maintains a sanitary and pest-free living environment Administration: • Maintains regular office hours and assumes primary responsibility for tenant-management relations, • Enforces lease agreements and house rules, • Provides emergency on-call coverage, • Assists residents to develop an awareness of available community services for counseling, education, recreation and health services, • Assists Property Manager in developing specifications and obtaining bids from vendors/contractors to ensure quality work at reasonable costs, • Monitors and supervises contracted services and vendors, • Assists Property Manager in determining and administering capital improvements and replacement program, • Assists Property Manager in preparing and monitoring annual operating budgets Recordkeeping & Reporting: • Maintains a record of financial transactions with tenants in Yardi, • Maintains adequate accounting records, including records for rents and miscellaneous income, records for expenses, and petty cash, • Assists the Property Manager in preparing a weekly written report provided to the Property Supervisor summarizing the building operations of the prior week, which should consist of the following : a summary of the week's move-ins, move-outs, rents past due, and actions taken; copies of any incident reports written or correspondence to residents; and other items as needed, • Assists the Property Manager with preparing a monthly building report which should include aged delinquency, vacancy, and other pertinent information, • Assists in preparing all non-financial lenders reports with assistance from Property Manager Other Duties: • Provides immediate emergency services for the welfare and safety of the tenants, • Meets with tenants for organizational, functional, informational, and relational purposes, • Escorts authorized inspection personnel and visitors through the building when necessary, • Performs other appropriate duties as assigned, • Is available to tenants during EBALDC business hours, • Is available for reception of repair persons and authorized inspection personnel, • Relates to tenants’ needs and communicates support services (e.g., electrician, plumber, maintenance person), • Maintains an office on the premises in a business-like fashion, • Participates in department, EBALDC and other staff meetings and activities, • Assists in providing interim Management and Administration coverage for throughout organizational portfolio, as needed and directed when projects arise. Required Knowledge, Skills & Abilities: • High School Diploma and/or General Education Degree, • Sound judgment, • Ability to work with a wide variety of personalities and deal with them in an effective manner, • Basic bookkeeping knowledge, • Computer literate in Microsoft Word and Excel, • Skills in problem solving with staff and residents, • Good written and verbal communication skills, • Ability to interact with a wide variety of people - personnel, residents, local agencies, contractors and owner, • Ability to take initiative and think independently, • Two or more years of Property Management experience, especially in tax credit or other subsidized housing, • Experience certifying tenant incomes to meet Section 8 and HUD regulations, • Knowledge of low income housing tax credit regulations, • Background related to tenant population of building complex (i.e., handicapped, elderly, homeless) preferred, • Bilingual in Chinese/ Spanish (ability to read, speak and write) is preferred, • Experience with Yardi, preferred, • Maintains congenial relationships with all residents, is understanding of and sensitive to cultural background, economic status, those with special needs, and adheres to Equal Employment and Equal Housing Opportunity requirements, • Exercises common sense, good judgement, consistency and self-control in day-to-day contact with residents and in other business-related matters, • Demonstrates company loyalty and integrity in all financial matters, in reports to supervisors and other management personnel, in relationships with residents and co-workers Physical Demands: • Approximately 40% of the job is done sitting, 30% standing and 30% walking, • Frequently walks, stoops, bends, squats (to retrieve files or pick up debris); climbs stairs, walks on uneven ground, lifts items less than 15 pounds, and reaches at, below, or above shoulder level, • Frequent face-to-face interactions with residents/staff/visitors and must speak clearly and articulate with extreme accuracy to give directions, talk on the phone, etc., • Occasionally may lift items 16-50 pounds, push items 20 pounds, climb ladders, kneel, twist, or grasp/pull/carry/push equipment such as janitorial carts, vacuums, brooms, or mops. Must occasionally withstand heights up to the number of stories in the building $45,000.00 to $50,000.00 annually Benefits and Other Information: EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees. Equal Employment Opportunity: Equal employment