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Job Description Our Company: Originally founded in 1975, BCI has continually evolved to become a leader in the women's fashion industry. Launching initially with CHAUS and private label lines and then expanding into a multi-brand platform business, we have been at the forefront of market trends and the changing retail environment. Our brands, including CeCe, Vince Camuto, Ted Baker, 1.State and Parker, each serve unique customer demographics but are united in their commitment to quality and style. As we expand our presence, BCI remains dedicated to innovation, excellence, and women's empowerment through fashion. We are seeking a Fit Coordinator Assistant to support our technical design team. This role is primarily administrative and focuses on data entry, organization, and sample tracking—no fashion background required. Responsibilities: • Assist with fit schedules, racks, and sample preparation., • Maintain logs, Excel and Word workbooks., • Track and process outgoing samples., • Support cross-team communication with production, sales, and design., • Minimum 2+ years of data entry or office work experience, • Must be efficient and quick thinking, • Strong organizational and time management skills., • Detail-oriented with accurate data entry skills., • Proficiency in Excel and basic reporting., • Clear communication skills., • Positive, proactive attitude and ability to multitask. The salary range for this full-time position is $55,000. Note: This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned. BCI is an Equal Opportunity Employer Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or as a qualified individual with a disability or any other characteristic in accordance with applicable law. Benefits • Health Benefits (Medical, Dental & Vision), • Life Insurance, • Flexible Spending Account, • 401k Program, • Paid Time Off, • Robust Holiday Schedule, • Training & Development, • Growth Opportunities!

Job Description Rainbow USA Inc, is a specialty retailer based in Brooklyn, New York with locations throughout the US and Caribbean. We are currently looking for a Merchandising Administrative Assistant for our corporate office to assist the GMM. Primary Responsibilities: Arranges, manages and coordinates all aspects of the specific needs of Corporate General Merchandising Manager. An Administrative Assistant works – often times under pressure - with many different departments and varied clientele necessitating excellent interpersonal skills Detail oriented and works with a high degree of accuracy. Assist in jobs and duties for office staff as needed Schedules appointments and meetings for executives. Ability to multitask and meet changing deadlines Be self directed and able to complete projects with limited supervision Maintains staff confidentiality Working knowledge of email, scheduling, spreadsheets and presentation software; and have the ability to type 50 words per minute Other administrative and clerical duties Job Requirements: Highly organized and flexible Excellent computer skills including MS-Excel, Word Ability to adapt to changing demands and priorities Excellent oral and written communication skills 2-3 years or more related experience Minimum: High School Diploma Company DescriptionOur company offers competitive pay with opportunity for benefits and growth with our company.Our company offers competitive pay with opportunity for benefits and growth with our company.

Job Description The mission of Jazz at Lincoln Center, Inc. (“JALC”) is to entertain, enrich and expand a global community for jazz through performance, education, and advocacy. From college students to young stars, from working professionals to celebrated masters, we present quality jazz for an ever-increasing audience in an unprecedented range of activities and a variety of venues. We are dedicated to lifting audiences and bringing people together with substance and with integrity. JALC has created a dynamic platform where our key constituents – jazz artists (beginner to grizzled veteran), fans (casual listeners to advanced scholars), educators (local band leaders to leading artist-educators) and advocates (local community advocates to important national promoters) – can meet, engage, learn, and work towards common objectives. The Assistant Director, Events is responsible for leading and managing a portfolio of events in Frederick P. Rose Hall, Dizzy’s Club, private residences, and other venues in support of the Jazz at Lincoln Center Development team. Management includes internal and external communications, drafting and sending invitations, tracking RSVPs, and updating donor records. They are responsible for planning and executing cultivation events in close coordination with multiple stakeholders across the organization. The Assistant Director also works closely with and supports the Director of Events on the annual Gala and other major cultivation events. They interact directly with Jazz at Lincoln Center senior leadership, members of the Board of Directors, and other important donors. Responsibilities • Partner and collaborate with the Director of Events and other Development team members to plan and successfully execute 30+ events annually, managing a portfolio of events and overseeing the Events Manager’s portfolio as well., • Strategize on different fundraising approaches for the Gala to successfully hit the $3M fundraising goal and support the Director of Events on all planning and execution., • Build the primary event calendar each season for all Development-related events and work with the Events Manager to maintain and update all ancillary timelines., • Manage internal communications and tracking for collateral, RSVPs, catering, and production needs with colleagues across the institution including Concerts & Touring, Brand, Sales & Marketing, Frederick P. Rose Hall, Dizzy’s Club, and Great Performances, JALC’s in-house caterer., • Compile and manage invitation lists and record attendance in Tessitura., • Track expenses and manage event budgets., • Ensure consistent high-quality service and execution standards when working with clients and staff., • Coordinate special projects for the Leadership team as assigned., • Oversee Events administrative folders, work with the events team to build Event SOPs, and propose new systems to streamline the event planning process., • Evening and weekend work required; domestic travel as needed. Qualifications Required • Minimum five years of experience in events management, logistics, and/or project management., • Proven track record in the planning and execution of a major fundraising event with at least 600 guests., • Demonstrated success in raising a minimum of $2 million through a single major fundraising event., • Extremely detail-oriented with deep appreciation for the customer experience., • Superior written, oral, and interpersonal communication skills., • Excellent organizational skills and ability to manage multiple projects with frequent and specific deadlines., • Solid problem-solving skills and sound judgment; ability to pivot at a moment’s notice., • Ability to work under pressure with diplomacy, discretion, and tact., • Consistently maintains a calm and focused demeanor in high-stakes environments., • Expertise in list management, including segmentation, tracking, and accuracy., • Must be willing to work a flexible schedule as determined by event needs. Preferred • Bachelor’s degree or an equivalent education certification., • Experience planning nonprofit membership events, particularly in the arts and culture sector., • Advanced knowledge of Microsoft Word and Excel; proficiency with e-mail marketing programs such as Wordfly., • Experience with managing and tracking seating for large-scale dinners and theaters., • Experience with a CRM system; knowledge of Tessitura is ideal., • Ability to take initiative and work independently., • A sense of humor is a plus. If you have a portfolio showcasing your event work, please share a link or attachment in the additional attachments section. If you do not have a formal portfolio, you may instead upload or link to a few examples such as photos, event programs, or other materials that represent events you have managed or contributed to. These samples are not a formal requirement and will not be used as the sole basis for evaluation. They simply help us get a fuller sense of your style, scope of work, and experience. Benefits We offer a comprehensive benefits package including: generous PTO; medical, dental & vision; a defined contribution plan and deferred compensation plans. Work Location Expectations At Jazz at Lincoln Center, we believe the best work happens in person, through collaboration, spontaneous conversation, and the kind of connection that reflects the spirit of jazz itself. While we do not offer formal hybrid arrangements, we approach real life with understanding: when things come up, we are flexible. That said, staff are expected to be on site whenever their role or schedule requires it, whether that is standard hours, evenings, or weekends, so that we can do our best work together. Equal Opportunity Employer Jazz at Lincoln Center is an equal opportunity employer that affords equal opportunities to all applicants, employees, contractors, and other covered persons, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Jazz at Lincoln Center is committed to creating an inclusive, open, and respectful culture that reflects and embraces diversity.

Job Description Executive Assistant New York, NY Full Time M-F 9:00AM – 5:00 PM $85K - $120K (Based on Experience) Summary: The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, Terrie Campbell. the Executive Assistant provides executive support in a one-on-one working relationship and also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 2 to 3 years’ experience required Our commitment to integrity, fairness and fun and strong financial performance make us an ideal alternative to the traditional “all business” organization. For consideration, please send us your resume and salary requirements. Essential Duties and Responsibilities: • Coordinate and maintain the CEO’s schedule, appointments, and travel., • Proactively manage time conflicts and prioritize meetings., • Schedule internal and external meetings with senior stakeholders., • Serve as the primary point of contact between the CEO and internal/external stakeholders., • Draft, review, and manage emails, memos, reports, and other communications., • Handle confidential information with discretion. Plan and coordinate complex domestic and international travel., • Prepare detailed itineraries, accommodations, and meeting logistics., • Process travel expenses and reimbursements., • Prepare briefing materials, agendas, and presentations for meetings., • Take meeting notes and ensure follow-ups on action items., • Attend select meetings on behalf of the CEO when needed., • Track and help drive completion of key deliverables and follow-ups., • Assist in planning and execution of strategic initiatives and events., • Coordinate with other departments on CEO-led projects., • Handle sensitive matters with a high degree of professionalism and confidentiality. Integrity: Doing the Right thing even when no one will know and walking the talk Fairness: We have an open-door policy with access to all including the CEO at any time in a friendly & collaborative environment. Fun: We believe in a fun work environment & have many team events that support the ‘fun’ culture No Lay off strategy: We believe loyalty must go first from management to staff and we are proud of this unique strategy. and to further support our staff, we offer: · Relaxed and Casual dress code for Summer months & Fridays · Educational assistance program for all of our eligible staff members · Continuous Learning is encouraged through our Quarterly New Hire Seminars & Knowledge Sharing sessions. · An Organization that gives back to Society – We offer Paid community service days to all our eligible staff members and NYC Headquarters participates in number of charity drives throughout the year · A commitment to diversity & inclusion · 401k up to 5% price match, Access to FSA, Pre-Tax Transit benefit · 80% covered Medical Insurance & 80% covered Dental & Vision insurance Company DescriptionCogency Global Inc. is a professional registered agent company that provides nationwide and international corporate, secured transactions, real property, court, agency and library services for all industries, including the nonprofit sector. Established in 1980, Cogency Global is qualified to act as registered agent in all 50 states and the District of Columbia and provides statutory representation and process agent services for tens of thousands of companies across the country. The company also offers registered agent, corporate and secured transaction services in many other countries throughout the world. With full-service offices in key cities from coast to coast in the U.S. and offices in Hong Kong and the United Kingdom, Cogency Global has become a global resource for its customers.Cogency Global Inc. is a professional registered agent company that provides nationwide and international corporate, secured transactions, real property, court, agency and library services for all industries, including the nonprofit sector. Established in 1980, Cogency Global is qualified to act as registered agent in all 50 states and the District of Columbia and provides statutory representation and process agent services for tens of thousands of companies across the country. The company also offers registered agent, corporate and secured transaction services in many other countries throughout the world. With full-service offices in key cities from coast to coast in the U.S. and offices in Hong Kong and the United Kingdom, Cogency Global has become a global resource for its customers.

