Office/People & Culture (HR) Generalist
25 days ago
Albuquerque
Job DescriptionSalary: Office/People & Culture (HR) Assistant Job Description Overview: Do you notice the little things others might overlooka lightbulb that needs replacing, a space that could be more welcomingand take initiative to make it right? Do you get energized by variety, and love saying yes to tasks where you can learn, contribute, and grow? Were looking for a dependable, detail-oriented, and people-focused Office & People & Culture (P&C) Generalist to play a key role in supporting both our Operations and HR functions. Youll help shape the employee experience from the moment a candidate applies through their journey as part of our teamwhile also keeping our office running smoothly and professionally. This role is a great fit if youre excited by: • Tackling a wide range of projects, from onboarding new hires to coordinating events., • Being a welcoming presence and trusted go-to support., • Taking initiative and even using tools like AI to research solutions or bring fresh ideas., • Growing your careerwhether your path leads toward HR, project management, executive support, or another area where your detail orientation and initiative can shine. Youll be the person who makes sure nothing falls through the crackswhether thats a travel detail, a supply order, or even a sink full of dishestaking ownership of office-related needs and seeing them through to completion. This is a full-time, salaried, in-office position, working Monday through Friday during regular business hours. Typical hours are 8:00 AM to 5:00 PM. Key Attributes Were Looking For • Detail-oriented You notice the small things and act on them., • Resourceful You seek solutions, research options, and use tools (including AI) to find answers., • Proactive You dont wait to be asked; you anticipate needs and step in., • Adaptable You enjoy variety and thrive in both structured tasks and new challenges., • Growth-minded You see this role as a stepping stone to future opportunities. Key Responsibilities: Responsibilities will be varied, and no two days will look exactly the same. Some of the core tasks include: • Greet visitors and direct them appropriately., • Answer, screen, and route phone calls and emails., • Maintain office supplies and ensure inventory is stocked., • Ensure the employee cafeteria is well-organized, stocked with necessary supplies, and maintained to provide a clean and welcoming environment., • Regularly clean and organize the office fridge, disposing of expired items and maintaining a tidy and hygienic space., • Ensure adherence to the check-in and check-out policies for all guests., • Assist with data entry, filing, and document management., • Prepare and distribute correspondence, memos, and reports., • Manage letters and gifts for the employee recognition program, ensuring timely distribution and coordination of recognition materials., • Support scheduling of meetings, appointments, and conference rooms., • Assist in maintaining a clean, organized, and professional office environment., • Handle incoming and outgoing mail and deliveries., • Place FedEx shipments as needed, including proper packaging, submitting orders through the FedEx website, and coordinating pickups. Maintain a stock of standard FedEx packaging and source specialized packaging as required based on project needs., • Provide support for the motor vehicle audit process, including gathering necessary documentation and coordinating with relevant staff to ensure compliance., • Coordinate onboarding schedules for new hires, including training, workspace setup, and introductions., • Conduct reference checks and pre-hire contingency steps (e.g., background checks, driving record verification)., • Assist with company eventsplanning, logistics, and day-of coordination., • Support maintenance of corporate vehicles by scheduling service appointments, coordinating with assigned employees and auto shops, managing vehicle drop-off and pickup, and ensuring a detailed invoice is obtained for each service., • Support compliance tasks such as annual audits or documentation reviews., • Schedule onboarding training sessions for new hires, coordinating with all leaders and relevant team members to ensure a smooth and well-organized orientation experience., • Support benefits administration by maintaining employee elections, tracking eligibility, and assisting with open enrollment activities., • Oversee and coordinate team meal needsthis may include ordering or reserving meals, picking them up or arranging delivery, and ensuring they are set up and plated for a welcoming, professional experience., • Take ownership of any office-related needs impacting the teamwhether that means arranging travel, coordinating a repair, cleaning dishes, or taking out the trashensuring each task is handled with care and completed to a high standard., • Maintain a list of external vendors (e.g., yard work, plumbing) and serve as the primary contact for coordinating and overseeing their work at the office., • Maintain and take pride in the offices cleanliness and presentationincluding wiping down and resetting whiteboards, ensuring chairs are clean and adjusted to the right height, and keeping shared spaces orderly and welcoming., • Provide safety oversight by maintaining the office emergency medical kit, monitoring fire extinguisher compliance, and assisting with regular safety walkthroughs to ensure a safe and prepared workplace., • Maintain and monitor the office door code system, ensuring codes are updated as needed and communicated appropriately to support both safety and security of the workplace., • Assist with planning and executing company events, including brainstorming ideas, sourcing supplies, and coordinating event-day logistics to ensure a smooth experience., • Take ownership of onsite meetings by preparing the room and anticipating needsfor example, setting out cutlery and plating for meals, or ensuring pens and notepads are ready for a board meeting. Proactively connect with the meetings main contact to go above and beyond in delivering a smooth, professional experience., • Perform other clerical and administrative tasks as assigned. Qualifications: • Bachelors degree, required., • Minimum 35 years of administrative, HR, or office coordination experience required., • All-in attitude Youre willing to jump in wherever needed, from arranging travel or coordinating office repairs to taking out the trash or washing dishes. If something affects the office or team, you take ownership and see it through to completion., • Passion for people-focused work and interest in HR., • Self-directed and proactive willing to research, propose, and lead solutions while collaborating with the team as needed., • Comfortable using online tools (including Google and AI applications) to support work., • Experience in Outlook (or similar system) managing calendar invitations and meeting space reservations., • Comfortable navigating new or unfamiliar situations with flexibility. We are a small company of 38 employees, so we all flex on a regular basis., • Proficient with basic computer applications (e.g., Microsoft Word, Excel, email)., • Strong written and verbal communication skills., • Excellent organizational and time management abilities., • Friendly, professional attitude with a willingness to learn., • Clean driving record with proof of insurance and valid drivers license., • Must be legally authorized to work in the US without employer sponsorship. Compensation & Benefit Structure: • Competitive Base Salary, • Participation in the Employee Company Bonus (annual), • Participation in the Employee Stock Ownership Plan (ESOP). An ESOP is an employee benefit plan that enables employees to own part or all of the company they work for, through granted stocks to employees, • 401K retirement company match, • Medical (90% premium company paid, for employee), dental, vision, company covered life insurance and disability (short and long term), optional additional life insurance, • Annual company-wide event to celebrate our culture and connect with the entire workforce, • PTO and Holidays Improve Group Company Overview: Improve Group is a construction innovator with millions of dollars under contract, new modular construction technology, unheard of completion speeds, and an unrivaled integrated process. We want to continue to grow while improving the lives of more people and organizations. We are willing to take risks, innovate, and move quickly, which makes us confident well not only reach our vision for growth, but will ensure our continued success for the long term. Leaders here must be willing to move fast, serve the team before serving the self and invest in building a strong culture. In our fast-paced work environment, thats not always easy, but we have a great team and a deep sense for the purpose of what were trying to achieve.
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