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Job Description Title: Medical Assistant Status: Non-Exempt/FT Location: New York, NY 10022 (1 Location) Reports to: Business Manager Time: 8:30 am - 5:30 pm Monday- Friday SUMMARY The Medical Assistant is responsible for assisting with the day to day delivery of patient care management. This position will report directly to the Business Manager. The Medical Assistant is a versatile team player who is able to maintain positive and effective relationships with providers, co-workers, while emphasizing patient-centered care and ensuring positive patient experiences. They will work closely with the MD and another medical assistant with administrative, clerical and clinical duties associated with a dermatology office. PRINCIPAL DUTIES AND RESPONSIBILITIES Clinical ● Take and update patient medical history into electronic medical record applications. ● Prepare patients for examination, and assist MD during the examination. ● Transcribe medical record documentation utilizing electronic medical record applications. ● Explain treatment procedures to patients. ● Collect and prepare laboratory specimens. ● Dispose of contaminated supplies, and sterilize medical instruments. ● Arrange examining-room instruments and equipment. ● Maintain inventory by placing orders, verifying receipt and auditing stock. ● Conduct sterilization of surgical instruments by use of autoclave. ● Keep waiting and examining rooms neat and clean. ● Ensures medical record compliance by self-documentation attestation. ● Performs other clerical duties and tasks to improve provider productivity and clinic workflow as assigned. Administrative ● Answer incoming calls and respond to voicemails. ● Schedule and confirm patient appointments. ● Greet and check in patients while confirming insurance status and visit purpose. ● Update and file patient medical records as required. ● Handle correspondence. ● Respond to inquiries made to email, patient portals and schedulers. ● Record billing information of services rendered, completing insurance forms and responding to insurance and other third-party inquiries. ● Collect patient payments. MINIMUM QUALIFICATIONS ● High School diploma or High School equivalent. ● CMA from an accredited school. ● Minimum 1 year in a medical environment as a Medical Assistant. ● Must demonstrate a high level of competency in the management of clinic patients. ● Exceptional verbal and written communication skills. ● Excellent organization, interpersonal and customer service skills. Proficient in Microsoft Office applications. ● Ability to work effectively in high-pressure situations that involve confidential and sensitive matters. ● Excellent attention to detail. ● Experience as a Medical Assistant in a dermatology setting is preferred. WORKING STANDARDS AND CONDITIONS Proficiency in the operation of a computer keyboard, iPad, printer, and office phone. Ability to read, write and communicate effectively orally and in writing. Knowledge of basic arithmetic and medical terminology. Proficiency in the operation of a computer keyboard, iPad, printer, and office phone.

Job Description We are seeking a Certified Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description We are seeking a Medical Assistant to become a part of our amazing team! As a Medical Assistant in office, You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Patient care and Team work a MUST! Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills

Job Description Seeking a friendly and extroverted medical assistant for a modern podiatry office. Our practice is dedicated to providing exceptional foot care treatments. Position Summary: We are looking for a positive, personable and energetic person to provide assistance to the doctor. Top customer service skills should be employed to ensure that the patient experience is a positive one. We seek someone who is polite, well-spoken, courteous, compassionate, and organized, in addition to being committed to learning and growth. Essential Duties and Responsibilities: • Escort patients from the reception area to the exam/treatment rooms, • Perform clinical intake and add it in the EHR system, • Prepare, and assist with examinations, procedures, and treatments, • Perform a variety of treatment procedures under the direction of the physician, • Clean and sterilize equipment and maintain stock of supplies and medications, • Fill out requisition forms and send out specimens, • Perform a variety of clerical functions as assigned This role is ideal for a candidate who enjoys both the administrative and patient-centered functions of a medical practice. Your role is to assist the patients in a manner consistent with a pleasurable clinic experience, accurate information, and a positive outcome. Skills, Certifications & Key Competencies: • Ability to work courteously and respectfully with fellow employees, the podiatrist, and all patients, • Excellent customer service and communication skills, • Strong written and verbal communication skills, • Compassionate, friendly, and positive in person and on the phone, • Ability to multi-task in a busy environment, • Computer and tech-savvy, • Professional appearance is a must, • Maintaining customer-service orientation at all times, • Attention to detail & great organization skills, • Insurance knowledge and ability to explain services Qualifications: • 1-2 years prior medical experience in a similar clinical setting is preferred. Willing to train the right candidate., • Priority will be given to candidates who have prior experience working in podiatry offices., • Proficiency in another language is a plus., • Must be available to work 9 AM - 7 PM on 4 workdays, as well as alternating Saturdays 9 AM - 4 PM. Please forward your cover letter and resume for immediate consideration. Job Type: Permanent. Full time. Salary: $20.00 - $24.00 per hour Company DescriptionOur practice is very modern and highly technological. We offer the latest and best technologies and procedures in the field. Our patients have access to online appointment scheduling, electronic check-in, two-way texting, and a 24/7 online portal. We have two family-friendly offices in Clifton and Wayne, NJ. We pride ourselves on being a highly-rated practice. Our staff members always strive to provide exceptional care and experience to all patients from start to finish. You absolutely have to be a positive person and a joy to be around in order to join our team. We share strong company culture and core values.Our practice is very modern and highly technological. We offer the latest and best technologies and procedures in the field. Our patients have access to online appointment scheduling, electronic check-in, two-way texting, and a 24/7 online portal. We have two family-friendly offices in Clifton and Wayne, NJ.\r\n\r\nWe pride ourselves on being a highly-rated practice. Our staff members always strive to provide exceptional care and experience to all patients from start to finish. You absolutely have to be a positive person and a joy to be around in order to join our team. We share strong company culture and core values.

About us At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development. Discover why Cooper University Health Care is the employer of choice in South Jersey. Short Description A nonexempt position responsible for the medical assistant care under the supervision of physicians, providers and/or registered nurse(s) in various ambulatory settings. Clinical direction, oversight and competency review is provided by medical providers and ambulatory professional development team in coordination with office management. Greets patients and guests utilizing AIDET and provides excellent service experience. Provides patient support and keeps informed of delays. Takes appropriate action including offering alternatives. A nonexempt position responsible for the medical assistant care under the supervision of physicians, providers and/or registered nurse(s) in various ambulatory settings. Clinical direction, oversight and competency review is provided by medical providers and ambulatory professional development team in coordination with office management. Greets patients and guests utilizing AIDET and provides excellent service experience. Provides patient support and keeps informed of delays. Takes appropriate action including offering alternatives. Accurately and efficiently performs many administrative duties in various ambulatory settings, including but not limited to rooming functionality and documentation including but not limited to vitals, pain, reason for visit, review of medications, social, surgical, family, and medical history. Completes work in the EMR in-baskets and telephone communication, Mychart messaging and documents in medical record. Obtains reports, results, and medical records. Completes insurance and/or disability forms, precertification and/or authorizations, point of care testing, transcribing orders, or order entry (protocol). May be assigned to assist with bump lists, wait lists and appropriate WQs. May make appointments, including follow-up appointments for patients in a high customer service environment in an efficient and timely manner across the healthcare continuum including physician office visits, imaging, and lab post-visit and during patient outreach. Performs and documents in a timely and efficient manner patient outreach and call backs for messages received in pool, MyChart messaging and confirmation calls. May administer vaccines and documents appropriately and in accordance with established policies. May collect specimens and handles per establish protocols including proper labeling and safety handling. Assists physicians/providers with monitoring and reporting lab results. File all reports, labs, radiology reports and miscellaneous correspondence in EMR and attaches results to appropriate orders. May obtain prior authorization for medications, procedures, and testing. Successfully communicates with multidisciplinary team members and patients upholding our Mission, Vision and Values and adhering to Code of Ethical conduct. Maintains working knowledge of regulatory standards and is accountable to sustain these standards in daily operations. Requires flexibility and the ability to multitask in a face paced environment and adjust to the patient volume. May be asked to work at other Ambulatory offices based on volume. Other duties as assigned by the manager. Experience Required Minimum one year of recent experience working in a medical facility as a medical assistant and/or documented evidence of externship completed in a medical office. Electrocardiogram (EKG), vital signs, venipuncture, capillary, and injection experience. Epic experience preferred. Excellent organizational, written/verbal communication and teamwork skills. Demonstrated performance of excellent customer service skills. Education Requirements High School Diploma or Equivalent required. License/Certification Requirements Graduate of a post-secondary medical assisting education program accredited by NJAC(13:35-6.4) approved certifying body AND current certification from a recognized certifying board approved by NJ Board of Medical Examiners. A complete and current listing is available in the Human Resource Department. Current BLS/CPR certification through the American Heart Association.

Job Description Company Overview: At Essen Health Care, we care for that! As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. Essen House Calls provides in-home primary and specialty care in the New York Metropolitan area. We are looking for the most talented and effective individuals to join our rapidly growing company. From medical providers to administration & operational staff, there is a career here for you. Join our team today! Position Title: Medical Assistant/ Clinical Care Coordinator Job Summary: The MA/ Clinical Care Coordinator plays a dual role within the healthcare practice, seamlessly blending clinical support with care coordination. This position ensures patients receive compassionate, holistic, and well-organized medical care by assisting providers during clinical procedures while also coordinating health and social services that support overall well-being. Clinical Support: • Perform patient triage to assess and prioritize medical needs., • Assist healthcare providers with in-house procedures such as EKGs and PFTs., • Ensure examination areas are sterile, organized, and properly equipped., • Sterilize and autoclave medical instruments; uphold infection control protocols., • Track and manage inventory of medical supplies; ensure adequate stock., • Build and maintain positive relationships with patients, caregivers, and care teams., • Conduct in-person assessments to evaluate medical and social needs., • Develop and implement individualized care plans in collaboration with providers., • Promote timely access to care and increase preventive care utilization., • Schedule medical appointments and coordinate transportation., • Educate patients on community resources and refer as needed., • Act as a point of contact, advocate, and resource for patients and families., • Maintain detailed, up-to-date patient records and coordination logs., • Qualifications, • Certification as a Medical Assistant (CMA or RMA) required., • College Degree, • Experience in patient care coordination, case management, or community health., • Strong understanding of infection control and clinical protocols., • Excellent interpersonal, communication, and organizational skills., • Ability to work collaboratively across clinical and administrative teams., • Preferred Skills:, • NHA Certification (e.g., CCMA/CMA – Certified Clinical Medical Assistant), • Computer savvy – Word, Excel, PowerPoint, Adobe, • Bilingual Spanish strongly preferred

