Trabajos administration assistant en EdinburghCrear alertas

Clerical Assistant Craigroyston Primary School Salary: £25,905-£26,111 (pro-rata for part time and sessional) Hours: 18.67 per week, 39 weeks sessional Working Pattern: 9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays. Purpose of the Job: To undertake clerical duties within the school under the supervision of the School Administrator. To assist in updating and maintaining all aspects of the SEEMIS computerised registration system. The post holder may be expected to undertake any of the following duties: Word processing for staff throughout the school including: correspondence, reports, minutes, records and returns, purchase orders, class handouts, information bulletins, etc. Reception and switchboard duties. Receiving visitors, taking and relaying messages, answering simple queries, locating staff, etc. Internal communications - locate members of staff or pupils in the school. Deliver messages and take round notices. Keep internal records such as class lists. Make out and update pupil records and prepare returns of admits and leavers. Maintain pupil record filing systems. Prepare returns for education department and SOEID. Requisitions and Invoices - maintain filing system of requisitions and invoices. Process invoices and progress outstanding orders. Complete certification. School meals/milk money - record lunch and milk money; issue lunch tickets. Maintain and update free meals roll. Prepare monthly return of meals supplied and cash banked. Assist with administration for outings and excursions, collect and record money and prepare money for banking. Stamp outgoing mail and keep post book. Seemis - assist with the operation of the computerised administration package. Please Note: there will not be any flexibility with regards to the working hours for the week. (9:00am to 12:30pm (Monday to Thursday) & 8:20am to 13:00pm on Fridays) This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory. We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation. As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work. To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working. You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working. Follow us on X at @edincounciljobs View Clerical Assistant job pack View Sessional Working information

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Assistant Librarian for a 5 month contract on a rate of £17.76/hour (PAYE). This role is hybrid with up to 2 days a week onsite. Responsibilities: • Providing and maintaining an excellent legal research and enquiry facility, • Producing current awareness bulletins and updates, • Ensuring that collections are organised and managed effectively by cataloguing materials to in-house cataloguing standards, using the Koha library management system, • Assisting the librarians with IT Product Training and User Education, including administration of training events, • Editing and contributing to the SGLD knowledge management SharePoint platform, • Processing of stock including: managing incoming mail; book orders; filing loose-leaf publications; circulation & shelving of loans. Essential Skills: • An approved degree in librarianship or information science (or postgraduate qualification in same), • Experience of working in a library or information service environment (experience of legal library work would be advantageous), • Excellent organisational and time management skills with ability to balance competing priorities, • Good interpersonal, networking and team-working skills with the ability to engage confidently with colleagues and stakeholders at all levels If you would like to hear more about this opportunity please get in touch.

If you need support in completing the application or if you require a different format of this document, please get in touch with at or call TCS London Office number 02031552100 with the subject line: “Application Support Request”. Role: Personal Assistant Job Type: Permanent Location: Edinburgh, Scotland - UK Number of hours: 40 hours per week – full time Ready to utilize your experience and expertise in Personal Assistance or Executive Assistance? We have an exciting role for you – Personal Assistant! Careers at TCS: It means more TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership. • Build strong relationships with a diverse range of stakeholders., • Gain access to endless learning opportunities., • Work closely with the range of teams within the business to bring products to life. The Role As a Personal Assistant, you will be expected to provide administrative, organizational, and operational support to subunit head and Global Client Director, ensuring seamless day-to-day functioning. You should manage diary schedules, communications, travel, meetings, documentation, and priorities with professionalism and strict confidentiality. This role requires proactive planning and the ability to handle sensitive information and shifting demands. Key responsibilities: • Executive and Calendar Management., • Meeting and events coordination., • Travel and Expenses, and General planning and monitoring., • Handling of contract documents and signatures process., • Excellent organisational, planning and interpersonal skills., • Comfortable building relationships with stakeholders at all levels, both within and out with the organization., • Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources., • Professional demeanour, excellent interpersonal and communication skills, both written and verbal., • Confident user of Office 365 programs and quick learner of new systems., • Comfortable working autonomously and proactively within remit of the role, as well as part of a team, both remotely and in person with minimal supervision., • Ability to work to tight timescales and budget limits. Your Profile Essential skills/knowledge/experience: • Strong background in event coordination and on‑site support., • Skilled in organizing meetings, agendas, and scheduling logistics., • Experienced in managing complex travel plans and itineraries., • Competent in financial administration, including invoice and expense processing., • Trusted to handle confidential and sensitive information with discretion., • Proficient in data collation, analysis, and reporting., • Effective in overseeing office operations and maintaining smooth day‑to‑day workflows. Desirable skills/knowledge/experience: • Previous work experience as a Personal Assistant or Executive Assistant for senior management. Rewards & Benefits TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network. Diversity, Inclusion and Wellbeing Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes. You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon. We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role. If you are an applicant who needs any adjustments to the application process or interview, please contact us at with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process. Next Steps Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion. Join us and do more of what matters. Apply online now.