opportunity in full compliance with applicable law will be provided to all persons without regard to age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including but not limited to AIDS and ARC) military or military veteran status, or other characteristics protected by law. Diversity, Equity, and Inclusion (DEI): We believe our commitment to building healthy, vibrant and safe neighborhoods through community development is strengthened when we pursue diversity, equity, and inclusion as both agency values and practices. This position qualifies for the federal Public Service Loan Forgiveness (PSLF) program. As a nonprofit employer, EBALDC is a qualified organization under the PSLF program, which may allow eligible employees to receive forgiveness on certain federal student loans after meeting program requirements. All candidates will be subject to a background check as a condition of employment Please NO PHONE CALLS! EBALDC is an EOE Employer Powered by JazzHR OBJgSpqfwc

Job Description Title: Property Manager Reports To: Affordable Property Supervisor Department: Property Management Location: Oakland, CA Schedule: Monday – Friday; on-call evenings, weekends, and holidays as needed Travel: Local travel may be required Salary: $70,000 + 2 bedroom rent free on-site unit Employee Status: Regular, Full-time, Exempt Supervises: Assistant Property Manager, Janitor Benefits: Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth. Agency Summary The Unity Council is a non-profit Social Equity Development Corporation with a 61-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive. Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 8,000 individuals and families annually in five languages. Programs include: early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and Contra Costa County. The Unity Council employs a diverse workforce of more than 340 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve. Position Summary The site includes Low-Income Housing Tax Credit (LIHTC) units, Project-Based Vouchers (PBV), and VASH-supported veteran households. The property provides permanent affordable housing to families and veterans, many of whom benefit from on-site supportive services and coordination with case management partners. Under the supervision of the Vice President of Property Management, the Property Manager oversees all aspects of property operations, including leasing, compliance, maintenance coordination, budgeting, and resident relations. The Property Manager ensures the property meets performance goals for financial, physical, and regulatory compliance—particularly under LIHTC, VASH, and PBV programs—while fostering a safe, inclusive, and supportive living environment for all residents. Key Responsibilities Operational Oversight • Provide day-to-day management of property operations to ensure a safe, clean, and regulatory-compliant living environment for all residents., • Lead and supervise on-site team members, including the Assistant Property Manager, Resident Manager, Maintenance, and Janitorial staff., • Prepare, manage, and monitor property budgets; regularly review financial reports and address any budget variances., • Oversee the approval process for invoices, purchase orders, and vendor payments in collaboration with the Finance Department., • Ensure accurate and timely maintenance of rent rolls, vacancy reports, and financial records using Yardi or other approved property management software. Leasing & Occupancy • Oversee all leasing functions, including applicant screening, move-ins, annual recertifications, and move-outs, in full compliance with LIHTC, VASH, and PBV program requirements., • Maintain an accurate and up-to-date waiting list, ensuring compliance with the Affirmative Fair Housing Marketing Plan (AFHMP)., • Coordinate regularly with the City of Oakland Housing Authority and HUD VASH representatives to facilitate timely subsidy processing and ensure adherence to all applicable program guidelines., • Perform pre-move-in, annual, and move-out unit inspections; ensure that any deficiencies are identified and resolved promptly to maintain housing quality standards. Compliance & Reporting • Ensure strict adherence to all regulatory agreements and reporting requirements, including those related to LIHTC, VASH, PBV, HOME, and other applicable housing programs., • Complete and submit required documentation such as annual owner certifications, Housing Assistance Payment (HAP) requests, and compliance audit materials in a timely and accurate manner., • Maintain well-organized and up-to-date tenant files in accordance with HUD, TCAC, and other relevant compliance standards., • Prepare for and successfully navigate annual management reviews, audits, and inspections conducted by regulatory agencies, funding partners, and investors. Resident Relations & Services Coordination • Foster a welcoming, inclusive community atmosphere by responding promptly and professionally to resident concerns, complaints, and