Job Description Employment Type: Full time JOB SUMMARY: • Be part of a patient center medical practice as a medical assistant in New York City., • Act as a liaison with patients, referrals, and health care professionals., • Provide administrative support to physicians, patients, and staff. ROLES AND RESPONSIBILITIES: • Greets, escorts patients to exam rooms and perform vital medical history interviews on patients., • Measures patient’s vital sign and perform physical examination if needed, records all information into patient's medical chart., • Perform procedures, diagnostic testing, phlebotomy, and medication administration under the supervision of a physician as needed., • Follow up on patient management and update medical chart before and after each encounter., • Aid all administration responsibilities for the patient (form filling, manage medical records and referrals, obtain preauthorization with insurance, update diagnostic results, medication refill, sending specimens to labs, etc.…)., • Manage inquiries and messages in patient portal. Update patient on laboratory results., • Prepares examination room before and after each patient encounter and keeps examination rooms clean, organized and stocked with medical supplies., • Follows all the policies, procedures, guidelines of OSHA and HIPAA Laws and safeguards., • Attend all staff meetings, training/testing., • Possibility of covering other medical offices within the network. Qualifications/Skills: • High School Diploma, • 1-3 years' experience in a hospital or physician practice setting preferred., • Certification as a medical assistant or equivalent medical training and experience., • Phlebotomy certification preferred., • Must be able to multi-task, show attention to detail with excellent interpersonal skills, great customer service, efficient scheduling, active listening skills, strong ethic, and organizational skills., • Advance computer skills with experience in EMR., • Bilingual is a plus. BENEFITS: • 6 Paid Holidays and PTO, • Health insurance/ Life insurance/ Disability insurance, • 401K

Job Description Certified Medical Assistant (CMA) – $22–$25/hour | Full-Time Contract | All NYC Boroughs Location: All NYC Boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island) Pay: $22–$25/hour (based on experience) Schedule: Mon-Fri 5x8 Employment Type: Full-Time Contract Job Overview We’re seeking reliable and professional Certified Medical Assistants (CMAs) for full-time contract positions across multiple healthcare facilities in New York City. These roles offer the opportunity to support physicians and clinical teams in providing quality patient care in fast-paced environments ranging from outpatient clinics to hospital departments. Duties Include: • Preparing patients for exams and assisting physicians during procedures, • Taking vital signs, performing EKGs, and collecting lab specimens, • Managing patient records and updating EMR systems accurately, • Scheduling appointments and coordinating patient flow, • Performing administrative tasks such as filing, faxing, and handling phone calls, • Maintaining exam rooms, supplies, and clinical equipment Qualifications: • Active Certified Medical Assistant (CMA) credential (NHA required), • High school diploma or GED required; completion of accredited medical assistant program preferred, • Minimum 2 years of recent clinical experience (outpatient or hospital setting), • Proficiency with EMR systems, • BLS certification required Why Join Us: • Competitive weekly pay, • Full-time hours with potential for long-term contracts, • Opportunities available across all five NYC boroughs Apply Now If you’re a motivated CMA ready to make a difference in patient care, we’d love to connect you with one of our recruiters to discuss current openings. Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Job Description We are seeking a skilled and professional Medical Receptionist/Assistant to join our team. The ideal candidate will have excellent patient service skills, be knowledgeable in medical office, and have experience working with a fast-paced office. Be a team player. Bilingual is a must. Duties: • Greet patients and visitors in a friendly and professional manner, • Answer phone calls and direct them to the appropriate department or individual, • Schedule patient appointments using medical scheduling software, • Verify patient insurance information and collect necessary co-pays or fees, • Maintain patient records and ensure they are accurate and up to date, • Assist with administrative tasks such as faxing, and scanning documents, • Follow HIPAA guidelines to ensure patient privacy and confidentiality, • Coordinate referrals to other healthcare providers as needed, • Collaborate with the medical team to ensure smooth operations of the office, • Assist physician with patients, • Triage patients, • Perform finger sticks, perform nerve testing, assist in biopsies Requirements: • Proficient in Spanish, • Previous experience in the medical field preferred, • Proficient in using office equipment such as computers, printers, and phone systems, • Familiarity with medical terminology and procedures, • Knowledge of electronic health record systems (Medics Elite, Premiere & Cloud) is a plus, • Strong organizational skills and attention to detail, • Excellent communication and interpersonal skills

Job Description Job Summary We are seeking a dedicated Medical Assistant to join our healthcare team. The MA will provide both clinical and administrative support to physicians and nurses, ensuring efficient patient care and smooth daily operations in a fast-paced medical setting. Key Responsibilities • Prepare patients for examination, record vital signs, and document medical history., • Assist providers with exams, procedures, and treatments., • Perform phlebotomy, EKGs, immunizations, and medication administration as directed., • Manage patient flow, schedule appointments, and update electronic medical records (EMR)., • Handle prior authorizations, prescription refills, and insurance verifications., • Collect and process lab specimens, ensuring accurate documentation and handling., • Maintain exam rooms, equipment, and medical supply inventory in accordance with infection control standards., • Educate patients and families on care instructions, medications, and follow-up plans., • Support front-desk operations including answering phones, patient registration, and billing assistance as needed., • High School Diploma/GED (required)., • Graduate of an accredited Medical Assistant program (required)., • Completion of a formal Medical Assistant training program– required., • BLS certification (required)., • Minimum 1 year of clinical experience in a medical office, outpatient clinic, or hospital (preferred)., • Strong communication, organizational, and multitasking skills.

Job Description Become nationally credentialed as a Certified Medical Assistant - On us! The Certified Medical Assistant (CMA) will serve as a key member of the patient care team in an ambulatory setting. This position will work closely with providers across multiple specialties as well as with other clinical and administrative staff to deliver an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of service orientation, trust, empathy, safety, and inclusion. Clinical Duties • Greet and interact with patients, visitors, vendors, and all faculty and staff in a courteous, helpful, professional, and ethical manner., • Prepare patients for their visit including:, • Pre-visit organization of information required for an efficient in-office experience, performing patient escort and rooming functions (taking vital signs, medication reconciliation, accurate documentation of chief complaint, updating history as requested, updating EMR (Epic) as required)., • Providing instructions to patients in a manner that facilitates efficient patient safety and standard operations for the practice., • Assisting patients as needed with walking, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Serving as a chaperone in the exam room as requested., • Assisting physicians or other clinical staff with examinations, procedures, and department-specific therapies as requested., • Performing phlebotomy duties and point-of-care tests such as urinalysis and pregnancy tests., • Preparing and labeling collected specimens and ensuring timely delivery of specimens to appropriate designation., • Ensuring that proper labs are drawn and documented via Epic. Assisting in troubleshooting missing labs from Epic as instructed by supervisor., • Entering orders in Epic as required., • Managing a smooth clinic flow by assessing and anticipating physician schedules and using clinical space effectively., • Collaborate with Front Desk staff to expedite the delivery of quality patient care, provide an excellent patient experience and promote patient flow. Duties include:, • Managing and tracking the patient flow from arrival until exam room departure using an EMR system, including welcoming and informing patients of any delays., • Serving as a liaison between physicians and other individuals such as patients., • Preparing and maintaining medical charts., • Copying and mailing requests for medical records, ensuring HIPAA compliance., • Performing additional check-out functions such as scheduling, referrals, and additional tasks as needed., • High school graduate or equivalency and graduated from an accredited Medical Assistant program, plus specialized certifications as needed., • CMA must be certified by a credentialing body., • Current BCLS/AED certification required., • Strong commitment to fostering diversity and equity., • Must have excellent communication skills, interpersonal skills, and a strong ability to deescalate stressful situations., • Must be an engaged team member, demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations., • Basic proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, email systems, etc., • Must be a motivated individual with a positive mindset and exceptional work ethic. Company DescriptionAt 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.At 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle.\r\n\r\nWe are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Job DescriptionMedical Assistant (Per Diem, Part-Time) We are seeking a dedicated and professional Medical Assistant to join our team for a per diem, part-time position. This role is primarily clerical with some clinical support and involves traveling between our locations in New Jersey and New York. Fluency in Spanish is required. Key Responsibilities: • Assist patients with completing intake forms, ensuring accuracy and thoroughness., • Provide translation services for Spanish-speaking patients to facilitate clear communication., • Prepare and organize necessary paperwork for providers prior to patient evaluations., • Communicate effectively with the main office to ensure seamless coordination and operations., • Perform other administrative duties as needed to support office functionality.Requirements:, • Must be fluent in Spanish and English (both written and verbal)., • Flexibility to travel between locations in NJ and NY., • Strong organizational and multitasking skills., • Excellent interpersonal and communication abilities., • Prior experience in a medical office or similar setting is preferred., • Prior experience in pain management and orthopedics is also preferred.What We Offer:, • A collaborative and supportive work environment.

