Accounts receivable specialist jobs in Orange, California - Page 2Create job alerts

Job Description Accounts Receivable Specialist – III – Collections Are you a detail-oriented professional with a passion for optimizing cash flow and maintaining strong customer relationships? We are seeking a highly motivated Accounts Receivable Specialist with a versatile background in collections, credit applications, billing, cash applications, and chargebacks to join our team. This role offers an exciting opportunity to contribute to our financial health while developing your career in a dynamic, fast-paced environment. Key Responsibilities: • Debt Collection & Cash Management: Effectively collect overdue invoices from assigned customer accounts, prioritizing based on amount owed, age of receivables, and credit risk to maximize cash flow and reduce past-due balances., • Customer Communication: Initiate professional, courteous contact via phone, email, fax, or correspondence to secure payments, provide updates, or resolve account issues., • Dispute & Adjustment Resolution: Identify and resolve billing discrepancies, process credit memos, or correct invoices related to pricing, taxes, freight, discounts, or other adjustments, ensuring proper approvals are obtained in accordance with company policies., • Documentation & Record-Keeping: Maintain comprehensive records of all collection activities, customer interactions, and account status updates in both digital systems and manual files, ensuring accurate and readily accessible information., • Reporting & Analysis: Generate and analyze AR reports and data to monitor collection progress and inform decision-making., • Account Maintenance & Customer Support: Provide requested documentation such as invoices, proof of delivery, or statements promptly. Manage customer deductions, rebates, and discounts accurately., • Cross-Functional Collaboration: Work closely with sales, customer service, finance, and management to escalate high-priority issues and improve collection strategies., • Audit & Compliance Support: Assist during audits and quarterly reviews by providing necessary documentation and ensuring adherence to accounting policies., • Process Improvement: Contribute to the development and implementation of AR, credit, and collections policies and procedures to enhance team efficiency. Qualifications & Experience: Minimum Qualifications: * • At least 2 years of experience in collections, trade accounts, or AR-related functions., • Proven experience working with computerized accounting or ERP systems., • Excellent communication skills, with the ability to effectively liaise with internal teams and external customers., • Self-motivated, proactive, and capable of working independently with minimal supervision., • Strong organizational skills and attention to detail., • 5+ years of collections experience, ideally within the medical device industry or similar sectors., • Experience working in both large and small organizational structures, demonstrating adaptability across different operational environments., • Ability to handle a high-growth, dynamic environment with flexibility and resilience., • Bachelor’s degree in Accounting or Finance is preferred; a high school diploma or GED is required.Company DescriptionMarquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities. Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path. Apply with us today!Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.\r\n\r\nMarquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.\r\n\r\nApply with us today!

Job DescriptionDescription: The Accounts Receivable Specialist is responsible for financial processing and transactions, which includes daily bookkeeping and recordkeeping, processing customer payments, and working with internal stakeholders, clients, and vendors on payment processing. Additionally, the role involves following up with clients and adjusters regarding past due balances. Duties and Responsibilities • Accurately apply deposits and payments to client accounts, ensuring proper credited and resolving any discrepancies promptly., • Monitor accounts to identify outstanding debts and generate aging reports for management., • Follow up with clients, adjusters, or Third-Party Administrators regarding payment status and issues., • Recommend process improvements to optimize the accounts receivable process., • Research eBilling platforms (i.e., Tymetrix, Legal-X & CounselLink) for invoice payment status. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. Salary Description $30.00 - $35.00/hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5-10% domestic travel by car and plane. Requirements:

Job DescriptionDescription: We are seeking a highly skilled and detail-oriented senior legal billing specialist with a strong background in insurance defense billing. The ideal candidate will have experience working in a law firm or legal department, a thorough understanding of legal billing guidelines (including e-billing platforms) and the ability to manage a high-volume billing workload while ensuring compliance with client and carrier specific billing requirements. Duties and Responsibilities • Prepare, review, and process monthly pre-bills and final invoices in accordance with firm and client guidelines., • Ensure compliance with insurance carrier billing guidelines, including task-based billing formats such as LEDES and UTBMS., • Submit and track electronic invoices through various e-billing platforms (e.g., BillBlast, TyMetrix, CounselLink, Legal Tracker)., • Resolve billing discrepancies and rejected invoices in collaboration with attorneys, clients, and accounting., • Monitor accounts receivable and follow up on unpaid invoices as needed., • Assist attorneys with time entry corrections and adjustments to ensure accurate billing., • Maintain accurate billing records, reports, and client billing requirements., • Serve as a liaison between attorneys, clients, and third-party vendors., • Train and mentor junior billing staff as needed., • Communicate with 3rd party payers to resolve billing/payment discrepancies., • Process appeals in eBilling portals as required., • Provide timely and effective customer service to internal and external clients., • Prepare analysis of client accounts and produce monthly reports., • Create and send invoices and supporting documentation to clients., • 5+ years of legal billing experience with a focus on insurance defense., • Strong understanding of insurance carrier billing guidelines and compliance requirements., • Proficiency with billing software such as Aderant, Elite, or similar., • Experience with e-billing platforms like BillBlast, Legal Tracker, CounselLink, Legal Tracker., • High attention to detail, accuracy, and confidentiality., • Excellent communication and problem-solving skills., • Ability to manage multiple deadlines and work independently., • Familiarity with LEDES and UTBMS codes is essential. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Non-Exempt Supervisory Responsibilities None Work Location Hybrid working arrangement will also be considered for candidates residing in the vicinity of our offices, or fully remote for exceptional candidates located in California, Arizona, New York or Texas. Work Schedule 8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays. Salary Description $33.00 - $38.00/hour Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 10-20% domestic travel by car and plane. Requirements:

Job DescriptionTitle: Accounts Receivable Specialist Company: Talley LLP Location: Orange, CA (FT-Onsite-Direct Hire) Address: 1100 Town and Country Rd Ste 1111, Orange, CA 92868 About the Firm Talley, LLP, and its affiliated entities—Talley Law Group, LLP (“TLG”), Talley Capital Group, LLC (“TCG”), and Talley Wealth Management, LLC (“TWM”) (collectively “Talley”)—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line. Talley, LLP, was founded in 1989, with the mission of helping entrepreneurial driven businesses, their owners, and high net worth individuals, to manage their financial affairs and to achieve their business objectives profitably and efficiently. Our professionals strive to become each client’s Most Trusted Advisor (MTA) by delivering global solutions to our client’s complex challenges and opportunities. Our services include: Audit & Assurance services, including financial reporting Tax compliance, Tax planning, and proactive advice Business consulting Estate planning, business planning, M&A, and tax law services delivered through TLG Outsourced accounting, controller and CFO services M&A, growth-through-acquisition, and operational consulting delivered through TCG Talley is a boutique firm with 70+ U.S.-based professionals and 20–30 offshore/outsourced team members. Headquartered in Orange, CA, the firm has grown rapidly, becoming a leading Orange County professional services provider. We embrace a hybrid work culture built on accountability, results, and exceptional client service delivered by professional, motivated individuals. SummaryTalley LLP is seeking detail-oriented Billing & Collections Administrative Support to strengthen our billing team and ensure accurate, timely invoicing in a professional‑services environment. You will prepare invoices for consulting, advisory, and tax engagements, liaise with clients regarding billing matters, and support collections efforts. The role is 10–20 hours/week, Monday–Friday (8 a.m.–5 p.m. FT), with additional hours required during the month‑end billing close.What You Will DoBilling (Primary Focus) • Independently prepare, review, and issue invoices for professional‑services engagements (consulting, tax, and advisory) using Practice CS after in‑house training., • Verify billable hours, fixed‑fee arrangements, and retainer schedules; resolve discrepancies before release., • Collaborate with client‑service teams and Partners to capture all billable items and ensure compliance with firm pricing policies., • Assist with monthly invoice audits, reconciliations, and month‑end reporting., • Uphold Talley’s billing best practices and proactively identify process improvements.Collections, • Monitor accounts receivable; follow up on outstanding invoices via email/phone., • Negotiate payment plans when necessary and document collection activities., • Escalate complex issues to client‑service managers or Partners.Client Communication, • Serve as a courteous, professional point of contact for client billing inquiries., • Provide supporting documentation promptly and coordinate internally to resolve concerns.Data Management, • Maintain up‑to‑date client billing records and electronic files.What You Will Bring, • Proven experience generating invoices for a professional‑services firm (e.g., accounting, law, consulting, engineering, or marketing agency)., • Working knowledge of Practice CS, QuickBooks, or comparable billing platforms., • Reliability & initiative to meet tight deadlines, especially during month‑end close., • Analytical mindset to spot trends and recommend improvements., • Meticulous attention to detail and strong ethical standards for handling sensitive financial data., • Clear, concise written and verbal communication skills., • Team‑oriented, adaptable, and client‑centric attitude.Hours & Compensation, • Standard schedule: 40 hours/week between 8 a.m.–5 p.m. PT (Monday–Friday)., • Month-end billing close: Expect additional hours during this time, • Based on experience and value.To ApplySubmit your résumé and a brief cover letter answering:, • Key career accomplishments that make you excel at professional‑services invoicing., • Past role most similar to this job and why., • Which aspect of this job interests you most., • Office applications and billing platforms you are most familiar with.Founded in 1989, Talley LLP is the premier consulting and financial‑services firm advising high‑net‑worth individuals and their closely held entities with strategic business solutions that deliver meaningful results. Join us and contribute to our commitment to exceptional client service. Powered by JazzHR bnrPXiaT7J