grievances., • Enforce lease agreements, community policies, and house rules consistently, in full compliance with Fair Housing laws and ADA/Section 504 requirements., • Work collaboratively with Resident Services staff and external partner agencies to connect residents—particularly veteran households—with resources that support long-term housing stability., • Organize and participate in regular resident meetings, safety trainings, and community engagement activities to promote resident involvement and well-being. Maintenance & Safety • Oversee ongoing property maintenance activities, including preventive maintenance planning and capital improvement projects, in coordination with the Facilities Manager., • Conduct routine site inspections to ensure buildings and grounds are well-maintained, clean, and free of safety hazards., • Implement and enforce all safety protocols and emergency procedures; ensure safety and emergency response plans are current and accessible., • Partner with maintenance staff and external vendors to ensure timely completion of work orders and compliance with the City of Oakland’s Housing Quality Standards (HQS). Supervision & Team Leadership • Lead the recruitment, onboarding, training, and development of site-level staff, fostering accountability, skill-building, and professional growth., • Conduct regular performance evaluations and establish clear, measurable goals aligned with departmental and organizational priorities., • Cultivate a positive, inclusive, and mission-driven work environment that reflects The Unity Council’s core values and commitment to equity. After-Hours & On-Call Responsibilities • Act as the primary on-call contact for all after-hours emergencies involving safety, security, maintenance, or building systems., • Respond promptly to urgent incidents such as fire alarms, power outages, elevator or plumbing failures, and resident emergencies., • Coordinate with maintenance personnel, emergency vendors, and first responders to ensure timely and effective resolution., • Accurately document and report all after-hours incidents, ensuring appropriate follow-up during regular business hours., • Support the development, implementation, and ongoing maintenance of the property’s Emergency Response and Preparedness Plan, including evacuation protocols and communication procedures. Additional Responsibilities • Perform additional duties as required. Qualifications • Minimum of three (3) years of experience managing affordable housing communities, specifically those governed by LIHTC, HUD, PBV, and/or VASH program requirements., • At least two (2) years of experience supervising on-site property management staff, with a demonstrated ability to lead, mentor, and hold teams accountable., • Solid understanding of Fair Housing laws, ADA/504 compliance, and reasonable accommodation processes., • Familiarity with affordable housing regulatory frameworks and compliance standards, including TCAC, HUD, HOME, and HCD., • Experience working with veterans and/or individuals with special needs is strongly preferred., • Proficient in Yardi Property Management Software and Microsoft Office Suite (Word, Excel, Outlook)., • Certified Occupancy Specialist (COS), Tax Credit Specialist (TCS), or equivalent designation preferred; or ability to obtain certification within 12 months of hire., • Excellent interpersonal, organizational, communication, and conflict-resolution skills; able to build trust with diverse resident and staff populations., • High School Diploma or GED required. Associate’s or Bachelor’s degree in Business, Real Estate, Property Management, or a related field is preferred., • Must be available for after-hours emergency response, including weekends and holidays., • Occasional travel between properties or for off-site meetings and trainings may be required. Physical Requirements • Must be able to work on a computer for extended periods (up to 8 hours per day) and operate standard office equipment including computers, phones, copiers, scanners, and fax machines., • Frequently required to sit, stand, and walk for extended periods, including navigating stairs within multi-level residential buildings., • Occasionally required to bend, kneel, stoop, or reach overhead., • May be required to lift or move items up to 10 pounds (e.g., files, small office equipment)., • Must be able to conduct on-site inspections, including walking exterior property grounds and climbing stairs., • Must have close visual acuity to perform activities such as reading, preparing, and analyzing data or viewing a computer screen., • Ability to hear and communicate effectively in person and by phone is essential. Pre-Employment Requirements • Background Check, • Reference Check This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time. * Please submit your cover letter and resume.* The Unity Council is an Equal Opportunity Employer. Women, minorities, and people with disabilities are encouraged to apply.