Job DescriptionWe are looking for a skilled and organized medical assistant to join our healthcare team. You will perform a combination of various administrative and clinical tasks. Position Responsibilities: · Take patients vitals and enter them into the patients' electronic chart. · Conduct procedures within scope and draw blood when needed. · Oversee and train new and existing staff along with the clinic manager Qualifications: · Bilingual English/Spanish required · Completion of medical assistant training program required · Minimum of one - year experience in an outpatient medical clinic Eclinicalworks experience is highly preferred, EMR experience is a must Compensation is negotiable based on experience Job Types: Full-time, Part-time Salary: $20.00 - $24.00 per hour Benefits: • Paid time off for full time employees, • Holiday pay, • Training, • Growth potential - ladders for promotionMedical specialties:, • Primary Care, • GynecologySchedule:, • 8 hour shiftEducation:, • High school or equivalent (Required)Experience:, • EMR systems: 1 year (Required), • Vital signs: 1 year (Required)Language:, • Spanish (Preferred)License/Certification:, • Certified Medical Assistant (Preferred)

Job Description The Practice Gervaise Gerstner M.D. P.C. is an internationally-recognized Dermatology Practice. Dr. Gervaise Gerstner is one of the most respected and sought after physicians in New York City. A board certified dermatologist for over 19 years, Dr. Gerstner is acclaimed worldwide for her pioneering expertise with Fraxel laser treatments. She is supported by a small administrative and medical team that work closely together to provide each patient with an exceptional experience. We are looking to hire a Medical Receptionist for a high profile dermatology office. Knowledge in the dermatology & beauty industry is ideal. Excellent organizational and administrative skills are needed on a daily basis. Medical Receptionists are expected to be compassionate and discrete with superb time management and record keeping skills. To ensure success, Medical Receptionists should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of the healthcare facility. Our Medical Receptionist encompasses a variety of responsibilities that are designed to provide support for additional staff and to the doctor directly. We are looking for someone who is enthusiastic, personable, friendly and a team player. Responsibilities Include, not limited to: * Greet and attend to patients in person and over the phone. * Knowledge in the dermatology field to assist patients with questions while booking * Knowledge in skincare products when helping patients build their at home regimens * Professionally assist doctors, staff, visitors and patients as needed * Maintain business inventory such as checking supplies, scheduling equipment and maintenance repairs. * Answer all phone calls in a professional and courteous manner. * Schedule appointments between doctors and patients. * Ensure that cosmetic product stock levels are adequate and orders are made promptly * Complete accurate documentation of patient visits. Education * High School or Equivalent (Required) * Bachelor’s Degree (Preferred) Experience * Computer/EMR Skills (Preferred) * Phlebotomy (Preferred) * Customer Service (Preferred) * Medical Receptionist (1 year required) * Dermatology Office (Preferred)

Job Description Background: Established in 1963, The Cardiovascular Care Group provides complete care for patients with vascular disease. With New Jersey offices in Essex, Passaic, Union, Morris, Monmouth, and Mercer counties, the Group is able to deliver care in both office-based and hospital settings. Job Summary: We are looking for a Medical Assistant/Front Desk to support the Cardiovascular Care Group and provide clinical support to the office physicians. Patients, visitors and medical staff will turn to you for information and help with administrative issues. Your goal is to ensure smooth workflow, so that our patients receive the best possible care. Medical Assistant/Front Desk Responsibilities include: • Provide compassionate patient support and care, attention and assistance during office visits, • Check in and check out patients at the Front Desk and collect co-pays, • Provide related administrative support which includes answering calls, setting appointments and greeting patients., • Prepping exam rooms for clinical procedures and assisting practitioners with patient care, • Put patients in rooms; assist patients to gown and get on examination table if needed, • Interview patients, measure vital signs (i.e., pulse rate, temperature, blood pressure, weight and height) and record information on patients’ charts, • Performing data entry tasks to document patient records within facility databases and maintaining patient files, • Managing office telephone systems, including answering calls and returning messages, • (May) pull up patient record for physician to review in exam room., • (May) remove sutures and adjust dressings, • Sanitize medical supplies and dispose of materials that have been used, • Maintain inventory of supplies in each exam room and stock appropriately; notify nurse manager of necessary supply orders, • Schedule procedures for patients (e.g., MRI, MRA, cat scans); pre-certify the testing as needed, • Set up rooms for Vein Center cosmetic procedures, vein ablations and phlebectomy. Scrub into these procedures, once trained Medical Assistant/Front Desk Skills and Experience: • Minimum two years experience as a medical assistant, preferably in a busy medical practice; experience assisting in office surgeries a plus, • Excellent interpersonal communication skills; fluency in Spanish a plus, • Strong patient orientation, • Excellent attention to detail, • Familiarity with standard concepts, practices and procedures associated with the treatment of vascular disease a plus, • Adhere to patient confidentiality and HIPAA compliance requirements Education: • High School Diploma or equivalent, • Must hold certificate from an approved Medical Assistant Program, • Must be a Registered or Certified Medical Assistant

Job DescriptionJob Title: Medical Assistant – Plastic Surgery Location: New York City (Columbus Circle) Employment Type: Full-time About Us: We are a premier facial plastic surgery practice in NYC, known for delivering elite-level surgical and nonsurgical results in a highly personalized, high-touch environment. Our practice combines artistry, advanced technique, and unparalleled care. We’re seeking a sharp, reliable, and experienced Medical Assistant to join our growing team. About You: You thrive in a fast-paced, high-pressure environment. You’re assertive, organized, detail-oriented, and comfortable taking initiative. You have excellent interpersonal skills and a natural ability to connect with patients in a warm and confident way. You understand the level of professionalism required in a luxury medical setting and are excited to be part of a practice that’s setting the standard in facial aesthetics. Key Responsibilities: • Set up and maintain a sterile field for surgical and nonsurgical procedures, • Assist in the operating room, including preparing patients and supporting the surgeon intraoperatively, • Prepare and assist with cosmetic injectable treatments (neurotoxins, fillers, PRFM, etc.), • Monitor and care for postoperative recovery patients, ensuring comfort and safety, • Clean and sterilize instruments; manage and operate autoclave systems, • Document treatments and clinical notes accurately in EMR systems, • Support front desk as needed with patient intake, phones, scheduling, • Provide outstanding customer service and communication, • Maintain inventory, order supplies, and ensure seamless room turnover, • Take clinical photography of patients using standardized settings and lighting protocols, • Organize and manage before-and-after images for internal documentation and marketing use, • Maintain discretion, confidentiality, and a white-glove approach at all times Qualifications: • 1+ year of experience in a plastic surgery or dermatology practice (required), • Proficient in sterile technique and surgical support, • Familiarity with photography equipment and clinical photography standards (preferred), • Comfortable in both clinical and administrative roles, • Strong EMR and computer skills, • Excellent verbal and written communication, • Warm, confident, and highly professional demeanor Additional Qualities We Value: • Flexibility – we all do everything here and support each other, • Ownership – you take pride in delivering excellence in every interaction, • Aesthetic eye – especially important for photography and presentation, • Clear-headed and composed in high-pressure moments, • A true team player with a customer service attitude Compensation: Competitive salary based on experience, with opportunities for growth and professional development.

$15,000 Sign-on Bonus! Our groundbreaking hospice and palliative care programs offer a significant difference when dealing with a life-limiting condition. We offer a broad range of services in the community or facility-based to help patients and their families ease the burden of managing a life-limiting illness or end of life care. Assistant Director of Hospice Clinical Practice is a leader for hospice and palliative care operations/Clinical with total accountability for successfully implementing, achieving and sustaining the MJHS Hospice and Palliative Care mission, vision, and strategic plan for quality/compliance outcomes. This Assistant Director of Hospice Clinical Practice is a nurse that leads by exuding the core values of MJHS Hospice and Palliative Care and inspires and motivates all staff to be “world class”. The Assistant Director reports to the Director of Clinical Services and works closely with the management team. • Creates, revises and communicates policy reviews and updates for management and staff. Educates staff as needed with policy & procedures manual., • Communicates with all directors and managers in disseminating policies from the Director of Clinical Services, facilitating the process of Clinical Practice Council., • Assuring continuity of care for all patients, involving any and all departments necessary to insure quality and continuity of patient/family care., • Assures that the teams utilize appropriate resource services (ambulance, IV therapy, DME, inpatient facilities, and resource agencies) to implement orders., • Assures the care delivered in a hospital, long term care facility, Residences, In-Patient or Assisted Living Facility is appropriate, meeting the needs of the patient/family as well as the facility in accordance with the goals set forth by the Director of Clinical Services., • Plans, organizes, and communicates with the Director of Clinical Services/management staff in order to meet and exceed the needs of the patient/family, referral sources and the community with complete customer satisfaction., • Assists the clinical team in the provision of quality patient care services within the business model (The Model) and productivity standards, reporting in with ED as applicable., • Assists with the innovation of new programs, when appropriate, to better meet the needs of specific patient populations., • Assists with the innovation of new programs, when appropriate, to better meet the needs of specific patient populations., • Assists the Director of Clinical Services and the management team with educating staff in all areas of federal, state and local laws and regulations as well as Joint Commission standards and CMS conditions of participation and the Agency’s standards of care, policy and procedures., • Conducts chart reviews for appropriate documentation of patient/family care and utilization of resources as directed by the Director of Clinical Services., • Works with the Vice President of Clinical Services on special projects interfacing with all aspects of the organization in collaboration with management., • Manages performance of direct and indirect reports. Provides orientation, coaching, training and development. Takes corrective action when necessary., • Utilizes corporate services resources such as Human Resources, Compliance, Legal, Finance, Information Services, Marketing, etc., as appropriate., • Ensures appropriate staffing and resources to support department/agency services. Monitors productivity throughout the year and participates in annual budget preparation., • Interviews and participates in the selection process for qualified staff in collaboration with Human Resources and department management., • Registered Nurse (RN) in the state of New York., • Master’s degree from an accredited four-year college or university or an equivalent combination of education and experience: Nursing, healthcare administration or related field preferred., • Hospice and palliative care experience strongly preferred., • A minimum of five years’ experience in healthcare, with three years managerial/administrative experience required., • Knowledge and experience in healthcare management and interpersonal relations., • Knowledge of current Joint Commission accreditation program., • Communicates effectively, with excellent written, verbal and listening skills., • Employs planning, business and financial management skills, including evaluative skills., • Collaborates effectively as a leader in a dynamic healthcare setting., • Employs problem-solving, teamwork, and consensus building and negotiation skills., • Prioritizes work activities to achieve goals in a timely manner., • Demonstrates understanding of the needs of patients with serious progressive illness and their families.