Your New Opportunity We have a unique opportunity for a full-time GIS Manager based in our Edinburgh office to lead the development of our geospatial infrastructure and manage the delivery of client-facing projects. We are a diverse multi-disciplinary firm with offices across Scotland and Northern England, specialising in property sales and lettings, and the rural, energy, forestry and commercial sectors. GIS is integral to delivering our services. You will have the opportunity to take ownership of the firm’s GIS infrastructure, collaborate with senior leadership to ensure it is strategically aligned with business needs, and manage delivery of GIS project work across the sectors in which we operate. This is a diverse and rewarding role where you will have the autonomy to shape the way GIS is used as a technology across the business, now and in the future. Key responsibilities of this role include: • Own, manage and develop the GIS infrastructure used by the firm., • Manage delivery of GIS project work in the rural, energy, forestry and commercial sectors. To be Successful You will be comfortable leading a team, engaging with colleagues and clients to define requirements, and producing workflows and products that align with the needs of the firm and deliver value to its clients. You should be comfortable with the tools and activities listed below as you will be expected to be ‘hands-on’ with the technical component of the role. Most importantly you should have a real enthusiasm for using GIS in interesting ways, the drive to develop new skills and an aptitude for applying these to solve problems. Essential: • QGIS, • FME Form and FME Flow, • PostgreSQL/PostGIS, • GeoServer, • ArcGIS Online, • Experience administrating ArcGIS Online Organisations., • Python for process automation and QGIS plugin development., • SQL for query and administration of spatial databases., • Extract Transform Load (ETL) workflow design., • Spatial database design and management. Desirable: • Experience using APIs to integrate software platforms., • Knowledge of Ordnance Survey data purchase and licensing models., • Previous experience in the the rural, energy, forestry or commercial sectors., • Accreditation via an appropriate professional body (Royal Geographical Society, RICS etc) You will be able to communicate effectively at all levels with internal and external clients and be calm under pressure. You will have proven organisational skills and demonstrate the ability to prioritise effectively whilst upholding meticulous attention to detail. We are looking for an individual who will thrive as part of a friendly and collegiate team with a real interest in what they do and a commitment to delivering consistently high levels of service. You must hold a full clean driving licence. Work Pattern The role is offered on a full-time basis, Monday – Thursday 9am-5.30pm & Friday 9am-5pm, a total of 37hrs per week. This is a hybrid role, with two days in the office and 3 days based at home. What We Offer At Galbraith, we are committed to supporting the ongoing growth of our teams, and by keeping our people at the forefront of our firm ethos. A key part of joining Galbraith is that you buy into our key values and support our multi-disciplinary approach. As such we offer a competitive salary and benefits & perks package including: • Enhanced annual leave, • Company pension, • Access to a training budget, • Private medical insurance, • Life insurance, • Enhanced family leave, • Employee Assistant Programme (EAP), • Perkbox, • Employee referral scheme, • Cycle to work scheme, • Tusker car scheme, • Option to purchase additional annual leave To request a full job description, or if you have any queries regarding the role, please email To apply, please submit a C.V. and covering letter in your application indicating why you would be suitable for this role.

