Accounts payable assistant jobs in White Plains, New YorkCreate job alerts

Job Description Our client, a trucking company is seeking an Accounts Payable/Administrative Assistant to join their team. • The is perm position., • The work schedule is Monday – Friday, 9am – 5pm. Friday is a work from home day., • The pay rate is $25.00 per hour., • On Site Parking and 1 block from Hawthorne Metro North Station Job Summary We are looking for a highly organized, detail-oriented Accounts Payable / Administrative Assistant to join our team. This position is ideal for someone who is comfortable working with numbers, reviewing financial information, staying organized, and helping keep day-to-day office operations running smoothly. Someone who will take ownership of the accounts payable process while also being willing to assist with payroll, filing, organization, and general administrative responsibilities. The right candidate will be proactive, reliable, and comfortable working in a fast-paced office environment Key Responsibilities ● Review, analyze, and organize incoming bills and invoices ● Verify invoices for accuracy and identify discrepancies or unusual charges ● Process and schedule vendor payments accurately and on time ● Communicate with vendors regarding invoices, payments, billing questions, and account discrepancies ● Review employee timecards and assist with payroll preparation and processing ● Assist with unemployment claims and related documentation ● Perform data entry and maintain accurate, organized filing and recordkeeping systems ● Provide day-to-day administrative and executive support as needed ● Assist with improving office organization, procedures, and internal processes ● Maintain confidentiality when handling company, financial, and employee information Qualifications ● Previous experience in accounts payable, payroll, or office administration preferred ● Strong attention to detail and ability to identify billing discrepancies ● Strong computer and data-entry skills ● Proficient with standard office programs ● Excellent organizational and time-management skills ● Ability to prioritize responsibilities and meet deadlines ● Dependable, trustworthy, and able to work independently ● Experience with payroll/timekeeping systems is a plus Schedule & Compensation ● Full-Time: 40 hours per week ● $25.00 per hour ● Standard schedule: Monday–Friday, 9:00 AM–5:00 PM, Fridays work from home. Benefits ● Health Benefits ● 401(k) eligibility after 6 months of employment ● 2 weeks of paid vacation after 1 year of employment

Accounting Manager Location: Hartsdale, NY Compensation: Up to $125K Base + Bonus We are partnering with a large, rapidly growing retail organization to identify an Accounting Manager to join its corporate accounting team. With more than 2,000 locations nationwide and continued expansion plans, this role offers strong long-term growth potential, exposure to senior leadership, and the opportunity to manage a critical accounting function. This is not a traditional Accounting Manager role. The primary focus will be overseeing the company's fixed asset and real estate tax accounting functions while leading a small team and driving process improvements. Key Responsibilities Manage the day-to-day fixed asset accounting function Oversee fixed asset and real estate tax subledger reconciliations to the general ledger Lead and review month-end close activities related to fixed assets and real estate taxes Review and approve journal entries prepared by staff Supervise and mentor accounting team members Coordinate with tax, treasury, accounts payable, and operational departments Support internal and external audit requests Ensure compliance with internal controls and SOX requirements Lead special projects related to fixed assets and real estate taxes Top Priorities for This Role Fixed asset accounting expertise Leadership and staff management experience Strong personality and cultural fit Ideal Background 7-10 years of accounting experience 2+ years of management or supervisory experience Fixed asset accounting experience is required Strong understanding of accounting principles, reporting, and internal controls Advanced Excel skills Experience with large ERP systems preferred Public accounting experience is a plus, but not required Accounting Supervisor, Accounting Manager, Assistant Controller, or similar background What Makes Someone Successful Here? Easy-going personality with strong technical accounting skills Hands-on leadership style Ability to coach and develop staff Strong attention to detail and organizational skills Adaptable and comfortable in a fast-growing environment Why Consider This Opportunity? Company continues to grow aggressively across the country Strong internal promotion culture Newly renovated corporate office Positive and collaborative team environment Highly visible role supporting a critical accounting function Flexible leadership team that values work-life balance while maintaining an on-site culture Benefits & Additional Information Bonus opportunity 401(k) with company match PTO is negotiable for strong candidates Comprehensive health, dental, vision, and life insurance benefits If you're an accounting professional with fixed asset experience looking for a growth-oriented opportunity with a stable and expanding organization, we'd welcome the opportunity to discuss this role further. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job DescriptionPart-time Executive and Personal Assistant part-time (20-30 hrs./week)The Executive and Personal Assistant provides high-level administrative, scheduling, organizational, and personal support to the Managing Member / Principal. This role requires exceptional discretion, judgment, responsiveness, and attention to detail. The position serves as a trusted point of coordination for business priorities, investor and professional communications, calendar management, travel, personal logistics, office administration, and special projects. This position is 100% onsite and preferred days are Monday through Friday Essential Duties and Responsibilities: • Provide proactive executive support to the Managing Member / Principal, including calendar management, meeting coordination, correspondence, follow-up tracking, and prioritization of daily workflow., • Coordinate complex domestic and international travel arrangements, including flights, lodging, ground transportation, itineraries, reservations, and related personal or business logistics., • Manage sensitive personal and professional matters with a high degree of confidentiality, discretion, and sound judgment., • Serve as a professional point of contact for investors, service providers, vendors, tenants, contractors, family members, and other external parties., • Prepare, edit, organize, and distribute documents, presentations, correspondence, reports, and other materials as requested., • Track and manage deadlines, appointments, renewals, registrations, reservations, payments, and other time-sensitive business and personal matters., • Assist with accounts payable, invoice processing, expense reports, reimbursements, and coordination with accounting or bookkeeping resources., • Maintain organized electronic and physical files, contact lists, records, and reference materials., • Coordinate office operations, supplies, vendor relationships, maintenance requests, mail, packages, and general office organization., • Assist with marketing, investor communications, newsletters, mailings, and presentation updates as needed., • Handle personal errands, household coordination, appointments, reservations, gift purchasing, event planning, and other personal support tasks as requested., • Anticipate needs, identify problems, recommend practical solutions, and follow through to completion with minimal supervision.Minimum Qualifications (Education, Experience, Skills):, • Associate’s degree required; bachelor’s degree preferred., • 3-7 years of relevant experience supporting a senior executive, principal, business owner, family office, investment firm, or similar professional environment., • Excellent organizational, time-management, and prioritization skills, with the ability to manage multiple business and personal matters simultaneously., • Strong written and verbal communication skills, including the ability to interact professionally with investors, executives, vendors, service providers, and family members., • Demonstrated ability to handle confidential and sensitive information with discretion, maturity, and sound judgment., • Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams), Adobe/PDF tools, internet research, and general office technology., • Experience coordinating domestic and international travel, reservations, itineraries, calendar logistics, and expense-related documentation., • Comfortable managing vendor relationships, office equipment, mail, scanning, filing, document organization, and routine office administration., • Polished, reliable, resourceful, detail-oriented, proactive, and able to exercise good judgment in a fast-paced professional environment., • Flexible and responsive, with a “can do” attitude and willingness to handle both executive business support and personal assistant responsibilities., • Must be a team player

