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Administrator - Logistics & Shipping Documentation Administrator - Logistics & Shipping Documentation The location of the role is Fareham. The duration of the contract is 3-6 months. The pay rate on offer is £14 - £15 per hour (via PAYE). Department Logistics / Shipping / Export Administration Role Summary The Temporary Shipping Administrator supports the shipping and export function by ensuring SAD (Single Administrative Document) paperwork is accurately checked, verified, and scanned in line with internal procedures and customs/export compliance requirements. The role is primarily administrative and quality-focused, helping maintain complete, legible, and traceable shipping documentation for outbound orders. Key Responsibilities • SAD Checking (Accuracy & Compliance), • Review SAD documentation for completeness and accuracy prior to filing/scanning., • Validate key data fields (e.g., exporter/importer details, invoice references, commodity codes where applicable, weights, quantities, country of origin/destination)., • Check documentation is consistent with supporting paperwork (e.g., commercial invoices, packing lists, export references)., • Identify missing or unclear information and escalate issues to the Shipping/Export team for correction., • Ensure documentation is prepared and handled in accordance with internal compliance and audit standards., • Scanning & Document Control, • Scan SADs and associated shipping paperwork to required quality standards (clear, complete, correctly oriented)., • Index and upload documents to the relevant system/shared drive/document management platform using agreed naming conventions., • Maintain accurate electronic and/or physical filing, ensuring documents can be retrieved quickly for audits, queries, or customer requests., • Track document status (received/scanned/returned/archived) and follow up on outstanding items., • Administrative Support, • Support general shipping administration tasks as required (e.g., printing, collating packs, updating trackers)., • Liaise with internal teams (Warehouse, Customer Service, Transport, Finance) to resolve document discrepancies., • Assist with periodic checks to ensure records are complete and compliant. Skills & Competencies • High attention to detail and strong accuracy in repetitive administrative tasks., • Confident using scanners, PDFs, and document management/shared drive systems., • Good working knowledge of Microsoft Office (particularly Outlook and Excel)., • Ability to follow procedures and meet deadlines in a fast-paced environment., • Clear communication skills and confidence raising queries when information is missing or inconsistent., • Able to handle sensitive commercial information professionally. Experience & Knowledge (Preferred) • Previous experience in shipping/logistics administration or export documentation., • Familiarity with export paperwork and customs processes (SAD knowledge beneficial but not essential)., • Experience with filing standards, audit trails, and document control practices.

Job Title: Logistics Administrator Location: Hilsea Contract Type: Temp to Permanent Description of the role: Perform analysis, drive continuous improvement, define standard working practices. The role can cover the following (all or partially): Inbound / receiving, internal material movements, warehousing, outbound / shipping, freight/transport management, cycle counting, inventory management, transactional activities, packaging ordering. Key Responsibilities of the Role: • Ensure safe working environment., • Booking of inbound materials to include correct labelling and transactions correctly inputted to the ERP/MRP system., • Data entry of Stock counts, liaising with Finance to root cause and support resolve all discrepancies., • Carry out stock movement transactions while ensuring all materials are within shelf life., • Filing of route cards, CofC's, DG's, Delivery Notes and all other Logistics documentation., • Releasing finished goods to customer orders, creating the CofC's for product to be available for delivery., • Booking of outbound deliveries to include the data entry for all relevant customer or 3rd party portals., • Produce UK and Export invoicing to include all relevant licencing required., • Maintain the internal Despatch and Shipping trackers, to in...

Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works. The Role Coordinating office activities and operations to secure efficiency and compliance to company procedures Dealing with telephone and e mail enquiries Creating and maintaining filing system Scheduling and attending meetings, taking minutes Organising travel and accommodation for staff Using a variety of software packages, such as Microsoft word, Outlook, Excel and Evision Devising and maintaining office systems and database Liaising with staff in other departments and with external contacts Ordering and maintaining stationery and equipment Organising and sending outgoing post Organising and storing paperwork, documents and computer based information Photocopying, scanning and printing various documents Preparation of quotes, tenders and project reports for Management About You Construction / Engineering Admin experience (not essential) Strong organisational skills Good understanding of purchase order process (not essential) Oral and written communication skill Tact, discret...