Document Production Assistant – Edinburgh Full time on-site, Edinburgh (Hybrid working available after probationary period) Salary - competitive A leading professional services firm in Edinburgh is seeking a Document Production Assistant to join their Office Services team in Edinburgh City Centre. This is a key role supporting Partners and fee‑earners with high‑quality document creation, formatting and court‑ready production. Role Overview You will produce, format and quality‑check a wide range of legal documents, including complex court papers, correspondence, reports and bundles. The role involves audio and copy typing, preparing materials for hearings, drafting instructions to counsel and ensuring all documents meet strict accuracy and style standards. You will also convert documents into house style, run comparisons, remove metadata and troubleshoot formatting issues. Key Responsibilities • Create, format and update legal documents, court papers and correspondence, • Prepare bundles and papers for hearings and support court processes, • Transcribe audio and complete high‑volume copy typing, • Use templates, styles, track changes and comparison tools, • Convert PDFs, resolve formatting issues and ensure documents meet firm standards, • Proofread, quality‑check and remove metadata, • Log all work accurately in workflow systems and meet service level expectations, • Contribute to continuous improvement within the Document Production team Candidate Requirements Please note - a strong background in family law document production is essential for this role. • Experience preparing, formatting and lodging family law court documents, • Knowledge of sheriff court and civil litigation processes, timelines and deadlines, • Strong administration and document production skills, • High accuracy, attention to detail and ability to manage complex formatting, • Proficient in Microsoft Office and digital dictation, • Experience in a professional services environment, • Confident communicator with discretion and confidentiality, • Proactive mindset and interest in improving document processes To apply or for more information on this role, please submit your CV to Emma O'Connor at Eden Scott.

Assistant Store Manager | Edinburgh | Retail | Up to £29,000 plus bonus Zachary Daniels are exclusively recruiting an Assistant Store Manager for a very customer focused, premium, niche retailer in Edinburgh. This fantastic brand offers customers a very energised and engaging level of service and have a loyal following that is growing rapidly. This is a great role for an existing Manager who is a strong leader and has ideas to drive their store forward. This role is diverse, rewarding and hugely enjoyable; this really is a role that lets you use your retail or hospitality skills and experience. Responsibilities of the Assistant Store Manager include: • Setting the scene with interactive customer service, • Motivating your team to achieve targets, build relationships and show pride in their role, • Acting as a brand ambassador and role model in positive behaviours and clear communication, • Managing your people to include setting objectives, coaching, personal development plans and appraisals, • Taking ownership over commercial awareness and visual merchandising

Assistant Store Manager | Edinburgh | Retail | Up to £29,000 plus bonus Zachary Daniels are exclusively recruiting an Assistant Store Manager for a very customer focused, premium, niche retailer in Edinburgh. This fantastic brand offers customers a very energised and engaging level of service and have a loyal following that is growing rapidly. This is a great role for an existing Manager who is a strong leader and has ideas to drive their store forward. This role is diverse, rewarding and hugely enjoyable; this really is a role that lets you use your retail or hospitality skills and experience. Responsibilities of the Assistant Store Manager include: Setting the scene with interactive customer service Motivating your team to achieve targets, build relationships and show pride in their role Acting as a brand ambassador and role model in positive behaviours and clear communication Managing your people to include setting objectives, coaching, personal development plans and appraisals Taking ownership over commercial awareness and visual merchandising Working with your Store Manager on instilling retail standards, operational excellence in back of house and administration As an Assistant Store Manager you will be a credible presence in your store and represent the brand at all times, have a strong focus with your customers as well as driving and inspiring your team to achieve and exceed targets. We are looking for an Assistan...

