Personal assistant jobs in Sunnyvale, California - Page 4Crear alertas

Job Description Madhive is the leading independent and fully customizable operating system built to help local media professionals build profitable, differentiated, and efficient businesses. Madhive empowers sales teams to extend their reach into streaming and connects local advertisers with the communities they serve. Madhive’s platform provides the unique ability to reach local audiences at national scale, with premium supply partnerships and end-to-end tools for planning, targeting, and measuring full-funnel campaign outcomes. Powering campaigns for over 30,000 small and medium businesses per day, Madhive is driving the evolution of local media. The Workplace and Executive Assistant will manage day-to-day office operations of Madhive's office in Redwood City, CA. This role will be responsible for providing comprehensive administrative support to their executives and managing various office functions to optimize productivity. The ideal candidate will be trusted to handle everything that comes their way in support of their executives, the office, and the larger company goals. In this role, you will be assisting with various day-to-day commitments, office and reception needs, helping to navigate priorities, anticipating needs, and keeping our executives on schedule with their meetings while keeping our office running smoothly. This person must exercise the utmost discretion when handling confidential information and pay close attention to detail in tackling administrative functions. We are looking for someone with a positive attitude who is excited about working with a high-performing team in a fast-paced and fun environment! This is an in-office role based out of our Redwood City office. Expected to work in person at our office 4 - 5 days per week. Who You Are: * 2+ years of experience supporting C-Suite executives, preferably in a startup environment * Bachelor’s Degree is preferred * Enthusiastic, resourceful, dependable, and organized * Superior verbal and written communication skills and a sharp attention to detail * Proven ability to handle confidential information with discretion, both business and personal * “Above and beyond” attitude, no job too big or too small * A planner with a sense of urgency, who has previous experience in office operations * Comfortable managing priorities while supporting multiple leaders * Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office * Experience supporting Finance teams is highly desirable What You Will Do: * Provide administrative support to the senior leadership team by scheduling meetings, balancing competing responsibilities, and making decisions to optimize for priority and availability. * Perform and prioritize multiple tasks seamlessly with excellent attention to detail and minimal supervision. * Attend and travel to conferences with the Executives if needed (travel less than 5%). * Prepare and provide all briefing materials and bios prior to the executive meetings and engagements. * Assist in preparing presentations and agendas. * Manage and execute requests by coordinating cross-functionally with other departments for seamless project execution. * Arrange all travel, including hotel accommodations, transportation, and itineraries for both domestic and international trips. * Manage day-to-day operations of our Redwood City office, ensuring the office is maintained to the highest quality standards. * Responsible for Madhive's office reception, including welcoming visitors, utilizing software systems to check in guests, and sitting at the reception desk. * Assist in managing relationships with vendors to ensure all aspects of the office are running smoothly and escalating when appropriate. * Support daily Madhive office needs including handling day to day requests for any in office services, coordinating equipment, setting up meeting rooms. * Manage conference room calendar and assist with scheduling and rescheduling of meetings. * Act as a point of contact for building and facility vendors as well as employees. * Act as an ambassador of our culture and core values and serve as the face of our company at our office. We are Madhive Madhive is a dynamic, diverse, innovative, and friendly place to work. We embrace our differences and believe they fuel our creativity. We come from varied backgrounds and think that’s important. Whether it’s taking ideas from previous lives and applying them in different ways or creating something completely new, we are all trail-blazing team players who think big and want to make an impact. We are committed to cultivating a culture of inclusion and collaboration. We welcome diversity in education, culture, opinions, race, ethnicity, gender identity, veteran status, religion, disability, sexual orientation, and beliefs. Please be advised that we will NOT be using third-party recruiting agencies for this search.