Job Description TITLE: Security Guard POSITION TYPE: Part Time - Non-Exempt COMPANY: Sharks Sports and Entertainment, LLC LOCATION: Oakland Ice Center REPORTS TO: SSE Security Manager & General Manager, Oakland Ice POSTING DATED: December 2025 Pay Range: $22.02 per hour Position Overview: The Security Team is responsible for maintaining the physical security of the facility 24 hours a day, 7 days a week. We are currently seeking a professional and dependable individual to join our team on the swing shift, providing coverage during the late afternoon and evening hours. This role is essential in ensuring a safe, secure, and welcoming environment for both guests and employees during one of our busiest operational periods. Essential Duties and Responsibilities • Continuously control building access, guarding against unauthorized entry and activities, • Monitor video surveillance system and oversee various computer-related tasks, • Regularly maintain various registers/security logs, • Regularly patrol facility by constant walking and climbing stairs, • Identify and correct safety/security issues while escalating issues as needed to General Manager and Assistant General Manager, • Provide excellent customer service experiences to enhance experience, • Ability to handle radios, speaking opening and professionally demonstrating strong verbal and interpersonal skills, • Follow safety and security policies, programs and procedures with the ability to manage high pressure situations, • Operate security gates, fire alarms and other life safety systems, • Work collaboratively with Oakland Emergency Services as needed Shift Information Shift lengths vary depending on business needs and can be up to 8 hours any day and time of the week including weekends and holidays. • Typical Shift: Day Shift 9:00 AM – 5:00 PM and Swing Shift from 5:00 PM to 1:00 AM (schedule varies based on event needs), • Availability Requirement: Must be available to work at least two-thirds of scheduled events each month, including weekends and select holidays Minimum Qualifications • Must be 18 years or older, • Must be able to wear SSE assigned uniform during all shifts, • Ability to work various shifts, weekends, possibly holidays, and nights, • Prior security experience, preferred, • Valid California Guard Card, preferred, • Must clear background check with no felony convictions, • Must have the ability to deescalate situations Physical Requirements • Ability to operate, transport, and manipulate certain equipment up to 15 pounds with or without accommodation., • Ability to bend at the waist, reach overhead and lift up to 15 lbs with or without accommodation., • Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation, • Must be able to go up and down stairs multiple times in a shift., • Must have the ability to stand for long periods of time inside and outside., • Extra points if you are Bilingual! What We Offer • Competitive compensation, • 401K (pre-tax and Roth options), • Complementary or discounted sports and event tickets, • 30% discount in the Sharks Pro Shop, • $200 Employee Referral bonus, • Food and beverage discounts when working, • Spot Pet Insurance, • Free Barracuda tickets, • Free ice skating at Sharks Ice (San Jose, Fremont, and Oakland), • Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways, and free parking when working, • An inclusive culture that values diversity of background and a passion to improve our SSE's commitment to change with impact on our community and industry. This position is not eligible for U.S. work authorization sponsorship. Summary: Born in 1991, Sharks Sports and Entertainment ("SSE") has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California. We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment. We live, work, and innovate by a set of Pioneering Principles: T - Team success is more important than individual success E - Exceptional experience is non-negotiable in everything we do A - Appreciate others for their diversity and opinions M - More risk leads to more rewards and expands our comfort zones T - Trust that all teammates have the best intentions E - Empower all teammates to make informed decisions A - Always say what you really mean and do what you say L - Lead by showing the respect to others you expect from them We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether. Our Commitment to Diversity, Inclusion & Belonging Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications - in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process. Equal Opportunity Employer Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans' status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances. Notice to Recruiters and Agencies SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE's HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency. Job Posted by ApplicantPro

