Accounts receivable manager jobs in Los Angeles, California - Page 3Create job alerts

Job DescriptionDescription: Job Title: Administrative Assistant Exempt Status : Non Exempt Employment Type: Full Time Department: Administration Reports To: Operations Partner / General Manager Schedule: Mon - Fri 8:00am - 5:00 pm Pay Rate: $28.00 -$32.00/hr (DOE) Summary of Position: The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment. Key Responsibilities: ERP & Order Processing: · Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP · Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment · Generate and distribute customer invoices, order confirmations, and bill of ladings · Maintain item master data and assist with ERP report generation Accounts Payable / Receivable: · Process vendor invoices and route for approval in accordance with internal procedures · Generate customer invoices and distribute through the assigned channels · Assist with account reconciliations and follow up on outstanding receivables Administrative Support: · Maintain organized filing systems for documentation including production logs, QA/QC files, and compliance records. · Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA/USDA) · Order and track office and facility supplies · Schedule meetings, coordinate travel arrangements, and support internal communications · Assist with onboarding and employee administrative documentation Requirements: Qualifications: · High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred · Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution · Prior experience with BatchMaster ERP or comparable manufacturing/inventory systems is strongly preferred · Proficient in Microsoft Office/Google Suite. · Familiarity with basic bookkeeping, AP/AR processes, and inventory tracking · Exceptional organizational skills and attention to detail · Strong communication skills and ability to work across departments · Ability to manage multiple priorities and meet deadlines in a fast-paced environment Preferred Qualifications: · Experience in food manufacturing or distribution · Knowledge of food safety standards and regulatory documentation · Bilingual English/Spanish is a plus PLEASE NOTE · The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and/or mental functions of this position · The description of this position is subject to change based on the necessities of the business

Job DescriptionSalary: $25 - $35 Per Hour + Bonus Job Summary The Traffic Operations Administrator position ensures that job documentation is accurate, and billing is processed efficiently. The ideal candidate has a strong background in invoicing, job costing, and coordination within the construction, utility, or Traffic Control Service Industries. Essential Duties and Responsibilities Billing & Financial Coordination: • Review job tickets, work orders, and field reports to ensure accurate and timely billing., • Generate and process invoices for completed projects, ensuring compliance with union & customer contract terms., • Verify labor hours, material costs, and equipment usage to ensure correct job costing., • Work closely with the finance department to track accounts receivable and help resolve billing discrepancies if applicable. OperationsSupport: • Maintain accurate records of job progress, service tickets, and completion reports., • Maintain organized records of work orders, contracts, and project documentation., • Address client inquiries regarding billing and service details. Qualification Requirements Experience: • 2+ years of experience in billing, operations coordination, or administrative support in construction, utilities, Traffic Control or a similar industry., • Experience with ERP systems or billing software in the construction or service industry. Knowledge: • Knowledge of traffic control services., • Familiarity with job costing, contracts, and compliance documentation., • Knowledge of Union labor rules. Required Skills Communication and Interpersonal Skills: • Adaptable to a variety of assignments and settings., • Strong communication skills, both verbal and written, with the ability to interact professionally with employees and customers. Technical Proficiency: • Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and accounting or job tracking software. Organizational and Multi-tasking Abilities: • Ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel crouch, or crawl.The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to mile daily. Specific vision abilities in this job include close vision and distance vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles. Ability to travel as needed to facilitate job needs. The noise level in the work environment is usually moderate. Note:Nor-Cal Pipeline Services is a drug-smoke and alcohol- free workplace. Drug testing is a requirement for employment. Nor-Cal Pipeline Services is an Equal Opportunity Employer.

