Office manager jobs in NY - Page 3

We are looking for a prudent Property Manager to be responsible for the direct management oversight of assigned commercial/residential properties. The goal is to maximize asset value, customer satisfaction and revenue. Responsibilities Manage all aspects of assigned properties Design business plans for assigned properties that suit customers’ needs Inspect and arrange maintenance to meet standards Maintain a positive, productive relationship with tenants Negotiate lease/contracts with contractors in a timely and reliable manner Advertise and market vacant spaces to attract tenants Collect receivable accounts and handle operating expenses Develop and manage annual budgets by forecasting requirements and analyzing variances, data and trends Oversee properties’ personnel and assess its performance Accomplish financial goals and report periodically on financial performance Source and build relationships with prospective clients to expand business opportunities Update job and market knowledge Requirements and skills Requirements and skills Proven work experience as Property Manager Fully understanding property management and its financial aspects In depth knowledge of all rules and regulations surrounding property management Competency in MS Office and relevant databases and software Customer focus and bottom line orientation Interpersonal savvy with strong communication and presentation skills

Subject: Sales Associate Needed: Full-Time Role in Government & B2B Sales (Up to USD 70k+, Sponsorship Opportunity Available) About the Position: We are a women-owned small business specializing in securing government contracts and bids at state, local, and federal levels. We’re looking for motivated individuals to join our sales team, focusing on government and B2B sectors (including school districts, hospitals, and other public agencies). Our goal is to finalize our Women-Owned Small Business (WOSB) certification, and we need a proactive team member to assist us in this process. Responsibilities: • Research and pursue government contracts and bids (B2B and B2G) aggressively. • Assist with the GSA certification process and pursue and manage bids with school districts, hospitals, and similar agencies. • Help finalize the Women-Owned Small Business (WOSB) certification. • Securing government contracts at the state, local, and federal levels, as well as obtaining GSA certification. We are looking for someone who can actively and aggressively pursue bids including but not limited to School districts, Hospitals, and other b2b , b2g agencies. • Work closely with the team to prepare proposals, manage contracts, and ensure timely submissions. Requirements: • Strong research skills and attention to detail. • Ability to complete forms and documents accurately. • A willingness to learn and grow within the government, b2b sales sector. • Ability to follow instructions and adapt to a fast-paced environment. • Positive attitude with a long-term commitment to building a career in sales. Preferred Skills: • Prior experience with government contracts, B2B sales, or related fields is a plus. • Familiarity with GSA schedules, government bids, or certification processes is desirable but not required. • Bilingual What We Offer & Compensation • Base Pay plus 15-30% profit sharing. • Bonus based on performance, contract wins and deals close. • Training Who Should Apply: We are seeking serious candidates with a long-term commitment to a career in sales within the government, b2b sector. Ideal candidates will have a strong understanding of business fundamentals and a passion for learning and growing professionally. Success in this role requires patience, as learning the intricacies of the business and developing the necessary skills takes time. Candidates must be motivated by both personal growth and long-term earning potential, with a clear focus on mastering the business to achieve success. We welcome applications from all backgrounds, including high school graduates, college students, and international students currently in the NYC or Long Island area. Sponsorship opportunities are available. Work Location: In-person at our operations office in Oceanside, NY. How to Apply: • Stop by our office Monday to Friday from 10am-4pm with your resume. (Location: 3480B Hampton Rd., Oceanside, NY 11572; 3 mins away from Costco) We look forward to hearing from dedicated candidates who are eager to build a successful career. Contact Information: Vince | Sales & Marketing Director

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Preferably someone with a few years of Dental experience. As well as someone who is familiar with dental terminology

