Sr. Accounts Receivable Specialist
hace 20 días
Georgetown
Job Description Job Description Job Title: Sr Accounts Receivable Specialist Pay Grade: S2 Reports To: Assistant Controller FAA / DOT Safety Sensitive: No Department: Finance FLSA Status: Exempt Department Number: S00801 EEO1 Class: Administrative Support Workers Headcount Budget: SGA Last Reviewed: 3/2026 SUMMARY The Senior Accounts Receivable Specialist will be responsible for advanced accounts receivable functions including invoicing oversight, various payment applications, reconciliation of customer accounts, and monitoring of outstanding receivables. This role supports the Finance Department by ensuring accurate and timely processing of customer transactions while assisting with reporting, cash forecasting, and month-end accounts receivable close activities. The Senior Accounts Receivable Specialist serves as a subject matter resource for accounts receivable processes and may assist with training and guidance of Accounts Receivable Specialists. This position works closely with Program Management, Sales, and Accounting to ensure billing accuracy and timely resolution of outstanding balances. ESSENTIAL DUTIES AND RESPONSIBILITIES • Reviews and generates all accounts receivable (AR) invoices ensuring accuracy against customer PO’s, contracts, and billing requirements., • Reviews, validates, and releases/rejects all system-generated invoices while resolving discrepancies prior to processing. Forwards AR invoices to customers via appropriate delivery methods., • Applies and reconciles customer payments including checks, ACH, wire transfers, and other payment methods., • Research and resolve payment discrepancies, short payments, unapplied cash, and billing issues., • Monitors AR aging and collaborate with Sales, Customer Service, and Program Management to address overdue balances., • Performs detailed reconciliation of customer accounts and investigate variances., • Maintains accurate records of receivables and verifies financial transactions in accordance with established procedures., • Assists in preparation of AR reports and supports cash forecasting activities., • Prepares daily cash receipt and maintains supporting documentation within the system., • Assists with month-end, year-end close activities related to AR including accounts review and reconciliation., • Identifies opportunities to improve AR processes and recommends enhancements to internal controls., • Supports audit requests by providing documentation related to AR transactions., • Maintains confidentiality of Company and employee financial information., • Assists with training and onboarding of Accounts Receivable Specialists when needed., • Safeguard Company and individual employee financial information by maintaining strict confidentiality., • Responsible for initial / recurrent training requirements., • Other duties may be assigned. SUPERVISORY RESPONSIBILITIES The individual employed in this position is expected to dress appropriately (determined by area in which their work is performed), report to work on time, have excellent work habits, and have a cooperative and positive attitude in the work setting; exhibits respect and professionalism when interacting with customers, and all employees; must adhere to company policies, procedures and safety standards. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. • HS Diploma or General Education Degree required, • Associate’s degree in accounting, Finance, or related field preferred., • 3-5 years of Accounts receivable or accounting experience required., • Must have a strong understanding of accounts receivable processes including invoicing, payment application, reconciliations, and collections support., • Working knowledge of Generally Accepted Accounting Principles (GAAP), • Advanced attention to detail, ability to multi-task, and confidentiality is a must., • Strong analytical skills with ability to research and resolve discrepancies., • Effective computer skills; Microsoft Office software including Word, Excel and PowerPoint along with Adobe ADP software applications., • Previous experience with ERP/Accounting systems such as NewSuite, SAP, Sage, etc., • Ability to build positive relationships and maintain cross-functional partnerships., • Effective written and verbal communication skills., • Ability and willingness to work extended hours, when needed. LANGUAGE SKILLS • Read, write and understand the English language., • Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations., • Write reports, business correspondence, and procedure manual., • Effectively present information and respond to questions from managers, clients, customers, and the general public. CERTIFICATES, LICENSES, REGISTRATIONS • None. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Standard safety precautions are required in all areas where hazardous conditions exist. Frequency of Physical Demand Denotes the percentage of time engaged in the activity Activity Frequency Additional Information Sitting in a stationary position Constant (75-100%) Standing / Walking Seldom (<10%) Lifting / Carrying 15 lbs. Seldom (<10%) Pushing / Pulling 15 lbs. Seldom (<10%) Repetitive Motion Desktop Work: Motions include use of hands for keyboarding / mouse operation, writing, handling / filing papers Constant (75-100%) Repetitive Motion Bench-Type Work: Motions include sitting / standing, twisting at the waist, use of hands, utilizing hand / powered tools to grasp, hold, operate, detect, inspect, place, position tools and parts Never Work at Heights: Motions include ascending / descending / work atop stairs, ramps, ladders, stands and / or scaffolding Never Overhead Work: Motions include reaching, grasping, use of tools and fine motor skills overhead Never Work in tight / cramped areas: Motions include crouching, squatting, sitting, kneeling, crawling Never Driving: Example vehicles include cars, trucks, vans, forklift, lawnmowers, tractors, golf carts, tow-vehicles Seldom (<10%) Other Physical Requirements Confined Space Entry Program Requirement: Pulmonary function testing, mask fit, regular use of respirator No Vision Test Requirement: corrected vision to 20/30; color vision No Regular Personal Protective Equipment (PPE) Use Required: Safety glasses, splash shield, Tyvek suits, chemical gloves, cut-resistant gloves, hearing protection, respirator, fall protection No TRAVEL • Occasional travel may be required; the employee filling this position must be willing to travel on short notice and possibly for extended periods. WORK ENVIRONMENT The following work environment and characteristics described are representative of those an employee encounters while performing the essential functions of this job. • Standard office environment., • Occasional exposure to noise, smells, dust and fumes typically associated in an industrial manufacturing / aviation environment. SAFETY STATEMENT All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy work environment, to take reasonable care of their own health and safety and to encourage the health and safety of all other team members. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. The job description does not constitute an employment contract and is subject to change as needed.