Office & Admin jobs in Illinois - Page 18

Previous administrative, customer service, or office support experience (automotive industry experience a plus). Basic computer skills (MS Office, point-of-sale systems, or similar). Administrative Assistant Meineke Auto Repair.

This is where detailed information about the job responsibilities, requirements, and other pertinent details will be provided.Focus on the core content of the job post, ensuring it is clear, concise, and easy to read.If there are any specific skills or qualifications needed for the position, they wi

Part of a nation wide family of Continuing Care Retirement Communities, Covenant Living is seeking a Receptionist.This position is accountable for greeting residents, staff, and visitors in person or on the telephone, in a manner that promotes Covenant Living in a positive, professional way.And to p

Surestaff is immediately hiring an Inventory Clerk for a large, well-known client in Bedford Park, IL. As an Inventory Clerk for Surestaff, you will work in a fast-paced distribution environment and be involved in all aspects of warehouse operations including:. Responsibilities of the Inventory Cler

Job Description Robert Half is hiring on behalf of the Chicago Board of Elections for a one-night overnight assignment supporting Election Night operations. We are in need of 30+ individuals! 📍 Location: 1819 West Pershing Road, Chicago IL 📅 Date: Tuesday, March 17th, 2026 ⏰ Shift: 8:00 PM START – 8:00 AM END (12-hour overnight shift)- just for one night 💵 Compensation: The salary range for this position is $19/hr. to $19/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. 🎯 Completion Bonus: Candidates who arrive on time and work the full 12-hour shift will receive a $100 completion bonus (pre-tax) in addition to their regular pay. ⚠️ IMPORTANT – Background Check Required A background check must be completed and passed before Election Night. This is a strict requirement and cannot be waived. With only two weeks until Election Night, interested candidates must respond immediately so we can begin the background screening process and ensure clearance in time. This is a hands-on role supporting the unloading and processing of election equipment as materials are returned to the facility on Election Night. Responsibilities include: • Unloading election equipment and materials from trucks, • Moving and organizing voting machines and supply bins, • Sorting and staging materials in designated areas, • Assisting with inventory tracking and verification, • Following strict chain-of-custody and handling procedures, • Supporting warehouse-style logistics operations, • Working as part of a coordinated team to ensure smooth intake operations This is a unique opportunity to support a critical civic operation — but timing is tight. Please respond right away if interested. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster This is a physical role. Candidates should be comfortable standing for extended periods and lifting equipment/materials as needed.

Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Executive Assistant to the General Counsel. The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supportin

Commercial Estimator And Project Manager.Neverman Floor Artisans is a rapidly expanding commercial flooring firm located in Central Illinois.We are searching for energetic and positive people to join our team.As one of our project managers you will interact with Architects, Designers, Contractors, a

In addition to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. Professional and caring when dealing with patients/clients/ and maintain a prof

This role requires excellent communication skills, a professional demeanor, and a passion for client education and customer care. Provide client education by explaining clinic policies, procedures, and basic pet care information. Deliver excellent customer care by addressing client concerns promptly

Minimum 2 years' experience as a receptionist or equivalent role.

Our "we-care" culture is more than just a motto; it's a promise.From day one, we prioritize your growth, well-being, and success.You can count on us to support your career journey and help you achieve your professional goals.Your work will include, but not be limited to:.Greet clients and visiting s

Ascent Administrative Assistant.Founded in 2020, Ascent is a venture-backed startup building the unifying dashboard for high-intensity, small unit tactics.Our platform informs incident command where their operators are, how they're doing, and maps the space.During high risk operations, we ensure tha

Part of a nation wide family of Continuing Care Retirement Communities, Covenant Living is seeking a Receptionist.This position is accountable for greeting residents, staff, and visitors in person or on the telephone, in a manner that promotes Covenant Living in a positive, professional way.In this

Day Transportation Coordinator. The Day Transportation Coordinator supports daily logistics and warehouse operations by performing general clerical and administrative activities within the receiving office.

Administrative Assistant II - Surgery Administration Full Time Days.Monday - Friday, 8:00am/8:30am - 5:00pm.Hybrid role - 3 days onsite, 2 days remote.The Administrative Assistant II position reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization's Code of Eth

Patient Care Technician-Delnor Cardiac/Telemetry Unit Full Time Nights. Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers.