Job Description Job Title- Volleyball Athletic Head Coach (Part-Time) Location: Harlem, NY Job Start Date(s): Fall 2025 About Capital Preparatory Schools Capital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our scholars, parents, faculty, and staff—have come together to create a compelling and meaningful educational experience. The Capital Preparatory Schools has four school locations: one in Harlem, one in the Bronx, New York, and two locations in Bridgeport, Connecticut providing students in grades K–12 with a year-round, college-preparatory education that encourages students to become scholars and agents of change. Capital Preparatory Schools believes that all children, when given the right conditions and environment, will succeed and excel in their academic and social-emotional growth. This is achieved by blending elements of academic models that successfully support students from historically disadvantaged populations, with innovative approaches that get 100% of our graduates accepted to four-year colleges. Focusing on the key attributes of leaders, our learner expectations are designed to develop scholars who are: * Collaborators, by showing respect and cooperation to achieve individual and common goals, * Problem Solvers, by using appropriate personal and team strategies to address interpersonal, intrapersonal, and group conflicts, * Researcher/Information Processors, by looking for and listening attentively to important information and utilizing the information to make positive choices/decisions/conclusions, * Empathetic Citizens, by acting responsibly, safely and thoughtfully to create positive change for all members of the school, local, and global communities, * Pillars of Knowledge, by modeling the above expectations in our words, actions and goals. With the support of the Capital Prep team of skilled and compassionate educators, students realize their academic abilities, advocate for social justice and fulfill their civic responsibilities. As leaders of social justice, we expect our students to use their education to improve the lives of others. Athletic Coach at Capital Preparatory Schools Capital Preparatory Schools is committed to teaching and learning that promotes the success of every student by: * Creating a safe and enjoyable educational environment that encompasses our social justice model and that ensures every graduate moves on to attend college; * Providing individualized instruction and enrichment opportunities for students to ensure that gifted students are challenged and struggling students are supported; * Hiring and growing quality teachers and leaders and empowering them to use their craft to inspire students to achieve at the highest levels. Capital Preparatory Schools seeks passionate coaches who have demonstrated leadership. Job Summary: Capital Preparatory Schools is looking for a highly motivated and experienced Athletic Coach to join our team. The successful candidate will be responsible for providing coaching and guidance to scholar-athletes in a specific sport and helping them to develop their skills and achieve their potential. This is a part-time position that will require availability during afternoon and evening hours and on weekends. Key Responsibilities: * Follows the administrative procedures established by Capital Preparatory Schools as published in the Athletics Policies and Procedures Manual and all policies and procedures applicable to CPS athletics. * Develops and implements practice plans for scholar-athletes in a specific sport to ensure conditioning and training so that scholar-athletes are physically prepared for competition; * Provides individualized coaching and instruction to improve technique, physical fitness, and overall performance to maximize performance; * Communicate effectively with scholar-athletes, parents, and other coaches regarding team expectations, schedules, and progress; * Schedules regular practices and attend and supervise all team practices, games, and events, both home and away; * Promotes good sportsmanship, teamwork, and positive attitudes among scholar-athletes; * Maintains equipment, uniforms, accurate records, and statistics for team performance, as required by the CPS network; * Enters grades for all scholar-athletes; * Ensures compliance with all rules and regulations of the league and the end of season checklist. * Willingness to fundraise; * Enforces team travel standards for behavior and appropriate dress. * Oversees training and care of scholar-athletes * For Head Coach, selects, supervises, and provides guidance to assistant coaches while monitoring and ensuring their professional development. * For Head Coach, conducts a performance evaluation for full-time and/or part-time assistant coach (es). * Performs any and all duties as may be assigned by Administration. Qualifications: * Bachelor’s degree in physical education, sports science, or related field preferred; high school diploma required. * Active certification to coach in the State of NY. * Experience coaching at the high school level, with a focus on skill development and player improvement * Strong knowledge of the sport, including current strategies, techniques, and trends. * Excellent communication and interpersonal skills, with the ability to motivate and inspire scholar-athletes. * Ability to work collaboratively with other coaches and staff members. * Valid CPR/First Aid, concussions, Certification in CPR and first aid * Valid driver’s license and reliable transportation; able to obtain passenger endorsement on license and an excellent driving record. * The position requires weekends, afternoon/evenings, and travel. Compensation: This is a part-time position, paid by stipend, that may involve exposure to outdoor weather conditions and physical activity, and requires lifting, carrying, and moving heavy equipment. Compensation: Salary for this position is commensurate with experience. Capital Preparatory Schools offers an athletic coaching stipend at a rate of $1500 - $5000

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 73,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. CAMBA’s General Finance Department is responsible for assuring that the financial policies of the Agency conform to all laws, regulations and CAMBA’s fiscal policies, and that all financial resources are controlled, recorded and reported. The General Finance Department plans, organizes, and monitors the financial activities of the Agency. The department is responsible for the day to day management of all the Agency’s cash services including, but not limited to: Cash Receipts, Accounts Payable, and Accounts Receivable. This Department prepares the comprehensive combined financial statements and prepares for and oversees the year-end financial audit, the A133 and all funder required audits. Due to the need for segregation of duties, for internal control, some duties for Bookkeepers and Clerks may vary. Position: Bookkeeper (Payments) Reports To: Assistant Program Manager Location: 1720 Church Avenue, Brooklyn, NY 11226 What The Bookkeeper Does: • Prepare and analyze expense reconciliations as requested., • Assist in fiscal and financial statement audits., • Record all account payable invoices in accounting system., • Process reoccurring expense transactions (i.e. rent, match grant, etc.)., • Verify consultant/sub-contractor agreement terms to approved payment request forms., • Scan and attach all consultant/sub-contractor agreements into accounting system., • Organize and inventory general finance documents (i.e. client leases)., • Reconcile general ledger accounts., • Participate in administrative and staff meetings as requested. When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered would be based on various factors unique to each program and candidate. This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization. Status: Full-time (35 hours per week) Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. Powered by JazzHR POMF6W6uo4

Job Description The Future Runs on Bitfarms As demand for AI and high-performance computing (HPC) accelerates, Bitfarms is building the infrastructure to meet the moment. Our U.S. expansion and global operations are laying the foundation for scalable, energy-optimized compute designed to support next generation workloads and long-term growth. Who We Are Bitfarms (NASDAQ/TSX: BITF) is a global energy and compute infrastructure company that develops, owns, and operates high-performance data centers. With data centers across North and South America, we manage every stage of development from securing energy, producing power, and designing facilities to running world-class operations. This vertically integrated approach allows us to innovate faster, operate more efficiently, and deliver infrastructure that can scale with the future of compute. Why Join Us At Bitfarms, voted a Great Place to Work, you will be part of a team shaping the next generation of digital infrastructure. We are at the intersection of energy and technology, two industries undergoing massive transformation. Here, your work will have real impact, powering advanced workloads that are driving AI, machine learning, and the digital economy forward. We value people who are curious, collaborative, and committed to building solutions that last. With offices in New York City, Pittsburgh, Montreal, and Buenos Aires, and operations across the Americas, Bitfarms offers the chance to grow your career while helping power AI and shape the future of high-performance computing. What You Can Expect at Bitfarms • A fast-moving environment where innovation and execution go hand in hand, • Opportunities to work on cutting-edge projects in HPC, AI, and energy infrastructure, • A collaborative, cross-border team that thrives on solving complex challenges, • A commitment to efficiency, operational excellence, and long-term value creation Bitfarms is more than a workplace. It is where people come together to power the future. Interested? This is a great opportunity to work for a young and dynamic company! We are currently looking for an Executive Assistant to join our team Compensation Expected Salary (NYC): $115,000 - $153,000 USD What you can expect in this role: The Executive Assistant serves as a strategic operational partner to the CEO, COO, CFO, and Head of Investor Relations, enabling the senior leadership team and Board to operate with maximum efficiency, precision, and focus. The role ensures that executive time, communications, logistics, governance, and corporate processes are flawlessly coordinated, so leadership can prioritize decision-making, investor engagement, and business growth. By managing complex scheduling, board and investor activities, global office and farm operations, and critical administrative platforms, the Executive Assistant creates structure, continuity, and professionalism across the organization, supporting a high-performance, well-governed, and employee-centric corporate environment. More specifically, here are some of the key responsibilities: • Provide high-level administrative and operational support to the CEO, COO, CFO, and Head of Investor Relations, ensuring seamless execution of executive priorities., • Manage complex, multi-time-zone calendars, travel, and logistics with a focus on efficiency, cost control, and time optimization., • Coordinate Board of Directors for activities, including meeting scheduling, preparation of materials, minute-taking, and follow-ups., • Support quarterly close and earnings processes by organizing documentation, coordinating schedules, and assisting with earnings calls and investor meetings., • Plan and execute corporate events, conferences, and investor-related activities., • Administer expense, travel, and corporate systems to ensure compliance, transparency, and process efficiency., • Partner with HR to oversee office and farm operations globally, supporting employee experience, workplace wellness, and operational continuity., • Manage vendor relationships, contracts, and office/farm service providers., • 5+ years of experience supporting senior executives in a fast-paced, corporate, financial, or public-company environment., • Proven experience supporting C-suite leaders and working with Boards of Directors and investor-facing teams., • Exceptional organizational, time-management, and multitasking skills with the ability to handle confidential and time-sensitive information., • Strong communication skills, both written and verbal, with a professional and diplomatic approach., • High level of discretion, judgment, and integrity., • Experience managing travel, expenses, calendars, and corporate systems at scale., • Comfortable working across multiple time zones and with global teams., • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and corporate expense/travel platforms., • Ability to anticipate needs, solve problems proactively, and operate independently in a high-expectation executive environment. Important Details • Monday to Friday, onsite in our New York City office., • Full-time, Permanent. This job doesn't align to your experience? No problem, we're always looking for amazing talent, so please go to the connect button and apply for future openings. We'll be sure to send you an alert when the time comes. NYC$115,000—$153,000 USD

Job DescriptionSalary: $16-18 / hour BOE Job Summary: We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence. Key Responsibilities: Administrative Support • Manage and coordinate the owners calendar, appointments, and meetings, • Screen and prioritize emails, calls, and messages, • Draft, proofread, and manage correspondence, reports, and documents, • Assist in scheduling staff meetings, trainings, and clinic events, • Help with inventory tracking and ordering of clinic supplies, • Liaise with vendors, contractors, and service providers Personal Tasks • Run errands, • Schedule personal appointments Qualifications: • Excellent organizational and time management skills, • Strong written and verbal communication, • Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software, • Social media and basic marketing knowledge is a plus Attributes: • Trustworthy and able to handle confidential information, • Flexible and adaptable to changing priorities, • Solution-oriented and resourceful, • Friendly, professional demeanor with excellent interpersonal skills