A fantastic opportunity to join a friendly firm of Accountants as part of their administrative team, in a newly created role due to growth.General administration & filing information.Completing documentation accurately and efficiently.Assisting with transferring data over from old database to a new

About the Role Marble Talent Group are looking for an experienced and motivated Buyer to join our client’s Procurement Team. This is a key role responsible for sourcing mechanical materials and services to support project delivery across the business. You will play a vital part in ensuring projects run smoothly by managing purchase orders, maintaining strong supplier relationships, and ensuring materials are delivered on time, within budget, and to the required quality standards. If you are organised, proactive, and confident working in a fast-paced environment, we would love to hear from you. Key Responsibilities * Raise and manage purchase orders, liaising closely with suppliers to ensure accuracy and efficiency * Build and maintain strong, mutually beneficial supplier relationships * Monitor material deliveries, proactively identify potential delays, and resolve issues to keep projects on track * Work collaboratively with the Accounts team to resolve invoice queries quickly and accurately * Maintain up-to-date knowledge of product developments, pricing, availability, and alternative solutions * Attend and contribute to meetings with colleagues, contractors, and customers as required * Support the Procurement Team in maintaining smooth operational processes * Carry out general administrative duties including document control, data management, printing, and filing Skills & Experience Required * Strong communica...

I am currently recruiting on behalf of a medium sized housing developer who are based within the Fareham area. This company is continuously in growth and have an excellent reputation. As the company is growing, they now require some more help internally within their land and planning department. They now require a business support admin to join the team on a permanent basis. This would be an office-based role working within the Fareham area starting immediately. This is a full time in the office role so no hybrid or remote. Salary on offer ranges between £30k p/a - £32k p/a DOE. You will be employed as a business support admin, working Monday to Friday, based within the office daily, 9am - 5pm. Friday hours are 9am - 4pm. Your main responsibilities include: obtain a good knowledge base of each department and how they collaborate work together, arranging meetings, diary availability, written correspondence, printing, filing, answering calls, screening calls and general ad-hoc admin duties where required. Also bugets, cost reports, lergals knoewledge, housing sector knowledge and accounting knowledge. You must have previous experience within a similar role, have experience as a business support, excellent knowledge of Microsoft programmes and Excel in particular. You must have strong numeracy and literacy skills and the confidence to work well on your own. They are looking for somebody with excellent communication skills - both oral and written. This is a great opportunity to join a brilliant business within the construction industry. Full time, salary on range between £30k-£32k p/a DOE and looking to start in April 2026

Administrator- Whiteley - £28,000-£30,000 - on site Monday to Friday - Full time or part time hours considered but must be spread across 5 days Step into a role where you'll become the true lynchpin of the business. As the Office Administrator, you'll sit at the heart of the operation on reception, connecting teams, keeping processes running seamlessly, and ensuring the entire office functions like a well‑oiled machine. You'll also be the face of the business, so being personable, adaptable, and confident in dealing with people is essential. If you thrive in a role where your organisation, initiative, and energy make a meaningful impact every single day, this could be the perfect opportunity for you Administrator / Reception duties include: Manage calls, emails, post, and visitor welcome Keep the office organised, tidy, and stocked with supplies Provide admin support to managers and directors Handle filing, archiving, scanning, and minute‑taking Arrange travel and accommodation Prepare documentation packs for site teams Update website content and LinkedIn posts Order PPE and manage siteworks stock Support company vehicle admin (mileage, checklists, bookings) Coordinate staff training and maintain training records Maintain supplier/subcontractor documentation and insurance records Organise equipment calibration and update logsExperience and skills required Previous experience working in a varied administration role supporting senior management Excellent communication skills at all levels as building relationships is key Strong IT skills including Word and Excel Resilient with a strong work ethicPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application