Job Title: Personal Assistant Location: [West Babylon, NY] Job Type: [Part-time] About Us: [Marco construction, we are hiring new staff for Personal Assistant to the CEO.] Job Summary: Personal The Personal Assistant (PA) will provide comprehensive administrative support to [name/position of the person you’ll be assisting] to enhance their productivity and ensure smooth operations. The ideal candidate will be organized, detail-oriented, and able to handle various tasks with professionalism and discretion. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Communication: Handle correspondence, including emails and phone calls, ensuring timely responses. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Research: Conduct research on various topics as requested and prepare reports or summaries. Task Management: Assist with personal and professional tasks, prioritizing effectively to meet deadlines. Record Keeping: Maintain organized files and documentation for easy retrieval. Event Planning: Assist in planning and organizing events, including logistics and guest management. Confidentiality: Handle sensitive information with discretion and integrity. Qualifications: Proven experience as a personal assistant or in a similar administrative role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities. Preferred Qualifications: What We Offer: Competitive salary [Additional benefits, such as health insurance, paid time off, etc.] Opportunity for professional growth and development. How to Apply: Interested candidates should send their resume and a cover letter

Our Company : At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block 1 as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. Job ID: 557036BR City: BROOKLYN State: New York It would be even better if you also had... : • High school diploma or equivalent • Sales/marketing experience 1 - This office is an independently owned and operated franchise office operating under an agreement with H&R Block. Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. What you'll bring to the team... : • Answer phones and greet clients in a personalized, friendly, and inviting manner • Match clients with the best-suited tax professional for their needs • Schedule clients how they would like to be scheduled • Help to ensure all clients needs have been met during service both in person, over the phone or virtually • Maintain office cleanliness and organization of resources with team members • Other duties as assigned Your Expertise: • Experience working in a fast-paced environment • Previous experience in a customer service environment • Ability to multi-task • Strong organizational and time-management skills • Computer proficient with the ability to use Microsoft Office Posting Title: Receptionist - Franchise Location Pay Range Minimum: 16 Pay Range Maximum: 18 Pay Range Information: The following information has been provided by the franchisee operating the franchise office that has posted this position, and has not been endorsed or validated by H&R Block. All questions should be made directly to the franchise

-Knowledge of Practice Management Software -Experienced in communicating with insurance companies for claim processing, status and appeals -Posting insurance payments and client payments -Working with reports *HIPAA knowledge and compliance *self motivated and energetic *good communication and interpersonal skills *multitasking *handling heavy phone call volume *bilingual is a plus

An established Podiatrist and his Practice Manager are looking for a self-motivated individual with great interpersonal skills and an overall great personality for a fast paced office. Administrative duties include; greeting patients, answering the telephones, updating patients' and filing patients' medical records, filling out insurance forms, handling correspondence , scheduling appointments, arranging for hospital admission and laboratory services and handling billing. Experienced candidates or we will train.

In need of experienced content creators for our high-end jewelry business. Some of the duties are: - Managing and/or creating Social media accounts and website. - manage online customers and CLOSE DEALS. - research ideas to beat competitors and have the best prices possible. - Office space is provided. - Base salary plus commission for experienced professionals and commission only for beginners. 10-15% of profit. - Can make an easy $3000-4000 /mo

ASBESTOP Corp. Location: New York - NY Job Type: Full-time. About us: ASBESTOP is a leading asbestos handling company dedicated to ensuring safe and compliant management of asbestos-related projects. We pride ourselves on our commitment to safety, quality, and customer satisfaction. Position Overview: We are seeking an organized and proactive Assistant Project Manager to support our project management team in overseeing asbestos handling projects from bid preparation to completion. The ideal candidate will have experience in project management, excellent communication skills, and a strong understanding of safety regulations related to Asbestos handling. Key Responsabilities: - Assist in the preparation and submission of project bids, ensuring compliance with all regulations. - Coordinate with project managers to plan and execute projects efficiently. - Monitor project progress, budgets, and timelines, providing updates to stakeholders. - Collaborate with subcontractors and suppliers to ensure timely delivery of materials and services. - Ensure adherence to safety protocols and regulations throughout the project lifecycle. - Conduct site visits and inspections to assess project statuts and compliance. - Assist in the preparation of reports and documentation related to project activities. Qualifications: - Bachelor's degree in project management construction, management or related field. - Previous experience in project management, preferably in the Asbestos handling industry. - Strong knowledge of Asbestos regulations and safety practices. - Excellent organizational, communication, and interpersonal skills. - Proeficient in project management software and microsoft office suite. - Ability to work collaboratively in a fast-paced environment. What we Offer: - Competitive salary and benefits package. - Opportunities for professional development and growth. - A supportive and dynamic work environment. How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience.