Role Summary We are looking for a Finance Lead to join our team. The ideal candidate will be responsible for overseeing all financial operations, including billing, payroll, and accounts payable, while ensuring the financial health of our nurseries. This role requires meticulous attention to detail, strong organisational skills, and the ability to work collaboratively with the nursery manager and directors. The Finance Lead will report to the Operations Manager and will line manage a Finance Assistant. Salary This position has a starting salary of £30,000, with the view of it rising to £32,000 upon successful completion of a six-month probationary period. Essential Qualifications & Skills * Proven experience in a finance management or lead role, preferably within the education or nursery sector. * Proficiency with payroll software and a demonstrated ability to help us on our digital journey by implementing efficient, modern financial processes. * Strong analytical, problem-solving, and decision-making skills. * Excellent communication and interpersonal skills. Desirable Qualifications * Proficiency with financial software, specifically Xero and Dext. * A bachelor's degree in Finance, Accounting, Business Administration, or a related field. * A full driving licence. Key Responsibilities Financial Reporting and Auditing * Produce quarterly Profit & Loss (P&L) statements to provide a clear overview of financial performance. * Carry out monthly audits to accurately monitor occupancy and fee income across all settings. * Conduct quarterly financial audits to ensure accuracy and compliance. * Provide monthly income and expenditure updates to the directors. * Attend monthly management meetings with the management team, Operations Manager, and Directors to discuss any financial concerns. * Agree on transactions in both Dext and Xero to ensure accurate bookkeeping. Billing and Accounts Receivable * Manage all monthly billing runs and ensure fees are accurately calculated and invoiced. * Deal with all fee enquiries and make necessary amendments, including adjusting fees for two-year age changes and invoicing for additional sessions. * Calculate and create new fee policies for new starters. * Calculate annual fee increases, create new fee policies for all children, and liaise with the nursery management team to roll out the increases. * Allocate daily fees to the correct accounts to maintain up-to-date records on our parent portal. * Ensure timely payment of fees by parents and proactively chase outstanding debt on a monthly basis. * Assist the nursery manager with fee-related complaints. Payroll and Staff Administration * Manage payroll deductions for sickness and additional hours on a daily basis, keeping wage sheets up to date. * Calculate and manage annual leave entitlements for all staff. * Log and monitor sickness absences, creating reports on high sickness volumes and sharing them with the nursery management team and Operations Manager. * Process monthly staff wages, managing any increases or changes to contracted hours. * Liaise with external accountants for payroll and any other financial related matters, meeting with them quarterly. Operations and Management * Line manage a Finance Assistant, providing guidance and support to ensure team goals are met. * Upload and log invoices daily, splitting them between settings as necessary. * Ensure invoices and receipts are paid within the agreed timescale. * Manage and monitor all purchase order requests, including sourcing the best suppliers and overseeing if the request is essential or non-essential. * Work closely with the Operations manager to monitor occupancy across all settings and support business growth. * Work location schedule: You will be required to spend two days per week at each nursery setting (Heaton and Gosforth) and one day per week at the Heaton head office. JBRP1_UKTJ