Job DescriptionWe are looking for an experienced Assistant Controller to join a mission-driven organization in Valhalla, New York. This onsite role supports core accounting operations, financial reporting, compliance activities, and audit readiness while partnering with leadership on budgeting and process improvement. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to balance detailed financial work with cross-functional support. Responsibilities: • Oversee participation in monthly, quarterly, and annual closing activities to help ensure accurate and timely financial reporting., • Prepare and review reconciliations, journal entries, and account analysis for cash, investments, and other balance sheet accounts., • Administer fixed asset accounting by tracking additions, disposals, and depreciation schedules., • Contribute to payroll processing, benefits coordination, and related administrative support tied to finance and human resources., • Assist with budget development, external audit preparation, and supporting documentation for financial statements., • Complete required tax and regulatory filings, including nonprofit informational returns, charitable registrations, sales tax submissions, and excise tax reporting., • Monitor grant-related and donor-restricted financial activity, including reconciliations and reporting to support fund accountability., • Provide guidance to accounting team members, review work for accuracy, and offer backup support across accounts payable and accounts receivable functions., • Support endowment and annual care accounting, respond to customer inquiries, strengthen internal controls, and prepare special financial analyses as needed.• Bachelor’s degree in Accounting., • At least 5 years of progressive accounting experience; nonprofit sector experience is preferred., • Strong background in month-end close, general ledger activity, financial reporting, and audit support., • Knowledge of internal controls and regulated financial compliance practices., • Advanced proficiency in Microsoft Excel and working knowledge of Word, Outlook, and PowerPoint; Sage 300 experience is advantageous., • Excellent analytical, organizational, and communication skills with a high level of accuracy and discretion., • Ability to manage multiple deadlines and priorities in a fully onsite environment.

Job DescriptionWe are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently., • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward., • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed., • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion., • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks., • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records., • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication., • Draft, edit, and proofread emails, reports, presentations, and other business correspondence., • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.• Prior experience in an Executive Assistant, administrative support, or similar office-based role., • Working knowledge of bookkeeping principles, including accounts payable, accounts receivable, and bank reconciliations., • Proficiency with QuickBooks and confidence handling routine financial transactions and records., • Strong organizational skills with the ability to manage multiple priorities and shifting deadlines., • Excellent written and verbal communication skills for interacting with executives and cross-functional stakeholders., • High attention to detail when preparing documents, maintaining records, and processing financial information., • Ability to work independently, use sound judgment, and handle confidential information professionally.

Competitive Pay / Comprehensive Employee Benefits Package - As a AP/AR Accounting Assistant, you will: Review and reconcile accounts receivable and accounts payable; Generate financial reports and assist with month-end closing processes; Process and post payments from clients and vendors; Communicat

Job Description Location: Manhattanville University • We are hiring immediately for a full time SALES COORDINATOR position., • Address: 2900 Purchase Street, Purchase, NY 10577. Note: online applications accepted only., • Schedule: Full time schedule; days and hours may vary. Flexible. More details upon interview., • Requirement: Prior catering experience is required., • Fixed Pay Rate: $30.00 per hour. Additional Responsibilities: • Previous high-end catering experience required, including weddings., • Capture guest needs and assist in planning and execution of events while acting as the main liaison between the client and Reid Castle Event staff., • Perform Administrative duties as needed. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1549578. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Maintains a complete and systematic set of records of business transactions for the assigned business unit. Essential Duties and Responsibilities: • Interacts with customers and resolves customer complaints, relays relevant comments from customers to supervisors., • Represents the company in a courteous, efficient and friendly manner in all customer and employee interactions to ensure customer satisfaction., • Assists Controller with reports and weekly closing procedures., • Verifies, allocates and posts details of business transactions to subsidiary accounts in journals or computer files from documents, such as sales slips, invoices, receipts, unit reports, check stubs and computer printouts., • Summarizes details in separate ledgers or computer files and transfers data to general ledger, using calculator or computer. Reconciles and balances accounts., • Compiles records to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to the operation of the business., • Calculate employee wages from time cards and submit payroll registers for payment., • May prepare tax reports., • May compute type and mail monthly statements to customers., • May complete records to or through trial balances., • Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: • Opportunities for Training and Development, • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyChartwellsHED.pdf Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.