Accounts Receivable Manager candidates should have good attention to detail and strong Microsoft Excel skills. If you are an Accounts Receivable Manager and want to manage a growing AR department, please submit your resume today!. As an Accounts Receivable Manager, you should have experience with th

The Supervisor, Accounts Receivable will support the Manager (or above), Accounts Receivable in the development of department team members. Supervisor, Accounts Receivable. The Supervisor will be responsible for assisting the Accounts Receivable Specialists with problematic claims and questions rega

Job DescriptionPosition Summary WSH Management is currently recruiting for a Property Manager for Tellus on Carson Apartments, a 230-unit tax-credit housing community located in Torrance, CA. This is a brand new complex that provides quality multi-family housing. The Property Manager will play a pivotal role in overseeing the successful lease-up of the community. The Property Manager will play an active role in but not limited to, conducting interviews, and qualifying applicants for their new apartments and the overall operations of the community. What we offer: • Salary: $33.00 to $36.00 per hour, • Medical, Dental, Vision, Life and 401k with employer match, • Paid vacation and 15 paid company holidays, • Full time: 40 hours per week The Property Manager is primarily responsible for the day to day management of all property operations to include, weekly and monthly reports, consistent implementation of community policies, accounts receivable and payable, and preparing the annual budget. Our Community Managers are organized, detail oriented and possess the ability to manage multiple tasks at a time. • Ability to understand financial goals, operate asset in owners’ best interest in accordance with policies & procedures., • Address resident concerns and requests in timely basis to ensure resident satisfaction with management., • Ensure efficiency of staff through leadership, ongoing training, instruction and counseling as applicable., • Maintain community appearance and ensure repairs are noted and completed on timely basis., • Ensure property is rented to fullest capacity and lost rent is minimized, • Performs other related duties as assigned. • Strive to meet property Key Performance Indicators (KPI) to include financial, occupancy, compliance, etc., • Respond timely to resident relation issues and report issues and outcomes to Regional Property Manager (RPM) at least weekly., • Attend and participate as requested in meetings and training sessions., • Report any concerns regarding compliance and legal issues to the RPM and participate as requested., • Respond timely and efficiently to legal requests (with prior approval from RPM or VP)., • Generate necessary documents and process in accordance with Landlord/Tenant Law, Fair Housing Laws and Company guidelines., • Maintain community files, conduct audits and site inspections to ensure compliance with all applicable program regulations., • Assist with developing annual community operating budgets with RPM ., • Confirm that all employees are following company P&P to operate the community at the most efficient manner possible and promote the highest quality service to our residents., • Ensure that all training is completed as required by staff.., • Assist and support resident service programs., • Conduct Resident Meetings at least once per year., • Additional duties as assigned. Financial • Demonstrate ability to understand financial goals, operate asset in owners' best interest in accordance with Policies & Procedures Manual., • Weekly review of all property Yardi dashboards to include occupancy, delinquency, compliance, open ARs and IRs, deposit accounting, etc., • Review all vacant and available units to ensure timely move ins., • Prepare annual budgets and income projections in a timely and accurate manner., • Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner at all assigned communities., • Review all invoices for accuracy and provide final approval in PayScan., • Manage petty cash and all funds and audit each quarter. Leasing • Monitor assigned community occupancy levels to achieve or exceed budgeted occupancy., • Confirm all assigned properties are utilizing the Yardi leasing workflow process from initial contact through approval/denial of tenancy & move-in., • Utilize marketing strategies to secure prospective residents., • Confirm that leasing staff techniques are effective in qualifying and securing future residents., • Confirm that leasing staff gather information about market competition in the area and file., • Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others., • Represent the company in a professional manner at all the times. Administrative • Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow., • Working knowledge of California landlord/tenant law, and common procedures and notices., • Confirm all leases and corresponding paperwork are completed and input to software System accurately and on a timely basis., • Ensure current resident files are properly maintained and in required order., • Ensure all administrative paperwork is accurate, complete and submitted on a timely basis., • Ensure compliance with all applicable affordable housing programs., • Lead emergency team for community. Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.)., • Resident Retention, • Deal with resident concerns and requests on timely basis to ensure resident satisfaction with management., • Participate in resident social service programs and/or coordinate resident activities program., • Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.)