Job Description BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. BronxWorks Legal Services The BronxWorks model aims to break the cycle of poverty through a holistic approach, helping individuals and families transition from crisis to self-sufficiency. A key component of this continuum of support is BronxWorks Legal Services, which provides free legal assistance to those facing eviction, seeking immigration stability, and survivors of domestic violence and other crimes. Within BronxWorks Legal Services, the new Tenant Defense Program will play a vital role in securing housing stability for low-income tenants. The program will support New York City’s groundbreaking Universal Access to Counsel initiative which, as implemented, ensures low-income tenants the right to full legal representation in eviction proceedings. Administrative Assistant Opportunity BronxWorks seeks an administrative assistant eager to work in a fast-paced, dynamic setting and provide administrative support to legal professionals working to prevent the eviction of vulnerable, low-income tenants in the Bronx. The administrative assistant will perform receptionist duties, support program administration and case administration, and provide direct support and assistance to the VP of Legal Services. This position offers an excellent opportunity to launch or grow a public interest career, hone administrative skills, and meaningfully contribute to efforts to prevent displacement of Bronx communities. ESSENTIAL DUTIES AND RESPONSIBILITIES Support for the VP of Legal Services • Coordinate the VP’s professional calendar, ensuring appointments and meetings with internal and external stakeholders are scheduled efficiently and potential conflicts are avoided., • Schedule and manage logistics for recruitment events, including law school recruitment initiatives., • Prepare and edit presentations, reports, and meeting materials, incorporating graphics and other design elements as needed., • Screen incoming calls and emails, prioritize high-priority communications, and propose appointment dates for the VP., • Arrange travel accommodations and logistics for recruitment efforts and other professional engagements., • Draft hiring-related forms for the VP’s final review and approval., • Organize and coordinate interview schedules, ensuring clear communication with job applicants and hiring committee members., • Maintain and routinely update spreadsheets tracking hiring decisions and progress., • Purchase, receive, and maintain office supplies and equipment, ensuring proper documentation of purchasing decisions and maintaining accurate records. Submit invoices for processing. Review invoices and confirm accuracy., • Track and prepare reports on program financial and other information., • Collect and log checks and money orders delivered to staff., • Submit purchase orders, packing slips, and invoices to the fiscal department promptly and accurately., • Utilize purchasing software, such as Nexonia/Emburse, to record and submit expenses, purchases, and billing information., • Maintain an organized and efficient office environment by implementing office systems, managing layouts, and coordinating equipment procurement., • Monitor and replenish office inventory, checking stock regularly and anticipating supply needs to ensure uninterrupted operations., • Place purchase orders for supplies, equipment, and food, ensuring timely delivery and proper documentation., • Oversee day-to-day office operations, including clerical support such as filing, faxing, scanning, typing, and photocopying. Maintain fax and copy machines., • Receive, send, sort, and distribute mail efficiently., • Maintain and update a monthly inventory log for all office items, equipment, and furniture, ensuring proper records of purchases, transfers, or disposals., • Ensure all office equipment is in good working condition, troubleshooting issues as they arise and collaborating with IT or the fiscal department to resolve them., • Assist with the proper storage and organization of client files, adhering to confidentiality and compliance standards., • File, copy, and organize client documents and charts as required., • Track, collect, and organize program data for reporting purposes, ensuring all deadlines for funding requirements and case updates are met., • Prepare and complete reports, addressing any discrepancies in data and ensuring accuracy prior to submission., • Maintain an up-to-date calendar of reporting deadlines and proactively follow up to address missing information or delays., • Oversee program-specific and department-wide calendars, including the Tenant Defense Program (TDP) calendar., • Manage calendar of team meetings and trainings, managing logistics such as scheduling, materials preparation, and follow-up actions., • Edit and distribute meeting agendas in advance and ensure action items and minutes are clearly documented and shared., • Arrange for technology needs and manage high-quality recordings of meetings, ensuring they are stored appropriately on shared drives., • Maintain up-to-date knowledge of program priorities, services, policies, and intake procedures., • Answer phone calls and general voicemail, respond to inquiries with accuracy and excellent customer service, direct calls, and take messages. Record messages, and route inquiries to the appropriate staff members., • Serve as a trusted administrative partner to the Vice President of Legal Services and senior leadership, handling highly sensitive, privileged, and confidential matters, including those related to personnel, employee discipline, performance, restructuring, and labor relations., • Prepare and maintain confidential records and internal memoranda related to staffing decisions, employee grievances, and personnel investigations., • Attend confidential management meetings related to strategic planning, staffing, budgeting, labor strategy, or internal investigations, and prepare agendas, meeting notes, and follow-up communications., • Support the VP in compiling data, drafting communications, and preparing documentation related to employee performance, counseling, promotions, and terminations., • Coordinate scheduling and logistics for confidential interviews, disciplinary meetings, internal reviews, and labor-related consultations., • Act as liaison to internal and external counsel on matters relating to human resources, employee relations, and labor matters, ensuring discretion and confidentiality., • Manage secure filing systems for confidential personnel and legal documents, ensuring appropriate access control and information security standards., • Perform other duties as assigned QUALIFICATIONS • Associate degree and two years applicable experience or bachelor’s degree., • Excellent customer service and interpersonal skills. Able to effectively communicate with individuals from diverse backgrounds, external resource providers, and people experiencing crisis., • Excellent oral and written communication and analytical skills., • Strong attention to detail and concern for quality and accuracy., • Demonstrated ability to maintain a calm, helpful demeanor in a sometimes stressful and fast-paced environment. A positive attitude and collegiality., • High degree of professional ethics and integrity and ability to maintain confidentiality., • Excellent time management and organizational skills. Able to multi-task and produce quality work on tight deadlines., • Proficiency in Microsoft office suite, including Outlook, Word, Excel, and Sharepoint, and other standard business technology, including electronic case management and communication systems., • Verbal and written proficiency in a language other than English, especially Spanish, is strongly preferred., • Demonstrated commitment to social justice and working in with low-income and vulnerable populations and communities of color to advance equity. PHYSICAL REQUIREMENTS • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork., • Ability to travel in the boroughs of New York City and its adjacent counties via public transportation., • Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. An overview of benefits can be found at . BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff, and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact .

Job Description JOB-18708 Executive Sec. and Admin Assistant - 25293 Candidates should be highly motivated individuals and able to work in a fast paced, high volume office environment. Duties Description: Provide a high-level of support to the operational unit of the program and facilitate the processing of State and Federal mandated surveillance activities including complaint intake. 1. Phone - Primary phone contact. Respond to standard inquiries, triages and refers to respective units for response. Perform initial complaint intake from patient, caregivers, family and consumers, including entering essential information and allegations into ACTS., 2. Prepare outgoing correspondence utilizing Program specific templates and software (ACO and ACTS) for surveillance, complaints, Home Health Aide Training Program and miscellaneous activities., 3. Photocopy a various of documents, for FOIL (Freedom of Information Law) requests, Inter-and intra-agency requests, internal needs and public distribution., 4. Mail - process incoming and outgoing mail. Maintain incoming and outgoing mail logs., 5. Maintain photocopy and printer machines thru preventive and ongoing maintenance. Troubleshoot office computer repairs as needed. Minimum qualifications include excellent working knowledge of Microsoft Office, specifically Outlook, Word and Excel; the ability to work in a team and handle multiple, shifting priorities; good organizational skills; and familiarity with office equipment. Preferred qualifications include familiarity and knowledge of home care surveillance and complaint procedures, including experience with initial complaint intake and experience in responding to customer inquiries regarding home care; familiarity and knowledge of the ASPEN, ACTS and ACO systems; and familiarity with responding to Freedom of Information Law requests. Prior experience working in the New York State Department of Health, Office of Aging and Long Term Care, Division of Home and Community Based Services is preferred. Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverseEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Job Description Executive Assistant Renowned investment firm has a great opportunity for an experienced Executive Assistant. Responsibilities Include: • Provide administrative support in a complex team environment, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Ability to handle highly sensitive, confidential and non-routine information, • Self-starter with excellent anticipation skills; problem solving; follow up, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook, • Bachelor's Degree a plusCompany DescriptionInvestment Boutique - MidtownInvestment Boutique - Midtown

Job Description Summary The employee will assist in several different facets of Dr. Shridharani’s day to day undertakings and tasks. The employee with be taking care of scheduling appointments and meetings, returning emails, booking flights/hotels, and accompanying Dr. Shridharani on various lectures and travel engagements. The employee will oversee LUXURGERY’s social media. Furthermore, the employee will be versatile and may be asked to be involved with non-medical care of patients within the office. Finally, the employee will perform personal assistant tasks that will often require working off site and performing various errands. The employee functions under the direction, instruction and supervision of Sachin M. Shridharani, MD. Responsibilities as a Executive Assistant • Organizing and facilitating logistics for travel, meetings, entertainment, cultural, and sporting events., • Making reservations., • Shopping and other local errands., • Transcription of books, magazine materials, and dictations., • Online bill payments, correspondence and emailing., • Employee will perform any other duties/activities needed for the practice as determined by Dr. Shridharani., • Coordinates Dr. Shridharani’s travel and lecture schedule, and facilitates logistics related to marketing, physician out-reach, office maintenance, and administrative tasks such as post-office, bank, etc., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Practices honesty, dependability and confidentiality regarding all matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records information., • Participates in office meeting as needed., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation., • Transcribes dictations., • Answers incoming calls., • Greets and directs patients upon arrival to all Sachin M. Shridharani’s offices – present and in future., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Enters patient demographic and insurance data as directed., • Posts payments by patients and insurance companies as required by specific offices., • Practices honesty, dependability and confidentiality regarding all patient matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records patient information., • Participates in office meeting as needed., • Facilitates during surgery and procedures with equipment and supplies ordering and prepping room and patient., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation. Must be 18 years or older and able to read and write consistent with job requirements. Has at least one year of front office experience. Shows evidence of fulfilling health requirements of the state of practice. Has a professional appearance and telephone skills. This is a non-exempt position.

Job Description * Work alongside a passionate, motivated, and supportive team * Opportunities for professional development and career growth * Inclusive, collaborative, and fast-paced work environment Team of driven and collaborative financial professionals dedicated to delivering outstanding results and tailored financial solutions for their clients. As they continue to grow, they are looking for an exceptional Executive Assistant to provide critical support to the team and help operate at their best. You will be the backbone of our daily operations—ensuring everything runs smoothly behind the scenes. You will work closely with our team of financial advisors, analysts, and client service professionals to support administrative functions, coordinate meetings, and maintain exceptional organization in a fast-paced environment. This is a great opportunity for someone who is proactive, detail-oriented, and eager to grow with a dynamic and high-performing team. Key Responsibilities * Provide administrative support to a team of financial professionals, including calendar management, meeting coordination, and travel arrangements * Prepare and format documents, reports, presentations, and client correspondence * Assist with client onboarding and documentation, ensuring compliance with regulatory standards * Manage office supplies, scheduling, and general coordination of team activities * Handle confidential information with integrity and discretion * Support internal projects, process improvements, and team initiatives * 2+ years of experience in an administrative or executive support role * Strong organizational and time management skills * Excellent communication skills, both written and verbal * High attention to detail and accuracy * Proficient in Microsoft Office Suite * A team player with a positive attitude and a willingness to take initiative Company DescriptionEstablished and still growing hedge fundEstablished and still growing hedge fund

Job Description A wonderful financial services firm in Midtown is seeking a highly professional, organized, and bright Executive/Personal Assistant to support a wonderful team (~5 executives) at their firm. The firm has a warm and collegial office culture with a close-knit administrative team. This is the perfect role for an EA that truly loves being a right-hand, gatekeeper, and go-to for their great team! $115-135k base DOE + discretionary bonus + excellent benefits ONSITE: Monday – Thursday, Friday remote (+Summer Fridays) This role will provide professional support to ~5 executives ranging, in seniority. The ideal EA is extremely resourceful and has a true comprehension of their support role. Responsibilities include, but are not limited to: • Strategic management of calendars and understanding priorities, and important initiatives, • Meeting coordination for internal & external stakeholders, • Travel Arrangements (domestic and international flights, hotels, itineraries, car services, etc.), providing extensive knowledge and experience pertaining to travel planning, • Maintaining documents, spreadsheets, presentations, and general administrative support, • Preparation of meeting materials for distribution, • Screening of phone calls in a professional manner, • Collaboration with admin team members and handling special project support, • Adhoc projects include team event and conference planning Requirements: • Bachelor’s degree, • 5+ years of senior level executive support, preferably in finance, • Proficiency with Microsoft Office Suite, • Superb communication skills, both verbal and written

