Office assistant jobs in Huntsville, Alabama - Page 2Create job alerts

Job DescriptionSalary: Job Title: Administrative Assistant Location: Huntsville, AL Position Type: Full-Time Administrative Assistant The Administrative Assistant acts as the Organizations office manager (OM) and performs a wide array of industry-typical OM duties and activities. The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. The Administrative Support Specialist may answer telephones and take messages or transfer calls, schedule appointments and update event calendars, arrange/plan staff meetings, handle incoming and outgoing mail and faxes, prepare memos, invoices, or other reports, edit documents, maintain databases and filing systems, whether electronic or paper, perform basic bookkeeping and other duties as assigned. The general responsibilities of the Administrative Assistant are as follows, to include but not limited to: • Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials., • Review and modify correspondence for internal consistency and conformance., • Maintain and update the calendar of the Government office manager within the specialists assigned branch using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the managers schedule and current issues., • Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds., • Schedule accommodation for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.)., • Obtain and deliver read ahead material for office managers scheduled meetings and distribute to attendees., • Prepare travel orders; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits., • Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments., • Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget., • Enter and maintain professional data., • Serve as records manager and maintain office files., • Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review., • Coordinate, define structure and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites., • Prepare property turn-ins and requisition orders., • Prepare, review and process training requests, travel orders, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature., • Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc., • Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results., • Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff., • Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests., • Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety., • Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary. The Administrative Assistant shall have the following qualifications: • High school diploma and one (1) year of general office experience. Relevant college courses or training may be substituted for experience., • Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word., • Ability to communicate orally and in writing., • Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders., • Must have an Active Top Secret clearance

Job Description Overview The Assistant Store Manager assists in the management of the retail facility. The Assistant Store Manager should know the necessary aspects of store operation and act as the Store Manager in their absence, on a short-time basis. Duties and Responsibilities • Support the “Cavender’s Culture” and drive our Mission, Vision, and Values, • Assist in the management of the retail store and the supervision of store associates, • Know necessary aspects of store operation and act as the Store Manager in his/her absence, • Assist in the day-to-day operation of the store, • Assist in the training of new store associates, • Assist in the preparation of store reports, • Maintain an awareness of safety/security issues and report any accidents or incidents occurring during the Store Manager’s absence to the Store Manager promptly, • Understand and implement company policies and procedures, • Assist in the effort to increase sales, maintain profit structure and reduce controllable expenses, • Open and close store as directed, • Assist in performing daily check-ups and making bank deposits, • Assist in the maintenance of interior/exterior store image and appearance (including staff appearance), • Assist in the maintenance of all records and files, • Review and correct timecard exceptions and missed punches, and approve payroll, • Assist in the practice of shrinkage control through preventative measures and through legal prosecution (when possible) upon catching anyone stealing from the company, • Assist in resolution of personnel/customer problems and complaints, • Assist in all other duties considered usual and customary in the retail apparel/footwear industry, • Assist store manager in all other miscellaneous duties as assigned by supervisors or home office, • Ability to comprehend basic instructions, • Ability to interpret documents, • Ability to apply abstract principles to a wide range of complex tasks, • Ability to understand the meanings of words and effectively respond, • Ability to analyze information and write reports, • Associate must be able to read English., • Associate must be able to understand English, • Associate must be able to stay alert during work hours assigned Cavender’s is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, military status, national origin, sex, ancestry, age, sexual orientation, pregnancy, disability, genetic information, or any other personal characteristic protected under federal, state, or local law. Cavender’s will provide reasonable accommodations for persons with a disability upon request. If you have a disability and need assistance completing the application, please call Customer Service at (888) 361 – 2555 or visit your nearest Cavender’s store.