Operations assistant jobs in Hollywood, FL - Page 4Create job alerts

Job DescriptionExcellent opportunity for an Experienced Assistant General Manager! The person filling this position owns responsibility for the full management of this Hi-Rise community. The primary role of a property manager is to serve the board in helping them achieve their goals for the community. The manager is responsible for managing the staff and overseeing all operations including maintenance, finances, administration and compliance with documents and laws. Compensation: $85K-$90K DOE Full-Time Community Association Managers must be certified and licensed by the State of Florida. PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE AVENTURA AREA!

Job Description POSITION DESCRIPTION: The Assistant Property Manager position reports to the Director of Property Management and works in conjunction with other departmental staff, external vendors, contractors, and tenants. Candidate will provide support and assistance with all aspects of the day-to-day site operations, management and facility maintenance of the candidate’s designated properties. RESPONSIBILITIES: Receive all daily incoming service requests. Input and track using designated reporting systems or methods. • Coordinate required work and services through third party vendors and contractors as required., • Daily communication and collaboration with staff, Property Manager and others as needed., • Follow up with tenants and vendors to ensure proper completion of service requests in a satisfactory manner. Interface with tenants and vendors in daily operations of the building., • Ensure that property files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate files, records, correspondence and file notes., • Maintain properly organized archival system for property and project photographs on server database., • Compile and maintain all backup documentation including work orders, service requests and/or photographs and code all invoices for Property Manager approval., • Prepare and compose all maintenance related correspondence, email communications and written verifications of completion for tenant files., • Read and interpret lease agreements, legal documents and contract service agreements. Administer and enforce terms of those documents with tenants, contractors and vendors as required., • Update log of utility accounts with proper meter numbers, service capacity and backflow certifications. Ensure re-certification prior to City issued expiration date., • Arrange and coordinate completion of proper trespass and enforcement affidavits with local law enforcement agency for each property. Ensure that renewals are completed on a timely basis to prevent interruption in service., • Obtain and review proposals from contractors for out-sourced jobs (roofing, air conditioning replacements/ repairs, tree trimming, parking lot repairs). Review and process invoices for work progress and accurateness of amount billed., • Track, coordinate and complete all code enforcement violations or inspection compliance requirements while monitoring critical dates. Sustain professional relationship with local governing municipality through prompt completion of violation notices and follow up with inspectors regarding compliance. Correspond and follow up with tenants and/or attorneys for code violation compliance as required., • Coordinate with fire alarm and sprinkler companies to conduct required annual inspections before deadline date. Assign repair items to vendors as may be required and maintain City Inspector apprised of progress., • Track and complete the renewal of all required operating or safety permits for infrastructure items such as 40 Year Building Inspections, pump lift stations, elevators, safety licenses, etc., • Track and complete all environmental resource permits and their renewals for irrigation wells, ponds, lakes, storm drains, etc., • Review and prepare for Property Manager approval, tenant requests for use of exterior common areas, verify any conflicts with existing lease restrictions, obtain hold harmless agreements and proof of insurance., • Review and prepare for Property Manager approval, tenant requests for signage approvals including review of design drawings, contractor qualifications and insurance. Coordinate proper completion of permitting paperwork and any required Ownership signatures. Maintain accurate files of all backup and approvals in company server., • Provide inspection and condition reports and equipment assessments as requested by Leasing Department for A/C, electric, plumbing, roof, etc., • Open and close all utility accounts as required by Leasing Department in connection with showing of vacant units to prospective tenants., • Remain on call during the absence of the Property Manager or other departmental staff for emergency requests after hours, weekends and holidays., • Fully bi-lingual (English / Spanish)., • Minimum of High School Diploma. College degree preferred., • Strong verbal & written communication skills, ability to communicate clearly., • Ability to read and accurately interpret legal documents such as lease agreements, service contracts, easements and construction documents., • Must be able to pay close attention to detail and handle confidential information., • Personable telephone personality. Comfortable working in demanding and stressful situations while maintaining calm, professional demeanor at all times., • Self-starter with ability to thrive in a fast-paced environment., • Must be able to multi-task and prioritize time wisely. Candidate must be extremely well organized with excellent verbal and written communication skills., • Capacity to handle multiple projects and tasks at the same time while prioritizing and tracking critical dates. Deadline and detail-oriented., • Capable of completing high priority tasks and to adjust to shifting priorities., • Strong interpersonal skills and ability to interact with people of different backgrounds, • Computer skills in Microsoft Office including Outlook, Word, Excel and Adobe. Yardi property management software preferred., • Ability to negotiate with external contractors and vendors to ensure acceptable project costs and expenditures.