Job Description Top-tier Executive Assistant / UHNWI, Family Office A well-established investment firm based in New York City is seeking an Executive Assistant to support the Executive Office of the Chair and Vice Chair. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year and a generous benefits package. Compensation will be commensurate with credentials and experience. Requirements: • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction, • Ability to communicate clearly and concisely, both verbally and in writing, • Strong research and analytical skills, • Willingness to enthusiastically complete both high-level and low-level tasks, • Exemplary references We welcome applications from candidates with varying levels of experience and from a broad range of professional and academic backgrounds. The company is an equal opportunity employer. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job Description Top-tier Executive Assistant A well-established investment firm based in New York City is seeking an Executive Assistant to support the Executive Office of the Chair and Vice Chair. Responsibilities will include: managing complex schedules, directing communication and information flow to/from the principals, researching a wide array of topics, and providing comprehensive administrative support. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This is a year-round, full-time opportunity with a pay range of $150,000 to $190,000 per year, a sign-on bonus, and a generous benefits package. Compensation will be commensurate with credentials and experience. Requirements: • Bachelor's or advanced degree, with evidence of academic or other intellectual distinction, • Ability to communicate clearly and concisely, both verbally and in writing, • Strong research and analytical skills, • Willingness to enthusiastically complete both high-level and low-level tasks The company is an equal opportunity employer. Company DescriptionA well-established New York firm is seeking a top-notch candidate.A well-established New York firm is seeking a top-notch candidate.

Job Description Cresilon® is a Brooklyn-based biotechnology company that develops, manufactures, and markets hemostatic medical devices utilizing the company’s proprietary hydrogel technology. The company’s plant-based technology has revolutionized the current standard by stopping traumatic and surgical bleeds in seconds without the need for extended manual pressure. The company's current and future product lines target veterinary, human trauma, and human surgical applications. Cresilon's mission is to save lives. Learn more about the company at . Description: We are seeking a proactive, resourceful, and detail-oriented Executive Assistant to join our team on a 6-month contract. The successful candidate will play a key role in supporting day-to-day CEO operations, with a strong focus on calendar management, event coordination, and general office support. This is a dynamic and highly visible role where you’ll be a key partner to executives, ensuring seamless day-to-day operations and contributing to broader strategic initiatives. Contract Duration: 6-9 Months beginning November 2025. Potential for full-time employment at the end of the contract based on business need. Responsibilities: • Deliver comprehensive administrative assistance to the CEO, including calendar and inbox management, meeting coordination, document creation, and complex domestic and global travel arrangements., • Serve as a liaison between the CEO and executive leadership team, ensuring alignment and streamlined communication., • Manage the CEO’s professional and personal calendar and provide event support, liaising with family members as needed., • Filter and prioritize incoming requests, communications, and documents for the CEO with the utmost discretion., • Plan and execute internal and external meetings, leadership offsites, and industry events, including communications, logistical components and vendor coordination., • Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional responses., • Develop agendas for key meetings, capture meeting notes, ensure distribution and follow-through on action items., • Handle ad-hoc administrative tasks and other duties as assigned., • Flexibility to be on site in Brooklyn, based on businesses needs and the schedule of the CEO. Requirements • 3-5 years of administrative experience as an executive assistant or other support role., • Strong organizational and time management skills., • Excellent written and verbal communication., • Advanced in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), • Outstanding ability to execute reliably and prioritize time and tasks., • Resilience to navigate competing priorities and constant change., • Incredibly proactive and able to work efficiently with little direction., • Resourceful and agile in day-to-day work., • A positive attitude and willingness to learn., • Paid Vacation, Sick, & Holidays, • Medical, Dental, and Vision Insurance, FSA: Dependent & Healthcare, Commuter & Parking Benefits, Long Term Disability Coverage, • Company Paid Life and Short-Term Disability Coverage, • Work/Life Employee Assistance Program, • 401(k) & Roth Retirement Savings Plan with company match up to 5%, • Monthly MetroCard Reimbursement, • The compensation for this role is $80-100k per year.

Job Description Position: Executive Assistant/Coordinator (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Executive Assistant/Coordinator: This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team! Responsibilities for Executive Assistant/Coordinator: • Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports., • Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs., • Assist with preparing materials for presentations and conferences., • Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications, • Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work, • Assist with calendaring and scheduling requests (domestic & international), • Organize and facilitate conference and video calls, • Prepare engagement letters and new matter memos for new clients and matters, • Assist with new-business conflicts process, • Bachelor's Degree preferred, • 3+ years of related experience in a law or professional services firm, • Proficiency with Microsoft Excel, Word, and PowerPoint, • Demonstrates effective interpersonal and communication skills, both verbally and in writing, • Ability to work independently shFPbpDuA5

Job Description A private couple on the Upper East Side seeks a highly organized and discreet part-time Personal Assistant. The candidate will support, execute, and manage the day-to-day functions and operations of the home, including calendar/ email management, appointments etc. The candidate must have amazing communication skills and will be comfortable interacting with additional staff, (at other properties) as well as daily interactions with vendors, supporting both professional and personal administrative needs. The candidate must be polished, and trustworthy, with prior experience supporting high-net-worth individuals in private household settings. This is a part-time, in-person role (NYC based, no travel), 4 days a week, 11am to 6pm. Must love dogs and be tech savvy! Health benefits offered. Job responsibilities include, but are not limited to: • Provide day-to-day personal and administrative support to the Principal, • Manage emails, calendar, and appointments with precision and discretion, • Coordinate errands, vendor communications, and general household organization, • Assist with bill payments, light bookkeeping, and invoice processing, • Support administrative and business-related tasks connected to the Principal's ongoing ventures, • Assist with personal correspondence and document management, • Oversee deliveries, mail management, household scheduling, and vendor coordination, • Maintain a calm, professional presence and uphold confidentiality at all times, • Additional personal and administrative support tasks as requested Requirements: • Fluent in English with exceptional written, verbal, phone, and email communication skills, • Minimum of 3–5+ years of experience as a Personal Assistant in a private home, • Highly organized, analytical, and detail-oriented with the ability to manage multiple priorities, • High emotional intelligence

Job Description Top International Investment Bank seeks an Executive Assistant to support the Investment Banking and team. Must have 5 years plus of financial services (Investment Banking) assistant experience. Must have Concur and Salesforce a plus! Responsibilities • Manage complex calendar(s) via Outlook. Confirm internal and external meetings., • Schedule meetings and coordinate details such as catering needs, guest registration, conference room booking, and video connectivity if applicable., • Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status., • Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages., • Assist with communications amongst management and banking division., • Administer client data in salesforce database (OneBanker and BoardEx), • Participate in business unit projects as assigned by management., • Partner, collaborate and coordinate with administrative team; provide back up as needed., • Oversee general office needs such as ordering supplies and mail distribution., • Revise, print and bind PowerPoint presentations., • Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes. Requirements • Minimum of 5 years of administrative experience within financial services/investment banking, • Must have Concur, prior experiences with managing travel and expenses., • Microsoft Word, Excel, Outlook proficiency., • Exceptional interpersonal and written / verbal communication skills.

Job Description JOB PURPOSE: The Executive Administrative Assistant will be responsible for effectively supporting the executi director and contributing to the overall success of the organization. This multifaceted role demands a diverse skill set, encompassing exceptional organizational abilities, impeccable communication, and a proactive, problem-solving approach. The ideal candidate will be a highly motivated and adaptable individual, capable of prioritizing tasks, managing complex schedules, and maintaining confidentialit They will be expected to anticipate the needs of the executive director, handle sensitive information with discretion, and represent the organization professionally in all interactions. In addition to providing administrative support, the Executive Administrative Assistant will play a key role in special projects, coordinating efforts across departments, conducting research, and preparing reports. The successf candidate will be a self-starter with a strong work ethic and a commitment to excellence. RESPONSIBILITIES: The Executive Administrative Assistant will provide high-level administrative support to the executive team and manage a wide range of complex and confidential projects. This role requires exception organizational skills, attention to detail, and the ability to work independently and proactively. ● Board Liaison: Serve as the primary point of contact for the board of directors, fostering strong relationships, and coordinating their involvement in key activities. This includes preparing comprehensive reports, organizing and facilitating engaging board meetings, retreats, and targeted training sessions to enhance their effectivenes ● Calendar and Schedule Management: Efficiently manage the calendars of the executive te ensuring optimal use of their time. Skillfully schedule a wide range of appointments, meetings, and complex travel arrangements, taking into account priorities, deadlines, and potential conflict ● Document Preparation and Editing: Produce high-quality correspondence, reports, presentations, and other documents that are clear, concise, and error-free. Meticulously edit and proofread materials to ensure they meet the highest standards of professionalism and accuracy. ● Meeting Coordination and Support: Coordinate and provide comprehensive support for meetings, including preparing agendas, distributing materials, taking accurate minutes, and diligently tracking action items to ensure follow-through and timely completion. ● Research and Briefing: Conduct thorough research on a variety of topics to gather releva information and insights. Prepare comprehensive briefing materials that enable the executi team to make informed decisions and effectively address key issue ● Special Project Management: Oversee and manage special projects from inception to completion. This includes meticulous planning, coordinating with internal and external stakeholders, effectively managing resources, and closely monitoring progress to ensu successful outcomes. ● Confidentiality and Discretion: Exercise the utmost discretion and maintain strict confidentia when handling sensitive information and documents, ensuring that privacy and security are consistently upheld. ● General Administrative Support: Provide essential administrative support to ensure the smooth operation of the office. This includes professionally answering phones, efficiently managing correspondence, maintaining organized files, and performing other administrative tasks needed. ● Additional Responsibilities: Flexibility to take on additional responsibilities and duties as assigned, demonstrating a willingness to contribute to the overall success of the team and organization. QUALIFICATIONS: ● Three to five years experience effectively supporting an executive direc ● A bachelor's degree or higher in business administration, management, or a related fiel ● Certification in project management, event planning, or executive assistance is a plu REQUIRED SKILLS/ EXPERIENCE: ● Strong organizational and time management skills: The ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines is essential for success in this role. ● Excellent communication and interpersonal skills: The ability to communicate effectively wi individuals at all levels of the organization, both verbally and in writing, is crucial. ● Proficiency in Microsoft Office Suite and other relevant software: Strong computer skill essential for managing schedules, preparing reports, and handling other administrative tasks using the following software Microsoft Word or Google, Adobe, Canva, Excel spreadsheets, and Powerpoint presentations. ● Problem-solving and critical thinking skills: The ability to identify and resolve issues quickly and effectively is important for anticipating and addressing potential challenge ● Discretion and confidentiality: The ability to handle sensitive information with discretion a maintain confidentiality is paramoun ● Experience in project management or event planning: Prior experience in managing projects or events can be a significant advantage, demonstrating the ability to handle complex tasks a coordinate with multiple stakeholders. Ultimately, the Executive Administrative Assistant will possess a combination of strong educational qualifications, relevant skills and experience, and a passion for supporting the executive director achieving their goals. REPORTS TO: ● Executive Director PRE-EMPLOYMENT REQUIREMENTS: ● Three (3) reference checks are required. ● Obtain mandated reporter training certificate (every two years) and complete other requir Department of Health and Mental Hygiene (DOHMH) and Head Start Performance Standards (HSPS) training. ● Complete a full physical examination with updated TB test, varicella, tdap, and MMR (fees may apply). ● Complete NYS Mandated Child Abuse Reporter training, in addition to other mandated health and safety trainings. ● Ability to pass a Comprehensive Background Clearance through the following: ○ Department of Health and Mental Hygiene (DOHMH) ○ Indentogo ○ Department of Education Fingerprinting Screening ○ NYS Central Registry ○ Sex Offender Registry Clearan ○ SEL check

