103 Best administration assistant Jobs in Southampton (December 2025)

Purpose of the Role To provide high-quality administrative and operational support to the HR consultancy team and its clients. The HR Administrator will assist with client projects, maintain accurate records, prepare documentation, and help deliver a professional and seamless HR service. Key Responsibilities Client Support & Administration • Provide administrative support to HR Consultants delivering client services, including notetaking and issuing letters for employee relation issues, onboarding, maintaining employee records on Breathe HR., • Prepare client-facing HR documentation such as offer letters, contracts, meeting invite letters, and outcome letters., • Maintain organised digital client files ensuring compliance with GDPR and confidentiality agreements., • Assist with preparing reports for clients., • Manage the consultancy shared inbox, prioritising and responding to client queries professionally. Project & Consultancy Support • Help coordinate client meetings, disciplinary/grievance hearings, and consultations by preparing relevant paperwork and arranging diaries., • Assist in creating templates for consultants to use. Onboarding & Compliance • Support onboarding for client new starters by preparing documentation and ensuring all compliance checks are completed., • Track probation periods, training deadlines, appraisal dates and other key HR lifecycle events. Internal Support • Provide administrative support to the consultancy team (meeting notes, scheduling, invoicing support, document formatting)., • Assist with marketing activities such as basic social media scheduling, newsletter content preparation, and updating templates., • Contribute to improving internal processes, templates, and client materials. Skills & Experience Essential • Strong administrative experience, ideally within HR or a professional services environment., • Excellent attention to detail and high accuracy levels., • Strong written communication skills with experience preparing formal letters and documents., • Ability to manage multiple tasks and prioritise effectively across different clients., • High levels of confidentiality and professionalism., • Confident with MS Office., • Strong organisational skills and ability to work independently. Desirable • Experience working in an HR consultancy or outsourced HR environment., • Knowledge of UK employment law basics., • Experience using HR systems., • CIPD Level 3 qualification. Personal Attributes • Professional, client-focused and able to build positive relationships., • Proactive and solution-focused with a willingness to learn., • Flexible and able to support multiple consultants with varying needs., • Calm under pressure with strong problem-solving skills., • Team player who contributes to a positive, supportive consultancy culture.

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JY Recruitment

Legal Assistant - Central Southampton

Location: Central Southampton Salary: £25k Job type: Full-time, Permanent Start date: ASAP I am seeking a motivated and organised Legal Assistant to join a small friendly and professional team in Central Southampton. This is an excellent opportunity for a recent law graduate or someone looking to take the next step in their legal career. You’ll be providing essential administrative and client support to our solicitors, helping to ensure cases progress smoothly and efficiently in a fast-paced environment. Key Responsibilities: Preparing and managing legal documents and correspondence Handling client enquiries via phone, email and in person Maintaining case files and accurate records Scheduling appointments, meetings and deadlines Supporting solicitors with research and case preparation Assisting with general administrative tasks as needed About You: My client are looking for someone who is: A recent law graduate or has prior legal/administrative experience Highly organised with great attention to detail A clear and confident communicator Able to manage multiple tasks under pressure Competent with Microsoft Office (and willing to learn legal software) Eager to learn, proactive and ready to grow within the firm Full training and ongoing support will be provided. Benefits: Competitive salary Supportive, friendly team environment Career development and progression opportunities Central Southampton location with excellent transport links Ongoing training and mentoring from experienced legal professionals How to apply: If you’ve recently graduated from law school and are ready to begin your legal career, submit your CV along with a covering letter telling me why you would be the perfect candidate for my client.

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