Job Description About the company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality. What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, paid holidays, service and performance awards – in addition to various social and recreational activities. About the job: The On-Site Task Force Assistant Property Manager will report to the Property Manager and is responsible for the day-to-day operations and management of a hi-rise condominium. This role involves ensuring the smooth functioning of the property, resident satisfaction, and compliance with regulations. Key Responsibilities Include: • Resident Relations: Act as a liaison between residents, staff, and management. Address inquiries, concerns, and complaints in a professional and timely manner., • Administration: Assist with managing correspondence, notices, records, and documentation. Support the management office with administrative and clerical duties., • Vendor Coordination: Schedule and follow up on maintenance work orders, inspections, and contractor services. Ensure work is completed on time and up to standard., • Financial Support: Help with budget tracking, invoice coding, purchase orders, and financial reporting as needed., • Building Operations: Conduct property walkthroughs to monitor common areas, identify issues, and coordinate corrective action., • Board & Meeting Support: Assist in the preparation of board packets, meeting notices, and minutes. Attend board or resident meetings as required., • Compliance: Support enforcement of house rules, bylaws, and community policies., • Emergency Response: Provide support during emergencies and coordinate communication with residents and vendors as directed by the Property Manager. Qualifications: • Prior experience in property management, ideally in a high-rise residential setting., • Licensed Community Association Manager (required)., • Extensive experience and expertise in property management software, including BuildingLink, Yardi, Avid, Smartweb, and Microsoft Office Suite (required)., • Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects., • Strong interpersonal and communication skills., • Exceptional organizational and problem-solving abilities., • Ability to work both independently and as part of a team., • Willingness and availability for on-call duties and handling emergencies. Our Benefits: • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Life insurance, • Paid time off, • Referral program, • Retirement plan AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

Job Description Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead's commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management. Fairstead's primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel "Right at Home." We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. Fairstead's Core Values: Innovation, Determination, Integrity, Humility, Empathy and Partnerships Fairstead has an exciting opportunity at one of our properties, and we are looking for an Assistant Property Manager to join our team! The Assistant Property Manager assists and supports the planning, implementing, and managing the daily operations of the property. They assist in the management of onsite activities and the overall performance of the property. They perform various duties including administrative, financial, and resident relations. RESPONSIBILITIES • Assists Property Manager to ensure compliance in all aspects of the HUD (Housing and Urban Development) 4350.3 Handbook., • Executes intervention strategies for tenants who are non-compliant with lease/compliance requirements., • Assists in the preparation of the property for REAC reviews, EHS violations cleared, Management and Occupancy Reviews (MOR), Investor Site Reviews, Low-Income Housing Tax Credit (LIHTC) Reviews, and perform annual and interim recertification reviews., • Documents lease violations and coordinate evictions., • Promotes resident satisfaction and retention by responding to questions, complaints, and requests promptly. Taking appropriate action to resolve and address service issues., • Ensures the property's maintenance team members respond and complete resident service requests., • Assisting tenants with requests, questions, problems, and complaints., • Alerting staff of move ins, move outs, any emergencies., • Provide excellent customer service and display a courteous and professional attitude towards all residents and visitors., • Responsible for regularly tracking arrears and following up with tenants per the company policy., • Oversee the lease renewal program for appropriate retention rate., • Works within house legal team to track status of rent payments., • Oversee accounting transactions and ensure all rents are collected, posted, and deposited daily., • Create purchase orders in Yardi., • Answer phone calls, messages, and emails promptly; within a few hours but never exceed 24 hours., • Perform or assist with any operations as required to maintain workflow and to meet schedules., • Perform other duties as needed. Benefits • Generous employer contribution for Medical and Dental through United Healthcare., • Employer Paid Vision Plans., • Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%., • 12 paid Holidays., • 15 days of PTO., • 7 Sick days., • Employer Paid Life Insurance., • Flexible Spending Account., • Nationwide Pet Insurance., • Disability Insurance., • Laser Correction Discount., • Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: To perform the job successfully, the following skills and/or experience are required to qualify for the position. • Two (2) years of experience in affordable housing leasing or property management., • Knowledge and experience in the local residential market., • Experience with EIV and Yardi., • Proficient in Microsoft Office Suite., • Strong written and verbal communication skills., • Great Customer Service skills., • Able to learn and work with property management applications. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at