Job Description Administrative / Executive Assistant -Assisting the CFO and Controller Company Overview We are a well-established, legacy Italian liquor importing company with a longstanding reputation in the industry. We are seeking a highly organized and dependable Administrative Assistant to provide direct support to senior leadership within our accounting department. Bi-lingual Italian or French huge plus Position Summary This position provides administrative and operational support to the Chief Financial Officer and an external Controller. The role is primarily administrative in nature, with some exposure to light bookkeeping and financial record-keeping. The ideal candidate is detail-oriented, professional, and comfortable working in a structured office environment. Key Responsibilities " Provide administrative support to the CFO and Controller, including email management, phone correspondence, and calendar scheduling " Coordinate meetings, travel arrangements, and related logistics " Perform general office administration and day-to-day operational support " Assist with light bookkeeping, record-keeping, and basic financial documentation " Maintain organized files and ensure accurate documentation " Act as a professional point of contact for internal and external communications Qualifications " Prior experience in an administrative support role required " Bookkeeping or accounting experience is preferred, but not required " Comfort working with numerical data and financial information " Strong organizational skills with exceptional attention to detail " Proficiency in standard office software (email, calendar, word processing, spreadsheets) " Italian or French language proficiency is a plus, but not required Work Schedule " Full-time position, Monday through Friday, 9:00 AM - 5:00 PM " Four days in-office, with remote work on Fridays Compensation & Benefits " Competitive compensation commensurate with experience " 100% company-paid health insurance " Generous paid time off and comprehensive benefits package " Stable work environment with experienced leadership and long-term growth potential Company DescriptionGlobal Hedge FundGlobal Hedge Fund

Job Description Our client, a market-leading global investment firm, is hiring an Executive Assistant to support senior investment professionals in New York. This role provides high-level administrative and operational support and works closely with a strong EA team in a fast-paced, highly professional environment. This is an excellent opportunity for an experienced EA who thrives in a structured, corporate setting, enjoys working collaboratively, and brings strong attention to detail, discretion, and sound judgment. Key Responsibilities • Manage complex calendars and scheduling for senior investment professionals, coordinating closely with other Executive Assistants, • Coordinate domestic and international travel, including detailed itineraries and logistics, • Track, organize, and reconcile expenses with a high level of accuracy, • Support data entry, reporting, and document management through internal systems (CRM / SharePoint experience a plus), • Prepare agendas and materials for senior-level meetings, committees, and internal forums, • Support senior investment professionals on initiatives related to client service, sales enablement, and operational efficiency, • Participate in firmwide process improvement initiatives and best-practice implementation, • Assist with vendor coordination and performance tracking (travel, office services, etc.), • Provide backup support to the broader EA team, including executive-level coverage as needed, • Handle ad-hoc projects on behalf of senior leaders About You • Bachelor's degree required, • 5+ years of experience supporting senior investment professionals or senior leaders in financial services, • Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); CRM experience preferred, • Proven experience booking complex, global travel, • Highly organized with exceptional attention to detail and follow-through, • Polished, professional communicator with strong judgment and discretion, • Proactive, adaptable, and comfortable managing shifting priorities, • Team-oriented with a “no task too small” mindset Compensation & Benefits • $135,000–$175,000 total compensation, commensurate with experience, • Annual discretionary bonus, • Comprehensive medical, dental, and vision coverage, • 401(k) with employer contribution, • Generous PTO and firm holidays

Job DescriptionJob description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: • Executive Support:, • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings., • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries., • Prepare and organize materials and documents for meetings, presentations, and conferences., • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc, • Calendar and Time Management:, • Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time., • Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently., • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks., • Correspondence and Communication:, • Screen and manage phone calls, emails, and other communications on behalf of the practice owner., • Draft, proofread, and send emails, letters, and other forms of correspondence., • Maintain confidential communication, both personal and business-related., • Office and Administrative Tasks:, • Assist in managing medical practice-related administrative tasks., • Prepare, review, and file documents for the owners review, including financial reports and medical practice records., • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized., • Special Projects:, • Assist with various ongoing projects, both for the practice and the practice owners personal business interests., • Research and compile information as needed for decision-making or business planning., • Assist with event planning, including practice-related events, conferences, or personal engagements., • Relationship Management:, • Cultivate and maintain positive relationships with clients, staff, and other external parties., • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders., • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests., • Confidentiality and Discretion:, • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters., • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents., • Attend Marketing events to help educate patients and the community on our services, • Fill in for medical assistants who call out, • Attend clinic office hours with the physician, to perform medical assistant duties and also translateQualifications:, • High school diploma or equivalent; Associates degree or higher preferred., • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting, • MUST be bilingual, • MUST speak MEDICAL Spanish and be fluent in Spanish, • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting., • Strong organizational skills with the ability to prioritize tasks and meet deadlines., • Excellent written and verbal communication skills in both English and Spanish, • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems)., • Strong problem-solving abilities and a high level of initiative., • Exceptional interpersonal skills and the ability to work effectively with diverse individuals., • Ability to work independently and manage multiple tasks simultaneously., • MUST have 5 years Previous experience with medical terminology and direct patient carePhysical Requirements:, • Ability to sit, stand, and walk for extended periods of time., • Ability to lift up to 15 lbs.* Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: • 8 hour shift, • Monday to Friday, • Weekends as neededEducation:, • Associate (Preferred)Experience:, • Medical assistant: 5 years (Required)Location:, • Clifton, NJ 07012 (Preferred)Ability to Commute:, • Clifton, NJ 07012 (Required)Ability to Relocate:, • Clifton, NJ 07012: Relocate before starting work (Required)Work Location: Hybrid remote in Clifton, NJ 07012

Job Description OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants. Requirements Executive Support & Coordination • Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands, • Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries, • Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items Event Planning & Special Projects • Steer the planning and execution of client events, company gatherings, and visits from clients, • Handle confidential projects and sensitive information with the utmost discretion and professionalism, • Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles Administrative Infrastructure & Process Management • Create and maintain robust administrative systems and processes that scale alongside the company’s growth, • Introduce and enhance tools and technologies to optimize executive workflows and communication channels, • Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality, • Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities Minimum Experience: • 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership, • Exceptional organizational skills with proven ability to manage multiple priorities simultaneously, • Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, • Professional communication skills with ability to interact confidently with executives, clients, and vendors, • Base salary + bonus & stock options eligibility, • Health insurance, dental, vision, PTO days, • Flexible working hours and remote work options, • Opportunities for professional growth and development, • A collaborative and innovative work environment Other Notes Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. TO ALL AGENCIES: Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.

Job Description Position Summary Responsible for all office administrative responsibilities by providing support directly to members of the Leadership Team of the general office team to assist with the efficient running and success of the office. 5 Day per week in-office. Essential Job Functions -Calendaring - Scheduling meetings, travel, zoom information, building security, etc. -Greeting visitors, preparing meeting rooms, pre-checking remote meeting capabilities. -Contacts - maintain and update for individual executives and shared contact lists. -Maintain and update shared office calendars. -Expense reporting and coordination of payments for executives. -Open mail, scan into network drives following established protocols and standards. -Open mail and distribute (if scanning unnecessary) following established protocols and standards. -Distribute confidential mail according to established protocols and standards(ie: Human Resources mail). -Scan and save documents daily to network including but not limited to, bank statements, invoices, receiptsand investment related documentation. -Print documents and find files for the team. -Prepare outgoing mail, USPS, UPS, FedEX and messenger, etc. -Back-up for preparing legal documents for signature, coordinating distribution and saving to network. -Assist in obtaining approvals and signature to open new bank and investment accounts. -Serve as backup for daily wire process and fax wires as needed. -General clerical duties including photocopying, fax, scanning, shredding, etc. -Run errands as required (i.e. bank, post office, and properties, etc.) -Go to the bank daily if checks have been received. -Inventory and supplies ordering (paper, pens, equipment, etc.) -Assist with the coordination/ordering and delivery of lunch, meals for team members and meetings. -Primary coordination of NYO Seating chart and scheduling. -Assist and support family members as needed. -Provide back-up of utility set-up at households as needed. -Assist with bill payment by phone if needed. -Research and implement new organizational systems/processes. -Holiday Gift Card list and ordering. -Coordinate Family Office birthday cards for signatures and distribution. -Cross train with other employees for full coverage. -Provide back-up and support for all other administrative assistants in the office as needed.