Job Description Executive Assistant – Van Wyck & Workshop Van Wyck & Van Wyck is a highly regarded environmental design and event production firm headquartered in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences. Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty, and influence purchase behavior. Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values. POSITION We are seeking an Executive Assistant to provide comprehensive administrative and operational support to the COO and VP of Workshop. This is a fast-paced, highly collaborative role supporting the leadership of both Van Wyck and Workshop. The ideal candidate is exceptionally organized, detail-oriented, and thrives on juggling multiple priorities to ensure the efficiency and productivity of our executives and their teams. This is a full-time, in-office role based in NYC, with occasional travel and flexibility for evening or weekend work as needed during peak project periods. RESPONSIBILITIES The Executive Assistant to the COO of Van Wyck and the Vice President of Workshop plays a key role in the company’s success by ensuring these leaders operate with maximum efficiency and productivity. Day-to-day responsibilities include, but are not limited to: Executive & Administrative Support • Manage complex calendars, schedule meetings, and coordinate appointments for the COO and VP, • Prepare agendas, briefing materials, and follow-up notes for internal and external meetings, • Manage expense reports, reconcile company credit card (Amex) transactions, and ensure timely submission, • Arrange domestic and international travel, including flights, accommodations, and itineraries, • Organize recurring meetings such as biweekly team meetings and weekly executive check-ins, • Develop and maintain operational templates, trackers, and shared resources to improve workflow, • Manage seasonal and ad hoc initiatives such as holiday gifting, client outreach, and internal celebrations, • Assist with presentation preparation and brand/event materials for client and internal use, • Assist with research, preparation, and coordination for new business pitches and proposals. This position has an annual base salary range of $75,000 to $90,000. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law. In addition to base salary, employees may be eligible for other benefits that impact overall compensation or total rewards. Other benefits include: Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA One Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support 401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan REQUIRED QUALIFICATIONS/SKILLS • Bachelor’s degree preferred, • 3+ years of experience as an Executive Assistant or in a similar administrative role supporting senior executives, • Strong organizational and time-management skills; able to manage multiple priorities and deadlines, • Proficiency in Microsoft Office Suite and familiarity with project management and collaboration tools, • Exceptional verbal and written communication skills, • Discretion in handling confidential and sensitive information, • Ability to work proactively, anticipate needs, and problem-solve independently, • Flexibility to adapt to shifting priorities and work outside standard hours when necessary, • Demonstrated interest in events, branding, or creative industries is a plus Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status. Powered by JazzHR l1xyTdtAox

Job Description Position Summary The American Academy in Rome is a leading overseas center for independent studies and advanced research in the arts and humanities. A privately funded institution, the Academy relies on the generous support of individuals, foundations, and corporations to support innovative artists, writers, and scholars in generating new ideas together in a dynamic international community. The Executive Office and Board Relations Manager plays a critical role in supporting the office of the President/CEO and Board of Trustees by ensuring the smooth functioning of the Executive Office and overseeing board operations. This role combines high-level executive support, board meeting coordination, and office management. The ideal candidate will be detail-oriented, discreet, responsive, and proactive — capable of managing multiple priorities with professionalism and poise. Key Responsibilities Executive Support (45%) • Manage the President’s calendar, including scheduling internal and external meetings across multiple time zones, • Coordinate all aspects of the President’s travel, including flights, accommodations, ground transportation, and meeting logistics; ensure itineraries are well-organized, contingency plans are in place, and travel runs smoothly, • Work closely with the Chief of Staff to ensure consistent, high-quality support of the Executive Office including preparation of briefing materials and adjusting scheduling, communications, and task management in response to evolving needs and priorities, • Organize logistics for all Board of Trustees and board committee meetings, both virtual and in-person, • Schedule committee meetings in coordination with trustees and senior staff, • Prepare, distribute, and archive agendas, minutes, and meeting materials, • Attend all board and committee meetings to take minutes and provide administrative support, • Manage New York office needs, including coordinating stationery, office, and kitchen supplies; coordinating with IT and equipment vendors; coordinating with the Academy’s landlord on building issues, including temperature, maintenance, repairs, building access, and security., • Manage reception desk and area, including handling phone and front door calls; receiving and assisting visitors; directing deliveries and vendors; handling postage meter and incoming/outgoing mail and packages generally maintaining organization and printed materials in area., • Assist with the onboarding/offboarding of employees (primarily systems access and laptop set up), • Bachelor’s degree and at least 5 years of relevant experience as an Executive Assistant, • Demonstrated experience managing executive calendars and coordinating high-level meetings, • Exceptional writing, editing, and note-taking skills, with a demonstrated ability to synthesize complex discussions into clear, concise, and accurate written materials; trusted to produce high-quality communications that reflect institutional tone and priorities, • Outstanding interpersonal skills with ability to interact professionally and diplomatically with a wide range of constituents including management and support staff, board members, donors, and vendors, • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines, • Impeccable attention to detail and accuracy, • Discretion and sound judgment handling sensitive information, • Ability and willingness to work occasionally work evenings and weekends, • Professionalism and confidence in interfacing with trustees, senior leaders, and external partners, • Ability to represent the President’s office in a professional, gracious, flexible, and generous manner, • A calm, solutions-oriented approach to problem solving, • Responsiveness and reliability; able to address needs and follow up promptly, often on tight timelines, • Strong sense of ownership and follow-through, • Ability to work independently while also collaborating effectively across departments Please submit a cover letter detailing your interest in the American Academy in Rome, your qualifications, and how you can contribute to our mission. Applications will be accepted until the position is filled. The compensation for this role is between $75,000 and $85,000. BENEFITS • Health Coverage: Medical, dental, and vision insurance, • Life and Disability Insurance: Employer-paid life insurance, as well as long-term and short-term disability coverage, • Flexible Spending Accounts (FSA): Pre-tax options for healthcare and dependent care expenses, • Telemedicine Services: Convenient access to virtual care, • Retirement Plan: A 403(b) retirement plan with generous employer match, • Paid Time Off: Generous paid time off, including vacation, holidays, and sick leave, • Additional Voluntary Benefits: A variety of optional benefits to meet individual needs

Job DescriptionSalary: $85,000 - $130,000 We are looking for a NYC-based Executive Assistant to join our talented, dynamic, and rapidly growing global team. Company Description OpenAsset is the leading marketing platform for the Architecture, Construction, and Engineering industries, trusted by 1,000+ clients over 20 years. Our mission is to be the most innovative partner to AEC firms, delivering solutions that help win more projects. Were a diverse, collaborative, and fast-growing team of 100+ employees with offices in New York and London and a global client base. Backed by Marlin Equity Partners, were passionate about creating an inclusive workplace where everyone feels valued and has a voice, and we actively hire from a diverse pool of candidates. About the Role We are seeking a high-energy, highly organized Executive Assistant to provide top-tier administrative and operational support to our CEO. This role is pivotal in ensuring the smooth functioning of the CEOs office, maintaining operational efficiency, and fostering a positive and productive office environment. The ideal candidate is a go-getter with exceptional attention to detail, strong tech skills, and the ability to anticipate needs before they arise. You thrive in a fast-paced environment, juggle multiple priorities effortlessly, and make things happen with a proactive and professional approach. Key Responsibilities CEO Administrative Support • Manage the CEOs calendar, scheduling, and meeting coordination., • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics., • Prepare and update professional presentations, reports, and slide decks., • Handle confidential information with discretion. Office Administration • Serve as the point of contact for NYC office vendors, office supplies, and facilities coordination. Communication & Coordination • Liaise with internal teams and external partners on behalf of the CEO., • Support cross-departmental projects and track deliverables., • Draft, edit, and proofread professional communications. Technology & Tools • Confidently use modern workplace tools and platforms, including ChatGPT, Slack, Google Workspace, and other applications used by the CEO. Qualifications • Experience: 5+ years in an executive assistant or similar high-level support role., • Location: Based in NYC, with ability to work on-site 4 days/week., • Skills:, • Expert organizational and time-management abilities., • Strong written and verbal communication skills., • Advanced proficiency in ChatGPT, Google Workspace (Docs, Sheets, Slides), Slack, and presentation software., • Tech savvy, comfortable learning and navigating new platforms quickly., • High attention to detail with a commitment to accuracy., • Professional discretion and ability to handle sensitive information., • Mindset: Self-starter, adaptable, solutions-oriented, and consistently positive. Why Youll Love Working Here • Direct impact on the success of the CEO and leadership team., • Fast-paced, collaborative, and supportive work environment., • Opportunity to influence and enhance company culture., • Competitive compensation and benefits package. How to Apply: Please submit your resume and a brief cover letter outlining your experience and why youd be a great fit for this role. Benefits • Competitive salary, • Medical / Dental / Vision coverage - 100% employer-paid for employees, 50% employer-paid for dependents, • 20 days paid time off per year + federal holidays (UK style!), • 5 paid sick days, • Work from home flexibility, • Commuter benefits, • 401k, • Paid parental leave, • Career growth and development opportunities This position is not eligible for visa sponsorship. Axomic is an Equal Opportunity Employer. We base our employment decisions entirely on business needs, job requirements, and qualificationswe do not discriminate based on race, gender, religion, health, parental status, personal beliefs, veteran status, age, or any other status. We have zero tolerance for any kind of discrimination, and we are looking for candidates who share those values. Applications from women and members of underrepresented minority groups are welcomed.

Job DescriptionSalary: $16-18 / hour BOE Job Summary: We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence. Key Responsibilities: Administrative Support • Manage and coordinate the owners calendar, appointments, and meetings, • Screen and prioritize emails, calls, and messages, • Draft, proofread, and manage correspondence, reports, and documents, • Assist in scheduling staff meetings, trainings, and clinic events, • Help with inventory tracking and ordering of clinic supplies, • Liaise with vendors, contractors, and service providers Personal Tasks • Run errands, • Schedule personal appointments Qualifications: • Excellent organizational and time management skills, • Strong written and verbal communication, • Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software, • Social media and basic marketing knowledge is a plus Attributes: • Trustworthy and able to handle confidential information, • Flexible and adaptable to changing priorities, • Solution-oriented and resourceful, • Friendly, professional demeanor with excellent interpersonal skills

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionPrestigious and growing PE firmPrestigious and growing PE firm

Job Description Executive Assistant to Partner $100-120k + OT + Bonus A Prominent, International Law Firm is seeking an Executive Assistant to join their New York team. This candidate is principally responsible for supporting a Corporate Partner and 4-5 Attorneys and ensuring that core tasks such as heavy calendar management, travel arrangements, expenses, editing documents, engaging with stakeholders, and ad hoc client projects are managed on behalf of their reports. They are seeking a true team player, someone tech-savvy and a self-starter. Hours: 9am - 5pm *5 days/week in office Responsibilities: • Complex calendar management maintaining awareness of priorities and meeting deadlines., • Liaising with clients and their support assistants., • Document production including preparing correspondence and amending and proofreading documents. Assisting with marketing materials and client presentations, • Travel coordination for Partners and attorneys, • General administrative support including photocopying, printing and scanning, • Support the fostering of a collaborative team environment by providing support when covering for colleagues and willingly offering assistance, prioritizing tasks appropriately in order to assist colleagues for the benefit of the team., • Ensure telephones are covered and answered promptly and professionally at all times., • Maintain a good knowledge of key clients and awareness of the firm’s and of their fee earners’ strategic objectives., • Support principals in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines., • Assist with the billing process, edit bill narratives, prepare client bills, and liaise with Revenue Controllers on behalf of the fee-earner as required., • Handle expense management on behalf of fee earners, submitting claims on a weekly basis. Qualifications: • Bachelor's or Associates Degree, • 3-5 years experience out of law firm, or supporting a General Counsel,, • Experience with billing a plus, • Must be technically savvy - Outlook, Excel, PP, Word and MS teams, googlemeet, Zoom, salesforce, condeco, • Looking for candidates who are independent thinkers, polished, proactive, resourceful, attention to detail, • Excellent communication skills, both written and oral with an ability to interact at all levels., • Excellent organizational skills and attention to detail and work on tight deadlines, • Ability to demonstrate absolute discretion with sensitive and confidential information., • An enthusiastic and committed approach, whilst remaining flexible and proactive at all times., • An ability to work well in pressured situations while maintaining a professional attitude. If this sounds like a good fit, please submit your resume for consideration! You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

Job Description Pride Health is hiring a Executive Assistant to support our client’s medical facility based in Secaucus, NJ 07094. This is a 2-3 months assignment (Possibility of extension or conversion) opportunity and a great way to start working with a top-tier healthcare organization! Job Details: Job Name: Executive Assistant Location : Secaucus, NJ 07094 Duration : 02-03 months Contract (Possibilities of extension) Shift: M - F 8:30 - 5pm, possibly OT Pay: $27-30/hr. on W2 Job Details: Skills About Pride Health Pride Health is Pride Global's healthcare staffing branch, providing recruitment solutions for healthcare professionals and the industry at large since 2010. As a minority-owned business that delivers exceptional service to its clients and candidates by capitalizing on diverse recruiting, account management, and staffing backgrounds, Pride Health's expert team provides tailored and swift sourcing solutions to help connect healthcare talent with their dream jobs. Our personalized approach within the industry shines through as we continue cultivating honest and open relationships with our network of healthcare professionals, creating an unparalleled environment of trust and loyalty. Equal Employment Opportunity Statement As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Company DescriptionPride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.