Job Description Job Overview Job Title: Personal Assistant Location: San Jose, California (Remote) Job Type: Full-time Salary: $25–$30 per hour Company: Recruiting Simple Recruiting Simple is looking for a proactive and highly organised Personal Assistant to support day-to-day administrative and coordination tasks. This is a fully remote, full-time role suited to someone who is detail-oriented, dependable, and comfortable working in a fast-paced professional environment. Key Responsibilities Manage calendars, scheduling, and appointments Handle emails, messages, and follow-ups professionally Assist with document preparation and basic reporting Coordinate meetings and maintain organised records Support daily administrative and personal tasks as required Ensure deadlines and priorities are managed effectively Requirements Previous experience as a Personal Assistant, Administrative Assistant, or similar role Strong organisational and time-management skills Excellent written and verbal communication skills Proficiency with email, calendars, and basic office tools Ability to work independently in a remote environment High attention to detail, reliability, and discretion Benefits Fully remote position Competitive hourly pay ($25–$30) Full-time, stable role Flexible and supportive work environment Opportunity to work with a growing recruitment company How to Apply If you are organised, proactive, and looking for a long-term remote opportunity, we’d love to hear from you. Please submit your application.

Job Description About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: • Manage day-to-day office operations, including reception duties, phone management, and visitor interaction., • Field and manage incoming calls, emails, and correspondence efficiently., • Organize meetings and events, including logistics, agenda preparation, and materials for participants., • Assist with onboarding new employees and providing support to existing staff as needed., • Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing., • Maintain organized electronic and physical records, overseeing filing systems and documentation retention., • Support executives with calendar management, travel arrangements, and expense reporting., • Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment., • Experience working in a Managed Service Provider (MSP) setting is a plus., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software., • Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities., • Excellent verbal and written communication skills. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits • 401(k) with company match, • Company Paid Holidays, • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Training & Development, • Work From Home, • Free Food & Snacks, • Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

Job Description JOB TITLE: Shift Manager (SM) SUPERVISOR: Assistant General Manager (AGM), General Manager (GM), Area Coach (AC) STATUS: Non-Exempt BASIC PURPOSE: Shift Managers are individuals who take accountability for restaurant operations while on duty. These individuals should be willing and able to motivate team members beyond their expectations to deliver 5-star customer service to both customers and colleagues. Shift Managers should be open to challenges and tackle any problems as they arise. MAJOR RESPONSIBILITIES: • Customer Service: Provide 5-star service to all customers and ensure customer satisfaction is a top priority., • Team Leadership: Lead, coach, and motivate team members to succeed. Verify assigned duties are completed timely and that team members maintain a professional appearance., • Team Development: Play an active role in training and developing individuals interested in leadership roles, including providing constructive feedback., • Operations Leadership: Serve as the Manager-in-Charge (MIC) and ensure consistent adherence to company policies and standards., • Profit & Loss Management: Assist upper leadership with achieving the restaurant’s financial goals., • DRG Cares Grant Program – Grants to assist employees with life challenges and financial assistance, • DRG Savings Marketplace – Exclusive access to discounts for DRG employees, • Employee Assistance Program – Counseling services, legal support, travel assistance, etc., • Live Mas Scholarship Program, • Employee Referral Program, • Education Benefits – GED reimbursement, free second-language education, etc., • Composure: Remains calm under pressure, is not defensive or irritated when times are tough; demonstrates maturity and reliability; can handle stress and remain balanced during unexpected situations; acts as a calming influence in a crisis., • Compassion: Genuinely cares about people; is concerned about their work and personal challenges; is available and willing to help; shows empathy for others’ joys and struggles., • Customer Focus: Dedicated to meeting the expectations and requirements of both internal and external customers; gathers first-hand customer feedback and uses it to improve products and services; builds and maintains trust and respect with customers., • Must be 18 years or older., • Preferred: 6 months to 1 year of restaurant experience, with proven leadership experience across all shifts., • Must maintain a current Health Card according to state or local requirements., • Basic math and reading proficiency., • Must be able to read, speak, comprehend, and write in English., • Must have reliable transportation., • Must pass a Criminal Background Check., • Must be able to pass SERVSAFE Certification Course and Exam., • Strong verbal communication skills., • Physical Requirements:, • Ability to stand and walk continuously throughout scheduled shifts, • Ability to lift up to 50 pounds Diversified Restaurant Group (DRG) is a people-first company! We pride ourselves on having a large-company infrastructure with a small-company feel. Every person that works here is part of the DRG Family. What started as a 30-unit Taco Bell business in 2012 has grown into a 300+ unit, multi-brand operation. DRG currently operates Taco Bell restaurants in California, Kansas, Missouri, and Nevada, along with Arby’s restaurants in Alaska, California, and Nevada. We have more than 6,000 team members and continue to grow every day! DISCLAIMER: You are applying to , a franchisee of Taco Bell. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wages and benefits programs, which may vary among franchisees.