We are seeking a motivated Personal Assistant to the CEO to enhance our operational efficiency. Responsibilities: - Manage the CEO's schedule and coordinate meetings - Handle communications and correspondence - Prepare reports and presentations - Assist with project management and task prioritization - Maintain a well-organized office environment Qualifications: - Strong organizational and multitasking skills - Proficient in office software and technology - Excellent written and verbal communication skills - Ability to work in a fast-paced environment Work in NYC and Connecticut. Some remote and some in person.

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Flatbush Brooklyn Brokerage firm is looking for Energetic, Self- Motivated and Entrepreneurial Minded Real Estate Salespeople. Are you ready to put in the work and pound the pavement and cultivate relationships to earn six figures your first year ? HomeSmart offers 100% commission and world-class mentorship program top ranked CRM and Lead Generating system. We give you all the tools, Training and Guidance to make you a TOP PRODUCER WHO WE'RE LOOKING FOR Entrepreneurial highly motivated driven individuals Goal Oriented Out of the Box Thinkers Results Driven Real Estate Salespeople Real Estate Agent Job Requirements Minimum of 1 year of experience in sales preferred Strong interpersonal and communication skills Strong sales and marketing background Detail-oriented Excellent time-management skills Willing to travel to meet with Sellers and Buyers High school diploma or equivalent; valid real estate license Develops and maintains a list of properties Stays informed about current market conditions to properly guide clients Accompanies clients to properties Addresses all client inquiries Facilitates negotiations and transactions Handles the necessary paperwork Possess A Strong drive & work ethic Exceptional & unsurpassed customer service Ethical, professional and Entrepreneurial minded Must have a Real Estate Salesperson License What Do We Offer 100% Commission On going Coaching & Training Inviting and motivating office environment Computer & desk In our Flatbush office location User friendly database & CRM Submit your resume today to speak with one of our Recruiters Job Type: Full-time Pay: $100,000.00 - $300,000.00 per year Benefits: Flexible schedule Schedule: Choose your own hours Monday to Friday Weekends as needed Experience: Sales: 1 year (Required)

Bronx Community Senior Center is looking to hire a Full Time Case Worker to work 35 hours per week. Prior experience working in Senior Citizen Community centers. RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS · Ensure member records, registration, intake, and permission forms are accurate and current. · Provide information on entitlements or make referrals to individuals trained to deal with entitlements. · Conduct in-office interviews with clients for assessment/reassessment and follow-up. · Be knowledgeable and familiar with entitlements, programs, and procedures. · Maintain accurate and current member files i.e., registration, intake, waiver, and permission forms. · Maintain written records of contacts with clients. · Responsible for establishing and maintaining the Telephone Reassurance service. · Train Telephone Reassurance Volunteers. · Coordinate and supervise telephone reassurance schedules. · Responsible for the collection and compilation of all supporting documentation for Case Assistance and Telephone Reassurance. · Responsible for maintaining STARS client data profiles current and accurate. · Conduct membership registrations. · Perform other duties as needed. MINIMUM EDUCATION/EXPERIENCE REQUIRED: Bachelor's degree (e.g., B.A., B.S.W.) and/or equivalent experience. BENEFITS · 40l K · Dental Insurance · Health insurance · Life insurance · Paid time off · Vision insurance · Aflac (optional) Experience: Case Management: 1 year OTHER REQUIREMENTS: May be required to become First Aid/CPR certified. Language: English (Required) Spanish (Preferred) Schedule: 7-hour shift - Monday to Friday