Administrator / Receptionist - Whiteley - £26,000-£30,000 - on site Monday to Friday - Full time or part time hours considered but must be spread across 5 days Step into a role where you'll become the true lynchpin of the business. As the Office Administrator, you'll sit at the heart of the operation on reception, connecting teams, keeping processes running seamlessly, and ensuring the entire office functions like a well‑oiled machine. You'll also be the face of the business, so being personable, adaptable, and confident in dealing with people is essential. If you thrive in a role where your organisation, initiative, and energy make a meaningful impact every single day, this could be the perfect opportunity for you Administrator / Reception duties include: Manage calls, emails, post, and visitor welcome Keep the office organised, tidy, and stocked with supplies Provide admin support to managers and directors Handle filing, archiving, scanning, and minute‑taking Arrange travel and accommodation Prepare documentation packs for site teams Update website content and LinkedIn posts Order PPE and manage siteworks stock Support company vehicle admin (mileage, checklists, bookings) Coordinate staff training and maintain training records Maintain supplier/subcontractor documentation and insurance records Organise equipment calibration and update logsExperience and skills required Previous experience working in a varied administration role supporting senior management Excellent communication skills at all levels as building relationships is key Strong IT skills including Word and Excel Resilient with a strong work ethicPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application

Candidate required: Finance Assistant / Administrator (Xero Experience Essential) Job Type: Permanent Start date: ASAP Industry: Construction/Finance Location: Lee on Solent Salary & package dependant on experience: £35-40,000 The role & about the client: ITS Building People are supporting a well-established and growing construction business based in Lee on Solent who are looking to appoint a Finance Assistant / Administrator to support their busy accounts and operations team. This is a key position within the business, supporting day-to-day financial administration and ensuring accurate and timely processing of financial information. The successful candidate must have hands-on experience using Xero and be confident working independently in a fast-paced office environment. This role would suit someone organised, detail-oriented and comfortable managing multiple tasks across finance and administration. Key responsibilities include, but are not limited to: Processing purchase invoices and reconciling supplier statements Raising sales invoices and assisting with credit control Bank reconciliations using Xero Assisting with payroll administration Monitoring aged debt and supporting ledger management Preparing financial reports for senior management Maintaining accurate financial records and filing systems General office administration duties to support the wider team Assisting with month-end processes The ideal candidate will have: Proven experience in a Finance Assistant / Accounts Administrator role Strong working knowledge of Xero (essential) Excellent attention to detail and accuracy Strong organisational and time management skills Good communication skills, both written and verbal Proficiency in Microsoft Excel Ability to work independently and as part of a team How to apply: Please send your CV to ITS Building People or contact our Southampton office for more information. All applications will be treated in the strictest confidence. The ITS Group is committed to promoting equal opportunities in employment. You and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. We welcome all applicants and are committed to an inclusive environment for all

Intro Recruitment is working closely with a well-established developer on a landmark, heritage-led regeneration scheme on the South Coast. This multi-phase development blends residential, commercial, hospitality, and healthcare elements — offering a truly unique working environment. We’re now seeking an organised and proactive Project Administrator to support the day-to-day running of this high-profile site. This is a fantastic opportunity to join a professional and friendly team delivering a prestigious long-term project, with excellent potential for career development. Key Responsibilities Provide general administrative support to the site and project management team Manage document control, site records, and filing systems Coordinate meetings, agendas, and minutes Support procurement and subcontractor documentation Handle correspondence, reports, and project updates Ensure smooth communication between site and head office Maintain health & safety records and training logs What We're Looking For Previous experience in a site-based administration or construction office role Strong IT skills (MS Office, document management systems) Excellent communication and organisation skills A self-starter with strong attention to detail Able to manage multiple priorities and work well under pressure Friendly, professional, and reliable team player What’s on Offer Permanent position on a prestigious long-term project Competitive salary and benefits package Supportive team culture in a dynamic environment Opportunity to work on one of the South Coast’s most exciting developments Career progression within a respected organisation