Job DescriptionSalary: DOE RESPONSIBILITIES: The Community Assocaition Manager is responsible for all aspects of HOA and building / facility management of a portfolio of community associations. This position is for a portfolio of communities. DUTIES INCLUDE: • Enforcement of Governing Rules & Documents Perform regular inspections of resident lots and common areas to ensure the associations governing documents and rules and regulations are being upheld., • Books and Records- collect and organize all documentation related to Association operations including records/books, documents, correspondence, • HOA experience in a assistant property manager or property manager capacity, • Must be a Licensed Community Association Manager (LCAM), • Must have the ability to maintain a professional demeanor and appearance at all times, • Strong organizational skills and the ability to work in a fast-paced environment are critical, • Spanish speaker is a plus, • Tops management software experience is a plus

Job Description Position Purpose and Scope The Administrative Assistant provides critical administrative and operational support to the Chief Information Officer and the Information Technology Department. This role supports departmental functions through invoice processing, data tracking, documentation, and communication. It plays a key role in ensuring timely payment of monthly IT-related bills and contributes to the overall efficiency of IT operations within the Tax Collector’s Office. Essential Functions: • Prepares and processes monthly invoices for IT vendors, services, and subscriptions; ensures accuracy and timely payment in compliance with agency policies., • Tracks IT expenditures and assists in monitoring department budget allocations., • Collects and organizes data from agency systems for reporting and operational analysis., • Provides administrative support for IT projects, including preparing documentation for software, hardware, and service acquisitions., • Coordinating vendor communications and follow-ups., • Scheduling meetings and maintaining project timelines., • Assists in managing departmental contracts, renewals, and licensing agreements., • Supports asset tracking and inventory updates for IT equipment., • Enters and monitors IT Service Desk tickets; routes requests appropriately and ensures timely follow-up., • Prepares internal reports, memos, and correspondence related to IT initiatives and billing activities., • Maintains department records, ensuring compliance with records retention and audit requirements., • Coordinates IT-related travel, training registrations, and supply ordering., • Answers department phones, provides detailed messages, and assists with general IT inquiries., • Supports the CIO and IT team with special assignments and cross-departmental initiatives. Qualifications and Experience: • Completion of at least 60 college credit hours, preferably in Business Administration, Public Administration, Information Systems, or a related field., • Minimum of three (3) years of administrative experience, including invoice processing, vendor communication, or financial tracking., • Proficiency in Microsoft Office Suite, with strong skills in Excel and Word., • Strong written and verbal communication skills., • Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered. Critical Competencies for Success: • Invoice and Information Management., • Strong attention to detail in tracking monthly payments and processing vendor invoices., • Ability to analyze data and maintain accurate financial and operational records. Interpersonal and Communication Skills: • Professional and effective communication with vendors, internal departments, and leadership., • Demonstrates initiative, follow-through, and responsiveness to department needs. Adaptability • Comfortable working in a dynamic IT environment with changing priorities and projects., • Adapts quickly to new technologies, procedures, and agency systems. Learning Orientation • Takes initiative in learning IT tools, systems, and processes relevant to the role., • Applies feedback and knowledge to improve performance. Team Collaboration • Works cooperatively with IT staff and other departments., • Offers support and constructive input to improve efficiency and service delivery. Work Conditions: Physical Requirements xu6ceeCRqh

Job Description Marketing Coordinator Responsibilities Essential Job Functions Include But Are Not Limited To: • Manage social media accounts, including creating, scheduling, and posting engaging content to promote services and build community., • Conduct lead calls to prospective patients, nurturing relationships and converting inquiries into appointments., • Routinely recommend additional products and services to maximize patient outcomes., • Be able to discuss uses and benefits of all program components., • Maximize patient retention by providing an outstanding customer experience., • Proficiency in social media platforms (e.g., Facebook, Instagram, X/Twitter, LinkedIn) and digital marketing tools for content creation and analytics. Essential Job Functions Include But Are Not Limited To: • Obtain vital signs, perform blood draws, administer injections and EKGs when supporting clinical operations during busy periods., • Skilled at intra-muscular and subcutaneous injections, EKGs and blood draws., • Talent to deliver compassionate coaching and support., • Maintain confidentiality of highly sensitive information., • Base pay of $15/hour plus commission Company DescriptionOur Mission is to provide Medically Supervised Weight Loss to improve the long-term health and wellness of our patients through our safe, medically directed weight loss program in a supportive and respectful way. The weight loss center team, delivers outstanding healthcare outcomes which exceed patients’ expectations by providing evidence-based weight loss solutions that address the root cause of their respective health challenges in a friendly, engaging, non-judgmental environment.Our Mission is to provide Medically Supervised Weight Loss to improve the long-term health and wellness of our patients through our safe, medically directed weight loss program in a supportive and respectful way.\r\n\r\nThe weight loss center team, delivers outstanding healthcare outcomes which exceed patients’ expectations by providing evidence-based weight loss solutions that address the root cause of their respective health challenges in a friendly, engaging, non-judgmental environment.

