Office & Admin jobs in San Mateo, California - Page 7Create job alerts

Job Description Forgepoint Capital is a leading venture capital firm that invests in transformative cybersecurity, artificial intelligence, and infrastructure software companies dedicated to protecting the digital future. With over $1 billion in assets under management and a robust portfolio of more than 40 companies, we pride ourselves on being at the forefront of innovation that shapes the digital landscape. Our firm brings together over 100 years of combined company-building experience and a Global Advisory Council of more than 100 leaders to support entrepreneurs making impactful strides globally. We are seeking a skilled Office Operations Manager to ensure smooth and efficient daily operations of our San Mateo, California office. The Office Operations Manager will coordinate administrative functions, support internal teams, foster a professional and welcoming environment, and maintain operational systems that enable our team to focus on strategic goals. This role is central to the firm’s productivity and operational health, supporting multiple departments and ensuring compliance with office policies and best practices. Responsibilities • Oversee and coordinate day-to-day office operations to support a high-performing venture capital environment, • Manage front desk activities including greeting visitors, answering phones, and handling general inquiries, • Maintain office supplies, equipment, and facilities, including coordination with vendors and service providers, • Organize internal events, meetings, and travel arrangements for staff and external partners, • Process and track office expenses, invoices, and purchase requests in partnership with finance and administrative teams, • Support onboarding and offboarding processes for employees and contractors, • Ensure office policies, safety procedures, and security protocols are followed consistently, • Serve as the primary point of contact for office maintenance and facilities issues, • Bachelor’s degree or equivalent experience in business administration, operations management, or related field, • Minimum of three years of experience in office or operations management, preferably within a professional services or financial environment, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills, • Proficiency with standard office software including Microsoft Office or Google Workspace, • Ability to balance multiple tasks, prioritize effectively, and work independently, • Experience working with vendors and managing facilities or administrative services, • Professional demeanor with a strong focus on service and collaboration, • Familiarity with basic financial and expense systems is a plus

Job DescriptionZoox is looking to hire an Executive Assistant to support our VP, Manufacturing Operations & two Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment. This role requires strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the capacity to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, as well as professionalism in interactions with senior leaders, are critical aspects of this role. The ideal candidate will be a clear and effective communicator, highly proficient with Google Workspace (especially Sheets and Slides), and quick to learn and adapt to new tools and systems. They should also be comfortable navigating an environment where priorities shift quickly — no two days are the same. Flexibility, adaptability, and a proactive mindset are key to thriving in this role, is a self-starter, and wants to work on a dynamic and mission-driven team.In this role, you will: • Schedule and coordinate meetings, set agendas, secure reports, and actively take meeting notes, • Prioritize VP and Directors time effectively, • Hold executives accountable to deliver on time, • Support VP with cross-functional relationship building, • Assist with team off-sites and events, • Help with new hire onboarding, • Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangementsQualifications, • 8+ years of executive assistant experience, • Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs, • Comfortable working in a dynamic environment, • Sensitivity to handling critical and confidential information, • Excellent written and verbal communication skills, • Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple productsBonus Qualifications, • Ability to learn quickly, ask questions, and be solution-oriented, • Previous exposure to company boards, public officials, and other senior-level stakeholders

The Research Administrator is the Institutional representative for sponsored cancer clinical trials and is the primary point of contact for sponsor and University clinical research grant and contract administrators. Cancer Clinical Trials Office Research Administrator 3 - Hybrid. The Stanford Univer

OneStream Administrator (Contract). SystemsAccountants is recruiting for a OneStream Administrator to lead a critical system conversion and post-implementation stabilization phase.

Human Resources & Operations Administrator. The School of Engineering (SoE), Office of the Dean, is looking for a Human Resources & Operations Administrator to join our human resources team. The HR & Operations Administrator will act as a first point of contact for human resources inquiries and serv

Step into a high-impact leadership role as a Licensed Nursing Home and Assisted Living Administrator and champion an exceptional resident experience while elevating quality, service, and outcomes. Reporting to executive leadership and collaborating closely with the Medical Director and nursing leade

Small legal department of a construction/manufacturing company is seeking an organized Legal Assistant/Contracts Paralegal to support the lean team with an anticipated increase in their remodel business in California.This role will include a variety of responsibilities, supporting the following:.Ove

They are looking to hire a detail-orientated Construction Project Administrator to support multiple construction projects across Millbrae and the South Bay Area. As the Construction Project Administrator, you will join a dynamic team and provide critical administrative support for multifamily projec

Legal Administrator (Remote: SF Bay Area or NYC Metro). Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows.

Some companies call them "Property Administrators," but at Prometheus our Affordable Housing Neighborhood Administrators do so much more. Our Affordable Housing Neighborhood Administrators focus on the Below Market Rate (BMR) administration in our Bay Area, California Portfolio and your role is a co

Desired Technical Skills and Experience:.Minimum 8 years of experience in Windows systems administration.Experience working with Windows 2003 - 2012.Knowledge of networking theories, solid understanding of TCP/IP protocol.Hardware knowledge a plus with HP BladeServer, HP 3Par SAN,.Advanced level of

The Research Administrator is the Institutional representative for sponsored cancer clinical trials and is the primary point of contact for sponsor and University clinical research grant and contract administrators. Cancer Clinical Trials Office Research Administrator 3 - Hybrid. The Stanford Univer

We need best-in-class Systems Administrators to help us build new products and scale our existing offerings to the world.