., • Ensure distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.)., • Consistently implement policies of the community., • Daily review of all emails and respond as necessary within 24 hours. Personnel Management • Supervising/developing Resident Managers for assigned communities., • Provide supervision when covering for other Property Managers., • Assist with monitoring all HR or Worker Comp issues and coordinate issues with VP and ADP., • Provide site level training and onboarding to new Resident Managers. Provide follow up to make sure that new policies are being followed., • Consistently use successful techniques and company directives to screen, hire, orient and train new personnel., • Provide ongoing training and coaching to retain existing direct reports and their subordinates., • Ensure efficiency of staff through orientation, ongoing training, instruction, performance management and leadership., • Conduct weekly virtual or in-person meetings, and daily oversight with staff to review schedules, work order status, employee relations, talent management to include retention, succession planning, property performance and assignments., • Be available to support staff in urgent or emergency situations., • Follow up timely by email or required documentation to include offering resources and partnering with HR and Safety when appropriate., • Administer action plans (corrective, preventative and remedial) consistently, and on a timely basis with performance concerns. Document appropriately, communicate with supervisor, Human Resources, and Safety Director, and follow guidance based on results., • Provide support and resources to staff, encourage teamwork and lead as an example in creating a harmonious environment., • Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, online timekeeping, change of status, etc.)., • Demonstrate ongoing working knowledge related to HR and payroll practices, WSH Management policy administration to include HR regulatory compliance. Maintenance • Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular community inspections and tours.Assure quality and quantity of market ready apartments., • Ensure that models and market ready apartments are walked daily and communicate any service related needs to maintenance., • In collaboration with the Director of Maintenance, oversee budgeted capital improvements and large maintenance projects, including scope of work and bid process., • Ensure that service request procedures are followed are recorded in property management software, communicated to maintenance, status updates to residents, notes entered, and satisfaction follow up. Safety • Conduct monthly Safety Inspections using applicable platform and immediately correct deficiencies., • Learn and ensure compliance with all company, local, state and federal safety rules., • Ensure that unsafe conditions are corrected in a timely manner., • Direct staff to follow a "safety first" principle. Property Manager Qualifications While we are proud to offer on-the-job training for all positions, we prefer you to start with the following experience: • Minimum of 2 years on-site as a Resident Manager, • Tax-Credit experience highly preferred., • Lease-up experience highly preferred., • Yardi software experience., • Affordable Housing a plus, not required, • High School Diploma Required. College degree preferred., • Must possess strong attention to detail and sales ability., • Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite/Office 365 including Word, Excel, Outlook as well as property management software applications., • Must possess a valid driver’s license and maintain current auto insurance. Based in Irvine, California, WSH Management (WSH) manages quality apartments for both affordable and market rate households. Established over 20 years ago, WSH currently manages over 80 communities and has over 200 employees. At WSH Management, we strive to enhance the quality of life for residents of apartment communities we manage by providing a decent and desirable residential environment. We are currently looking for dynamic people to join our team! WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made. WSH Management is a drug free workplace. WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO

Job Description Position Summary WSH Management is currently recruiting for a Property Manager for two small properties located in Arlington Heights, Los Angeles, CA. Property Manager – Job Duties The Property Manager is responsible for the daily management and overall performance of two Los Angeles properties: Westside Manor (34 units) and The Manchester (27 units, located 7 miles apart). This role reports directly to the Regional Property Manager and oversees one Maintenance Technician. A Social Services Coordinator will collaborate closely with this position but will not report directly to it. Ideal Candidate Property Manager is fully accountable for all day to day property operations, overseeing and enhancing the value of the property. The successful Property Manager will be organized, detail-oriented, and skilled at balancing multiple priorities. Strong leadership, communication, and problem-solving abilities are essential, along with the ability to understand financial goals and drive property performance. • HUD Project Based Section 8 Compliance Experience or other related Affordable Housing, • Minimum of 2 years on-site as a Property Manager; will consider 3 years supervisory experience in a customer service-related business with appropriate certification(s)., • Supervisory experience, • High School Diploma or equivalent