DescriptionSupport people with learning disabilities to live full, happy lives. Location: Bradbury Court, Pulborough Salary: £12.96 per hour Hours: 37 per week Allowances (dependent on working times): • Unsociable hours uplift: £4.40 extra per waking night shift, • Sleep-in shifts: £61 per shift (10pm7am) Southdown is a not-for-profit provider supporting 160 adults with learning and physical disabilities across Sussex. We run 23 supported living services and 4 residential care homes. What youll be doing: Are you passionate about making a real difference? Were seeking a compassionate and adaptable Support Worker to help individuals live independently and with dignity. Your role involves encouraging clients to connect with their community through activities like walks, cinema, shopping, and café visits, alongside supporting daily living tasks such as cooking, cleaning, and personal care. Youll help build clients confidence and independence through empowering care in a rewarding role where no two days are the same. Previous experience in roles such as Health Care Assistant, Support Worker, Nurse, or Mental Health Care Worker is welcome but not essential, as full training will be provided. The best thing about my job is the clients. Getting to know them, getting to know their characters and just enjoying life with them Karen, Southdown Support Worker. Service Description: Bradbury Court is a supported living service for eight people with learning disabilities. The property is a converted barn with eight individual self-contained flats, as well as communal living areas. The property is a unique development on National Trust land near the village of Storrington in West Sussex. Our clients are supported to lead active, fulfilling lives and are supported to make the most of their local community while developing each clients choice, control and independence. Perks and benefits: • Health cost cash-back scheme: access to our health insurance scheme which covers dental, optical, physical therapies and other medical treatments with the option to add greater levels of cover., • Interest-free loans: assistance with larger costs that arise such as tenancy deposits, season travel tickets or buying a car., • Access to the Easit Network: discounts and incentives on train, bus and car journeys such as 15% off eligible daily and season rail tickets., • Blue Light card: access to discount services for the social care sector with savings across thousands of online shops, restaurants, and high-street vendors., • Free advice and counselling service: confidential emotional support and practical guidance from our independent telephone service., • 22 days paid holiday plus bank holidays (or paid time in lieu for any bank holidays worked)Knowledge, skills and experienceWhat you need for the role:, • A patient, empathetic approach, • Completion of Southdowns training in health & social care, moving and handling, Positive Behaviour Support, safeguarding, and health protocols, • Willingness to support intimate and personal care needs, • Enhanced DBS check (paid for by Southdown), • Experience supporting people with physical or cognitive disabilities, learning disabilities, or mental health issues, • Experience handling challenging behaviour, • Knowledge of medication administration and record-keeping, • Previous professional or personal care experience, • Familiarity with Makaton or other non-verbal communication methodsAdditional Requirements (sometimes needed), • Physical ability to assist with mobility (e.g., pushing wheelchairs, supporting bathing) and participate in activities like long walks JBRP1_UKTJ

CTD Tiles is a leading retailer in the tile industry, known for our extensive range of high-quality products and exceptional customer service. Recently acquired, they now join the Topps Group which includes Topps Tiles, Parkside, Tile Warehouse and ProTiler. We are looking for a dynamic and experienced Assistant Branch Manager to join our team. Role Overview: This role blends product knowledge and expertise, a knowledge of interior design trends, and excellent customer service with, management, administration, and processes associated with a vibrant retail environment and associated stock and people management. Key Responsibilities: • Alongside the Branch Manager, motivate your branch team to achieve sales targets and meet key performance indicators (KPIs)., • Use your people skills and product expertise to sell, advise on, and promote our tile and associated product ranges to members of the public and trade customers, both face-to-face and over the phone., • Represent the CTD brand and contribute to the profitability and reputation of your branch by leading a team of dedicated, well-trained professionals with outstanding industry knowledge. Required Qualifications: • Proven experience in a supervisory or management role, • Strong leadership and team management skills., • Excellent customer service and sales skills. ...

Candidates should have an HNC in Business Administration or equivalent, along with relevant finance experience. A public sector organisation in Edinburgh/Glasgow is seeking a Finance Operational Assistant for an up to 6 month contract.

A leading UK university is seeking a Payroll and Pension Assistant to ensure accurate and timely payroll processing and support pension administration.