We are looking for a hybrid Financial Aid Administrator to join our team. As our Financial Aid Administrator (FAA), you will meet and communicate with current, prospective and alumni students to guide them through the financial aid process.

We are looking for a Financial Aid Administrator to join our team. As our Financial Aid Administrator (FAA), you will meet and communicate with current, prospective and alumni students to guide them through the financial aid process.

They are looking to hire a detail-orientated Construction Project Administrator to support multiple construction projects across Millbrae and the South Bay Area. As the Construction Project Administrator, you will join a dynamic team and provide critical administrative support for multifamily projec

We are looking for a Financial Aid Administrator to join our team. As our Financial Aid Administrator (FAA), you will meet and communicate with current, prospective and alumni students to guide them through the financial aid process.

QuinStreet is looking for an experienced, articulate, and organized Office Administrator to perform various duties in an efficient, professional and courteous manner.

Stanford University is seeking a Research Administrator 3 to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school in

Senior Subcontract Administrator. SLAC Supply Chain Management is currently seeking a Senior Subcontracts Administrator 2 (SCA 2) to be part of the Construction Procurement Team. Classification Title: Subcontract Administrator 2.

Overall, as a flight administrator, your friendly demeanor and dedication to exceptional service will contribute to the success and satisfaction of both the airline clients and passengers.

Human Resources & Operations Administrator. The School of Engineering (SoE), Office of the Dean, is looking for a Human Resources & Operations Administrator to join our human resources team. The HR & Operations Administrator will act as a first point of contact for human resources inquiries and serv

Stanford University is seeking a Research Administrator 3 to manage the proposal preparation and/or post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school in

Insight Global is seeking a talented and motivated System Administrator with experience in scripting, security, troubleshooting, and user support.

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. Legal Administrator (Remote: SF Bay Area or NYC Metro).

OneStream Administrator (Contract). SystemsAccountants is recruiting for a OneStream Administrator to lead a critical system conversion and post-implementation stabilization phase.

Legal Administrator (Remote: SF Bay Area or NYC Metro). Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows.

Management Consulting and Digital Transformation company, is looking for a Training Support Center Alternate Program Manager.Responsibilities: Perform Training Support Center (TSC) warehouse and training operations at Fort Huachuca that includes:.Manage TSC warehouse operations associated with the r

OneStream Administrator (Contract). SystemsAccountants is recruiting for a OneStream Administrator to lead a critical system conversion and post-implementation stabilization phase.

Senior Research Finance Administrator ????School of Medicine, Stanford, California, United StatesNew????Administration???????1 day ago Post Date???????107997 Requisition #. Stanford University is seeking a Research Administrator 3 to manage the proposal preparation and/or post award activities for a

Financial Analyst And Research Administrator. The Center seeks an experienced candidate for the position of Financial Analyst and Research Administrator.

The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associate/doctor satisfaction.Drive profitable store sales by fostering a customer care culture through practic

Network Administrator Job Duties: Assist in network design and implementation.

The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associate/doctor satisfaction.Drive profitable store sales by fostering a customer care culture through practic

The Department is seeking a full-time Research Administrator 3 who will play an integral role in managing highly complex faculty financial portfolios, including all aspects of research administration, both pre- and post-award; gift and discretionary accounts; and industrial affiliate programs for a

Responsibility for the evaluation of database software purchases Supervision of modifications to any existing database software to meet the needs of their employer Responsibility for maintaining the integrity and performance of company databases Must guarantee that data is stored securely and optima

We're looking for a Contracts Administrator to join our Washroom Division in Atherton. As a Contracts Administrator your responsibilities are:. The ideal Contracts Administrator will have:.

Responsibility for the evaluation of database software purchases Supervision of modifications to any existing database software to meet the needs of their employer Responsibility for maintaining the integrity and performance of company databases Must guarantee that data is stored securely and optima

The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associate/doctor satisfaction.Drive profitable store sales by fostering a customer care culture through practic

Administrator Job Duties: Answers the telephone and provides exceptional customer service to internal and external customers.

The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associate/doctor satisfaction.Drive profitable store sales by fostering a customer care culture through practic

Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.

Replit is the agentic software creation platform that enables anyone to build applications using natural language.With millions of users worldwide and over 500,000 business users, Replit is democratizing software development by removing traditional barriers to application creation.Replit is redefini

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

Verkada is the largest cloud-based B2B physical security platform company in the world.Only Verkada offers six product lines — video security cameras, access control, environmental sensors, alarms, workplace and intercoms — integrated with a single cloud-based software platform.Designed with sim

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

Designed with simplicity in mind, Verkada's six product lines — video security cameras, access control, environmental sensors, alarms, workplace, and intercoms — provide unparalleled building security through an integrated, cloud-based software platform.Over 33,500 organizations, including 96 co

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st