Commercial Property Specialist - Leasing & Managing
30 days ago
Duluth
Job DescriptionSalary: WePartner is seeking a dynamic Property Specialist to join our team in the Greater Atlanta area. This multifaceted role is perfect for a motivated professional who thrives in a fast-paced environment and is eager to wear multiple hats. As a Property Specialist, you will play a vital role in leasing, property management, and project oversight, ensuring our properties operate efficiently, attract quality tenants, and meet their full potential. If you have a passion for real estate, excellent organizational skills, and a proactive approach to problem-solving, we encourage you to apply and grow with us! Job Duties & Responsibilities: • Leasing Agent, • Market assigned properties in CoStar/Loopnet & Crexi, • Respond to all inquiries received via phone call, text, or email in a timely manner, • Negotiate the terms of potential deals, keeping the Asset Management team in the loop, • Collect documents to financially qualify prospective tenants, • Draft new leases, amendments, and LOIs, • Respond to RFPs, • Input new leases and amendments into Appfolio, • Add new leases & amendments into the databases for exclusivity clauses, termination clauses, and ROFR clauses., • Tour spaces with potential tenants, • Produce marketing materials needed, • Keep current branded floorplans for all vacancies, • Actively seek potential tenants via CoStar, networking, and the local Chambers, • Perform Market research for assigned properties and communicate with asset management, • Market research for buildings during acquisitions, • Consistently provide suggestions to make the property more appealing to prospects, • Track leads and progress of potential deals, • Other special projects as assigned, • Property Manager, • Review and approve all payables under the set limit for your portfolio, • Send notices to Tenants, • Complete updates to digital directories using NoviSigns, • Manage access control systems using Atrium or Kisi, • Input all tenant charges for utility bills, work orders, keys, and access control cards, • Conduct walk-throughs of each property regularly to ensure that the building is properly maintained, • Conduct walk-throughs for move-ins and move-outs and coordinate any work needed with the contractoror maintenance team directly., • Maintain vendor and tenant relationships, • Day to day resolutions of maintenance issues, • Monitor work orders to ensure that they are completed in a timely manner, • Coverage for other staff as needed, • Supervises on-site staff, • Work with Life Safety vendors and local fire departments to keep buildings in compliance with all local life safety requirements, • Work with contractors to communicate any upcoming projects with Tenants, • Manage collections of COIs for Tenants and vendors, • Property inspections with insurance company and lenders, • Take after hour/emergency calls dealing with the assigned portfolio, • Manage vendor contracts and ensure that the pricing is competitive, and the vendor is performing according to the contract, • Monitor the budget versus the actual expenses at the property to ensure that it will hit the budgeted NOI or be even higher than expected, • Monitor aging equipment and receive bids to have CAPEX added to the budget, • Work diligently to cut costs while still adding value, • Project Management, • Work with vendors to receive several bids for TI projects, • Work with vendors to receive several bids for CAPEX projects, • Ensure that all projects are running according to schedule, • Ensure that the vendors are following the proper scope of work, • Ensure that vendors are performing high quality work, • Communicate projects with the operations team, including asset management, • Track all current and upcoming projects and communicate with asset management, • Recruit new vendors that are competitively priced and able to provide quality services, • Ensure that build outs are meeting all local codes and that permits are being pulled when necessary, • Ensure that the full scope of the work is included when all bids come in so that the projects can be properly budgeted, • Keep detailed records of the work that is being performed and any change orders to the project., • Work with property managers on projects created once a tenant moves out to prepare the suite for releasing. Requirements: • Education & Experience:, • Bachelors degree in business, real estate, property management, or a related field preferred., • Minimum of 2-3 years of experience in leasing, property management, or real estate operations., • Skills & Knowledge:, • Strong understanding of leasing processes, lease agreements, and property management principles., • Proficiency in property management software, such as Appfolio, Atrium, Kisi, or similar platforms., • Excellent communication and negotiation skills to interact with tenants, vendors, and internal teams., • Knowledge of marketing platforms like CoStar, LoopNet, and Crexi is preferred., • Familiarity with local building codes, permits, and life safety compliance requirements., • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to create marketing materials., • Personal Qualities:, • Highly organized and detail-oriented with the ability to multitask effectively., • Problem-solving mindset with a proactive approach to challenges., • Strong interpersonal skills and ability to maintain positive relationships with tenants and vendors., • Ability to work independently and collaboratively in a team environment., • Commitment to providing exceptional customer service., • Other Requirements:, • Active Georgia Real Estate License, • Valid drivers license and reliable transportation to visit properties as needed., • Availability for occasional after-hours calls or emergency situations., • Familiarity with the Greater Atlanta area real estate market is a plus. Benefits: • Base salary with commission structure, • Comprehensive benefits package including health insurance, retirement plans, and paid time off, • Opportunities for professional development and growth within the company