required; college preferred., • Property Management (or similar) software experience., • Must possess strong attention to detail and sales ability., • Ability to make decisions, meet targets and work under pressure., • Strong command of the English language, including proper grammar, spelling, and sentence structure., • Thorough understanding of the English language and ability to communicate effectively with others., • Strong writing and proofreading skills., • Attention to details in all aspects of job performance, • Effectively prioritize multiple projects simultaneously while meeting deadlines., • Demonstrated managerial and leadership skills., • Strong communication and negotiating skills; ability to build and maintain strong vendor relationships., • A sense of urgency, comfort with ambiguity, drive for results and ability to remain true to the company’s brand and image., • Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action., • Effectively convey ideas, images and goals to a diverse group of personalities., • Possess a positive attitude, keep calm and smile under all circumstances., • Oversee day-to-day property operations, ensuring consistent implementation of community policies and compliance standards, • Prepare and submit weekly and monthly reports, and support the development of the annual operating budget, • Manage accounts receivable and payable, including rent collection/processing and timely submission of payables, • Supervise and delegate tasks to the Maintenance Technician; monitor work orders, unit turns, and property upkeep, • Perform administrative functions such as move-in/move-out processing, resident file management, and applicant interviews from the waiting list, • Support residents through the recertification process and address resident concerns in a timely, professional manner, • Train and onboard new staff while fostering a positive, collaborative team culture, • Monitor community appearance and ensure maintenance issues are addressed promptly, • Maximize occupancy, minimize lost rent, and ensure the property operates in the owner’s best interest • Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with Policies & Procedures Manual., • Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.)., • Daily review of property Yardi dashboard., • Review all vacant and available units to ensure timely move ins., • Prepare annual budgets and income projections in a timely and accurate manner., • Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner., • Generate necessary legal action, documents and process in accordance with Landlord/Tenant Law, Fair Housing Laws and Company guidelines., • Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance., • Ensure that invoices are accurately processed for approval and payment by Corporate office, manage petty cash and all funds. Leasing • Ensure property is rented to fullest capacity and lost rent is minimized., • Utilize the Yardi leasing workflow process from initial contract through approval or denial of tenancy, and move in., • Utilize marketing strategies to secure prospective residents., • Confirm that leasing staff techniques are effective in qualifying and securing future residents., • Confirm that leasing staff gather information about market competition in the area and file., • Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others., • Represent the company in a professional manner at all the times. Administrative • Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow., • Working knowledge of California landlord/tenant law, and common procedures and notices., • Confirm all leases and corresponding paperwork are completed and input to software System accurately and on a timely basis., • Ensure current resident files are properly maintained and in required order., • Ensure all administrative paperwork is accurate, complete and submitted on a timely basis., • Ensure compliance with all applicable affordable housing programs., • Lead emergency team for community. Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.). Resident Retention • Conduct quarterly Resident Meetings, • Deal with resident concerns and requests on timely basis to ensure resident satisfaction with management., • Participate in resident social service programs and/or coordinate resident activities program., • Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.)., • Ensure distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.)., • Consistently implement policies of the community., • Daily review of all emails and respond as necessary within 24 hours. Personnel Management • Consistently use successful techniques and company directives to screen, hire, orient and train new personnel., • Ensure efficiency of staff through ongoing training, instruction, counseling and leadership., • Plan weekly/daily brief meeting with staff to review schedules, work order status and assignments., • Coordinate maintenance schedule and assignments with Maintenance Supervisor., • Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary., • Provide support to staff to encourage team work and lead as an example in creating a harmonious environment., • Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, online timekeeping, change of status, etc.). Maintenance • Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular community inspections and tours., • Assure quality and quantity of market ready apartments., • Ensure that models and market ready apartments are walked daily and communicate any service related needs to maintenance., • Ensure that service request procedures are followed are recorded in property management software, communicated