Clinical Business Administrator. The Clinical Business Administrator provides comprehensive administrative and business support to a clinical section, partnering closely with faculty, providers, and departmental leadership. The Clinical Business Administrator serves as a key point of coordination be

The Role at Dental Dreams LLC in Bricktown (West Fullerton Ave) Chicago, IL is now hiring Receptionists to join our talented and dedicated team.This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service.Dental Dreams LLC is a dynam

Do you strive to set yourself apart by your gracious service and impeccable style? Are you passionate and energetic about delivering exceptional experiences to guests? If so, AC Hotel Chicago Downtown is looking for a Front Desk Clerk to be a part of our team. As a Front Desk Clerk you will greet ou

Shift: Saturday & Sunday - 3pm to 11:00pm.When you work at The Clare, you have a front-row seat to the amazing life stories of the wisest people on earth.What's more, you are part of an extraordinary company one that's investing in the future of senior living by investing in you.Be part of an extra

Executive Legal Administrative Assistant. Akerman is seeking a highly professional Executive Legal Administrative Assistant with demonstrated experience supporting senior attorneys with high-volume client billing. Demonstrated experience (7+ years) as a legal administrative/executive assistant in a

Assist the General Counsel and the Legal Operations team in preparing and managing the annual budgets for the Legal & Government Affairs function and the Board of Directors. Executive Assistant and Legal Operations Administrator. Support the department's Legal Operations function by coordinating rel

Part Time Branch Office Administrator.

Individuals working as Patient Care Assistants at Loyola University Medical Center prior to 1997 are exempt from the above guidelines and are grandfathered into the Patient Care Tech roles upon successful completion of an in-house orientation and training program for the Patient Care Tech position.

Freight Dispatcher (Independent Contractor). Book loads through broker networks and load boards. Communicate professionally with both drivers and brokers.

The Night Auditor is responsible for reconciling all hotel cashier transactions; reviewing, organizing and compiling management reports on a timely basis and ensuring the accuracy of guest billings and city ledger transactions.He/she is also responsible for effectively communicating concerns and/or

Due to increased workload and team expansion, they are seeking an experienced Lease Administrator to join their Deerfield-based team on a long-term contract basis, with strong potential for permanent hire. We are seeking a detail-oriented Lease Administrator to support a fast-paced real estate admin

Patient Services Rep - Concierge Medicine Full-time Days.

Administrative volunteers provide critical support with the day-to-day workings of Rainbow Hospice and Palliative Care. These volunteers work in many different capacities throughout the organization support staff and patient care and helping with special projects. Participates in volunteer support a

Job Description Our company is currently seeking a Bookkeeper Office Manager to join our team! You will be responsible for supporting the owner, the estimating staff, and the service department staff. Responsibilities: • Answering Phones/Job Dispatching, • Customer Service Requests/Tasks, • CRM Related Work, • Job Cost Tracking, • Outbound Cold Calling, • Attending Networking/Marketing Events for MCC Electric., • Google LSA/Adwords Monitoring, • Previous experience in accounting, finance, or other related fields, • Ability to prioritize and multitask, • Strong organizational skills, • Deadline and detail-oriented, • 3 Years of Experience in a similar roleCompany DescriptionMCC Electric is a family owned business operating throughout the entire Chicago area. We offer same day service for most non-emergency electrical situations and 24/7 electrical emergency service. Our technicians and owner have over 80 years of combined experience. We have the equipment to trouble shoot electrical problems and offer the best solutions to service our customers' needs. We are highly rated on Google and work with national service companies to make sure all customers' electrical issues are handled quickly and accurately.MCC Electric is a family owned business operating throughout the entire Chicago area. We offer same day service for most non-emergency electrical situations and 24/7 electrical emergency service.\r\n\r\nOur technicians and owner have over 80 years of combined experience. We have the equipment to trouble shoot electrical problems and offer the best solutions to service our customers' needs. We are highly rated on Google and work with national service companies to make sure all customers' electrical issues are handled quickly and accurately.