Job Description An active mother with three children — including a younger teen daughter and two older teenagers off to college — is seeking a highly organized and resourceful Personal Assistant to support her household operations. This role centers on supporting the family’s daily rhythm, with a particular focus on meal planning, grocery shopping, and household errands rather than direct cooking. The ideal candidate will bring initiative, reliability, and a thoughtful approach to maintaining a well‑run home. The family values structure, warmth, and discretion. Work Schedule: Standard 8-hour days, Monday through Friday, with total weekly hours varying between 30 and 40. Salary: $45 - $65/hr. Depending on experience. Role Overview This is a hands-on, detail-oriented position focused on streamlining daily routines, coordinating logistics, and supporting the family’s well-being. The assistant should have a working knowledge of food and basic cooking, with responsibility for organizing meal plans, creating menus, and coordinating grocery shopping. Responsibilities • Create and maintain weekly meal plans and grocery lists, • Coordinate food deliveries and manage pantry inventory, • Organize children’s schedules, appointments, and school-related logistics, • Research of Vendors, Airbnb, rentals, • Maintain household order: bill payment, tax filing, errands, and administrative tasks, • Support the mother with calendar management and personal tasks, • Occasionally accompany the family to appointments or outings Ideal Candidate • Highly organized, resourceful, and self-sufficient, • Warm, professional, and discreet, • Experience working with families, • Comfortable navigating NYC and coordinating services, • Tech-savvy (Mac) and able to manage digital calendars and lists, • Driving a plus (Car provided)

Job DescriptionDescription: Make a Difference from Day One — Join Programs for Parents (PFP) Are you passionate about making a meaningful impact in the lives of children and families? At PFP, you’ll have the opportunity to contribute to a mission-driven nonprofit that helps ensure every child gets the best possible start in life. We serve Essex County, NJ by empowering families, supporting childcare providers, and advocating for quality early childhood education. Our work encompasses providing education and referrals, promoting best practices, and connecting families with essential financial resources to help them thrive. We are seeking a part-time Interim Executive Assistant to provide executive-level operational, project, and administrative support to the President & CEO during a period of transition. This interim role is designed to ensure continuity, organization, and follow-through on key priorities while leadership evaluates the long-term structure of executive support. As the Interim Executive Assistant, you will serve as a strategic administrative partner to the CEO by managing priorities, tracking execution, and ensuring timely follow-through on CEO-sponsored initiatives and agency-wide projects. This role requires strong organizational skills, sound judgment, discretion, and the ability to work independently in a fast-paced, mission-driven environment. This position provides focused support on coordination, project tracking, calendar management, and administrative oversight that enables the CEO and leadership team to operate efficiently during this interim period. Core responsibilities include: 1. Project & Initiative Management • Track CEO-sponsored initiatives, cross-department projects, and strategic priorities, • Maintain project timelines, deliverables, and status updates, • Coordinate follow-ups with internal stakeholders to ensure accountability, • Prepare simple dashboards or trackers to support visibility and decision-making, • Flag risks, delays, or capacity concerns proactively 2. Calendar & Executive Coordination • Manage and coordinate the CEO’s agency-facing calendar, • Schedule leadership meetings, cross-functional meetings, and time-sensitive priorities, • Prepare agendas and ensure meeting logistics are handled efficiently, • Support follow-up actions and documentation from meetings 3. Grants & Administrative Tracking • Track grant-related timelines, reporting deadlines, and deliverables, • Maintain organized documentation for grant compliance and reporting, • Coordinate with Finance, Programs, and Leadership (does not own grant writing or submissions), • Ensure deadlines are visible and not missed 4. Executive & Organizational Administrative Support • Provide light executive administrative support (meeting prep, document coordination), • Support Board-related logistics as needed (materials, scheduling), • Maintain organized systems for files, calendars, and shared resources, • Assist with agency-wide scheduling and coordination needs, as appropriate5. Cross-Departmental Administrative & Coordination Support, • Provide limited, executive-priority administrative support across departments related to CEO-sponsored initiatives, agency-wide projects, and leadership priorities, • Assist with coordinating cross-departmental meetings, documentation, and timelines, • Support departments with administrative tasks that require CEO visibility, alignment, or follow-through, • Serve as a coordination point for information flow related to executive initiatives, • Ensure consistency, organization, and timely follow-up on shared administrative needs tied to agency goalsRequirements:, • Minimum of 5 years of experience in an executive assistant, administrative manager, project coordination, or senior administrative support role, • Demonstrated experience supporting executive leadership in a complex organization (nonprofit, education experience preferred), • Strong project tracking and organizational skills, with the ability to manage multiple priorities simultaneously, • Proficiency with Microsoft Office and Google Workspace, including calendars, shared documents, and basic tracking tools (e.g., spreadsheets, dashboards, task trackers), • Excellent written and verbal communication skills, with the ability to coordinate across departments and levels of leadership, • High level of discretion, professionalism, and sound judgment when handling confidential information, • Ability to work independently, anticipate needs, and proactively flag risks or delays Preferred Qualifications • Experience supporting CEO-sponsored initiatives, cross-functional projects, or board-related activities, • Familiarity with grant-funded organizations and administrative grant tracking (timelines, documentation, reporting deadlines), • Experience working in a hybrid or remote environment, • Strong attention to detail paired with the ability to see the “big picture”, • Comfort operating in an interim or transitional role with evolving priorities Compensation & Benefits This is a part-time, hybrid position lasting up to three (3) months. The salary range is $45-$50/hour, commensurate with experience. This position is not eligible for benefits. Join a team that values compassion, community, and collaboration.Together, we’re building brighter futures — one child at a time.

Job Description Executive Assistant to Director of Technology Location: Newark, NJ (Onsite) Schedule: Full Time, Monday–Friday, 8:00 AM–5:00 PM Salary: $60,000–$90,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities, • Attend meetings, take clear notes, and track action items, • Maintain follow-up lists and ensure commitments are completed on time, • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director, • Prepare materials and information ahead of meetings, • Support departmental coordination and internal communication, • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision, • Anticipate needs and handle tasks before being asked, • Make decisions on routine matters and escalate when appropriate, • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications, • Ensure timely responses and professional follow-through, • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator, • Strong note-taking, documentation, and organizational skills, • Excellent time management and ability to juggle multiple priorities, • Comfortable working independently in a fast-paced environment, • Professional, discreet, and trustworthy, • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office, • Strong digital file organization skills, • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: Apply Online: Refer a friend, get up to $1000!

Job DescriptionDescriptionDescription: As a Personal Assistant at TMZ Events, you will play a crucial role in supporting our executives and ensuring that daily operations run smoothly. Your organizational skills and attention to detail will be essential in managing schedules, coordinating events, and facilitating communication within the team. Key Responsibilities Responsibilities: • Manage and organize executive schedules, including appointments, meetings, and travel arrangements., • Assist in preparing materials and presentations for meetings and events., • Maintain communication with clients, vendors, and team members to ensure seamless operations., • Handle correspondence, emails, and phone calls on behalf of executives., • Coordinate logistics for events, including venue bookings, catering, and transportation., • Conduct research and compile information to support decision-making and project management., • High school diploma or equivalent; an associate's or bachelor’s degree is preferred., • Proven experience as a Personal Assistant or in a similar administrative role., • Exceptional organizational and multitasking skills., • Strong written and verbal communication abilities., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software., • Ability to maintain confidentiality and handle sensitive information with discretion., • Competitive salary with opportunities for growth and advancement., • Weekends off to promote work-life balance., • Opportunities for professional development and training., • Collaborative and supportive work environment with a passionate team.

Job Description Executive Assistant to Executive Director Location: The Riverside Church in the City of New York (New York, NY) Reports to: Executive Director Department: Athletics Schedule: Full Time with Flexible Schedule, Hybrid, 35 hours per week Salary Range: $50,000 - $60,000 (commensurate with experience) Date: January 2026 Job Summary: The Riverside Hawks seek an experienced and polished Executive Assistant to support the Executive Director. The ideal candidate will be capable of multitasking and appropriately handling confidential information while anticipating the needs of the Director of Operations office. This individual must possess superior interpersonal and communication skills, both written and oral, and demonstrate exceptional organizational abilities. Additionally, the candidate will manage QuickBooks and help maintain financial budgets. Job Responsibilities: Administrative Support: • Maintain high discretion and confidentiality when handling sensitive or personal matters., • Screen incoming calls, determine the priority level, and use caution in dispensing information., • Serve as the front office liaison between the Executive Director and all senior staff., • Interact regularly and build relationships with staff across various teams., • Prepare background materials, reports, and meeting minutes; transcribe and proofread text and publications., • Schedule internal and external meetings; adjust and prioritize last-minute changes, including logistics such as conference rooms, events, and catering., • Execute financial duties, including program expenses, processing purchase orders, invoices, and business/travel expense reimbursements., • Work with the Director of Operations to enter, manage, and update all transactions in QuickBooks, including accounts payables and receivables, and manage team sheets and financial reporting., • Assist in preparing financial reports and presentations for board meetings and stakeholders., • Conduct weekly audits of the League Apps and Team Sideline platform to ensure all necessary documentation is submitted and team fees are processed., • Responsible for tracking and monitoring all Gala and General Donations., • Assist with travel arrangements, including hotel, airfare, and bus bookings for program needs., • Work with our Director of Operations to organize and analyze collected data in League Apps and Team Sideline to synthesize program population statistics., • Assist with other programmatic initiatives and special projects, • Assist with travel, Hotel, Airfare, Buses, and different program needs., • Assist with upkeeping Team sheets as needed, • Work with our Director of Operations to assist with Fundraising and Program Development initiatives., • Assist with our monthly newsletters, • Help facilitate our board meetings and coordinate and execute special fundraising events., • Work with the Director of Operations to ensure compliance and execution of Academic and Community programming initiatives. Experience and Education Requirements: • Bachelor's Degree with a minimum of 5 years of relevant work experience (Required), • Reliable and organized: We are looking for a safe pair of hands. Once a task is delegated, it must be completed in a timely, calm, and considered manner., • Strong organizational and administrative skills, • Detail-oriented: However small the task, delivers high-quality work with care and accuracy., • Flexible: Has a flexible approach and is willing to go the extra mile to deliver great work., • Proficient in MS Office and Google Suite and experience with databases and social media tools, • Experience with nonprofits and grant writing is a plus., • Self-starter, action-oriented, entrepreneurial approach to work, • Excellent interpersonal, written, oral, and computer skills, • Some familiarity with high school athletics, mainly basketball, is a plus., • In-depth knowledge of academically high-performing independent (prep and boarding), catholic, and public middle schools and high schools and being able to TRC is an Equal Opportunity Employer. No employee or applicant for employment shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, sexual orientation, or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity, and inclusion are core values. As an employee, you become part of that mission. No relocation or sponsorship provided.