Job Description Organization: Care Indeed, Inc. Location: On-site, Menlo Park Office (890 Santa Cruz Ave, Menlo Park, CA 94025), with required travel to other Care Indeed offices as needed Employment Type: Full-time FLSA Status: Non-Exempt Department: Executive Administration Salary Range: $36 – $54 per hour, depending on experience and qualifications About Us Two compassionate visionaries embarked on a transformative journey when Dee and Vanessa founded Care Indeed Home Health Care in the heart of the San Francisco Bay Area. Their mission was clear: to revolutionize the way care was delivered to seniors and individuals in need. Beyond home care services, they expanded their reach into medical staffing, bridging the gap between healthcare facilities and skilled professionals. These founders actively listened to pain points, strategically recruited committed candidates, and ensured that compassion remained at the core of their legacy. From pandemic adaptations to virtual reality training, their impact continues to shape the healthcare landscape, creating a better world for elders, families, and their caregivers. Position Overview The Executive Assistant to the CEO and COO is a critical role, acting as the organizational and strategic backbone for our two top executives. This individual is a force multiplier, enabling the CEO and COO to focus on high-level strategy, company growth, and clinical and non-clinical excellence. The ideal candidate is exceptionally organized, proactive, technologically adept, and possesses impeccable judgment. You will be a trusted partner, privy to confidential information, and a central figure in the flow of communication and execution within our leadership team. This role requires the ability to seamlessly pivot between the CEO's long-term vision and the COO's operational execution. Essential Duties And Responsibilities Executive Support & Administration * Proactively and strategically manage the complex and dynamic calendars of both the CEO and COO, prioritizing inquiries and requests while troubleshooting conflicts with a keen sense of urgency and importance. * Anticipate the executives' needs and take initiative to prepare them for upcoming meetings, presentations, and events; this includes compiling briefing documents, agendas, and relevant data. * Act as a gatekeeper, protecting the executives' time by triaging requests, redirecting as appropriate, and ensuring their focus remains on strategic priorities. * Organize and facilitate leadership strategy sessions and special events, including all logistics. * Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics, ensuring a seamless experience. Communication & Relationship Management: * Serve as the primary point of contact for internal and external stakeholders, including new and existing clients, key partners, and clinical leadership. * Manage executive correspondence, including drafting, proofreading, and dispatching professional communications on behalf of the CEO and COO. * Maintain a high degree of professionalism and emotional intelligence, fostering positive relationships and representing the executive office with polish and integrity. * Uphold the highest level of confidentiality with sensitive patient, financial, and strategic information, ensuring compliance with HIPAA and other regulatory standards. Meeting and Project Coordination * Orchestrate all logistics for key leadership meetings, including Executive Leadership Huddle, QBR, and any other off-site events * Prepare and distribute meeting agendas, attend meetings to record accurate and concise minutes, and diligently track and follow up on action items to ensure project momentum. * Assist in the creation and refinement of high-impact presentations, reports, and internal/external communications using tools like PowerPoint, Google Slides, and Canva. * Support the CEO and COO on special projects related to innovation, technology rollouts, new service line launches, and process improvement initiatives. * Supervise the onboarding of temporary staff or interns assigned to executive projects. Operational & Administrative Excellence: * Process and manage expense reports, purchase orders, and invoices for the executive office in a timely and accurate manner. * Develop and maintain a sophisticated digital and physical filing system for critical documents, ensuring information is organized and readily accessible. * Champion the use of technology and innovative tools (e.g., Asana, Slack, Miro) to improve executive office efficiency and collaboration. * Maintain an organized database of key contacts and manage executive subscriptions and professional memberships. * Liaise with IT, facilities, and vendors to ensure optimal workspace, executive equipment, and support services. * Prepare executives for meeting, media, public appearances, and key client meetings with briefing materials. * Anticipate executive needs to proactively support business priorities. * Perform other duties as assigned to support organizational efficiency and executive effectiveness. Job Conditions * On-site at Menlo Park office with local/regional travel to other Care Indeed locations, conferences, or company-related events. * Minimal physical demands, may occasionally lift up to 25 lbs. Qualifications * Bachelor’s degree from an accredited university. Bachelor’s degree in Business Administration, Journalism, Communications, or related field preferred. * Six Sigma certified (Lean Six Sigma, Green Belt, or higher). * Proven experience managing and supervising teams or direct reports. * Minimum of 5 years’ experience supporting C-suite or senior executives. * Experience supporting multiple executives simultaneously. * A demonstrated passion for technology and innovation. * Outstanding written/verbal communication, organizational, and multitasking skills. * Exceptional communication, organizational, and project management abilities, with a strong emphasis on discretion and confidentiality. * Advanced proficiency in Google Workspace and other digital collaboration platforms (e.g., Google Meet, Zoom, Salesforce). * Demonstrated expertise in project management tools (e.g., Asana, Trello) and the ability to leverage technology for enhanced efficiency. * A track record of working autonomously, prioritizing effectively, and adapting to dynamic, fast-paced environments. * As part of our final selection process, candidates are required to provide two professional references and one personal reference. Please note that an offer of employment is contingent upon the successful validation of these references by our hiring team. Work Hours Typical work hours will be Monday to Friday from 9:00 AM to 5:30 PM. Occasional after-hours availability is required. Care Indeed is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Make An Impact! Join Our Team Today! Want to join a company at the forefront of in-home care? Care Indeed is looking for individuals like you! If you are interested in joining our team, you can submit your application at or call us at 650-563-8711. Ranked by FORTUNE as one of the Bay Area's 50 Best Places to Work in Aging Services, our dedicated team is ready to grow and is in search of talented care providers.