Job Description About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality. What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities. Position Overview: The Assistant Management Executive will work closely with the Property Manager and assist with the day-to-day operations of Condo & Co-op properties located throughout New York City. The individual is responsible for maintaining communication with the shareholders/unit owners of their properties as well as with the Board of Managers/Directors. They will work closely with the Management Executive on all matters relating to the property. Responsibilities include, but not limited to: • Working in coordination with the assigned Property Manager on ensuring, and enhancing the operational, mechanical, aesthetic, and financial functioning of all aspects of assigned client properties, • Perform all administrative duties to include but not limited to; preparation for annual meetings, draft memorandums, Building Link Updates, review OT for property staff, maintain COI’s, send welcome letters to new shareholders/unit owners, etc., • Attending board meetings and interact with Board members regularly, • Reviewing, processing, overseeing, and filing the respective apartment alteration documents, • Interaction with Resident Manager and/or Super regularly, • Work with Financial Analyst regarding items such as arrears, petty cash, AVID, and AR tickets, • Ensuring timely and accurate payment of property and other taxes, and recurring, vendor/contractor, and other assigned client property bills and obligations, • Ensuring the timely and accurate provision to owner/shareholder monthly statements as well as any adjustments Qualifications: • Bachelor’s degree in any business-related field is preferred, • Minimum of 1-2 years of Assistant Management Executive/Assistant Property Manager experience supporting multiple co-op and condo properties is preferred, • Experience with Yardi, Avid, and BuildingLink is a plus, • Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word, • Ability to work in a fast-paced environment, • Previous experience handling and resolving tenant issues, • Strong organizational and multitasking skills, • Hospitality and strong customer service skills are required Benefits: • 401(k) Retirement Plan Matching, • Health Insurance, • Dental insurance, • Vision Insurance, • Ancillary Benefits, • Health Savings Account, • Flexible Spending Account, • Life Insurance, • Paid Time Off, • Company Events, • Employee Assistance Program, • Employee Referral Program, • Employee Engagement Committee AKAM Living Services, Inc., is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

Job Description Why Work at Mercer Advisors? For 40 years, Mercer Advisors has worked with families to help them amplify and simplify their financial lives. How? By integrating financial planning, investment management, tax, estate, insurance, and more, all managed by a single team. Today we proudly serve over 31,300 families in more than 90 cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron's, we are an independent, national fiduciary legally obligated to always act in the best interest of our clients.* Mercer Advisors offers a distinct work environment that stands out in the financial industry. Our overall employee base and client-facing team are composed of 50% women, reflecting our commitment to diversity. We attract top talent from across the country, with no formal headquarters and flexible working arrangements, allowing us to assemble the best team possible. Join us and be a part of a team dedicated to making a meaningful impact on the financial lives of families across the country. • Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron's top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron's to use the ranking in marketing. Please see important information about the ranking criteria methodology here. Job Summary: The Senior Executive Assistant | Executive Operations Manager will be proactive, organized and self-motivated taking on new challenges to strategically support a growing business with a variety of responsibilities and dynamic key projects. This role will work directly with our President and support the success of our executive management team. This individual will work closely with senior leaders providing high-level support and leading key projects. The role requires interacting with employees at all levels of the organization as well as with clients, board members and other external stakeholders. This role will perform multiple administrative support roles for Mercer Advisors including interactions with executive leadership, employees and working with both clients and investors. Essential Job Functions will include: Key Executive Assistant duties: • Supporting multiple executives including the President and other senior leadership with all administrative needs, • Proactively managing complex calendars and meeting scheduling, • Acting as the point of contact between executives and employees/clients managing the timely communication of information with a service mindset, • Creating, drafting, editing and proofing reports, spreadsheets, letters, written correspondence, presentations and other documents as well as updating internal systems, • Support Board related responsibilities, • Assist with Mergers & Acquisition related requests, • Monitoring, tracking, and organizing data, reports and documents, • Coordinating travel arrangements and processing expenses, • Screening and directing incoming calls including determining the level of priority while maintaining confidentiality, • Building and maintaining positive relationships with external callers as well as internal contacts at all levels of the organization, • Assisting senior leaders with activities related to new strategic projects and initiatives, • Researching, collecting and analyzing information, • Executing responsibilities without prompting and advising in advance with issues or delays, • Coordinating internal and external events as needed, • Other duties as needed Key Executive Operations Manager duties: • Manage company leadership calendar and cadence – support the strong collective effectiveness of the leadership team by creating an effective cadence for communication and collaboration., • Manage the overall company calendar, • Manage the Exec team calendar / whereabouts, • Orchestrate leadership involvement in client / prospect events (speakers' bureau concept), in partnership with local marketing, • Organize leadership events. Work with the CEO and President to organize the effective governance of the 'organic business'. These include, for now:, • Business Leadership Team, • Quarterly Business Reviews, • Semi-Annual ELC meetings / offsite (in partnership with others), • Annual leadership forum, • Support board committees convened by the President & CFO, respectively. Including, for now:, • Organic Working Group (Board), • Budget Working Group (Board), • Coordinate executive coverage and project support. Ensure successful coverage of the executive group more broadly, • Working with the President & CFO, determine the appropriate Executive Assistant coverage ratios for different levels of the organization, • Oversee Executive Assistant coverage alignment, including coverages during leave, • Assign strategic projects / tasks related to the above to Executive Assistants, • +10 years of experience in an administrative support role required, • +5 years planning and executing events, • High school diploma required; Bachelor's degree strongly preferred, • Proficiency with MS Office programs including Word, Excel, Outlook and PowerPoint; other technologies like Zoom, Teams, and Box., • Experience exercising discretion and confidentiality with sensitive company information, • Ability to excel in a fast-paced, deadline-driven and collaborative environment, • Ability to plan, prioritize and organize a diverse workload, • Ability to adapt procedures, processes and techniques to complete projects and tasks, • Ability to work independently and remain flexible as priorities change, • Results-driven, solution-oriented, • Highly organized, detail oriented, • Strong interpersonal and verbal/written communication skills, • Self-starter and critical thinker, • High level of executive presence Work Schedule: This professional role requires availability during standard business hours of Monday through Friday from 8AM to 5PM. At times, the role may have early or late hours to meet business tasks and deadlines for external and internal client needs. Role will require in office presence ~3 days per week, with flexibility as needed. Working Conditions: This position may be in a professional office environment or a dedicated home office workspace which is free of interruptions. Whether position is in a dedicated office space or home office workspace, basic technology needs will be provided to satisfy position requirements. Routinely sitting and standing for periods of time. No heavy lifting over 10 lbs. Salary: Average annual salary range for this position across our locations is: $115,000 to $130,000. Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant's geographic location, relevant experience, education, skills and licenses/certifications. This position is also eligible to earn incentive compensation through one of Mercer Advisors' incentive compensation programs. Benefits: Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following: • Company Paid Basic Life & AD&D Insurance, • Company Paid Short-Term and Long-Term Disability Insurance, • Supplemental Life & AD Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance, • Three medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan., • Health Savings Account (HSA) with company contributions on a per pay period basis if enrolled in either HDHP medical plan., • Two comprehensive Dental Plans, • Vision Insurance Plan, • Dependent Care Savings Account for child and dependent care., • 14 Company Paid Holidays with a full week off at Thanksgiving., • Generous paid time off program for vacation and sick days, • Employee Assistance Plan, • Family Medical Leave, • Paid Parental Leave (6 weeks), • Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (6 weeks) to provide time for recovery, baby bonding, and enjoying your family time., • Adoption Assistance Reimbursement Program, • Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life's challenges and more., • 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match Mercer Advisors provides equal employment opportunity to all applicants and employees without regard to age, color, disability, gender, marital status, national origin, race, religion, sexual orientation, gender identity and expression, physical or mental disability, genetic predisposition or carrier status, or any other characteristic protected by law in accordance with all applicable federal, state, and local laws. Mercer Advisors provides equal employment opportunity in all aspects of employment and employee relations, including recruitment, hiring, training and development, promotion, transfer, demotion, termination, layoff, compensation, benefits, and all other terms, conditions, and privileges of employment in accordance with applicable federal, state, and local laws. If you are a resident of California, learn more about Mercer's California Consumer Privacy Policy here.

Job Description Personal Assistant to CEO 25-30 hours/week Key Responsibilities David Gold, CEO of Global Health Strategies, is seeking a highly organized individual to help manage his personal, family, and household responsibilities, with an additional component that supports aspects of his professional role. This position encompasses responsibilities in three main areas: • Household Management, • Family Support, • His youngest daughter’s educational, social, extracurricular, and health activities are well organized and up to date., • Household logistics such as supplies, a new apartment search, and an upcoming renovation are managed effectively., • Record-keeping, bills, and financial matters are handled in a timely and accurate manner., • Family trips, vacations, and activities are thoughtfully planned and coordinated. Some of the key activities of this position include: Household • Oversee upkeep, maintenance, and scheduling for home and rental properties, including opening and closing the family’s Fire Island residences., • Ensure family IT and video equipment is properly maintained and functional., • Assist in locating and securing a new apartment in New York City., • Work with contractors to manage renovation projects for a second apartment., • Support the hiring and coordination of a part-time chef., • Manage grocery shopping, household errands, and inventory tracking., • Oversee maintenance of family automobiles, including inspections, servicing, and fueling., • Organize and pay household bills, including utilities, insurance, and other recurring expenses., • Support annual tax filings by gathering and organizing documents and liaising with the family’s personal tax accountant., • Maintain and organize personal files, including electronic filing systems., • Plan and coordinate family vacations and travel in collaboration with a travel agent., • Organize school paperwork, schedules, and calendars for David Gold’s sixth-grade daughter., • Coordinate extracurricular activities in partnership with her parents., • Support planning and logistics for her Bat Mitzvah in January., • Organize social and holiday dinners for friends and extended family., • Schedule and manage medical, dental, orthodontic, and other health appointments for David Gold and his daughter., • Coordinate and plan social and educational activities for the youngest daughter., • Research, purchase, and coordinate gifts for birthdays, holidays, and special occasions., • Coordinate personal and professional responsibilities to ensure seamless scheduling., • Assist with occasional work-related tasks., • Proven experience as a personal or administrative assistant., • Excellent organizational skills, attention to detail, and ability to multitask effectively., • Experience managing household and family logistics., • Honest, trustworthy, reliable, punctual, and discreet; capable of handling confidential information with integrity., • Energetic yet even-tempered, adaptable to the needs of a large extended family, with a positive outlook and sense of humor., • Proficiency with technology and office software, including Microsoft Office Suite and Google Workspace (calendars, invites, Google Drive, Dropbox, etc.)., • Flexibility to adjust schedule during the week and, on rare occasions, on weekends with advance notice., • Demonstrated ability to exercise sound judgment and take initiative., • Strong skills in system creation and organizational management.