Job Description Job Summary: We are currently seeking a skilled and compassionate Medical Assistant to join our team. As a Medical Assistant, you will work alongside healthcare professionals to provide high-quality care to our patients. Your duties will include performing clinical and administrative tasks to ensure the smooth operation of our occupational medicine clinic. Salary: • Starting compensation range $21.00 - $24.00 hourly. Exact compensation may vary based on experience, skills, certifications, and location. Key Responsibilities: • Assist with scheduling appointments, managing patient records, assisting with billing and coding tasks, • Answering phone calls and responding to patient inquiries, • Verifying insurance coverage and processing insurance claims, • Performing basic clinical tasks, such as taking vital signs and administering medications, • Assisting our providers with drug testing, physical evaluations, drawing blood samples and other clinical duties, • Maintaining cleanliness and organization in the back office and exam rooms, • Interact in a positive and constructive manner, • Providing patient education and answering patient questions, • Ensure compliance with all healthcare regulations and ethical standards, • Follow company policies, procedures, and directives, • Collaborate with other healthcare professionals to ensure the smooth operation of the practice, • Assisting with medical procedures as needed, • Perform other duties as assigned Qualifications: • High school diploma or equivalent, • Strong communication and interpersonal skills, • Ability to multitask and work efficiently in a fast-paced environment, • Knowledge of medical terminology, procedures, and medications, • Attention to detail and excellent organizational skills, • Previous experience as a medical assistant preferred, • Completion of a Medical Assistant program preferred, • Certification as a Medical Assistant (CMA) or Registered Medical Assistant (RMA) preferred, • Spanish speaking preferred Benefits: • Optimal work life balance with no nights, no weekends, and no holidays requirement to work, • Training provided to improve occupational medicine knowledge, • 401(k) with Employer Match, Medical/Vision/Prescription/Dental Plans, • Life Insurance/Disability, • Paid Time Off/Holidays Why You Should Join Our Team: Agile Occupational Medicine is a leading occupational medicine group with a network of 43 clinics and one surgery center dedicated to providing comprehensive healthcare services to businesses and their employees across California and Yuma, Arizona. We specialize in ensuring the health and well-being of workers through a range of medical services, including injury care (workers’ compensation), physical examinations (employer services), and commercial (urgent care). We are a rapidly growing company with a fun and collaborative work environment. We are passionate about disrupting the world of occupational medicine, and we are committed to providing our customers and patients with the best possible experience. We offer our employees competitive salaries, commission, and benefits, and we give them the opportunity to make a real impact on the business. Agile Occupational Medicine is an Equal Opportunity Employer. Agile does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need.

Job Description The Organization The PopHealth Learning Center (“Learning Center”) is a California Social Purpose Corporation (SPC) committed to transforming how health care is delivered and experienced across California. Our mission is to bring together health care teams, insurers, and policymakers to keep communities healthy through care that works for patients, inspires providers, and lasts. The Learning Center is focused on strengthening the primary care capabilities and infrastructure required to advance population health outcomes and reduce health disparities. This includes designing and managing large-scale practice transformation initiatives, delivering technical assistance through virtual learning environments and peer-based engagement, and supporting alignment across systems, funders, and care delivery partners. We serve as a strategic partner to organizations and institutions committed to advancing health equity, with all efforts grounded in a shared goal: supporting a more coordinated and person-centered healthcare system that strengthens primary care and advances equitable access across California’s safety net. The Position The Administrative Assistant will play a pivotal role in supporting the Learning Center’s mission and daily operations. Acting as a cornerstone of our team, this individual will provide high-level executive support, ensure smooth office administration, coordinate engaging events, and contribute to key organizational projects. This is a dynamic position that extends beyond traditional administrative duties and offers the opportunity to be part of a collaborative, purpose-driven environment where initiative, creativity, and professional growth are encouraged. Responsibilities include: Strategic Support for Leadership Team * Serve as the administrative lead in scheduling meetings for our executive team with external partners and stakeholders. Office Administration * Oversee the office environment to ensure the office is well supplied and runs smoothly and effectively. Coordinate and manage on-site vendors as needed. Event Management * Take the lead in planning and executing organizational events—staff meetings, retreats, holiday events—from concept to completion, including scheduling, vendor procurement, travel arrangements, logistical support, and day of coordination. Project Coordination * Ad hoc support for special projects. Organize technology (i.e., Zoom) and logistical support for implementing virtual training events, including registration set-up, scheduling meetings with external faculty, and data entry and