JOB TITLE: GP Accounts & Tax Manager ROLE TYPE: Full time, permanent LOCATION: Lymington, Hampshire (UK) HOURS/DAYS (per week): Monday – Friday, office-based (hours tbc, likely 9am – 5pm) SALARY RANGE: £50,000 - £55,000 per annum, depending on experience NOTICE & PROBATION PERIODS: Notice tbc, 3 month probation period COMPANY CULTURE & SUMMARY: My client are a wide spread Accounting Practice with multiple office locations. As a firm of chartered accountants and finance specialists, they service a wide range of businesses varying in size, sector, and industry. They are seeking an experienced GP Accounts and Tax Manager to oversee financial management for General Practitioner (GP) clients. This role will involve managing/reviewing GP accounts, reviewing and submitting superannuation certificates, handling tax matters, advising clients on drawings and withdrawals, and submitting annual estimates on PCSE. The ideal candidate combines strong technical accounting skills with excellent client advisory capabilities. JOB ROLES/RESPONSIBILITIES (include but not limited to): They are seeking a team member who is experienced in handling NHS Pension Scheme requirements for their clients. The role will involve liaising with the NHS to obtain Annual Allowance Pension Savings Statements (AAPSS), reviewing and calculating Annual Allowance positions, and completing all associated RPPS reporting and compliance work. Tax Compliance: • Prepare and file tax returns accurately and within agreed deadlines., • Maintain compliance with relevant tax regulations and internal quality standards., • Identify, investigate, and resolve tax-related issues or discrepancies in a timely manner., • Maintain clear, accurate, and complete working papers to support tax computations and filings. Client Service: • Communicate professionally with clients, manage expectations, and provide timely responses., • Build strong client relationships to enhance satisfaction and retention. Team Collaboration: • Work effectively with UK and India teams to achieve objectives., • Provide advice, problem-solving support, and training to colleagues on tax return processes., • Be approachable and available to assist team members and clients. Operational Excellence: • Use to-do lists and prioritization techniques to ensure tasks are completed efficiently., • Respond promptly to emails and follow up on assigned work., • Support process improvements for better client service delivery. Development: • Demonstrate a positive attitude and willingness to learn new skills., • Seek guidance from the director when needed and work on building confidence., • Contribute to team development and assist in onboarding/training colleagues. ANY SPECIFIC TRAINING/QUALIFICATIONS/EXPERIENCE REQUIRED: • Strong time management and prioritisation skills., • Full UK Right to Work (no sponsorships)., • Excellent communication and interpersonal abilities., • Problem-solving mindset and collaborative approach., • Ability to work under pressure while maintaining accuracy., • Commitment to professional growth and team success., • Must have experience in GP, • Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)., • Experience in tax compliance and client service., • Familiarity with UK tax regulations and filing processes. INTERVIEW & START DATES: ASAP