A Finance & Administration Assistant to provide accurate, efficient support across our finance and office operations, helping to keep everything running smoothly behind the scenes. Comfortable working independently and as part of a team. Monitor shared inboxes and support general office administrati

A well-established client in Edinburgh is seeking a Reward and Payroll Assistant. This role involves supporting payroll operations, maintaining employee records, and assisting with employee benefits administration. The ideal candidate should have previous experience in a payroll or HR role, strong n

Role: Legal PA (Tax / Succession focussed) Location: Edinburgh, City Centre. Salary: £33,252 Per annnum. Are you an experienced Personal Assistant looking to join a professional legal environment? Do you enjoy supporting senior professionals and keeping busy teams organised and running smoothly? Are you looking for a role where your organisational skills and attention to detail will make a real impact? Our client, a highly respected legal and tax advisory firm, is looking to appoint a Personal Assistant to join their Edinburgh office, primarily supporting the Tax & Succession team. This is a full-time, permanent opportunity within a collaborative and professional environment. The Role The successful candidate will provide proactive PA support to Partners and legal colleagues, ensuring administrative responsibilities are managed efficiently so the legal team can focus on delivering expert advice to clients. Key responsibilities include: Managing complex diaries and coordinating meetings for Partners and lawyers • Managing inboxes, prioritising communications and drafting responses where appropriate • Supporting the opening and closing of client matters and maintaining accurate records • Preparing meeting packs and coordinating internal and external meetings • Organising travel arrangements and associated logistics • Managing incoming and outgoing correspondence • Supporting billing processes, reporting, and financial administration • Assisting with compliance processes including AML requirements • Working collaboratively with colleagues to provide team support during busy periodsEssential Skills & Experience Previous experience working as a Personal Assistant or in a similar administrative role • Strong organisational and time management skills • Excellent written and verbal communication skills • High attention to detail and ability to handle confidential information • Strong Microsoft Office skillsThe ideal candidate will also: Be proactive and able to work on their own initiative • Have strong interpersonal skills and confidence working with colleagues at all levels • Be highly organised with the ability to prioritise their workload • Enjoy working as part of a collaborative teamWhat’s On Offer Full-time, permanent role (Monday to Friday, 9am – 5pm) • 33.75 hours per week • Opportunity to develop your career within a respected legal and professional services firm • Supportive team environment with strong training and development opportunitiesInterested? Apply now to start your new career

Job Title: PA – Tax Team Salary: up to £32,000 per annum (plus excellent benefits) Location: Edinburgh Working Pattern: Full Time / Hybrid An excellent opportunity has arisen to join a highly regarded and well-established legal firm in Edinburgh as a PA / Legal Secretary within its Private Wealth & Tax Division. This is a key role supporting a busy, growing and highly supportive Tax Team, offering variety, responsibility and the chance to work closely with senior professionals in a respected environment. The Team You will be part of a collaborative Tax Team known for its expertise, professionalism and strong client relationships. The team values accuracy, initiative and teamwork, and offers a welcoming, inclusive culture with genuine support and development opportunities. The Role Reporting into the Partner, you will provide efficient, proactive PA, administrative and secretarial support, acting as a central point of contact and ensuring the smooth running of day-to-day operations. Key Responsibilities Acting as the first point of contact for the Tax Team, managing and directing internal and external queries Assisting with the collection of AML documentation Making HMRC payments in January and July Preparing mail merges and standard correspondence, including Tax Information Requests, reminders and payment chasers Producing standard letters to accompany Tax Returns Assisting with HMRC communications via phone and correspondence Providing cover for the Administration Assistant, including: Managing control sheets Mailings and team mailbox Incoming and outgoing post Preparing tax fee schedules and supporting billing processes Accurately completing pre-bills and time recording updates Handling incoming communications (email, post and faxes), often responding on behalf of the team Liaising confidently with clients and colleagues at all levels Supporting general administrative tasks including filing, scanning, photocopying and document production Booking meeting rooms Assisting across the firm when required and contributing to team decision-making Proactively identifying training needs and undertaking development where appropriate Carrying out any other reasonable duties to support the teamAbout You Previous experience in a legal, professional services or tax environment is highly desirable Highly organised with excellent attention to detail Confident communicator with a professional and approachable manner Comfortable managing multiple priorities and working to deadlines Proactive, flexible and a strong team playerWhat’s On Offer Full-time, permanent position Hybrid working model The chance to work with a prestigious Edinburgh legal firm Supportive team culture with opportunities for learning and development Competitive salary and benefits packageIf you are an experienced PA or Legal Secretary looking to join a respected firm where your contribution is genuinely valued, we would love to hear from you. Please submit your CV via the ‘Apply Now’ option

