Administrative assistant jobs in Brooklyn, New York, NYCreate job alerts

The Family Worker is responsible for maintaining high quality, effective parent engagement practices that contribute to the healthy development of families. The Family Worker will maintain a caseload of or about 15 providers and their associated families. Responsible for addressing individual family needs Providing referrals and resources, and designing monthly parent engagement activities in collaboration with the educational staff Provide network provider support, make initial and ongoing assessment of family needs, and create work plans for families which involve goal setting, home visits, provider site visits, parent education, and family support services. The Family Worker is expected to adhere to the regulations and standards set forth by the NYC Department of Education, Universal Pre-Kindergarten, 3K , New York City Department of Health regulation. Assistance in main office Job Type: Full-time Pay: $32,000.00 - $36,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000

@16/hr 1199 SEIU Union Membership and benefits after waiting period Driver's License Required Multiple Shifts Available Know, understand, and follow the NADSP Code of Ethics. • Recognize, prevent, and Report Abuse. • Support individuals’ unique capacities, personalities, and potential. • Advocate with, and help individuals to self-advocate. • Support individuals’ emotional, physical, and personal well-being. • Respect the human dignity and uniqueness of each individual. • Assist individuals to achieve and exceed their personal goals. • Demonstrate the ability to support positive behavior. • Demonstrates teamwork with the individual, co-workers, and families in implementing positive behavioral support strategies, consistent with available behavioral support plans. Support the individuals by providing a comfortable, functional, and positive environment. • Provide structure and support for the individuals. • Demonstrate respect for all people. • Demonstrates the ability to effectively teach skills to individuals. • Assist individuals to perform activities of daily living as independently as possible. Some hands-on assistance may be required. • Assist individuals with personal hygiene and ensure they the individuals are clean, well-groomed, and appropriately dressed at all times. Some hands-on assistance may be required. • Attain and maintain Approved Medication Administration Personnel (AMAP) certification (full-time and part-time positions only), and administer medication when required. • Implement goal methodologies, collect accurate data and accurately complete paperwork. • Communicate effectively with individuals served, team members, families, visitors, and others. • Participate in the planning and implementation of recreational activities. • Implement daily operations of the assigned residence. • Ensure all required documentation is accurately completed including but not limited to data, daily logs, and incident reports, • Attain and maintain certification in all mandatory training. • Perform SCIP-R, CPR, and First Aid as required; intervene and assist with behavioral issues. • Demonstrates knowledge of and attends to the medical, physical, psychological, and health needs of the individuals as required. • Ensure the safety of individuals in everyday situations as well as environmental emergencies. • Drive Agency vehicles to transport individuals, e.g. community outings, medical appointments, etc. • Prepare and cook meals according to the individual nutritional plan. Shop for food items as needed and ensure leftover food is stored properly. Perform basic kitchen maintenance tasks such as but not limited to emptying the trash and washing dishes. • Adhere to a pre-determined weekly schedule, working the hours scheduled per workweek including weekends, overnights, holidays, day, and/or evening shifts. • Attend and actively participate in training programs and staff meetings. • Adhere to and promote the mission, culture, and practices of the Agency.

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

We are seeking a seasoned Personal Executive Assistant to support a music artist, focusing on contract negotiation, branding strategy, and client relations. This role involves managing the artist's schedule, supporting performances, overseeing branding and promotional efforts, and developing strategic partnerships. The ideal candidate will bring experience in securing contracts and building effective brand strategies. Responsibilities: Scheduling & Coordination: Arrange vocal lessons and studio recording sessions. Coordinate events such as travel, rehearsals, press appearances, and award shows. Performance Support: Assist the artist during performances by liaising with event organizers, managing belongings, setting up dressing rooms, and coordinating on-site needs. Communication & Negotiation: Act as the main point of contact between the artist, clients, record labels, and other teams. Support contract negotiations, merchandise sales, and marketing initiatives. Administrative Duties: Manage the artist's emails, calendar, and appointments. Handle incoming social media DMs, emails, texts, and phone calls, and route correspondence as necessary. File paperwork, manage receipts, and assist with advertising materials and email newsletters. Social Media & Marketing: Maintain and update the artist’s website and social media accounts (Instagram, Facebook, YouTube, TikTok, etc.). Create and schedule engaging posts, respond to followers and brands, and report on social media analytics monthly. Capture, organize, and edit video and photo content for promotional use. Implement marketing campaigns and monitor for copyrighted material. Additional Duties: Capture and edit content at events for website and social media. Design promotional materials for music releases, videos, merchandise, and tours. Perform additional tasks as needed to support the artist. Qualifications: Strong organizational and multitasking skills. Excellent communication abilities with experience in client and vendor relations. Familiarity with social media platforms and content creation. Experience in the music or entertainment industry is a plus. This role is ideal for someone passionate about music, dedicated to detail, and ready to support a dynamic artist both behind the scenes and at performances.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

An established Podiatrist and his Practice Manager are looking for a self-motivated individual with great interpersonal skills and an overall great personality for a fast paced office. Administrative duties include; greeting patients, answering the telephones, updating patients' and filing patients' medical records, filling out insurance forms, handling correspondence , scheduling appointments, arranging for hospital admission and laboratory services and handling billing. Experienced candidates or we will train.