to maintenance, status updates to residents, notes entered, and satisfaction follow up. Safety • Learn and ensure compliance with all company, local, state and federal safety rules., • Ensure that unsafe conditions are corrected in a timely manner., • Direct staff to follow a “safety first” principle. What we offer: • Salary: $28.00 to $30.50 per hour, • Rent-free on-site studio apartment to live at Westside Manor Apartments, • Medical, Dental, Vision, Life and 401k with employer match, • Paid vacation and 15 paid company holidays While we are proud to offer on-the-job training for all positions, we prefer you to start with the following experience: • College degree preferred., • Certified Apartment Manager (CAM) or Accredited Resident Manager (ARM) preferred., • Position requires a minimum of 2 years on-site as an Assistant Community Manager; will consider 3 years supervisory experience in a customer service related business with appropriate certification(s) and/or prior experience as Property Manager., • Affordable housing and permanent supportive housing experience preferred., • Achieve Fair Housing certification prior to interaction with prospects or residents., • Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite/Office 365 including Word, Excel, Outlook as well as property management software applications., • Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business., • Knowledge of OSHA laws and regulations., • Participate in training to comply with new projects, programs or existing laws., • Be able to work evenings and weekends on call as needed., • Present self in a neat, clean and professional manner at all times throughout the workday and/or whenever present at the community or representing the community., • Comply with expectations as demonstrated in the Employee Handbook, • Candidate will be required to pass a background and drug screening. (A conviction will not necessarily disqualify you from employment with WSH Management.) About Us: Join a Team That Makes a Difference – WSH Management For over 25 years, WSH Management has been a trusted leader in managing senior and multifamily apartment communities across California. With deep expertise in both affordable and market-rate housing, we proudly manage more than 80 communities and support a team of over 200 dedicated employees — and we’re still growing. At WSH, we believe that great people make great communities. That’s why we invest in our team through comprehensive training, clear growth opportunities, and a workplace culture built on respect and collaboration. We were honored to receive the 2024 Employee Choice Award, and we’re committed to keeping that momentum going. If you're passionate about service, teamwork, and personal development — we’d love to welcome you to our team. WSH Management is proud to be an Equal Opportunity Employer We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other protected status under applicable law. If you require reasonable accommodation during the hiring process, we are happy to assist. WSH Management is a drug-free workplace. EOE M/F/D/V/SO

Job Description Come join LA’s most innovative real estate investment and operating company! Rising Realty Partners currently owns and manages over 5 million square feet of office assets throughout California, Colorado, Texas, Nevada and Missouri. From low rise suburban corporate structures, gorgeous historical assets downtown, and flex-industrial our record of success in value-add investments is spurring growth, and with our new acquisitions, we are looking for the most creative, driven and talented property managers the industry has to offer. This Property Manager position is an on-site position in Los Angeles, California. We are seeking a detail-oriented and collaborative manager to join our team and work closely with property ownership. The Property Manager will collaborate with ownership to oversee operations and manage projects. Strategic and creative thinking is a must! The Property Manager will oversee all aspects of property operations including monthly cash distributions and AP management, monthly reporting, reviews and updates of vendor service contracts, accounts receivable, tenant requests and support of construction management. This position will supervise one Property Administrator/Assistant Property Manager with oversight of 8+ building staff inclusive of engineering, janitorial, security and parking. This position is on-site five days per week during regular office hours. Key duties include, but are not limited to: • Vendor and service contract management, • Management of Assistant Property Manager and building staff, • Tenant relations, customer service, and requests, • Timely preparation of annual budget and operating expense calculations., • Monthly tenant rent statements and aged receivable management., • Weekly accounts payable processing and approval., • Monthly cash distribution recommendations, • Lease administration, • Construction management, • Monthly reporting, • Weekly on-site ownership meetings and operational review, • 3+ years of office building management experience., • Bachelor’s degree from four-year college or university., • California Real Estate License is REQUIRED, • Proficient in: Yardi, MS Excel, MS Word, MS Power Point, Chrome. Kardin proficiency is a strong plus., • Strong oral and written communication skills., • Proven strategic and creative thinking skills, • Strong knowledge and understanding of accounting and finance., • Self-starter with history of success working in an environment with little supervision., • Adaptable with ability to change priorities on short-notice.