We are seeking a highly-motivated, professional, and reliable individual to fulfill a Paralegal position in the Workers’ Compensation Department of an established Glendale, Queens Office. Central daily responsibilities include: Heavy volume client communication; periodic file reviews; hearing preparation; follow-up on carrier payments; evaluation of case status; follow-up on medical requests with doctor’s offices; coordinating medical care and determining status of client treatment; filing of fee applications; contact with claim’s adjusters; drafting of correspondence to all appropriate parties; and explanation of detailed legal issues to clients. The ability to handle heavy call volume with outstanding customer service skills is imperative in maintaining this position. The ability to set priorities and successfully manage any changes in priority is required. The ideal candidate for this position enjoys strong client contact and communication. You must enjoy working on the phone, as that is critical your success and enjoyment at this firm. The ideal candidate must possess the following attributes: •Knowledge of Workers’ Compensation law; •Ability to communicate clearly and effectively with a variety of individuals; •Strong customer service skills and excellent telephone manner; •Supreme organizational skills; •Ability to work independently and maintain accuracy in a fast-paced work environment; •Ability to multi-task and appropriately manage time and responsibilities; •Ability to maintain and coordinate numerous records and files; •Professionalism; •Ability to communicate effectively with in-office executives; and •Dependability Prior experience as a Workers’ Compensation paralegal is a MUST. Fluency in Spanish is preferred. We are willing to hire the right individual immediately. Pay is competitive and commensurate with experience.

NY Tails is looking for a reliable Dog Walker We are an Established Dog Walking Company with a 13+ year History Located on Upper East side, covering East 55th-98th St. We are looking for passionate individuals to provide Reliable/Safe/Caring Dog Walking experience for our clients. ** SEND RESUME ** We will only reply to applicants with a resume! Requirements: At least 1 year of proven experience as a professional dog walker (Preferred) Must be available Monday-Friday 10am-4:30pm (Please don't apply if you aren't available during those hours and days consistently) Must be able to commit to at least 6 months Genuinely Love dogs, all breeds and sizes. Exercise good judgment and use safe handling techniques at all times Must be reliable, honest & caring. Strive to be a team player. Must be able to work under all weather conditions. Working cell phone required. We use specific Dog Walking Software and update clients digitally with texts & photos. Time Management. We have specific walking time frames & duration. Able to carry leashes, keys, waste bags, water, etc. A backpack is suggested. Can communicate health concerns, issues, incidents with office staff and owners. Ensures the safety of our Dogs at all times. Use safety gear, be attentive, read and follow instructions, avoid potential problem situations. Available consistently Monday - Friday for mid-day hours. Legally allowed to work in the U.S. Walking schedule - Monday - Friday 10am-4:30pm. **exact schedule may vary slightly based on route but walkers must have 5 day a week availability. We offer competitive compensation, based on services completed, which averages $17.50-25.00/h. Ability to earn more if you have open availability and are willing to take on more walks. This is a long-term position, not seasonal, and all our walkers receive training prior to walking on their own.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Job Highlights Qualifications - Strong writing and editing skills - Highly detail-oriented with time management skills - Ability to work with cross-functional teams - Experience in bid writing, proposal development, or similar roles - Understanding of procurement processes and bid management - Excellent communication and interpersonal skills - Proficiency in Microsoft Office and document editing software - Experience in the construction or contracting industry - Experience in construction bid writing - Ability to work closely with project managers - Experience in low voltage and CCTV construction - Requirements: At least 1 year of successful sales experience Benefits - Competitive salary - Hybrid work environment (50% remote) - The position will be based in Queens, NY, with 50% flexibility for remote work Responsibilities They are seeking a Bid Writer to prepare detailed, professional bids that meet the specific requirements of each project. The ideal candidate is detail-oriented, organized, has extensive experience in construction bid writing, and can work closely with project managers. Company Profile: As a Bid Writer, you will be responsible for preparing detailed, professional bids that meet the specific requirements of each project. Your duties will include analyzing project drawings, reviewing client requirements, and ensuring all proposals align with the company's portfolio and standards. You will need to write accurate, competitive bids that showcase our expertise and help win new contracts. The Bid Writer will be responsible for preparing and submitting compelling proposals, bids, and tenders to secure new business opportunities. They will work with internal teams to gather information, articulate the organization's value proposition, and ensure proposals meet requirements. - Analyze project drawings and review client requirements - Prepare detailed, professional bids that meet specific project requirements - Ensure all proposals align with the company's portfolio and standards - Write accurate, competitive bids that showcase expertise and help win new contracts - Prepare and submit compelling proposals, bids, and tenders - Work with internal teams to gather information and articulate value propositions - Ensure proposals meet requirements - Write bids, cost estimates, and read construction plans - Proficient in writing responses to RFQs - Occasional site visits to discuss change orders Job Description Avantiteam.inc is excited to partner with our client, a low voltage installation company specializing in video surveillance, vehicle monitoring, audio systems, building intercoms, access control, and other construction projects, located in Queens, NY (hybrid, 50% remote)! They are seeking a Bid Writer to prepare detailed, professional bids that meet the specific requirements of each project. The ideal candidate is detail-oriented, organized, has extensive experience in construction bid writing, and can work closely with project managers. Company Profile: As a Bid Writer, you will be responsible for preparing detailed, professional bids that meet the specific requirements of each project. Your duties will include analyzing project drawings, reviewing client requirements, and ensuring all proposals align with the company's portfolio and standards. You will need to write accurate, competitive bids that showcase our expertise and help win new contracts. Experience in construction bid writing is preferred, and the ability to work closely with project managers is essential. Job Description: This is a contract remote role for a Bid Writer. The Bid Writer will be responsible for preparing and submitting attractive proposals, bids, and tenders to secure new business opportunities. They will work with internal teams to gather information, articulate the organization's value proposition, and ensure proposals meet requirements.