Location: Atherton, CA, 94027 (On-site) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9 am - 5:30 pm M-F, with availability for on-call support as needed COMPENSATION: $130,000 - up to $400,000/year (DOE) Discretionary year-end bonus (up to 20%) Health insurance Pai

Senior Helpers - JobID: 51922394 [Nursing Assistant / Health Aide] As a Personal Care Assistant at Senior Helpers, you'll: Assist clients with daily living activities such as bathing, grooming, and dressing; Administer medication and monitor vital signs; Provide companionship and emotional support t

Maxim Healthcare Services - 561426 [Nursing Assistant / Health Aide] As a Personal Care Assistant at Maxim Healthcare Services, you'll: Assist patients with daily activities such as bathing, dressing, and grooming; Monitor and record vital signs, including blood pressure and temperature; Administer

Maxim Healthcare is hiring for a Personal Care Assistant to provide support services to assist clients with personal, physical mobility and therapeutic care needs. Provides health care tasks, personal hygiene services, and other related support services essential to the client's health. Performs inc

Maxim Healthcare Services - 558803 [Nursing Assistant / Health Aide] As a Personal Care Assistant at Maxim Healthcare Services, you'll: Assist patients with daily activities such as bathing, dressing, and grooming; Monitor and record vital signs, including blood pressure and temperature; Administer

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. Personal Assistant experience who has supported personal/family tasks. Manage complex personal and business calendars, appointments, and meetings, including boar