Job title: Administration Assistant / Receptionist Location: Edinburgh Working Pattern: Full-Time | Mon–Fri | Office-Based (with some flexibility) Salary: Up to £28,000 per annum (DOE) Are you an organised, proactive and people-focused professional with strong reception and administration experience? We're working with a highly regarded firm in Edinburgh to find a friendly, detail-oriented Administration Assistant / Receptionist to join their office support team. This is a varied, front-of-house role where no two days are the same. You'll work closely with one other team member on a rotating schedule to cover all reception and admin duties for the Edinburgh office, ensuring things run smoothly, clients are warmly welcomed, and the office is always looking and working at its best. Key Responsibilities Acting as first point of contact for clients and visitors both in person and over the phone Managing all incoming calls and directing appropriately with professionalism and warmth Booking meeting rooms, organising layout, catering, and tech requirements Coordinating couriers, taxis, travel, and accommodation as required Handling all incoming and outgoing mail, scanning and distributing appropriately Ensuring reception, meeting rooms, and kitchen areas are presentable and fully stocked Supporting with printing, scanning, binding, file archiving and admin for legal teams Managing office supplies, stationery orders, petty cash and basic facilities support Liaising with contractors, building management and parking providers Reporting any office maintenance or IT issues promptly and appropriately Supporting wider teams with ad-hoc admin and facilities tasks as neededWhat We’re Looking For A proven track record of working in a professional office environment (professional services preferred but not essential) Strong MS Office / Microsoft 365 skills Proactive, approachable and professional demeanour High attention to detail and ability to manage multiple tasks effectively A team player with a ‘can-do’ attitude, able to work independently and use initiative Confident communicator, both written and verbal Organised and able to prioritise competing deadlines What’s On Offer? A supportive, professional environment with a focus on teamwork and collaboration A varied and fulfilling role offering exposure to multiple business functions Opportunity to work for a well-established, reputable professional services firm Edinburgh city centre location with great transport linksInterested? Please send your CV via the Apply Now option to be considered for the role

Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract part time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment Able to work part-time To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Facilities Assistant CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a facilities assistant to join the team located in Edinburgh. Key Responsibilities · Ensure visitors/calls are dealt with in a welcoming, courteous and professional manner, seeking to anticipate their needs where possible. · Greet visitors; provide correct badges to visitors. Provide assistance and guidance to visitors as required. · Liaise with Landlord to ensure overall service to users in the building is maintained. · Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to management team. · Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained. · Maintain break out and kitchen areas when janitorial team not available. · Administration of taxis booking liaising with customer. · Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted. · Carry out monthly workplace inspections. · Coordination of site inductions. · Ensure signage and notice boards are kept neat and tidy at all times. · Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented. · To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries. · Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance. · To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records · Sort & deliver all incoming (internal and external) post to individual desks. · Sort all outgoing mail (internal and external), including special and recorded deliveries · Maintain a safe and tidy work place. · In addition to the above mentioned tasks, other activities and responsibilities may be individually defined. · Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training. · Follow required emergency prevention and operational controls. · Report all accidents, occupational illnesses and emergencies. · Apply, execute and maintain function related quality issues. Essential Skilled Excellent telephone and email manner Computer literate, preferably some data entry experience Demonstrate a natural passion and understanding of quality customer service Experience within an FM/Customer Service environment providing guest and reception services to the highest standard

Telesales & Administration Assistant. Sales assistants looking to grow into higher-earning roles.

To work on a portfolio of clients, and to work collaboratively with other members of the team to assist in the provision of trust and company administration services in accordance with regulatory requirements, service levels and company standards so as to meet with client expectations.

As an Administration Assistant you will report to your Support Team Manager and play an integral role in the efficient running of the team.