reporting of survey evaluations in collaboration with the Program Associate. Communication and Material Preparation * Support the design, development, and distribution of communication materials ensuring consistency with organizational branding and strategic messaging. Team and Culture Building * Foster a collaborative and inclusive environment that supports professional growth and development. * Promote a culture of continuous improvement by identifying opportunities to enhance processes, systems, and team capacity. * Act as a cultural steward, ensuring the Learning Center’s values of equity, inclusion, and collaboration are reflected in the team’s work and interactions. Preferred Skills and Qualifications Including: * Associates degree * A minimum of two years working as an Administrative Assistant or similar role. * Highly resourceful team player, with the ability to work independently and make decisions with minimal supervision. * Exceptional problem-solving skills * Excellent verbal and written communication * Excellent time management and organizational skills * Intellectual curiosity, growth mindset, and tenacity to get the job done * Strong technology aptitude and a quick learner of new systems; proficiency in both Microsoft Office and iOS preferred Applications will be evaluated on a rolling basis. California residents are strongly preferred (San Francisco/Oakland/East Bay preferred). Compensation & Benefits: The salary range for this position is $75,000 – $105,000. The Learning Center offers a generous benefits package that reflects our commitment to team member health and wellness. Our benefits package includes comprehensive medical, dental, and vision insurance, paid time off, life and disability insurances, a retirement plan, annual wellness days, and other resources designed to support the passion, commitment, and energy that is vital to our team members. The PopHealth Learning Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Black, Indigenous, Latinx and other people of color, and LGBTQ+ people are strongly encouraged to apply. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. Powered by JazzHR RSSL4RPwre

Job Description JOB TITLE: Office Assistant DEPARTMENT: Operations REPORTS TO: Data & Evaluation Project Manager LOCATION: Concord & Berkeley EMPLOYMENT TYPE: Full Time (37.5 hours/wk), non-exempt HOW TO APPLY Please complete an application including a cover letter and resume though the JFCS East Bay Career Center by clicking on the link or going to our website: Please note: If you apply via an external site (Indeed, LinkedIn, etc.) rather than directly through the Career Center, you may need to submit your cover letter and resume as one document if the site only allows for one uploaded attachment. OUR ORGANIZATION JFCS East Bay partners with our clients, staff, and community to pursue justice, promote healing, and advocate for meaningful change. We are an innovative social service agency and community-based organization that has served individuals and families throughout Alameda and Contra Costa counties since 1877. We reunite and strengthen families, care for the mental and physical health needs of people impacted by trauma, support healthy relationships between young children and their caregivers, provide legal representation to immigrants, and resettle refugees who seek to start their lives anew. We advocate for housing justice, mobilize community resources, and build bridges across our diverse East Bay to support our clients in meeting their goals and strengthening our community overall. Our staff of over 60 employees is characterized by its dedication, teamwork, warmth, and humor. JFCS East Bay actively seeks to hire team members who reflect the cultural and linguistic diversity of the East Bay and of our clients. If you are deeply committed to developing authentic relationships with clients and colleagues, thinking creatively, and advocating justice for our clients, this is the role for you. BIPOC, LGBTQ+, immigrant, multilingual, older adult or differently abled candidates, and people of all faiths or none are encouraged to apply. HOW WE OPERATE • We partner with our clients, staff, and community to advocate for justice and promote healing., • We engage in our work with integrity, accountability, and transparency., • We commit to anti-racism, diversity, equity, and inclusion., • We maintain an unwavering stance against antisemitism and all forms of prejudice. JOB SUMMARY The Office Assistant provides administrative, operational, and data support to ensure smooth office operations and effective service delivery. Serving as a primary point of contact for clients, visitors, and staff, this role maintains organized systems, supports leadership and program teams, and ensures accurate data entry, recordkeeping, and reporting. The position contributes to a safe, welcoming, and mission-driven work environment by combining professionalism, attention to detail, and a client-centered approach. JOB RESPONSIBILITIES • Assist the Office Manager with day-to-day office operations, scheduling, and coordination of meetings., • Coordinate internal and external communications, including responding to phone calls, emails, and processing incoming and outgoing mail., • Provide a high level of customer service at the reception desk, welcoming guests and ensuring phones and doors are adequately covered; protocols