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Architectural Technician Position – Manhattan Office We are seeking an experienced Architectural Technician to collaborate with a leading interior designer on high-end residential and commercial projects in Manhattan. The ideal candidate will have a strong understanding of the New York City Department of Buildings (DOB), including experience with permit applications and code compliance. Key Responsibilities: - Assist in the development of conceptual designs into detailed plans and renderings. - Manage DOB submissions and navigate building code regulations. - Collaborate closely with the designer to ensure smooth project execution. - Work directly on prestigious Manhattan-based projects , ensuring top-tier quality and client satisfaction. Qualifications: - Experience with NYC DOB submissions and regulations. - Proficient in creating architectural plans and renderings. - Strong organizational skills and attention to detail. - Ability to work in a fast-paced, collaborative environment . This role offers the opportunity to work in a Manhattan office with a high-profile client base and contribute to unique, innovative projects. To apply, please submit your portfolio and resume to jesselandonstudio

Junior Sales Back Office Responsibilities: Order Processing: Handling sales orders, ensuring they are processed accurately and timely. Customer Support: Assisting the sales team with customer inquiries and issues. Data Management: Maintaining sales records, invoicing customers, generating reports and collecting payments. Coordination: Liaising between the sales team and other departments to ensure smooth operations. Perform month-end close activities based on the monthly close checklist including generating reports, analyzing data and account balances, preparing accrual and/or reclassifying entries. Assist the Accounting Team in the weekly report’s preparation and review. Identify, track, and resolve any reconciling items in an accurate and timely manner. Assist in the year-end financial statement audit by completing the assigned requests. Partner with the Accounting Manager and Sr. Manager to provide support for monthly and year-end financial statement disclosures. Importance of These Roles Efficiency: They ensure that the operational and administrative tasks are handled efficiently, allowing the front office to focus on customer-facing activities. Accuracy: By managing data and processes, they help maintain accuracy in operations, which is crucial for decision-making and customer satisfaction. Support: These roles provide essential support to the sales and operations teams, enabling them to perform their duties more effectively Requirements: Strong critical thinking and problem-solving skills Ability to work independently as well as with a team Strong attention to detail to ensure accuracy Excellent verbal, written, and interpersonal communication skills. Ability to thrive in high volume environment and multi-task Specific experience working in a corporate environment. Italian speaker is a plus.