Role: Probate & Estate Administration AssistantLocation: Rotherham, South YorkshireSalary: £25,000 - £27,000Contract: Full time, permanentAn established and highly regarded regional practice in Rotherham is looking to appoint a Probate & Estate Administration Assistant to strengthen its expanding

Working in a professional services environment, the Administrator / Administration Assistant will play a key role in administration, case management support, compliance and client care. If you’ve also worked in the following roles, we’d also like to hear from you: Legal Administrator, Legal Assi

Team Administration Assistant – 12‑Month Contract (Inside IR35). You will work closely with the Executive Assistant to deliver high‑quality administrative support, including:. Regional Manager Executive Assistant.

Provides general administrative support including filing, scheduling, and document management.Requires strong organizational skills and proficiency in Microsoft Office.

Administration Assistant needed to manage appeals, provide customer support, and ensure accurate responses.

Administration Assistant needed for a primary school.

Administration Assistant needed for a part-time role, handling phone calls, emails, and administrative tasks in an office environment.

Provides administrative support, manages filing systems, responds to emails, and prepares reports.Requires MS Office and Excel skills.

Provide administrative support to the Adult Social Care team, including call handling, while ensuring service user and staff safety.

Provides administrative support, manages calls and emails, and assists with various office tasks.

As a Care Assistant at a Barchester complex care home, you'll help residents enjoy each day by making sure they get the quality care they deserve. As a Care Assistant, you could be doing anything from supporting residents with their food and drink and following care plans to ensuring that each of ou

As front-of-house, it is essential that you are able to provide outstanding customer service and support to our guests whilst working on an array of tasks including guest check-in and administration.

As a Bank Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve. As a Bank Care Assistant, you could be doing anything from supporting residents with their food and drink and following care plans to ensuring t

We're now looking for a warm, enthusiastic, and dedicated individual to join our award-winning team as a Care Assistant - Nights at Acer Court Care Home in Nuthall. Your focus as Care Assistant will be to deliver high standards of personal care, contributing fully to the care team to ensure continui

Relief Social Care Assistant, St Brendan’s, Isle of Barra.

Are you an experienced accounting professional looking to take on a leadership role in a dynamic practice environment?.The Firm is a UK-based professional services firm providing a wide range of accountancy, auditing, and advisory services to a diverse client base.They focus on maintaining high stan

As a Care Assistant at a Barchester care home, you'll help residents enjoy each day by making sure they get the quality care and support they deserve. As a Care Assistant, you could be doing anything from supporting residents with their food and drink and following care plans to ensuring that each o

The salary advertised is full time (35 hours per week).Part-time hours will be pro-rated accordingly.Week 1 - Tuesday Early, Wednesday Early, Friday Late.Week 2 - Thursday Early, Saturday Late, Sunday Early.Week 1 - Monday Early, Tuesday Early, Wednesday Late.Week 2 - Wednesday Early, Saturday Late,

NEW Support Worker Role in Edinburgh!.Are you passionate about making a positive impact in people’s lives? .Join our team as a Support Worker at Castlebrae Glebe and be part of a compassionate and dedicated team committed to providing exceptional care and support to our service users.As a Support

Please be advised that the successful applicant may be required to support deaf children and young pupil in a wide range of settings.This could include homes, nurseries, mainstream primary and secondary schools, as well as special schools.Jobholders must hold a Signature/SQA Stage 3 Certificate in B

As a Housekeeping Assistant at a Barchester care home, you'll help to create a warm and homely environment that enables us to meet each resident's unique needs. Keeping the home clean and safe is no small task, which is why the role of Housekeeping Assistant is so important. To join us as a Housekee

Social Care Assistant, St Brendans (3327).

From every day life, to changing someone's world.Make a Real Difference—Every Single Day.Looking for a career where your work truly matters? At .As the UK’s largest supported living provider, we’ve been empowering people and transforming lives since 1995.Now, we’re looking for passiona