are followed, and backup is arranged as needed., • Maintain organized files, records, and office systems to ensure accessibility and accuracy., • Prepare materials, reports, and documents for leadership, staff, and stakeholders., • Support data entry and reporting, • Maintain daily cash logs ensuring accuracy and timeliness and assist with vendor payments and accounts payable filing., • Document and follow up on administrative issues, ensuring timely resolution or escalation where necessary. REQUIRED MINIMUM QUALIFICATIONS • High school diploma or equivalent., • 2 years of experience in a customer service, administrative, or office support role., • Strong organizational skills with the ability to maintain files, records, and office systems accurately and efficiently., • Excellent communication skills, both verbal and written, with the ability to respond professionally to staff, clients, guests, and external partners., • Demonstrated ability to coordinate multiple tasks, manage time effectively, and follow through on assignments., • Proficiency with Microsoft Office (Outlook, Word, Excel) and Microsoft Teams; ability to learn and integrate new technology as needed., • Ability to assist multiple teams, in a collaborative and client-centered manner., • Commitment to maintaining confidentiality, integrity, and professionalism in handling sensitive information., • Strong commitment to the organization’s values, including equity, diversity, anti-racism, and a stance against antisemitism and all forms of prejudice., • Ability to support a safe, welcoming, and inclusive office environment for staff, clients, and guests. PREFERRED QUALIFICATIONS • Associate degree in a relevant field., • Fluent in Spanish, Dari or Pashto., • Prior experience working in a non-profit environment. COMPENSATION AND BENEFITS The compensation for this position will be $54,000-$72,000. Benefits include: • Medical/Dental/Vision, • Life Insurance/AD&D, • Long Term Disability, • Flexible spending accounts (Health, Dependent Care, Parking, and Transit), • 401(k) with 6% matching contribution after one year, • 28 paid days off per year (Earned Time Off/ETO), • Up to 16 paid holidays per year EEO STATEMENT As an Equal Opportunity Employer, JFCS East Bay does not discriminate based on any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The agency is committed to the principles of diversity in employment and to creating a community where everyone can flourish with dignity. CONDITION(S) OF EMPLOYMENT Satisfactory completion of a background check (including LiveScan where applicable). The background check may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. JFCS East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information.

Job Description Job Summary: The Assistant Director is a full-time salaried position located in Alameda, California. This individual will support the Director of Home Care Services with day-to-day operations, managing staff, and providing exceptional customer service. The ideal candidate will have previous experience in either health care or hospitality management, a love of seniors, and excellent leadership skills. The current schedule for this position is Tuesday - Saturday. Compensation & Benefits: This position offers a salary of $68,640 annually, a comprehensive benefits package, including health, dental, and vision insurance, paid time off, and a 401k with matching contributions after 1 year of employment. Responsibilities: • Assist the Director in overseeing all aspects of operations, including managing staff, ordering supplies, and maintaining inventory levels, • Ensure exceptional customer service is provided to clients by training and coaching staff on company policies and procedures, • Create and maintain employee schedules and ensure adequate staffing levels at all times, • Process employee time cards for payroll, • Handle client complaints and disputes in a professional and timely manner, • Assist in covering care and medication shifts when necessary, • Collaborate with the Director to develop and implement employee training programs, • Ensure compliance with State regulations, • Assist in the hiring, training, and development of new employees, • Other duties and projects as assigned Requirements: • Valid CA Driver's License, • 21+ years of age, • Strong leadership and interpersonal skills, • Ability to work in a fast-paced and dynamic environment, • Excellent customer service and problem-solving skills, • Proficiency in Microsoft Office and POS systems, • Flexibility to work evenings, weekends, and holidays as needed, • Knowledge of health and safety regulations and procedures, • High school diploma or equivalent; college degree in hospitality, medical science, or business management preferred, • 2-3 years experience in caregiving AEC Living is a group of independently operated senior living communities, a 55+ cohousing community, a home care agency, a medicare-approved rehabilitation agency, and a durable medical equipment company each developed to serve the needs of seniors in the East Bay. EEOC Statement: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law. We are committed to providing a work environment free from discrimination and harassment and promoting diversity and inclusion in all aspects of our business operations. All qualified individuals are encouraged to apply for this position.