Job Description Location: New York City (In-Office, Full-Time) Industry: Real Estate Private Equity Experience Level: Mid-Level (3+ years EA experience preferred) About the Role: Eagle Rock is a rapidly growing real estate private equity firm headquartered in NYC. We're seeking a sharp, proactive, and highly organized Executive Assistant to support our Chief Investment Officer (CIO) and Chief Growth Officer (CGO). This is a high-impact, high-visibility role supporting two senior leaders at the forefront of our investment and growth strategies. You'll be at the center of the action-managing schedules, coordinating meetings and travel, preparing critical investment materials, and ensuring seamless day-to-day operations. We're looking for someone who thrives in a fast-paced, entrepreneurial environment, and who brings energy, initiative, and discretion to everything they do. You'll be a key contributor as we continue to build something special. Key Responsibilities: Calendar & Communication Management • Coordinate ever-changing, complex calendars for the CIO and CGO, • Prioritize competing demands, investor calls, internal meetings, and travel, • Act as a gatekeeper for communications, ensuring critical updates are flagged and acted uponMeeting & Travel Coordination, • Organize internal and external meetings; manage agendas and follow-ups, • Book and manage detailed domestic and international travel itineraries, • Coordinate conference rooms, catering, and logistics for presentations and eventsPresentation Support, • Prepare and polish presentations, reports, and financial materials, • Conduct research and prep materials related to deal due diligence and investor relationsAdministrative Operations, • Process expense reports (e.g., through Emburse), light accounting, • Order supplies and manage office organization and administrative systems, • Collaborate with other team members to ensure smooth team operations, • Handle ad hoc and personal executive support tasks as neededWhat We're Looking For:, • 3+ years supporting C-suite or senior executives (experience in real estate, finance, or private equity a plus), • Strong judgment and discretion with confidential information, • Excellent written and verbal communication skills, • Tech savvy - Expert in Microsoft Office Suite; Calendaring, Video calls, ChatGPT/AI tools, etc; CRM or investor portal familiarity a plus, • Highly organized, detail-oriented, and calm under pressure, • Flexible and responsive-ready to work extended hours or weekends during critical periods, • Bachelor's degree preferredWhat We Offer:, • Base Salary: $85,000 - $105,000, • Bonus: 10-25% of base salary, depending on performance, • Comprehensive benefits: Medical, dental, vision, 401(k), • Incredible growth opportunity in a firm that's scaling fast, • An energetic, entrepreneurial culture where we value excellence, initiative, and fun

Job Description Position: Personal Assistant Company Overview: Evolution Sports Group is a leading sports management company that represents and supports professional athletes in various sports. We strive to provide our clients with top-notch representation and support to help them achieve their goals and succeed in their careers. Job Description: We are seeking a highly organized and efficient Personal Assistant to join our team. As a Personal Assistant, you will be responsible for providing administrative and personal support to our CEO and senior management team. This is a full-time, permanent position. Key Responsibilities: • Manage and maintain the CEO's schedule, including arranging meetings, appointments, and travel arrangements., • Act as the first point of contact for the CEO, screening and directing calls and emails., • Prepare and edit correspondence, communications, presentations, and other documents., • Conduct research and gather information to assist the CEO in making strategic decisions., • Coordinate and attend meetings, take minutes, and follow up on action items., • Manage and prioritize incoming emails, mail, and other forms of communication., • Handle confidential and sensitive information with discretion., • Assist with personal tasks such as scheduling appointments, making reservations, and managing household staff., • Maintain and update company databases and records., • Handle any other administrative tasks as assigned by the CEO and senior management team. Qualifications: • Bachelor's degree in Business Administration, Communications, or a related field., • Minimum of 2 years of experience as a Personal Assistant or in a similar role., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Proficient in Microsoft Office Suite and other relevant software., • Ability to multitask and prioritize tasks effectively., • Discretion and professionalism when handling confidential information., • A proactive and resourceful mindset., • Passionate about sports and the sports industry. We Offer: • Competitive salary and benefits package., • Opportunities for growth and development within the company., • A dynamic and supportive work environment., • The chance to work with top athletes and industry professionals. If you are a highly organized and proactive individual with a passion for sports, we would love to hear from you. Please submit your application and resume for consideration.

Job Description Executive Assistant – New York, NY. At Algolia, we are passionate about helping developers & product teams connect their users with what matters most in milliseconds! We seek a candidate with outstanding communication skills, a strong commitment to accuracy, and excellent attention to detail. A “no-task-is-too-small” mindset is essential. You should be capable of working independently while remaining flexible and open to direction when needed. This role focuses on providing dedicated support to our Chief Product Officer. Key responsibilities include managing complex schedules, handling planning and logistics, and performing various operational tasks. These duties may evolve as needed to support the team effectively. What you’ll be doing: • Manage the executive’s schedule, including meetings, travel, and appointments., • Coordinate with teams and leadership to oversee operations and support company planning., • Handle administrative tasks such as ordering supplies and maintaining records., • Greet and assist guests and customers, addressing inquiries professionally., • Utilize software tools for word processing, data management, and presentations., • Troubleshoot and resolve issues effectively., • Provide flexible support to help the team achieve its goals. What you’ll need to flourish: • A bachelor’s or advanced degree in administration or a related field, with a record of academic or professional achievement., • Exceptional English communication skills with a professional, inclusive tone; additional languages are a bonus., • A proactive attitude, ready to tackle tasks at all levels with enthusiasm., • Strategic thinking skills to align company goals with actionable plans., • Strong interpersonal abilities to navigate conflicts and engage effectively with diverse personalities., • Capacity to manage multiple projects under tight deadlines, adjusting priorities as needed., • Ability to work independently and collaborate with a globally distributed team. Compensation: $125,000 - $137,040 Annually - The posted compensation range reflects the base salary for this position, Salary for this role is commensurate with prior experience. In addition to base salary, some eligible roles may also have a commission plan or a bonus incentive. Who we are: We pride ourself on being a pioneer and market leader offering an AI Search solution that empowers 17,000+ businesses to compose customer experiences at internet scale that predict what their users want with blazing fast search and web browse experience. We power more than 30 billion search requests a week – four times more than Microsoft Bing, Yahoo, Baidu, Yandex and DuckDuckGo combined. Algolia does not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Studies have found that people of color and women do not apply to jobs if they do not meet all the requirements. At Salsify we are committed to empowering a diverse workforce. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Benefits: The annual total cash compensation range (base salary and commission) for this role reflects US market pay data within this location. The exact compensation offered for this role may vary depending on specific location and job-related knowledge, technical skills, and experience; and is only one part of our Total Rewards philosophy to compensate and recognize employees for their work. FLEXIBLE WORKPLACE STRATEGY Algolia’s flexible workplace model is designed to empower all Algolians to fulfill our mission to power search and discovery with ease. We place an emphasis on an individual’s impact, contribution, and output, over their physical location. Algolia is a high-trust environment and many of our team members have the autonomy to choose where they want to work and when. While we have a global presence with physical offices in Paris, NYC, London, Sydney and Bucharest, we also offer many of our team members the option to work remotely either as fully remote or hybrid-remote employees. Please note that positions listed as "Remote" are only available for remote work within the specified country. Positions listed within a specific city are only available in that location - depending on the nature of the role it may be available with either a hybrid-remote or in-office schedule.

Job Description Executive Assistant/Travel Coordinator A well-established firm is looking for an Executive Assistant/Travel Coordinator to support a high-level executive based in New York City. This role will be part of a small team of skilled and collaborative assistants. Together, the team supports all aspects of the executive’s personal and professional activities, including travel and logistics. This position requires traveling with the executive, as needed. EA-specific responsibilities include wide-ranging administrative tasks, such as complex calendar management, oversight of in-office operations, general personal assistance work, and high-volume internal and external communications. Travel-specific responsibilities include the planning and management of trip arrangements, such as comprehensive travel-related research, the preparation of detailed, precise itineraries and contingency plans, site setup, and oversight of vendors and service providers. Desired traits: • Outstanding critical thinking, analytical, and organizational skills and a sharp eye for detail, • Strong communication abilities, both verbal and written, • Proactive and creative approach to problem solving, • Team-oriented mindset and willingness to work on both high- and low-level tasks Compensation includes a starting salary range of $140,000 to $180,000 per year, a sign-on bonus, and a generous benefits package. This is a full-time position in New York City. Company DescriptionA well-established New York firm is seeking a top-notch candidate.A well-established New York firm is seeking a top-notch candidate.

Job Description Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information. This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing. Primary Responsibilities: • Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts, • Direct and handle urgent and/or sensitive correspondence with discretion, • Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs, • Manage general follow-up and generate reminders to effectively meet deadlines and commitments, • Project manage special department initiatives and a range of special projects, • Arrange occasional domestic and international business travel, • Prepare expense reimbursement and other required reports, • Prepare occasional briefing documents, presentations, and reports for meetings or events, • Contract external vendors, • Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs, • Procure premiums and assist with mailings, • Perform other administrative tasks, as assigned, • 5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred, • Ability to maintain confidentiality and handle sensitive correspondence, • High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management, • Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability, • Strong multi-tasker with excellent organizational skills and keen attention to detail, • Ability to work under pressure in a fast-paced environment and effectively take direction, • Collaborative team player, willing to pitch in wherever needed, • Self-starter capable of owning and proactively managing multiple projects at a time

Job Description Lisbon Cleaning, Inc. is looking for the newest member of our team. This administrative executive assistant role would require the following: • Proficient in Microsoft office, • Good communication skills, • Answer telephone calls and take messages, • Online scheduling, • Organize meetings, • Must have a valid driver's license, • Timely & Punctual, • Attention to details, • Good collaboration skills Company DescriptionLisbon Cleaning, Inc. is looking for the newest member of our corporate office team.Lisbon Cleaning, Inc. is looking for the newest member of our corporate office team.

Job Description Location: US-based (NYC preferred) Startup/creative agency experience is highly valued. This is a high-impact role that requires wearing multiple hats across Client Management, Project Coordination, and Executive Support. About Nen Creative Nen Creative partners with tech startups to launch bold ideas into the world, creating the brands, products, and stories that fuel their growth. Since 2022, we've partnered with some of the world’s top founders and institutions — including Amazon, Pear VC, Andreessen Horowitz, Mercor, Context Inc, Netic, Listen Labs, Tech Week, the University of Pittsburgh, Somethings, Mantis VC, Spur, Flora, and more. We’re growing fast and looking for great people to join us. About the Opportunity We’re building the motion studio we always dreamed of — fast-moving, innovative, and trusted by the best in the world. Our work spans founder documentaries, testimonials, and brand content, and we’re scaling quickly. We’re now looking for an Executive Assistant to support Nen Creative’s Managing Partners. This role is a mix of executive support, sales coordination, and high-level project tracking. You’ll be central to how we manage leads, keep projects moving, and make sure nothing falls through the cracks. If you’re highly organized, strong in communication, and comfortable with clients, this role offers a clear growth path into project management, sales, or creative producing as we expand. What You’ll Do Executive Support * Manage calendars, inboxes, and priorities for the Managing Partners * Keep communications and tasks organized across multiple projects and clients * Anticipate needs and proactively remove bottlenecks Sales & Client Support * Manage inbound leads, schedule and prepare sales calls, join calls, and handle recaps/follow-ups * Draft proposals and invoices, and support high-level project scoping * Keep the sales pipeline organized and moving forward Project Coordination/Management * Track projects at a global level from signed contract through project completion * Coordinate and optimize internal staffing and timelines alongside our Director of Production * Ensure clear handoff from sales to production so projects stay on track Financial & Administrative Support * Assist with invoice preparation, expense tracking, and reimbursements * Help maintain accurate records across billing, contracts, and client accounts * Support general admin tasks that keep operations running smoothly What We’re Looking For * Strong organizational skills and attention to detail * Excellent written and verbal communication skills (comfortable in client-facing contexts) * Strong sense of ownership and responsibility — able to take initiative and follow through * At least 2 years of experience in executive assistant, project management, or operations roles * Experience in a fast-paced, client-facing environment (agency, production, or startup a plus) * Comfortable managing multiple priorities across different stakeholders Bonus Points * Background in video production, creative producing, or agency account management * Experience coordinating or producing shoots, or supporting video projects * Familiarity with production workflows (scheduling, budgeting, staffing) Why Join Us * Be part of a small, fast-growing creative studio trusted by world-class startups and investors * Collaborate with tech founders to help launch innovative products, brands, and stories into the world * Work directly with the partners, gaining exposure to both the creative and business side of a studio * Clear growth path: start as Executive Assistant and grow a biz ops/client facing role as we scale * Remote-friendly, flexible, and entrepreneurial environment * Healthcare coverage and paid time off