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

We are seeking a discreet, sharp, high-EQ Personal Assistant | Household Manager to design, oversee, and maintain household and personal systems. Personal Assistant | Household Manager. This role is approximately 50% Personal Assistant / 50% Household Manager and focuses on coordination, quality con

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

Collaborate with engineering teams to develop and integrate new voice enabled features and use cases for our Intelligent Personal Assistant. Work with third-party content providers to expand and enrich the capabilities of BMW's Intelligent Personal Assistant. Work on development and testing of Large

Collaborate with engineering teams to develop and integrate new voice enabled features and use cases for our Intelligent Personal Assistant. Work with third-party content providers to expand and enrich the capabilities of BMW's Intelligent Personal Assistant. Work on development and testing of Large

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. Minimum 35 years in a similar hybrid Personal Assistant or Chauffeur capacity. P

Maxim Healthcare is hiring for a Personal Care Assistant to provide support services to assist clients with personal, physical mobility, and therapeutic care needs. Provides health care tasks, personal hygiene services, and other related support services essential to the client's health. Performs in

Join an exclusive, high-end private household as a Personal Assistant Manager, where your leadership will drive the success of household operations. Recruit, train, and lead a team of Personal Assistants, setting measurable performance goals to ensure exceptional service.

Maxim Healthcare is hiring for a Personal Care Assistant to provide support services to assist clients with personal, physical mobility and therapeutic care needs. Personal Care Assistant/Caregiver (Weekly Pay). Provides health care tasks, personal hygiene services, and other related support service

Collaborate with engineering teams to develop and integrate new voice enabled features and use cases for our Intelligent Personal Assistant. Work with third-party content providers to expand and enrich the capabilities of BMW's Intelligent Personal Assistant. Work on development and testing of Large

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

House Manager/Personal Assistant. We are seeking a House Manager/Personal Assistant to join a dynamic, high-end private household. Bachelor's degree or higher; previous experience as a personal assistant is preferred.

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. Personal Assistant experience who has supported personal/family tasks. Manage complex personal and business calendars, appointments, and meetings, including boar

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

At Your Home Assistant, we’re looking for caring, dependable Caregivers/Personal Assistants who want to make a difference in the lives of others. Personal care & hygiene (bathing, dressing, mobility support).

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

We are looking for a Senior Personal Assistant/Chauffeur to work under our House Manager in a dynamic private household setting. Senior Personal Assistant/Chauffeur. You will be part of a collaborative team of Personal Assistants, each responsible for different facets of household operations.

Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism. Handle personal errands and ad hoc projects with precision.

Recruit, train, and lead a team of Personal Assistants, setting measurable performance goals to ensure exceptional service. Join an exclusive, high-end private household as a Personal Assistant Manager, where your leadership will drive the success of household operations.

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. Minimum 35 years in a similar hybrid Personal Assistant or Chauffeur capacity. P

Answer phone calls received and direct them appropriately Record notes and messages for the employer Schedule and arrange meetings and conferences Manage travel arrangements and itineraries on behalf of the employer Perform as a liaison between the employer and household staff as required Act as the

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. Minimum 3–5 years in a similar hybrid Personal Assistant or Chauffeur capacity

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

Location: Atherton, CA, 94027 (On-site) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Availability: Typically 9 am - 5:30 pm M-F, with availability for on-call support as needed COMPENSATION: $130,000 - up to $400,000/year (DOE) Discretionary year-end bonus (up to 20%) Health insurance Pai

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

As a Remote Personal Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely.

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

Personal Assistant Job Duties: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presenta

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

Personal Assistant Job Duties: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presenta

We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coordination tasks for a senior executive. Coordinate personal or household-related scheduling (as authorized).

Answer phone calls received and direct them appropriately Record notes and messages for the employer Schedule and arrange meetings and conferences Manage travel arrangements and itineraries on behalf of the employer Perform as a liaison between the employer and household staff as required Act as the