Job Description Company: Sentry Living Solutions Location: East Bay Area (Contra Costa County and Alameda County) Position Summary As the Program Support Assistant at Sentry Living Solutions,you will provide essential administrative support to promote the structure, comfort, safety, and well-being of individuals receiving services. This role combines direct client assistance with operational support to ensure both client needs and departmental functions are effectively managed. Key responsibilities include assisting with possible personal care, health monitoring, mobility, and meal preparation. Additionally, the Program Support Assistant oversees administrative functions, including scheduling, documentation, payroll preparation, and communication with staff and healthcare providers. This role also contributes to staff recruitment and training, supervises team members, supports service plan implementation, and assists the Program Director with departmental operations, assessments, special incident reports, structural planning, and various tasks that align with the ILS and SES program design. Key Responsibilities Direct Client Support • Possibly will assist clients with activities of daily living (bathing, grooming, dressing, toileting). (Unlikely, but must be open to personal care), • Prepare and serve meals according to dietary needs and preferences., • Assist with mobility and transportation, including helping clients in/out of vehicles, wheelchairs, or public transportation (e.g., BART, buses, Paratransit)., • Provide emotional support and companionship., • Maintain a clean, safe environment by assisting clients as needed in light housekeeping (laundry, cleaning, etc.)., • Monitor client environments for safety and security., • Respond to emergencies promptly, including administering basic first aid and contacting emergency services as needed., • Maintain accurate documentation, including care notes, health observations, and progress records., • Schedule client appointments and staff shifts., • Support payroll preparation by verifying daily notes and attendance logs., • Support recruitment by contacting applicants, scheduling interviews, and assisting with onboarding., • Train and mentor staff, including direct support coaches and potential team leads., • Advocate for client needs, ensuring access to appropriate and timely services., • Collaborate with ILS and SES clients to assess needs and match them with resources and supports., • Assist the Program Director with department-level needs, including but not limited to:, • Client assessments, • Special incident reports, • Trainings for staff and leads, • High school diploma or equivalent (required)., • At least one (1) year of experience in human services, preferably with individuals with developmental disabilities; or equivalent education in a related field., • Valid California driver’s license, current vehicle registration, and auto insurance. (Must be able to transport clients and do home visits), • Strong documentation and record-keeping abilities., • Capable of handling emergencies and maintaining professionalism under pressure., • Excellent communication and organizational skills., • Ability to work independently as well as collaboratively in a team., • Problem-Solving: Identifies issues, develops solutions, and collaborates effectively., • Interpersonal Skills: Maintains confidentiality, listens actively, and resolves conflicts respectfully., • Ethics: Demonstrates integrity, reliability, and respect for others., • Adaptability: Manages competing priorities and adjusts to changes., • Safety & Security: Follows protocols and proactively addresses unsafe conditions., • May be required to sit, stand, or walk for extended periods., • Must be able to lift or move up to 50 pounds. Occasional exposure to outdoor conditions during transportation duties., • Required to use visual acuity for reading, documentation, and screen time., • Work occurs in varied environments, including client homes, the office, and community settings. Hours may vary and may be scheduled from 9:00am–5:30pm or 11:00am–7:30pm, Monday through Friday., • Must comply with all health and safety regulations, particularly those mandated by California law. This role requires a strict non-disclosure of confidential information, including but not limited to communications between the Program Support Assistant and the Director. All information shared or accessed in the role must be treated with the highest level of discretion and professionalism. Why Join Us? At Sentry Living Solutions, you’ll be part of a supportive and inclusive team dedicated to making a difference in the lives of those we serve. We offer a dynamic work environment where your contributions are valued and rewarded. If you’re passionate about providing exceptional administrative support and align with our mission, we would love to hear from you. Application Process: Interested candidates are invited to submit a resume and a cover letter outlining their qualifications and why they are interested in the position with Sentry Living Solutions. Sentry Living Solutions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Benefits: • 401(k), • Dental insurance, • Employee assistance program, • Health insurance, • Paid time off, • Admin : 3 years (Preferred) Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Loan forgiveness, • Paid time off, • Retirement plan Work Location: In person Application settings Application method

Job Description Ascend Talent Solutions - Tenant Coordinator Job DescriptionJob DescriptionThe Property Assistant will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Assistant will also work with tenants resolving issues and executing on special requests. The successful Property Assistant will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Assistant include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budgetRequirements, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Interest in real estate. Education, • Bachelor’s degree and similar work experienceBenefits, • PTO, PST, Medical, Dental, and Vision Compensation60-70K range DOE