An Executive Support Assistant is required to support a Director and team of Executives for BAE Systems at their Alton site. This is an excellent opportunity to undertake a wide range of administrative activities to a support senior management/team. The jobholder will be an experienced and very competent administrator, with a extensive experience in this environment. Key duties will involve; - Undertaking many of the more complex administration tasks, requiring experience, to support the smooth running of the area they are supporting. Operating in accordance with departmental / Company procedures, ensuring work is completed within agreed timescales. - Proactively communicating in an efficient and polite manner with internal and external stakeholders, representing the Company in the best possible way. - Effectively responding and prioritising queries from internal and external stakeholders. Being proactive, and reaching out to internal and external clients where required to gather information or check on progress. - Having a comprehensive understanding of document management and filing systems ensuring that all quality standards are met, and traceability so that information can be readily retrieved. Recommending improvements that could be made to increase efficiency. - The collation, analysis and processing of documentation, making decisions and recommendations about document presentation and where appropriate how to structure content/themes. - Identifying and undertaking investigation into discrepancies with products or services through checking and analysing data and checking back through information flows, within and across departments. - Collating data or information to produce more bespoke reports, schedules, presentations, summaries and letters as required for internal or external distribution. - Proactive diary management and coordinating team meeting requirements including the arranging of internal and external meetings, booking meeting rooms and venues etc. Checking the arrangements are satisfactory and making improvements as required. - Arranging and co-ordinating travel requirements and associated costs using the Company systems such as those associated with procurement/expenses. - Routinely liaising with senior management, in order to provide proactive updates, obtain authorisation, and escalate issues ahead of time to allow for early action. - Ensuring digital communication occurs seamlessly across geographic boundaries and time zones e.g. effectively organising large group WebEx, setting up video conferencing for smooth start. - Ensure compliance with all internal functional and business policies, standards and controls, and any relevant legislation, e.g. GDPR. The role has no leadership responsibilities but is accountable for own workload and actively promotes the importance of team working, providing support to other administrators within the Function where required. Accuracy and attention to detail and continuous improvement is required. The jobholder will be able to provide informal support, and on the job training around specific tasks and processes for any junior members of the team. Knowledge required; - An understanding of how to deal with Confidential Information/Issues (e.g. GDPR) and how to save/store information appropriately. - Good knowledge of the Company, its structure and relevant systems and procedures - Understanding of who the key stakeholders are within the immediate team and wider department, and the interdependencies of your roles. Able to build and maintain a network of contacts within in the business to help get things done. - Good knowledge of MS Office, particularly Word, Outlook and Excel. Is able to use these programmes competently. Skills required; - Strong administrative skills: - Ability to extract and collate data, producing bespoke reports to demonstrate particular patterns etc. - Organisation of files (physical or electronic), in a structured, user friendly and secure way. Able to make recommendations about ways to improve efficiency or effectiveness, and prepared to challenge ideas. - Set up meetings, prepare agendas and resources, participate as required, taking and distributing actions/minutes (with follow up where needed). - Problem solving as required, using judgement and experience, with minimal support from line manager. - Excellent organisational, time and workload management skills. - Excellent communication (written and verbal), with experience of using digital communication tools. A proactive approach to engaging others where needed, and providing regular updates on progress. Able to deploy tact and diplomacy,. Morson is acting as an employment business in relation to this vacancy Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; Executive support; Executive Assistant; Personal Assistant

Solid experience filing VAT returns in the UK and Europe. Pragmatic, hands-on approach with a willingness to support across filing and operational tasks. This individual will work within our VAT function, with a strong focus on VAT filings and ongoing compliance.

A dynamic FinTech SaaS company based in the City of London is seeking a Marketing Specialist to plan and execute engaging email and direct mail campaigns.Ideal candidates will have strong copywriting skills, a proven track record with 15K+ monthly campaigns, and a degree in marketing or communicatio

A dynamic tax compliance firm seeks a VAT Filing Specialist to manage UK and European VAT filings.

Oversee the year-end tax filing process, ensuring all 1042-S and 1099 filings for client firms are completed accurately, on time, and in full compliance with IRS and operational requirements. It automates the collection and validation of W-8 and W-9 forms, reconciles tax documentation against client

Easy Digital Filing is a dynamic FinTech SaaS company based in the City of London, serving over 151,000 small and micro UK businesses. Since 2018, we have grown from strength to strength to become a well-established tax filing company, offering small and micro enterprises with services to support co

A growing legal firm in the Greater London area is seeking an IP & Trade Mark Paralegal to join its expanding Intellectual Property team.This role involves managing trade mark portfolios and working on a variety of trade mark matters, providing support for both contentious and non-contentious issues

A leading recruitment agency is seeking a Document Controller in Essex.The role involves managing a Document Control System, ensuring documents are up to date, and providing administrative support.Ideal candidates should have excellent IT skills, experience in the construction industry, and good com