Job Description The Executive Assistant provides high-level confidential administrative support to the executive office. The Executive Assistant manages the day-to-day administrative affairs of the front office, scheduling all appointments, coordinating all administrative tasks, managing travel, and overseeing front office administrative operations. The ideal individual is expected to demonstrate experience and attributes to work within an executive environment requiring strict confidentiality, initiative, attitude, and accountability. This position is in Mid-Town Manhattan. Responsibilities: Roles and Responsibilities include a broad variety of administrative tasks, working closely with the executive team to maintain efficient and effective front office operations. The Executive Assistant must be efficient and have strong organizational skills that reflect their ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail. The Executive Assistant shall: • Complete a broad variety of administrative tasks for the Executive, including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinates and ensures the Executive's schedule is followed and respected while pro-actively prioritizing conflicting needs., • Communicate directly, and on behalf of the Executive, with executives and clients., • Work closely with the Executive to keep him well informed of upcoming commitments and responsibilities and following up appropriately., • Represent the Executive by welcoming visitors, reviewing correspondence, and arranging corporate functions., • Complete critical administrative tasks, including drafting acknowledgement letters, personal correspondence, staff communications, and other tasks., • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail., • Very strong interpersonal skills and the ability to build relationships with stakeholders, clients, leadership team, and employees., • Expert written and verbal communications skills., • Professional appearance and demeanor., • Proven ability to handle confidential information with discretion and be adaptable to competing demands in a fast-paced environment., • Accessible during off hours as required. Job Type: Full-time

Job Description About Digitalzone At Digitalzone, we're redefining the future of demand generation by innovating processes that create value for our clients and foster zero-waste strategies. This position serves as a dedicated Executive Assistant and Multimedia Coordinator for a senior leader based in New York. The role combines traditional executive-support responsibilities such as managing calendars, taking meeting notes, and coordinating travel and accommodations with modern content and communication tasks. Role Overview The Executive Assistant and Multimedia Coordinator will attend in-person and online meetings, capture videos and photos when needed, and prepare presentations and work-related documents. The successful candidate will thrive in a dynamic environment, demonstrate professionalism and discretion, and be willing to travel both domestically and internationally alongside the executive. Key Responsibilities: • Calendar & Schedule Management - Personal Assistant responsibilities include tassks such as managing the executive's personal calendar, coordinating personal events, and handling arrangements for visiting family and friends, especially during holidays, vacations or special occasions., • Maintain and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements., • Ensure timely reminders and follow-up on deadlines and commitments., • Meeting Support, • Attend both in-person and online meetings to take detailed notes and action items., • Prepare agendas, briefing materials, and follow-up documents., • Travel Coordination, • Arrange domestic and international travel and accommodations., • Develop comprehensive itineraries, including flight, lodging, and transportation arrangements., • Content Capture, • Shoot videos and photos during events, meetings, or other work-related occasions, ensuring high-quality content for internal or external use., • Presentation & Documentation, • Create compelling presentations using software such as PowerPoint, Keynote, or similar., • Draft and edit reports, proposals, and other professional documents., • Accompany Executive, • Accompany the executive on travel to provide on-site support, coordination, and content capture., • Minimum 2 years of professional experience in an administrative, executive assistant, or coordination role., • Master's degree in Technology, Marketing, Communication, or a related field preferred; equivalent experience considered., • Startup experience in Tech preferred., • Strong organizational and time-management abilities., • Excellent written and verbal communication skills., • Proficiency in presentation software and multimedia capture (videography/photography)., • Ability to manage multiple tasks and projects simultaneously in a fast-paced environment., • High level of discretion and professionalism., • Willingness to travel as required. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits. This position is contingent upon a successful completion of a background check. Equal Employment Opportunity (EEO) Statement Digitalzone is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable laws. All qualified applicants will receive consideration for employment without regard to these factors.

Job Description Join TRG Screen: Building World-Class Teams. One Expert at a Time. Are you ready to be part of a dynamic team at the forefront of subscription spend management innovation? At TRG Screen, we're not just redefining how organizations manage their subscription expenses – we're shaping the future of the industry. With cutting-edge solutions and a commitment to excellence, we empower businesses around the globe to optimize their subscription investments and drive sustainable growth. Join us in our mission to revolutionize subscription management and make a meaningful impact on the way businesses access and utilize critical information. At TRG Screen, your talent and ambition will find a home, where opportunities for growth and advancement abound. About TRG Screen TRG Screen is the leading provider of market data and subscription management technology and automation solutions, tailored to the unique needs of financial institutions and legal firms. Our integrated suite of solutions includes market data and subscription spend management, usage management, compliance reporting, and comprehensive managed services, which hundreds of clients worldwide use to remove cumbersome and inaccurate manual processes and gain control over market data and subscription costs at scale. For more than 25 years, TRG Screen has enabled businesses who rely on market data to monitor and strategically manage spending and usage of data and information services, including market data, research, software licenses, consulting and other necessary corporate expenses. TRG Screen solutions give decisionmakers full transparency into subscription spend and usage, enabling them to proactively manage subscription costs at scale, conduct more informed vendor negotiations, improve governance, and avoid unnecessary spending on these mission-critical business services. TRG Screen is headquartered in New York City, with offices in Europe and Asia, as well as a 24x7 client support center in Bangalore, India. TRG Screen is a portfolio company of Vista Equity Partners, one of the world's largest and most respected private equity firms. Executive Assistant Job Description TRG Screen is seeking an Executive Assistant that will be responsible for providing high-level administrative support to senior level executives within the company, including but not limited to managing their schedule, travel, and expenses. The ideal candidate is highly organized, detail-oriented, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the EA is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction. Responsibilities • 2+ years administrative support experience within a fast-paced professional environment; private equity, investment banking, law firm or professional services experience a plus, • This position requires the ability to work onsite at the New York City office/headquarters 1-2 times per week, as needed., • Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating, • Strong attention to detail, follow-up and excellent organizational skills, • Ability to treat sensitive and confidential information with appropriate discretion, • Strong sense of urgency, adaptability, flexibility and resourcefulness, • Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines, • Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus, • Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills, • Occasional after-hours work may be required At TRG Screen, we understand that diverse and inclusive teams are not just beneficial, they are essential to our success. We recognize that embracing diverse perspectives, backgrounds, and experiences fosters innovation, enhances problem-solving capabilities, and drives better business outcomes. By cultivating a culture of inclusion where every voice is heard and valued, we empower our world class teams to thrive, excel, and drive positive change. We are proud of our diverse workforce and are dedicated to creating a safe and welcoming environment for all employees. People from various ethnicities, ages, genders, and abilities are encouraged to apply.

Job Description Executive Assistant: Private Equity Firm with global reach is seeking an Executive Assistant to support a Senior Executive! We are looking for an individual with finance experience that is a creative problem solver who can think outside of the box. Executive Assistant Job Responsibilities: • Heavy calendar management, • Handle logistics for all meetings and events, • Extensive domestic and international travel arrangements, • Edit and create documents and presentations, • Prepare PowerPoint and Excel documents for Board meetings, • Special projects as required Executive Assistant Job Requirements : • Must have minimum of 5 years administrative experience, financial services experience a plus, • Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint., • Exceptional interpersonal, organizational, business communication and time management skills., • Ability to work well under pressure, • Excellent oral and written communication skills., • Strong project management skills., • Bachelors Degree requiredCompany DescriptionPrestigious and growing PE firmPrestigious and growing PE firm

Job DescriptionAmerican Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem, Israel’s foremost center of higher education and research. Since its inception, Hebrew University’s scientists, scholars, and researchers have been committed to solving the most pressing global challenges of our time. Position objective: In this role, you will provide collaborative support for various accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will actively contribute to the development and implementation of processes that enhance organizational efficiency and align with AFHU’s mission to support the Hebrew University of Jerusalem, while delivering excellent service to both internal and external stakeholders. Position Reports to: CFO/COO Schedule: Full-time, Monday through Friday. The Accounting and Operations team is in the office on Tuesdays and Thursdays, with occasional additional in-office days as needed to accommodate team requirements and scheduled meetings. Responsibilities include but are not limited to: • Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders., • Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firm, and external vendors/agencies, • Process invoices (Stampli) and expense reports (Concur), including collaboration with various teams across the organization, • Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees, • Work with the CFO/COO to produce reports and presentations for Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings, • Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls, • Assist with annual audits, budget analysis, and statutory filings, • Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings, • Administer DocuSign for Accounting and Operations Department, • Maintain all digital records for the Accounting and Finance team, • Complete annual census surveys and annual reports in collaboration with the Controller, • Support the Controller with internal audits of revenue, expenses, and balance sheet accounts, • Assist with other special projectsSkills/Qualifications required:, • Two (2) years administrative/accounting experience, • A can-do attitude paired with a willingness to learn and a strong desire to be a team player, • Must be adaptable, able to handle multiple priorities, and open to evolving job responsibilities, • Strong written and verbal communication skills, • Highly organized with a meticulous attention to detail, • Proficient in Microsoft Office Suite, • Previous experience with the following applications is a plus:, • Familiarity with Blackbaud’s Raisers Edge NXT or similar CRM systems, • Abila MIP, • Concur, • Stampli EEO We are an equal opportunity employer. Please apply for the position using the following link: Powered by JazzHR wtZkUK2GsN

Job DescriptionSalary: $75k-$100k Legal Administrative Assistant to Matrimonial Executive Partner Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 115+ attorneys, who have accumulated experience and problem-solving skills over decades of practice. We are currently seeking aLegal Administrative Assistant to directly support the Executive Partner of our Family Law/Matrimonial Department in Brooklyn. This is an exciting opportunity for an experienced legal professional to play a key role in a busy and high-profile practice. Key Responsibilities: • Manage and maintain detailed attorney calendars in Outlook, including scheduling internal and external meetings, court dates, and appointments., • Provide high-level administrative support, including coordinating meetings and conference calls, organizing paper and electronic files, and managing photocopying, scanning, and printing needs., • Assist with the preparation, service, and filing of pleadings, discovery documents, subpoenas, and other litigation materials., • Draft, edit, format, and proofread letters, memos, and legal documents using Microsoft Word, Excel, and PowerPoint., • Compose and manage routine correspondence and professional email communications., • Handle administrative processes such as requesting conflict checks, opening new client matters, and submitting internal approvals., • Support the Executive Partner with additional tasks and ad hoc projects as needed, ensuring seamless day-to-day operations. Knowledge, Skills & Attributes • Minimum of 5+ years of experience providing legal administrative support, preferably in a family or matrimonial law practice., • Bachelors degree or equivalent experience preferred., • Matrimonial law experience is a strong plus., • Proactive, highly organized, and capable of anticipating needs and managing multiple priorities., • Strong client service orientation with excellent communication and problem-solving skills., • Technologically proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)., • The ability to thrive under pressure in a fast-paced, high-volume environment., • Strong interpersonal skills with the ability to work collaboratively across teams and all levels of staff. Benefits: Medical, Dental, 401K, PTO, and many more! This position is based out of Brooklyn, NY Salary Range: $75k-$100k