Job DescriptionBenefits: • Health insurance, • Paid time off FullTime OnSite Administrative & Finance Position Summary The Accounts Receivable / Collections Specialist is responsible for ensuring timely, accurate collection of outstanding receivables, maintaining clean aging reports, and supporting cashflow stability. This role combines customer communication, documentation accuracy, and escalation management. The ideal candidate is organized, assertive, detaildriven, and comfortable owning a predictable, auditsafe AR workflow. Key Responsibilities Accounts Receivable • Maintain accurate AR aging reports and ensure all balances are current and properly categorized., • Post payments, reconcile customer accounts, and verify invoice accuracy., • Track missing paperwork, incomplete billing packets, and jobstatus dependencies that affect invoicing., • Coordinate with internal teams (Coordinators, Estimators, Project Managers) to resolve billing discrepancies., • Prepare weekly AR summaries, cashflow projections, and status updates for leadership.Collections, • Conduct proactive outreach (phone, email) to customers with overdue balances., • Document all communication in a consistent, timestamped format., • Secure payment commitments and follow up until resolution., • Identify accounts requiring escalation (legal, lien, small claims, or executive review)., • Maintain a professional, firm, and customerserviceoriented approach during all interactions.Documentation & Compliance, • Ensure all AR and collections actions are logged in the companys systems., • Maintain auditready records for every account, including communication history and supporting documents., • Follow company policies for credit holds, payment plans, and escalation thresholds., • Support monthend close with reconciliations and AR reporting.Required Skills & Qualifications, • 2+ years experience in Accounts Receivable, Collections, or related finance roles., • Strong communication skillsclear, concise, and professional., • High attention to detail with the ability to manage multiple accounts simultaneously., • Proficiency with Excel and AR systems (ERP, CRM, or industryspecific platforms)., • Ability to remain calm, assertive, and solutionsfocused with customers., • Strong followthrough and ownership of tasks from start to finish.Preferred Qualifications, • Experience in restoration, construction, insurance billing, or servicebased industries., • Familiarity with lien rights, payment schedules, and insurance carrier billing processes., • Ability to read job files and understand jobstatus dependencies that affect invoicing.

Job Description FirstCarbon Solutions (FCS), an ADEC Innovation is searching for a Senior Accounts Receivable Specialist (CG06) to join our team. The ideal candidate will have will have Deltek Vision experience and a strong background in accounting and administrative functions, be familiar with organizational policies and procedures, and exhibit independent judgment in managing workflow within the Accounting/Finance Division. This position partners closely with Project Managers, Project Directors, and the Project Operations Manager to ensure accurate billing, timely collections, and a smooth client experience. Salary Range: $36.00 – $45.50 hourly Duties and Responsibilities Client Billing & Invoicing • Review monthly billing draft documents and determine billable items for each project based on contract terms, project status, and internal guidance., • Create and lead monthly billing meetings with Project Managers to review draft billing packages and confirm accuracy., • Prepare marked up billing drafts and route them to Project Directors for approval., • Provide approved billing drafts to the Manila Finance Team for final invoice preparation., • Review invoices prepared by the Finance Team for accuracy, completeness, and alignment with project budgets and contract requirements., • Assemble and process complete client invoice packages, including required backup such as progress reports, project labor detail reports, and supporting documentation., • Email finalized invoice packages to clients and upload them to client portals as required., • Maintain and update the Master Client Portal Workbook to track portal requirements, login details, and submission statuses., • Monitor aging reports and proactively contact clients regarding past due invoices., • Document all client communications, responses, and follow up actions in the accounting system., • Collaborate with Project Managers and the Accounting Supervisor to resolve client questions, disputes, or invoice discrepancies., • Work closely with Project Managers to understand project billing structures, contract terms, and client expectations., • Coordinate with the Accounting Supervisor to address complex billing issues, revenue timing, and client escalations., • Support continuous improvement of billing workflows, documentation standards, and AR processes., • Provide backup to Finance Team during PTO, • Associates degree in Accounting, Finance, Business, or a related field preferred., • Minimum of 3 years of progressively responsible experience in accounting, finance, or billing‑related roles., • Experience working in a project‑based, client/consultant business environment., • Strong working knowledge of Microsoft Office applications; experience with Deltek Vision or similar ERP systems preferred. FCS, an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues. Come join our team of amazing professionals dedicated to making the world a better place! This role is an evergreen position, meaning we are always looking for talented individuals to join our team. Applications for this position are continuously accepted and reviewed on a rolling basis. FCS offers competitive salaries and robust benefits with opportunities for personal and professional development. If you want to work in a collaborative, creative work environment where you can provide meaningful contributions while being challenged to grow on the job, then you are encouraged to apply using the application link on the site where you found this posting! To learn more visit us at Competitive, progressive benefits including Example: Full-time, regular employee • Up to 100% employer paid premiums employee medical (with buy-up options) and up to 55% coverage for eligible dependent(s), • Up to 80% employer-paid dental and vision covered premiums for employees. Eligible dependent coverage also available., • Employer-sponsored Group Life and AD&D insurance with discounted voluntary coverage also available, • Employer covered Short- & Long-Term Disability insurance, • Employee Assistance & Wellness Programs (EAP), • 401(k) & Roth retirement savings accounts (see HR department for details on contributions and exclusions), • Pet insurance discounts, • Volunteer programs, committees, and opportunities Work Environment The position operates in a dynamic and highly collaborative work environment. This role is hybrid, with a combination of in‑office and remote work, and is based out of our Irvine office. The position routinely uses standard office equipment and collaborates closely with team members across departments. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear; have hand/finger dexterity; and reach with hands and arms. The employee will spend extended periods of time in front of a computer/laptop. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Compliance with all ADECi & FCS Travel and Workspace Policies that align with the CDC, local, state, and federal guidelines must be followed and upheld. Information Security Adhering to all policies, guidelines, and procedures pertaining to the protection of information of the organization, employees must maintain confidentiality of all sensitive information to which they are given access. They are also responsible for reporting actual or suspected events or incidents, including vulnerabilities or breaches, that may affect the confidentiality, integrity, and availability of information to members of the Management Team. Mutual respect is fundamental. Fundamental to our teams. Fundamental to our clients. Fundamental to the communities we serve and live in. Fundamental to the landscapes we work within. We need you and your unique talents, history, and background to become the Company we aspire to be. We insist upon a culture of common respect, expect transparency, and celebrate the fundamental value and dignity of all individuals. Our mutual equality as humans is the path to diverse and innovative collaboration. We cultivate integrity, driving us to growth, and allowing us to achieve more together than we could ever hope to as individuals.