Job DescriptionSalary: $16-$18 About Us Multicultural Alliance Health Care Solutions, Inc. (MAHCS) is a community-based behavioral health agency serving individuals and families in Broward County. We provide accessible, culturally competent mental health services, with a commitment to underserved and multilingual populations. About the Role We are seeking a part-time Healthcare Administrative Assistant to support front office operations and HR/recruitment tasks. This position is ideal for someone detail-oriented who enjoys client service and working in a collaborative setting. Job Type: Part-Time | Approx. 810 hrs/week, MondayFriday (flexible scheduling) Compensation: $16$17/hour Key Responsibilities: • Assist with recruitment tasks such as posting jobs, screening resumes, and scheduling interviews, • Provide general HR administrative support (filing, onboarding coordination, compliance tracking), • Process medical records requests in compliance with HIPAA, • Verify insurance benefits and document in EHR, • Handle incoming calls and client communication professionally, • Support documentation and quality assurance tasks Qualifications Required: • High school diploma or equivalent, • 12 years in healthcare administration, HR, or medical office setting, • Strong organizational and communication skills, • Comfortable working with diverse populations Preferred: • Bilingual, • Experience with Medicaid or behavioral health insurance, • Familiarity with HIPAA, EHR platforms (Lauris a plus), and medical terminology, • Background in mental health, HR, or social services Additional Information • Onsite role in Ft Lauderdale, Broward County, FL, • Background check required, • Drug-free workplace, • We participate in E-Verify to verify employment eligibility

Job DescriptionSalary: About Tobias Financial Advisors Tobias Financial Advisors (TFA), founded in 1980, is an independent, fee-only financial planning and wealth management firm serving high-net-worth individuals and business owners. We specialize in proactive tax strategies, investment management, and supporting clients through lifes transitions. Our collaborative, values-driven culture empowers our team to deliver exceptional, personalized service while upholding the highest fiduciary standards. Position Summary We are seeking an Administrative Assistant / Receptionist to join our independent Registered Investment Advisor (RIA) firm. This individual will play a key role in supporting our advisory, leadership, and operations teams while helping deliver an exceptional client experience. The ideal candidate is detail-oriented, proactive, and client-focused, with the ability to thrive in a collaborative, fast-paced environment. In this role, you will manage a wide range of administrative and operational responsibilities that contribute to the firms efficiency and success. This is an excellent opportunity for someone with a positive attitude, strong organizational skills, and a welcoming presence. Youll gain hands-on exposure across multiple areas of the firm, benefit from ongoing training and development, and work as part of a supportive team dedicated to making a meaningful impact for our clients and community. What you will get to do Front Office & Communication • Answer and direct incoming phone calls with professionalism and warmth., • Coordinate and send birthday cards, sympathy notes, and other client recognition items (e.g., weddings, funerals)., • Manage incoming and outgoing mail, including postage and shipping needs., • Maintain and order office supplies; proactively organize and monitor shared supply areas., • Assist with petty cash handling and reconciliation., • Coordinate office maintenance, repairs, and general facilities needs., • Support advisors and team members with calendar management and appointment scheduling., • Prepare and organize client reports and meeting materials., • Assemble and maintain prospective client packets and materials., • Assist with quarterly client statement preparation and distribution., • Track team expenses and assist with expense reporting systems., • Support data entry, document management, and client recordkeeping., • Assist with client onboarding, application processing, and related operational tasks., • 2+ years of administrative or client service experience, preferably in financial services or wealth management industry., • Strong organizational skills and attention to detail., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Salesforce,) is a plus., • Ability to manage multiple tasks and deadlines in a dynamic environment., • Bachelors degree preferred, • A client-first mindset with a passion for delivering exceptional service., • A team player who thrives in a collaborative, mission-driven culture., • Adaptable and eager to learn in a fast-growing, innovative firm., • Discretion and professionalism in handling sensitive client information. At TFA, our vision is simple yet powerful: to inspire, educate, and prepare our clients to live the lives they want. Everything we do is guided by our core values: integrity, passion, balance, transparency, teamwork, community, family, and an unwavering commitment to doing whats right for our clients. Were proud of the strong foundation weve built, but were even more excited about the opportunities ahead. When you join our team, you become part of a purpose-driven firm that values long-term relationships, embraces innovation, and invests in personal and professional growth. We foster a supportive environment where collaboration and continuous learning are encouraged, and where every team members contributions are recognized. In addition to a culture that prioritizes people and impact, we offer a competitive compensation package with comprehensive benefits including company paid health insurance, a 401(k) and profit sharing retirement plan, unlimited personal paid time off, and more.