Job Description This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments. • Assist the executive in the management of his/her respective schedules utilizing MS Outlook system., • Answer phones courteously and determine how best to respond to caller needs. Respond to caller inquiries and provide information when appropriate. Take clear, accurate messages or offer Director’s voice mail system., • Provide additional administrative support in a variety of capacities including; database management and assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence., • Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization., • Work with other administrative personnel to accomplish organizational goals., • Perform special projects as assigned by the executive. Demonstrate the ability to handle multiple tasks with little or no supervision., • Provide administrative support to other executive Sales Directors and/or Managers when necessary. ADDITIONAL DUTIES: • Organize, prepare for, and take minutes for Monthly Sales Meetings. Requirements • Ability to interface well with all departments within the company and to represent the execotive in a highly professional manner., • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook., • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required., • Must be able to maintain the highest level of confidentiality., • Ability to handle sensitive material concerning the organization and the executive role within the organization., • Exceptional organizational/time management skills required., • Ability to handle multiple tasks simultaneously and meet designated deadlines., • Minimum 2-3 years Administrative Assistant experience. Prior experience in a real estate sales environment highly desirable., • Bachelor’s degree preferred Benefits Why Join Us? Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more. Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within. Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment. If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us! BENEFITS: We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan. $55,000 - $60,000 annual salary Paid Time and Holidays Off We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year. Equal Opportunity Employer Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Job Description Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO., • Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently., • Analyze data from various sources to prepare insightful reports and presentations for the CEO., • Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality., • Handle confidential information with discretion and professionalism., • Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently., • Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly., • Handle routine inquiries and requests, and escalate matters to the CEO when necessary., • Assist with the development and execution of strategic initiatives, providing administrative support to key projects., • Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively., • Bachelor’s degree or equivalent experience., • Proven experience as an Executive Assistant or in a similar administrative role., • Exceptional organizational skills and the ability to prioritize multiple tasks effectively., • Strong problem-solving abilities with the capacity to think critically and adapt to changing needs., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software., • Excellent communication skills, both verbal and written., • Bilingual (English and Russian)., • Strong analytical skills with the ability to interpret data and provide actionable insights., • Self-starter with a creative mindset, able to work independently and as part of a team., • High level of professionalism, confidentiality, and attention to detail., • Ability to work in a fast-paced environment and manage shifting priorities., • Experience working directly with senior leadership or C-suite executives., • Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals., • Opportunity to work in a fast-paced, innovative environment., • Competitive salary., • Health Insurance, • 401k, • Whole Life Insurance

Job Description Beautiful, serene medical/health practice on Park Avenue needs a detail oriented leader who can work independently to answer calls, schedule patients, support the chief psychologist, maintain office, handle media, and serve as the initial contact with prospective clients. Hours are 830 AM to 5 PM, M thru F, with occasional later evenings during busy times of year. Must have at least three years experience working as an office manager in a medical or law office or an assistant to a C-level executive. Experience with payroll and invoicing preferred. Company DescriptionBeautiful office on Park Avenue that provides concierge healthcare services to elite clienteleBeautiful office on Park Avenue that provides concierge healthcare services to elite clientele

Job Description The Shubert Organization is America’s oldest professional theatre company and the largest theatre owner on Broadway. Since the dawn of the 20th century, Shubert has operated hundreds of theatres and produced hundreds of plays and musicals both in New York City and throughout the United States. Shubert currently owns and operates 17 Broadway theatres, six off-Broadway venues, and the Forrest Theatre in Philadelphia. Shubert delivers innovative ticketing solutions via its Telecharge, API distribution, and private-label technology, offering unparalleled distribution and marketing to the theatre industry and beyond. Its consumer-facing brands—Telecharge for retail ticket sales and Broadway Inbound for tour operators and the travel industry—sell millions of tickets each year. SCHEDULED HOURS: Monday through Friday, with weekend and evening availability sometimes required. ESSENTIAL FUNCTION: The Executive Assistant to the President provides high-level administrative, operational, and personal support to the President of The Shubert Organization. This position requires impeccable organizational skills, sound judgment, discretion, and the ability to juggle multiple responsibilities in a fast-paced environment. The Executive Assistant will serve as the gatekeeper and right hand to the President—ensuring that their time, priorities, and commitments are managed seamlessly, while also handling a range of confidential business and personal matters. KEY RESPONSIBILITIESAdministrative & Executive Support • Manage the President’s complex calendar, including scheduling meetings, travel, board commitments, and personal appointments., • Act as the primary point of contact between the President and internal/external stakeholders., • Draft, edit, and prepare correspondence, memos, reports, and presentations on behalf of the President., • Coordinate meeting agendas, materials, and follow-up for internal and external meetings., • Track and manage deadlines, priorities, and initiatives requiring the President’s attention.Operational & Organizational Support, • Oversee travel arrangements, itineraries, and logistics for business trips., • Maintain an organized filing system of documents, contacts, and reference materials., • Liaise with senior leadership, staff, and board members to ensure smooth communication and alignment with the President’s vision and priorities.Personal Support, • Handle personal appointments, errands, and household/vendor coordination as needed to ensure the President’s personal life runs smoothly alongside professional responsibilities., • Manage personal correspondence, gifts, and charitable contributions on behalf of the President.Confidentiality & Discretion, • Serve as a trusted partner to the President, maintaining the highest level of discretion in all matters., • Manage sensitive information related to personnel, negotiations, finances, and personal matters with absolute confidentiality.QUALIFICATIONS REQUIRED:, • Minimum of 7-10 years of experience supporting a senior executive, ideally in the arts or entertainment industry., • Exceptional organizational skills with the ability to prioritize and anticipate needs in a rapidly changing environment., • Strong written and verbal communication skills; ability to draft polished correspondence and represent the President professionally., • High emotional intelligence, tact and judgment when working with a large range of stakeholders., • Demonstrated ability to handle confidential information with integrity and discretion., • Technologically proficient (Microsoft Office suite) with strong facility in MS Outlook., • Flexible, resourceful, and composed under pressure., • Availability outside of regular business hours, including evenings and weekends as needed., • Highly polished, professional and poised in all settings., • Strong work ethic, with a proactive, can-do attitude. WE ARE AN EQUAL OPPORTUNITY EMPLOYER: It has been and will continue to be the policy of The Shubert Organization, its subsidiaries, and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, disability, genetic information, sex, gender, gender expression, sexual orientation, national origin, military or veteran status, or any other legally protected categories. We believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability, for both our employees and our business. We strongly encourage people of color, women, indigenous people, lesbian, gay, bisexual, transgender, queer and non- binary people, veterans, parents, people from marginalized communities, and individuals with disabilities to apply. As an Equal Opportunity Employer, we welcome everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know. For our full statement and goals for EQUITY AND INCLUSION at The Shubert Organization, please visit . Powered by ExactHire:184698

Job DescriptionDescription: Position Overview: Provides full administrative and secretarial support at a senior level to the executive team (Director of Operations & Compliance and CEO) as well as supports other departments within the agency and day to day needs of the ASun Star New Jersey main office alongside. The position would ensure the smooth management of day-to-day affairs, handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate. Duties and Responsibilities: • Manage Director’s electronic calendar, assessing priority of meetings, appointments and re-organization as necessary., • Manage Director’s travel arrangements (including visas/accommodation)., • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate., • Maintain Director’s office systems, including data management and filing., • Screen calls, enquiries and requests, and deal with them when appropriate., • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action., • Produce documents, briefing papers, reports and presentations for the Director., • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers., • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers., • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events., • Meet and greet visitors at all levels of seniority., • Supervise all incoming/outgoing mail and emails into the main company email., • Coordinates interviews for executive team in collaboration with HR, • Assist and oversee functions of orientation, training and building inventory., • Assist with document organization, • Answer phones and assist w/ employee questions and problems, challenges and reassignments, • Create and send out email and letters that are company based, • Educated to degree level or equivalent., • Experienced Personal Assistant at senior management level., • Experience of electronic diary management., • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University., • Ability to organize and plan my own work., • Excellent attention to detail, with the ability to maintain a high level of accuracy., • A flexible, pro-active approach to work including the ability to prioritize and re-prioritize., • Ability to work on own initiative., • Ability to deal with sensitive information with discretion and to maintain confidentiality. Monday through Friday & 1 Saturday a month required. 20 to 25 hours per week Pay: This is an hourly administrative role. Hourly rate: $18.00 to $20.00 per hour, payable bi-weekly Requirements:

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently ed1RkdMji7

Job Description About the Role We are seeking a highly organized and trustworthy Financial Officer / Personal Assistant to support the Owner/Principal in managing both business operations and personal affairs. This unique hybrid role combines high-level bookkeeping and financial coordination with hands-on administrative and personal support. You’ll be responsible for managing financial records in QuickBooks, processing payroll, maintaining insurance policies, coordinating property management tasks, and serving as a trusted point of contact with advisors, vendors, and service providers. If you're detail-oriented, proactive, and thrive in a role that balances structure with variety, we’d love to hear from you. Key Responsibilities * Record and reconcile all financial transactions in QuickBooks, including inter-company transfers and shareholder loans * Manage accounts payable, vendor payments, and sales records * Process bi-weekly payroll and track PTO * Oversee multiple insurance policies (business and personal) * Coordinate lease renewals, vendor scheduling, rent collection, and minor repairs for investment properties • Provide personal administrative support to the Principal, including financial coordination and light event planning if needed, • Act as liaison with CPAs, financial advisors, bankers, and attorneys Provide basic tech support and assist with home/office setup What We’re Looking For * Advanced QuickBooks skills; QuickBooks Certification preferred * Strong bookkeeping and financial record-keeping experience * Property management experience (lease coordination, vendor communication, rent collection) * Experience with HR/payroll systems and benefits administration * Excellent communication, discretion, and multitasking skills * Proficiency in Microsoft Office 365 (Excel, Word, Outlook), Google Suite * Great at budgeting and financial analysis Bonus If You Have • HR administration experience, • Familiarity with personal insurance policies (life, health, Medicare, etc.), • Previous experience supporting an executive or household Hybrid work schedule * Collaborative, respectful, and flexible work culture * Opportunity to make a direct impact across personal and business domains Company DescriptionWe are a boutique real estate brokerage specializing in Townhouses.We are a boutique real estate brokerage specializing in Townhouses.

Job Description Executive Assistant Brooklyn, NY 75 - 100k Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you! Key Responsibilities: * Manage the Executive Director's calendar, scheduling, and daily administrative tasks. * Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes. * Assist with event planning and coordination, including food arrangements and logistics. * Ensure smooth relationship management with key stakeholders. * Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed. * Maintain confidentiality and handle sensitive information with discretion. What We're Looking For: • "Head on their shoulders" – someone sharp, organized, and efficient., • Detail-oriented – accuracy in scheduling, meeting notes, and task execution., • Proactive & takes initiative – anticipates needs and follows through without reminders., • Strong communication skills – able to interact professionally with executives and board members. Experience in nonprofit organizations is a plus. * Background in school administration or secretarial roles is valuable. Email your resume to:

Job Description Job Title: Executive Assistant/Chief of Staff Employment Type: Full-Time Minimum Experience: 5+ years Position Summary The Executive Assistant provides high-level administrative support to the Chief Executive Officer, focusing on managing schedules, coordinating meetings, and handling confidential information with discretion. This role is ideal for someone who enjoys working with people, has prior work-related travel experience, and is proficient in communication. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to anticipate the needs of executives proactively, demonstrating expert-level proficiency in administrative support. Core Responsibilities Strategic Support & Operations • Serve as primary gatekeeper and strategic advisor to the CEO, managing priorities and decision flow., • Anticipate operational challenges and develop proactive solutions across multiple business areas., • Execute complex projects with military precision and zero tolerance for dropped details, • Interface confidently with investors, board members, clients, and key partners on behalf of the CEO, • Translate technical concepts for non-technical stakeholders and business concepts for engineering teams, • Negotiate with vendors, service providers, and partners to secure optimal terms and pricing, • Design and execute complex global travel itineraries, optimizing for cost, efficiency, and CEO productivity., • Secure best-available rates through relationship building and strategic negotiation., • Coordinate international logistics including visas, customs, and cultural considerations, • Draft, edit, and manage high-stakes communications including investor updates, client correspondence, and internal announcements, • Coordinate board meetings, investor presentations, and client meetings with flawless attention to detailQualifications, • Bachelor's degree preferred; an Associate's degree or equivalent practical experience is required., • Proficiency in Google Suite: Must be adept in utilizing Google’s suite of tools (Docs, Sheets, Calendar, etc.) for productivity and collaboration., • Communication: Exceptional written and verbal communication skills, with the ability to communicate effectively with various stakeholders., • Interpersonal Skills: Enjoys working with people and building professional relationships; capable of navigating diverse communication styles., • Organizational Skills: Strong organizational and time management abilities to effectively handle multiple tasks and priorities., • Task Prioritization: Demonstrated ability to prioritize tasks and work efficiently under pressure while maintaining high quality., • Discretion: Must exhibit discretion and the ability to handle confidential information judiciously., • Problem-Solving: Strong problem-solving and decision-making skills to proactively address challenges and find solutions., • Proactive and Resourceful: Ability to anticipate needs and take initiative without waiting for direction., • Professional Demeanor: Presents a high level of professionalism and strong interpersonal skills in all interactions., • Adaptability: Flexible and adaptable to changing priorities and demands in a fast-paced environment., • Excellent benefits package, including medical, dental, and vision insurance, • Premiums 100% covered for employees and 50% covered for dependents, • Unlimited PTO, • 401k, • Monthly internet reimbursement, • Casual work environment, • Opportunity for advancement, • Fun annual team events rChZoQwj4Y

Job Description Image CaptionJOB DESCRIPTION JOB TITLE Executive Assistant REPORTS TO Executive Director CODE STATUS ☐ Exempt ☒Non-exempt DATE 07/21/2025 SUPERVISORY ☐ Yes ☒ No REVISION SUPERVISES N/A ABOUT US: The mission of The Bronx Charter Schools for Better Learning (BBL) provides their students with a solid foundation for academic success, through achievement that exceeds citywide averages and meets or exceeds New York State Standards and national norms in all curriculum areas tested, especially in mathematics and language arts. Our teaching constantly adjusts to the needs of our students, leading to independence, autonomy, responsibility, and a sustained love of learning, all of which contribute directly to high academic achievement. BBL is a dynamic elementary charter school dedicated to providing an exceptional educational experience to students. We are committed to fostering a supportive and engaging learning environment where students thrive academically and socially. POSITION SUMMARY The Executive Assistant will play a critical role in supporting the Executive Director by ensuring efficient operations of the executive office and acting as a key liaison between the Executive Director, internal teams, Board of Trustees, and external stakeholders. This individual must exercise sound judgment, maintain strict confidentiality, and thrive in a fast-paced, mission driven environment. ESSENTIAL FUNCTIONS Executive Support * Manage the Executive Director’s complex calendar, schedule appointments and meetings, and coordinate travel arrangements if applicable. * Prepare materials, agendas, reports, presentations, and follow-up correspondence related to meetings and events. * Maintain and organize the Executive Director’s files and records with a high degree of accuracy and confidentiality. Board of Trustee Liaison: * Serve as the primary point of contact between the Executive Director and the Board of Trustees. * Coordinate logistics for Board meetings, including scheduling, preparing and distributing meeting packets, taking minutes, and ensuring timely follow-up on action items. Communication & Stakeholder Engagement: * Draft and proofread professional correspondence on behalf of the Executive Director. * Facilitate internal and external communications, ensuring messages are delivered clearly, promptly, and with professionalism. * Handle confidential donor, personnel, and organizational information with discretion. Project & Event Coordination: * Manage special projects and initiatives as assigned by the Executive Directors, including cross-departmental events and strategic planning sessions. * Track progress on action items and ensure deadlines are met. * Provide coordination and support for school-wide events, leadership meetings, and community engagement efforts. Administrative Operations: * Support the Executive Director in maintaining smooth departmental operations by assisting with administrative duties and ad hoc requests. * Assist with data entry and donor management systems as needed. OTHER FUNCTIONS Perform other related duties as assigned by the Executive Director. REQUIRED or DESIRED QUALIFICATIONS * Bachelor’s degree preferred. * Minimum of 3 years of administrative experience supporting senior leadership, preferably in a school, non-profit, or mission-driven organization. * Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines. * Excellent verbal and written communication skills. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Google Workspace. * Demonstrated discretion and professionalism in handling confidential information. * Strong attention to detail, accuracy, and follow-through. * A proactive, solutions-oriented mindset with the ability to work independently and as part of a team. * Commitment to the mission and values of BBL and a passion for education and student success. CERTIFICATIONS None required. PHYSICAL DEMANDS/WORK ENVIRONMENT This position requires the ability to perform the essential functions of the role, with or without reasonable accommodation. Responsibilities are typically carried out in an office and school environment and may involve: * Traveling between campuses and community locations as needed. * Moving within and between office spaces, including sitting, standing, walking, and climbing stairs for extended periods. * Engaging in verbal communication (e.g., speaking clearly and loudly in meetings or public settings). * Visual and auditory acuity for interacting with students, staff, and technology (e.g., reading screens, hearing conversations or alerts). * Performing tasks that require fine motor skills, such as typing, writing, using office equipment, or operating instructional tools (e.g., whiteboards, projectors). * Occasional bending, stooping, reaching, and lifting of materials (e.g., files, documents, or office supplies). The organization will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties. TRANSPORTATION Must have a valid driver's license and vehicle, and/or access to reliable transportation. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. BBL reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business. BBL is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. BBL will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties.

Job Description Executive Assistant to Amazing Team – Global Private Equity Firm A wonderful financial services firm in Midtown is seeking a highly eager, organized, and bright Executive Assistant to support a wonderful team at their firm. The firm has a warm and collegial office culture with a close-knit administrative team. This is the perfect role for an EA that truly loves being a right-hand, gatekeeper, and go-to for their great team! $115-130k base DOE + discretionary bonus + excellent benefits ONSITE: Monday – Thursday, Friday remote (+Summer Fridays) This role will provide professional support to a team of executives ranging in seniority. The ideal EA is extremely resourceful and has a true comprehension of their support role. Responsibilities include, but are not limited to: • Strategic management of calendars and understanding priorities, and important initiatives, • Meeting coordination for internal & external stakeholders, • Travel Arrangements (domestic and international flights, hotels, itineraries, car services, etc.), providing extensive knowledge and experience pertaining to travel planning, • Maintaining documents, spreadsheets, presentations, and general administrative support, • Preparation of meeting materials for distribution, • Screening of phone calls in a professional manner, • Collaboration with admin team members and handling special project support, • Adhoc projects include team event and conference planning Requirements: • Bachelor’s degree, • 5+ years of senior level executive support, preferably in finance, • Proficiency with Microsoft Office Suite, • Superb communication skills, both verbal and written, • Excellent time management and ability to multitask efficiently, • A team focused attitude and demonstrated ability to work in a collaborative environment

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job DescriptionSalary: $85K to $110K About the Organization We are active in venture capital, opportunistic real estate and family office activities. Check out . Executive Assistant We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founders of Arc,Joseph Korff and Irene Susmano. We're looking for a seasoned professional who can provide high-level administrative, professional and personal support primarily for the princiapl Founder, Joseph Korff, ensuring seamless day-to-day management of both professional and personal affairs. The ideal candidate is a strategic thinker with exceptional attention to detail, problem-solving abilities, and the ability to thrive in a fast-paced, high-expectation environment. The successful candidate will play a key administrative role on the Arc team, leading schedule coordination, arranging travel, managing business contacts, meeting logistics, drafting and managing correspondence, and special projects. The EA will handle confidential and sensitive information with the utmost discretion. We maintain an active venture capital portfolio, investing in companies all around the globe. In addition we have several real estate investments throughout the US. The Executive Assistant represents Arc's leadership both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations. Our founders travel frequently, therefore the Executive Assistant will need to be an independent and experienced assistant with strong organizational and interpersonal skills. Principal Responsibilities Scheduling: Manage the Founders active calendar of professional and personal appointments and tasks. They will perform complex scheduling across international time zones. Travel & Meeting Coordination: Arrange Founder travel, meeting spaces, agenda, written materials, and assemble documents as needed. Ensure that the Founders are fully briefed and prepared for meetings, events, and trips by providing or obtaining background information as necessary. Project Management: Track and provide frequent communication regarding tasks to be completed by the Founders and other members of the team. Email Correspondence: Manage an extremely active inbox in collaboration with the principal Founder, synthesize content, draft or answer correspondence when appropriate, and ensure timely follow up. Write letters and emails as needed and regularly contact colleagues within and outside of Arc as required. Review communications and documents for accuracy, completeness, format, and grammar. Administration: Complete administrative responsibilities as needed. Lifestyle Management: Coordinate and assist with personal projects, philanthropic initiatives, and social engagements. Qualifications The successful applicant will have the following minimum qualifications: Bachelors degree or equivalent experience 4+ years of relevant experience Excellent attention to detail, strong organizational skills and pro-active problem solving Ability to work tactfully and effectively with a diverse group Excellent written and oral communication Ability to prioritize, multi-task, follow-through and report back, and manage time effectively Ability to work independently and as part of a team Ability to handle sensitive matters with discretion High degree of proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint, Teams). Ability to keep calm under pressure Ability to quickly and accurately analyze problems and identify appropriate solutions Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor Flexibility and a can do approach to dynamic circumstances Experience working with international colleagues is a plus Compensation Range: $85,000 to $110,000 annually, commensurate with knowledge, skills and experience. We are an equal opportunity employer Our team members reflect that we are an equal opportunity organization and always have been. The below is brought to you by our regulatory sponsors. We are, in fact, serious about it. Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request a reasonable accommodation, in writing, by reaching out to our Human Resources department at: The Arc Companies, Human Resources, 655 Third Avenue, 28th Floor, New York, NY 10017.

Job Description EXECUTIVE ASSISTANT Roseland, NJ commercial real estate management and development office in search of experienced Executive Assistant. Job duties will include supporting executive staff as well as managing projects, calendar management, follow-up and maintaining/updating records, as well as general administrative duties. Paralegal experience a plus. Requirements: 7-10 years in an administrative role preferred Proficient skills in Outlook, Excel, Word and office equipment operation Consistent work history Excellent communications skills - both verbal and written Excellent organization skills Ability to multi-task effectively Willingness to learn new skills and information and wear multiple hats. Company DescriptionLester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.Lester M. Entin Associates owns and manages more than 4,000,000 square feet of real estate throughout the USA and has done so successfully for more than 50 years.

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Executive Assistant will be a critical part of the ConnectALL team by supporting the SVP and help manage and prioritize his time effectively and maintain key relationships. Interact with high-level government officials and industry executives, support team and be capable of cultivating productive working relationships across ESD. Experience navigating complicated internal systems and processes and exhibit resourcefulness and creativity. Ability to thrive in a fast-paced environment guided by a strong sense of mission, a must. WORK PERFORMED: • Maintain the SVP’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs., • Manage the flow of documents to the SVP for review, approval, or signature., • Serve as a primary point of contact between the ConnectALL Office and internal and external groups to coordinate scheduling and providing administrative support for governance meetings., • Determine priority of matters of attention for the SVP; redirect matters to staff to handle, or handle matters personally, as appropriate., • Keep the SVP advised of time-sensitive and priority issues, ensuring appropriate follow-up., • Compose and prepare letters relating to routine correspondence for the SVP’s signature., • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials., • Prepare, reconcile, and submit expense reports., • Answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Education Level Required: High School diploma or equivalent. College degree preferred; 8+ years direct relevant experience supporting executives may be substituted. Relevant Experience: 4+ years’ experience supporting a senior executive or team. Knowledge required: Excellent written and verbal communication skills, including editing and proofreading skills, exceptional time-management and organizational skills and the ability to prioritize competing deadlines. Detail-oriented, with a view toward anticipating the needs of executives and senior staff. Excellent interpersonal skills and experience managing sensitive relationships and handling confidential information with discretion. Excellent computer skills, including the Microsoft Office Suite