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Communicate with subcontractors via email and phone calls, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Must be able to work with Microsoft word and excel., • Proficient with dropbox and web based software, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description The Company Telegärtner Inc. is the exclusive North American affiliate of the Telegärtner Group, an international leader in high-tech coaxial connectors and network components. While we are backed by a global network of 700 employees, our Franklin Park facility operates as a dedicated, 10-person team. We are an ISO 9001:2015 registered company committed to precision, quality, and long-term industry partnerships. The Role We are seeking a versatile Office Administration & Bookkeeping to serve as the operational anchor of our Franklin Park office. This is a critical role that combines full-charge bookkeeping with essential HR and administrative functions. You will be the right hand to leadership, ensuring our financial records are impeccable and our office runs like a well-oiled machine. Key Responsibilities * Full-Cycle Bookkeeping: Manage Accounts Payable (AP), Accounts Receivable (AR), and detailed ledger maintenance. * Financial Reporting: Lead month-end and year-end closings; prepare financial reviews and assist in annual budgeting. * Payroll & HR Support: Process payroll accurately and timely, manage insurance provider relationships, and handle basic HR administration. * Qualifications * Experience: Minimum 5 years of professional experience in both Accounting and Payroll. * Small Business Savvy: A proven track record of working within a small-team environment where multitasking is essential. * Technical Skills: High proficiency in accounting software. SAP experience is a strong advantage. * Analytical Mindset: A proactive, "no-stone-unturned" approach to financial detailing and time management. * Communication: Strong interpersonal skills with the ability to fit into a hardworking, committed team. Compensation & Benefits * Health and Dental Insurance. * Profit Sharing Retirement Plan. * 401K (Employee participation). * 2 weeks paid vacation. * A stable, professional work environment in a globally recognized group. How to Apply If you are a detail-oriented professional who takes pride in financial accuracy and operational excellence, please submit your resume and cover letter for consideration.

Job Description We are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Schedule appointments as directed, • Greet and assist onsite clients, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionLarry J Wolfe Ltd, a public accounting company in Skokie looking for an Administrative Assistant to provide support to our team. The Company was established in 1982 and offer accounting, tax preparation, tax planning and tax controversy services to their clients.Larry J Wolfe Ltd, a public accounting company in Skokie looking for an Administrative Assistant to provide support to our team. The Company was established in 1982 and offer accounting, tax preparation, tax planning and tax controversy services to their clients.

Job Description We are seeking a Healthcare Recruiter to join our team! You will perform activities in human resources from recruiting new hires to retaining existing hires. Responsibilities: • Screen, recruit, and interview potential employees, • On-board and train new employees, • Implement company culture, values and policies, • Provide management with requested reports and documents, • Coordinate events focused on employee recognition, • Previous experience in Human Resources, recruiting, or other related fields, • Knowledge of labor and employment laws, • Ability to build rapport with all employees, • Strong organizational skills, • 2+ years track record of successful recruiting, ideally in pursuit of clinical candidates, • Not scared to be on the phone and make upwards to 40 PHONE calls per day, • Relentless and perseverant in finding the right talent, • Fantastic at building and maintaining relationships, • Outstanding written and verbal communicator who is proactive and responsive UNITED Staffing Network provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.IF INTERESTED, please sign up directly at: \r\n\r\n\r\n\r\nUNITED Staffing Network provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description We are seeking an Administrative Assistant Receptionist to join our team! You will perform clerical and administrative functions in order to drive company success. Full Time or Part Time if need be. Growth within company is plentiful if desired. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields helpful but willing to train right individual, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Are you the person in your dealership who fixes everyone else’s warranty mistakes? McGrath Arlington Kia is looking for a professional Automotive Warranty Administrator / Claims Specialist who understands manufacturer compliance, documentation, and how critical warranty accuracy is to dealership profitability. If you are currently handling warranty at a dealership and looking for a better environment, stronger leadership support, and a modern facility, this may be the opportunity you’ve been waiting for. Compensation • $50,000 – $60,000 Salary + Bonus What Makes This Opportunity Different • State-of-the-art dealership facility, • Supportive management team that prioritizes compliance, • High-volume service department with strong workflow, • Stable organization within the McGrath Automotive Group, • Clear processes and accountability in the service department, • Great working environment with a professional team Benefits • Health, Dental, and Vision Insurance, • Paid Vacation & Holidays, • 401(k) Retirement Plan, • Long-term career stability, • Opportunities to grow within the McGrath Automotive Group Key Responsibilities • Process and submit Kia warranty claims accurately and efficiently, • Review repair orders for proper documentation and manufacturer compliance, • Work with service advisors, technicians, and management to ensure claims meet factory requirements, • Track and reconcile warranty receivables and outstanding claims, • Maintain documentation and files required for manufacturer warranty audits, • Help maintain a high standard of warranty compliance within the service department Ideal Candidate • Previous Automotive Warranty Administrator experience, • Strong understanding of repair orders, labor operations, and warranty documentation, • Experience working inside a high-volume dealership service department, • Detail-oriented with strong organizational skills, • Able to work closely with service management, advisors, and technicians About McGrath Kia of Arlington McGrath Automotive Group is known for professional leadership, operational discipline, and a strong dealership culture. Our Arlington Heights location features a modern service department and a team focused on operational excellence. If you are a warranty professional who takes pride in doing things correctly and protecting the dealership from compliance risk, we would like to speak with you. Confidential inquiries welcome. Equal Opportunity Employer McGrath Arlington Kia is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law.

