Executive Assistant
5 days ago
City Of London
Executive Assistant – City, London 14-month Fixed Term Contract starting Feb 2026 Hybrid Working- 3/2 We are seeking an exceptional Executive Assistant for this 14 months FTC to provide high-level support to two Directors at a highly regarded boutique placement agency in London. This is a key role requiring meticulous attention to detail, strong IT proficiency ( Salesforce), outstanding organisational skills, and the ability to operate efficiently in a fast-paced, client-focused, transaction-driven environment. The successful candidate will be instrumental in ensuring the smooth day-to-day management of the Directors’ schedules, while also providing broader administrative and business support across the team. Key Responsibilities: • Manage complex diaries across multiple time zones, • Coordinate internal and external meetings with institutional investors and fund managers, • Assist with investor roadshows, fundraising schedules, and conference planning, • Full travel management (UK & international), including itineraries, visas, and expenses, • Prepare meeting materials, agendas, and follow-up actions, • Support the preparation and formatting of presentations, pitch materials, and investor documents, • Maintain CRM systems (Salesforce) and ensure accurate tracking of contacts and interactions, • Manage expenses, invoicing, and other administrative processes Key Requirements: • Proven EA experience within a placement agent, private credit, private equity, asset management, investment banking, or alternative investment firm, • Proficiency with Salesforce, • Strong written and verbal communication skills, with confidence engaging senior stakeholders, • Highly proactive, organized, and able to work with discretion and confidentiality, • Team player with the ability to thrive in a dynamic, fast-paced environment This is an exciting opportunity to join a cohesive and friendly team, providing essential support to Senior Directors and contributing directly to the business’s ongoing success. Salary will be dependent upon experience.