Job DescriptionCommercial Real Estate Tenant Services Coordinator Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving issues and executing on special requests. The successful Tenant Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Tenant Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Responsible for the overall cleanliness of the reception, lobby, and applicable work area, • Assists in management audits and prepares all files and records in preparation for the audit, • Prepare and send all in and outgoing mail and packages, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date, • Maintain and update employee, clients and customer contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Ad hoc administrative requests, • Process all aspects of accounts receivable, • Obtain completed W-9 forms from all vendors, • Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • Coordinates timely repair and maintenance of office equipment, • Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment, • Prepare invoices to be billed back to clients and send out accordingly for payment. Position Requirements, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Interest in real estate. Education, • Bachelor’s degree and similar work experienceBenefits, • PTO, PST, Medical, Dental, and Vision Compensation, • $25- $27/Hrly

Job Description Property Management Associates (PMA) is seeking an experienced Property Manager to oversee the operations, financial performance, and staff management of our property in California. The ideal candidate will ensure each property meets company standards for efficiency, compliance, and resident satisfaction. Responsibilities include, but are not limited to: • Manage monthly rent collection process and follow up on tenant delinquencies, • Day-to-day operational management of all aspects of the property, • Supervise property, staff, and external vendors, • Daily communication with senior property management personnel and property owners., • Oversee accounts payable and receivable., • Responsible for a positive and prompt response to requests from residents, • Perform daily/weekly comprehensive property walk-throughs, paying particular attention to items on the Preventative Maintenance checklist., • Conduct unit inspections including but not limited to move-in and move-out., • Develop and implement marketing ideas and strategies, • Heavily focus on leasing current vacancies and upcoming available units., • Monitor the monthly financial budget, • Minimum 2 years of experience in conventional multi-family management with 150+ units., • Knowledge of property accounting, such as Yardi, • Excellent verbal and written communication skills., • Effective organizational and multi-tasking skills., • Proficiency with computers, including a strong knowledge of Microsoft Office., • On-call and 1 weekend day per week required, • A valid driver's license and evidence of auto insurance will be required, • Medical, Dental, Vision, Life Insurance with an employer contribution, • 401(k) with discretionary company contribution after one year, • Short-term & Long-term Disability, • Critical Illness/Accident/Hospital Indemnity Plans, • Generous Paid Time Off: Time off benefits include vacation, holidays, and sick time Pay Range$21—$23 USD We celebrate diversity and are committed to creating an inclusive environment for all employees. Take your career in property management to another level About Property Management Associates Property Management Associates (PMA) is a full service Property Management Company located near Los Angeles, California. PMA has been in business for over 30 years. We specialize in commercial and residential property management, apartments for rent in Los Angeles and greater LA County, and commercial real estate for lease. This, combined with our professional property management services, makes PMA one of the largest property management companies in Southern California. Property Management Associates encourages an entrepreneurial spirit and believes in investing in our staff. We are also a family oriented company with great opportunities to grow! Property Management Associates encourages an entrepreneurial spirit and believes in investing in our staff. PMA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by PMA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that PMA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Health insurance RESPONSIBILITIES FOR PROPERTY MANAGER • Oversee the day-to-day operations of the property, including leasing, maintenance, and tenant relations., • Ensure compliance with all applicable laws, regulations, and company policies., • Manage tenant inquiries, complaints, and requests in a timely and professional manner., • Conduct regular property inspections to identify maintenance needs and ensure the property is well-maintained., • Manage contractors, and ongoing construction projects, • Managing executives' calendars, setting up meetings, and sending reminders., • Make travel and accommodation arrangements., • Maintain accurate records of property income and expenses., • Monitor rental payments and follow up on delinquent accounts., • Coordinate with contractors and vendors for repairs and maintenance work., • Prepare and execute leases, renewals, and other legal documents., • Accounts payable and Drafting Checks, • Accounts Receivable and Depositing rents, • Reconciles banks, credit cards, and other accounts as assigned, • Check the accuracy of business transactions, • Perform data entry and administrative duties, • Manage contractors, and ongoing construction