Job Description Community Trust Credit Union (CTCU) is seeking a highly organized, trusted professional to support our CEO, Board of Directors, and Executive Team as an Executive Administrative Assistant. This role sits at the center of leadership, governance, and strategic initiatives, requiring discretion, sound judgment, and exceptional attention to detail. This is a 100% onsite position. We're looking for a natural go-getter - someone who brings positive energy, fresh ideas, and the confidence to step up when something needs to be done. You're proactive and self-motivated, with a creative mindset and a strong sense of ownership. If you're the kind of person who identifies opportunities, takes initiative, and follows through with both professionalism and enthusiasm, you'll thrive here. What You'll Do • Manage executive calendars, email, travel, meetings, and expenses, • Coordinate Board & committee meetings and prepare accurate minutes, • Handle confidential correspondence and Board materials, • Support strategic projects across the organization, • Serve as a Notary and represent CTCU with professionalism What We're Looking For • 1–3 years of executive administrative or related experience, • Bachelor's degree or equivalent experience, • Exceptional organization, communication, and discretion, • Proficiency in Microsoft Office (Word, Excel, PowerPoint) Schedule • Flexible schedule with occasional evenings, • Monthly Board meetings and periodic committee/annual meetings, • Travel to CTCU locations and Board meeting sites Compensation and Benefits Pay Range: $25.65 – $32.07 per hour This role is eligible for the following benefits: Paid Time Off • Generous Paid Time Off, • Health Time, • Personal/Birthday Day each year - eligible after first year of employment, • Medical insurance with HMO and PPO plans to choose from, • Dental and Vision insurance, • Flexible Spending Account, • Short and long-term disability insurance, life, and AD&D insurance, • 401(k) Retirement Savings Plan - eligible to participate in after one full month of employment., • Matching Contributions after 1000 hours of service, 21 years of age, and six months of employment. You may begin your contribution on the first pay period of the calendar quarter after one full month of employment. Entry is quarterly. At CTCU, we are proud to foster an engaged and inclusive culture and remain committed to ensuring equal employment opportunities in all hiring and employment decisions. We are dedicated to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in our employment practices, services, programs, and activities. If you require reasonable accommodation to participate in the job application or interview process, please contact our Human Resources team at . As part of our hiring process, Community Trust Credit Union (CTCU) requires a background check to ensure the safety and security of our employees, members, and operations. By submitting this application, you consent to a comprehensive background check, which may include, but is not limited to, criminal history, employment verification, credit history, bondability, education verification, and reference checks. Any information obtained through the background check will be considered in relation to the job requirements and in accordance with applicable laws. CTCU is an Equal Opportunity Employer and will not discriminate against applicants based on the results of the background check unless it is job-related or prohibited by law. Job Posted by ApplicantPro

O'Reilly Automotive - - Responsibilities: Coordinate and oversee city route schedule, functions, and delivery specialists of hub store to spoke stores; Receive orders from stores via phone or invoice, ensure parts are pulled and ready for delivery by scheduled time; Ensure accuracy of each order pul

Job Description Title Risk Management and Insurance Administrator Reporting Manager Global Commercial Counsel Location 2400 Huntington Blvd., Hoffman Estates IL 60192 Hours Monday through Friday, 8am-5pm Classification Non-Exempt Travel 5% Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are seeking a detail-oriented and proactive individual to join our Legal Department as a Risk Management and Insurance Administrator. This entry-level role supports the company’s risk and insurance operations, including billing, claims management, and Legal Department administrative tasks. The ideal candidate will be organized, collaborative, and eager to learn in a fast-paced global environment. Essential Job Functions: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to: • Assist with processing and tracking insurance claims, including auto, workers’ compensation, and cargo., • Coordinate with internal departments and external insurers to gather documentation and follow up on claim status., • Maintain accurate records of claims and insurance correspondence., • Review and process insurance and Legal Department invoices and billing statements, • Assist with budget tracking and reporting for insurance and legal expenses, • Provide administrative assistance to legal team, including document preparation, filing, and scheduling., • Maintain and organize Legal Department files, case records, and compliance documentation., • Coordinate communication with internal departments, external counsel, and regulatory bodies., • Handle confidential information with integrity and professionalism., • Bachelor's degree in Business, Risk Management, Legal Studies, or related field (or equivalent experience)., • 1–3 years of experience in a legal, compliance or risk management support role., • Familiarity with legal/insurance terminology, procedures, and documentation standards., • Proficiency in Microsoft Office Suite, • Strong organizational and communication skills., • Frequent: sitting at a desk utilizing computers and phones, • Periodic: standing, walking, repetitive foot, leg, hand, arm, shoulder, and torso movements, • Occasional: bending, stooping, and lifting