Job DescriptionSalary: $25 Department: Accounting About the Role We are seeking an entry-level AR Billing Specialist Level I to support our accounting team with daily billing and invoicing activities. This role works closely with senior billing staff to ensure completed orders are processed accurately and on time. This is a great opportunity for someone looking to grow in accounting and accounts receivable within a collaborative, fast-paced environment. What Youll Do • Obtain and process purchase orders, • Prepare and process general billing for non-contract accounts, • Complete billing for sales office orders, • Prepare pre-billing requests, • Assist with billing for larger client accounts, • Complete monthly client storage billing, • Support month-end billing deadlines and department goals, • Assist with client code setup and billing documentation, as needed, • Maintain accurate filing and records, • Participate in department meetings and company events, • Perform other related duties as assigned What Were Looking For • Basic understanding of accounting principles, • Strong attention to detail and accuracy, • Ability to manage multiple priorities and meet deadlines, • Comfortable working independently and as part of a team, • Strong organizational, time management, and communication skills, • Bachelors degree in Accounting or a related field preferred, or, • One full year of experience in an accounting or accounting-related role Why Join Us • Supportive team environment with hands-on training, • Opportunity to develop and grow within accounting and AR, • Stable, full-time position with consistent hours

Job Description POSITION SUMMARY: Under the direction of the department Supervisor/Manager, the Pricing/Billing Specialist is responsible for pricing incoming jobs and creating invoices for completed jobs, as well as perform general duties within the department. ESSENTIAL DUTIES & RESPONSIBILITIES: • Creating invoices for completed jobs., • Checking purchase order prices and processes., • Adding expedite charges, freight charges (if applicable) for incoming jobs., • Assisting customer with pricing requests and invoice questions., • Review outside processing companies and enter the prices into our system., • Process Credit Card Applications and contact references., • Generate and distribute the daily sales reports each evening, as well as the monthly reports for month end., • Maintain a high level of customer service by assisting sales force via telephone, email, fax, or in person., • Handle busy incoming orders and email orders/inquiries in a professional manner., • Create quotations based upon sales reps input., • Submit and update contract pricing, obtain approvals as needed., • Assist accounts receivable with problem invoices, research and gather supporting documentation and submit corrections as required., • Adhere to all company policies and safety procedures and guidelines. QUALIFICATIONS & REQUIREMENTS: • Ability to effectively communicate with customers, both written and verbally., • Working knowledge of Microsoft Word and Excel., • Ability to generate run reports., • Attention to detail is a must., • Knowledge of all aspects of quality paperwork documentation., • Ability to handle multiple tasks and prioritize workload in a fast paced environment. ITAR REQUIREMENT: Due to ITAR regulations, this position requires that the employee must be a U.S. Person (U.S. Citizen or Permanent Resident). We are an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local laws. 7:00AM - 3:30PM