projects, • Managing executives' calendars, setting up meetings, and sending reminders., • Make travel and accommodation arrangements., • Managing information flow in a timely and accurate manner., • Must have a good attitude, • Proficient in Microsoft Windows and Office applications, • Ordering supplies and replacement, as well as managing mail and courier services.QUALIFICATIONS FOR PROPERTY MANAGER, • Experienced handling Tenants/Vendors in a variety of different situations, • Negotiating experience required, • Ability to prioritize and multitask, • Yardi Breeze and QuickBooks proficiency preferred., • Ability to think on feet, and solve difficult problems., • Previous experience in property management or a related field is required., • Luxury Condo property management experience preferred., • Construction Management experience preferred, • Good English writing communication skills (precise and grammatically correct)., • Highly organized and extremely detail oriented, • Strong knowledge of customer service principles and practices., • Needs to work onsite at office, • Work with passion and positive energy, • Highly productive and works very efficiently, • Familiar with Excel, • Team playerThis position offers competitive compensation and benefits package. If you are a detail-oriented individual with excellent communication skills and a passion for providing exceptional customer service, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience. Schedule: • Monday to Friday, • No overtime, • Weekends as neededExperience:, • Windows: 1 year (Required), • Construction: 2 years (Required), • Tenant Relations: 2 years (Required), • Yardi Breeze: 2 years (Preferred), • Mac OS: 1 year (Required), • Property management: 4 years (Required)Ability to Commute:, • Beverly Hills, CA 90210 (Required)Work Location: In person

Job DescriptionAscend Talent Solutions Job Description Job Description – The Tenant Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Tenant Coordinator will also work with tenants resolving issues and executing on special requests. The successful Tenant Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Tenant Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Responsible for the overall cleanliness of the reception, lobby, and applicable work area, • Assists in management audits and prepares all files and records in preparation for the audit, • Prepare and send all in and outgoing mail and packages, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and customers and ensure that contract and lease administration files are accurate and up to date, • Maintain and update employee, clients and customer contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Ad hoc administrative requests, • Process all aspects of accounts receivable, • Obtain completed W-9 forms from all vendors, • Initiates cost reduction programs relative to office supplies, equipment and furnishings and maintain such, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • Coordinates timely repair and maintenance of office equipment, • Tracks budget line items relating to administrative account purchases and resolves negative variances relative to budget, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment, • Prepare invoices to be billed back to clients and send out accordingly for payment. Position Requirements, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Interest in real estate. Education, • Bachelor’s degree and similar work experienceBenefits, • PTO, PST, Medical, Dental, and Vision Compensation, • 50K - 55K Yearly

A nonprofit organization based in California is seeking an experienced Accounting Manager to oversee daily accounting operations, including accounts payable and receivable functions. The role requires a Bachelors degree in Accounting or Finance and 35 years of experience in accounting, particularly

Job Description Titan Disposal Co., Inc is seeking an Office Manager for our rapidly growing construction service business in Pasadena, CA. The Administrative Assistant will work closely with the company's partners on a daily basis and support the development, coordination, and execution of integrated office procedures. Primary responsibilities will include supervision of the office administrative team, coordination of marketing activities, handling proposals, scheduling meetings, and other office-related duties. The company is offering an attractive compensation package, including desirable pay rate, medical/dental/vision insurance, 401k, bonus potential and more! Responsibilities· Maintain filing system for the company.· Oversee the daily operations of the office. · Prepare contract review, special certificate of insurance, and project proposals.· Respond to customer inquiries.· Oversee accounts payable, accounts receivable, and collections.· Meeting planning, conference room setup, conference call setup, etc.· Assist with payroll and workers compensation. · Coordinate project submittals and special projects· Answer and direct all incoming phone calls.· Manage incoming and outgoing mail.· Manage office supplies and vendors.· Recruit and manage the administrative personnel by overseeing all job duties or delegated tasks including but not limited to discipline and performance reviews. Qualifications· Proven experience as an office manager working in the construction industry· High school diploma required; Associate's or Bachelor's degree is a plus· Microsoft Excel proficiency· QuickBooks· Excellent written and verbal communication skills· Leadership skills· Attention to detail.· Certified Payroll Specialist is required!