The Team Administrator performs administrative and office support activities for multiple team members.

Kelly Services is seeking an experienced Parts Administrator for our client in Glendale Heights, IL.

Job Description As Office Administrator/Receptionist you will serve as a team member in providing administrative support to the organization. Responsibilities include welcoming and greeting visitors, coordinating office activities and operations to secure efficiencies and compliance to company’s policies and regulatory guideline, undertake projects and general administrative tasks as required by management including but not limited to building management related activities, procurement of supplies (office and laboratory related), purchase order process, employee training and OJT record maintenance. Responsible for confidential and time sensitive material. Office Administrator will serve as a Deputy Archivist. Duties: • Greet Visitors and direct visitors and clients, • Process/Order approved purchase requests. Create Purchase Orders (PO). Communicate shipment notifications to requestor. Communicate back-order notifications to requestor., • Maintain Office Supply Inventory. Track inventory and order supplies for Administration, QA, and Laboratory departments to assure supplies are always on hand. Deliver requested supplies to staff immediately upon receipt., • Assume responsibility for building management responsibilities (i.e., preventative maintenance and reactive maintenance. Coordinate and schedule maintenance., • Obtain quotes and compile data when requested by Management. Negotiate with vendors to obtain the best pricing and terms. Obtain Management approval and work with Vendor on contracting and scheduling., • Take initiative on requests and inquiries of administrative nature., • Assists with the creation and maintenance of employee training records and OJT records., • Perform Requisition and New Item Request Process Training., • Maintain strict confidentiality in relation to the work undertaken and ensure that all confidential material is stored according to policies and procedures., • Serve as the Deputy Archivist., • Assumes other activities and responsibilities as assigned.Company DescriptionCMIC, Inc. (CMIC Group’s US Bioanalytical CRO) is a leading CRO and a provider specialized in bioanalytical services in support of TK/PK studies for pre-clinical and clinical developments. Located in Hoffman Estates, Illinois, our world-class laboratory mirrors our Japanese laboratories to provide seamless method and knowledge transfer. Purpose-built in 2008 to maximize efficiencies and provide our scientists with a world-class quality environment.CMIC, Inc. (CMIC Group’s US Bioanalytical CRO) is a leading CRO and a provider specialized in bioanalytical services in support of TK/PK studies for pre-clinical and clinical developments.\r\n\r\nLocated in Hoffman Estates, Illinois, our world-class laboratory mirrors our Japanese laboratories to provide seamless method and knowledge transfer. Purpose-built in 2008 to maximize efficiencies and provide our scientists with a world-class quality environment.

Receptionist - State Farm Agent Team Member.Michelle Twitchell - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.Our ideal candid

Automotive Office Administrator. Dan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! This role is ideal for a detail-oriented, dependable professional who brings a positive, friendly attitude and thrives in a fast-paced automotive env

We are looking for an experienced Office Administrator to join our team and add value to our growing client base. Position Summary for Office Administrator:.

Under the supervision of the Clinical Supervisor, this position provides routine support to the DCFS Early Childhood Project. The DCFS EC Project works in collaboration between Erikson Institute and Illinois Department of Child and Family Services on behalf of young children and their families with

Administrative Assistant for Faith and Leadership Collaborative and Strategic Initiatives and Partnerships.The Administrative Assistant for the Faith and Leadership Collaborative and Strategic Initiatives and Partnerships provides high-level administrative and operational support to the Grant Direct

The Administrative Assistant provides comprehensive administrative and operational support to senior leadership and internal teams.This role plays a key part in ensuring smooth day-to-day office operations by managing administrative processes, coordinating logistics, supporting site operations, and