Job DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: • Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed, • Serves as the main point of contact (POC) for service requests from tenants, • Entry of tenant service requests into work order system, • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Codes and splits invoices based on cost centers and services performed, • Prepares bill backs/re-bills for special tenant requests, • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly, • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units., • Assists in management audits and prepares all files and records in preparation for the audit, • Internal and external correspondence, • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy, • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date, • Maintain and update tenant contact databases, • Organize departmental meeting and travel arrangements, • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel., • Manages the new tenant welcome and orientation program, • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book, • Processes all aspects of accounts receivable, • Obtains completed W-9 forms from all vendors, • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines, • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!, • Highly proficient in Microsoft Word, Excel, and Outlook., • Professional, reliable, flexible and have a positive, can-do attitude., • Excellent attention to detail with strong customer service skills and ability to prioritize, • Ability to communicate well in both written and verbal communication forms., • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects., • Bachelor’s degree and similar work experienceBenefits, • Medical, Dental, and VisionCompensation, • $25 - $29/Hrly

Job Description A large global law firm seeks a Billing Supervisor to join their dynamic team. The Billing Supervisor is an integral part of the accounting team and will be responsible for supervising the daily operations of the billing team in their assigned office and for ensuring compliance with all policies and procedures of the firm, while training and coaching the Billing staff and leading them in their professional development endeavors. Moreover, the Billing Supervisor will leverage their exceptional communication and analytical talents to cultivate relationships with stakeholders across the firm, thereby effectively overseeing and driving inventory management. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities: • Collaborating with the Accounting Manager or Billing Manager in the performance evaluation for departmental employees and performance improvement recommendations, • Ensuring goals and objectives of the department are met; providing accurate and timely completion of assignments and inquiry responses, • Coordinating and ensuring the completion of annual and monthly activities including quarterly inventory campaigns, year-end collections, inventory management, e-billing coordination, and all other high-priority and time-sensitive activities, • Participating in routine calls and conferences with partners and management on financial inventory, • Partnering with billing attorneys, secretarial staff, and clients to review, prepare, finalize, and send invoices, • Regularly reviewing and analyzing work-in-progress (WIP) and Accounts Receivable (AR) reports to effectively manage inventory and shorten billing and collection cycles, • Partnering with Accounting Manager to continuously upskill team, ensuring that all members maintain skills that are relevant and up-to-date with industry standards and practices Qualifications: • A Bachelor's degree or an equivalent in Accounting or a related field, with a Certified Public Accountant (CPA) certification or Masters of Business Administration (MBA) degree, preferably, • A minimum of nine (9) years of increasingly complex accounting experience, including a minimum of four (4) years of law firm billing processes and practices, • A minimum of four (4) years of experience in a law firm supervisory capacity, • Possess the ability to communicate effectively with people at all levels of the organization to ensure transparency and the alignment of firm goals, • Demonstrate excellent leadership and team development skills (i.e., organizing, planning, problem-solving, and decision-making), with the ability to mentor, train, and motivate team members for continuous improvement and growth, • Exhibit the ability to lead and manage change initiatives, ensuring alignment with company goals and objectives, • Possess the ability to develop and implement change management strategies to maximize efficiency, • Demonstrate excellent analytical and problem solving skills and the ability to navigate complex challenges Many of our job openings can be viewed at