Job DescriptionSalary: About InfraRed Capital Partners (InfraRed) InfraRed is a leading international mid-market infrastructure asset manager. Over the past 25 years, InfraRed has established itself as a highly successful developer, particularly in early-stage projects, and an active steward of essential infrastructure. InfraRed manages US$13bn of equity capital [1] for investors around the globe in listed and private funds across both core and value-add strategies. InfraRed combines a global reach, operating worldwide from offices in London, Madrid, New York, Sydney and Seoul, with deep sector expertise from a team of more than 160 people. InfraRed is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life, and benefits from its scale and global platform. For more information, please visit . Job Purpose In this role you will provideextensive and comprehensive administration support to a team of investment professionals. You will enjoy taking a proactive approach, providing administrative and organisational support to assist with day to day business management (i.e. organisation of internal meetings, transaction signoffs, ensuring compliance with internal policies and processes) working in a small team environment. Key Job Responsibilities • Provide a full reception service, handling all incoming telephone calls and greeting guests / visitors, • Provide secretarial and administration support, • Diary management including scheduling meetings and taking responsibility for meeting logistics (conference calls, rooms, refreshments etc., • Maintain appropriate stock of office supplies (i) monitor stock levels (ii) unpack office supplies when delivered (iii)maintain neat and workable office supply cupboard, • Work with central function teams to ensure teams complete internal processes and provide required information in a timely fashion, • Plan and organise travel arrangements for the team with appropriate authorisation and take responsibility for ensuring arrangements meet requested requirements, especially pertinent for group travel, • Help to maintain records of important project related documentation (electronic and hard copy)., • Record maintenance and filing, • Engage with the wider team as required, to plan and budget for conference attendances throughout the year and take responsibility for bookings/organising travel and accommodation, • Manage and update relevant databases, • First point of contact for internal queries, • As part of the Personal Assistant team provide absence cover and help out where needed, • Input into quarterly travel management review meetings, • Project work on an ad hoc basis Skills and Qualifications • Proven track record in an Administrative position in a professional environment., • Proficient user of the MS Office Suite including Outlook, Word, PowerPoint and a working knowledge of Excel., • Strong communication skills, both verbal and written., • Ability to deal with and effectively manage senior team members., • Ability to work autonomously and as part of a team., • Ability to work in a deadline driven environment., • Detail orientated and thorough., • Strong administrative and organisation skills:, • Able to manage competing demands efficiently and effectively. The base salary range offered for this position is between $80,000-90,000 per annum. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. [1] Uses 5-year average FX as at 30th September 2024 of GBP/USD of 1.2827; EUR/USD 1.1123. EUM is USD 12.803m Dont meet every single requirement listed? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At InfraRed we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your previous experience doesnt align perfectly with every qualification in the job description, we still encourage you to apply. You may be the right candidate for this, or another role.

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job Description Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES include, but are not limited to, the following: • Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources., • Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements., • Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism., • Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness., • Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics., • Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity., • Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes., • Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment., • Attend meetings and draft minutes as directed, • Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place., • Develop and manage internal processes to expedite workflow., • Maintain paper and electronic filing systems, including confidential and sensitive information., • Perform other administrative duties and special projects as needed.QUALIFICATIONS include, but are not limited to, the following:, • Bachelor’s degree in Arts, Business, or a related field is preferred., • Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management., • Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively., • Excellent written and verbal communication skills, with strong attention to detail and accuracy., • Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly., • Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. XjNtr9MkIs

Job Description About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at , on X and Instagram @ASCAP and on Facebook. # Job Description: ASCAP is seeking an Executive Assistant to support the EVP and Head of Licensing and the EVP, Chief Marketing & Communications Officer. As an Executive Assistant, you will provide administrative support to both EVPs including, but not limited to, managing administrative tasks, calendaring, scheduling meetings, booking travel arrangements, creating detailed itineraries, and preparing both backgrounders and other materials for meetings and events. Areas of Responsibility & Accountability: • Manages calendars for both EVPs, Licensing and Marketing & Communications Department. Regularly coordinates meetings, conference calls, and travel arrangements/accommodations., • Writes internal and/or external correspondences., • Supports Licensing and Marketing meeting preparation for team members and senior leadership, including coordinating materials, organizing files, assembling binders and providing technical and administrative support., • Collaborates with the Executive Assistant Team through regular meetings to share and implement best practices., • Compiles information for reports and presentations and utilizes Microsoft Office Suite to prepare and edit any subsequent presentations, correspondence, reports, charts, graphs, etc., • Manages multiple licensing and marketing lists, event invites, and correspondences., • Researches and analyzes music industry and marketing trends and data., • Assists in support of the marketing of major ASCAP events, including high-profile award shows, ASCAP’s annual conference, the “I Create Music” EXPO, high-level member meetings, advocacy events, etc., • Assists in coordinating ASCAP participation in other industry conferences and events, and more. Process vendor and sponsor contracts, track payments, and maintain excellent records., • Answers a variety of phone calls and emails independently. Responds to complex inquiries for information by directing to the appropriate person at ASCAP., • This person will be an integral part of ASCAP’s licensing, marketing and strategic communications team, and will be involved in a wide range of exciting projects and events and will work closely with staff throughout the organization to realize ASCAP’s mission on behalf of its songwriter, composer and music publisher members as well as its customer licensees who use music., • Files and manages EVP's expense reports in an accurate and timely manner, in compliance with ASCAP’s policies., • Orders and maintains office supplies. Tracks and processes invoices., • Maintains and updates office records., • Bachelor’s degree required., • Typically, two (2) + years related administrative assistant experience, including recent experience supporting a senior marketing or public relations executive; or proven organizational ability., • This role works under supervision to complete defined tasks and deliverables according to established processes., • Proficiency with Microsoft Word, Excel, PowerPoint. Must be Mac proficient., • Ability to synthesize information from multiple sources to draw comprehensive conclusions., • Demonstrated organizational skills and high level of detail orientation., • Excellent written and oral communication skills., • Proven ability to multi-task and independently prioritize responsibilities., • Ability to work effectively in a dynamic environment., • Professional demeanor and telephone manner., • Proven ability to pro-actively anticipate the needs of executives., • Must have an above average knowledge of and passion for many genres of music and an ability to communicate with creative talent at all career levels., • Willingness and availability to report to the office daily, if required., • This position requires the incumbent to be in the office three days per week., • Entertainment industry experience preferred. Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: • A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network, • Vision plan that offers both in and out-of-network provider options, • 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match., • An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan, • Generous time-off policy, • 12 company holidays, • Health care and dependent care flexible spending accounts, • Short-term disability insurance/salary continuation and long-term disability insurance, • Company provided basic life and accidental death and dismemberment insurance, • Employee gym discounts at select gyms, • Commuter benefits, • Voluntary pet health insurance, • Voluntary auto and homeowners insurance, • Voluntary employee, spouse, and dependent life insurance options ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000.00 to $80,000.00 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Job Description Executive Assistant to General Counsel – Exceptional Entertainment Firm $90–120K DOE + bonus eligible + comprehensive benefits Hours: 9am –6pm ET, onsite 5 days/week in Lower Manhattan An exciting opportunity for a polished, proactive, and highly organized Executive Assistant to support the General Counsel and a small legal team within a fast-paced, globally recognized organization within entertainment. This role calls for a sharp, resourceful professional who thrives in a dynamic environment with minimal supervision and understands the importance of confidentiality, precision, and responsiveness. What You’ll Do: • Provide high-level administrative support to the General Counsel and a few members of the legal team, • Manage complex and ever-changing calendars across multiple time zones, • Coordinate extensive domestic and international travel; arrange flights, accommodations, car services, and prepare detailed itineraries, • Handle expense management and ensure timely submission of reports and reimbursements, • Print, prepare, and track signature documents; scan and distribute fully executed materials, • Coordinate meetings with internal and external stakeholders; handle logistics, room bookings, and materials, • Serve as the first point of contact for internal and external communications with utmost professionalism and discretion, • Support light personal tasks such as scheduling appointments and processing invoices when needed, • Anticipate needs and proactively stay several steps ahead to ensure smooth daily operations What We’re Looking For: • Minimum of 4+ years of experience supporting senior executives—preferably within Legal, Financial Services, or Entertainment, • Exceptional communication and interpersonal skills, both written and verbal, • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), • Strong attention to detail and organizational excellence in a fast-paced environment, • Proven ability to manage competing priorities with grace and efficiency, • Highly responsive, dependable, and solutions-oriented; calm under pressure, • Team player with a service-driven mindset and a “no task too small” attitude, • Maintains strict confidentiality and exercises sound judgment with sensitive materials You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Who we are: For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers. The Role The Executive Assistant provides high-level administrative and operational support to two senior executives. This role is critical to the smooth day-to-day functioning of the executive offices and requires exceptional organization, judgment, and attention to detail. The Executive Assistant will manage complex calendars, communications, meetings, and travel logistics; serve as a key point of coordination across teams; and partner closely with other Executive Assistants to ensure the executive team is supported in a consistent, seamless, and professional manner. This position operates in a fast-paced, corporate technology environment and requires prior experience supporting senior leaders within similarly complex organizations. Key Responsibilities Executive & Administrative Support • Provide comprehensive administrative support to the senior executives, including proactive inbox management, calendar prioritization, and scheduling across multiple time zones, • Manage the full lifecycle of executive meetings, including agenda coordination, preparation of professional briefing materials (e.g., bios, presentations, background documents), logistics, and follow-up, • Document meeting minutes, track action items, and ensure timely follow-through and accountability, • Coordinate complex domestic and international travel in partnership with the Global Relay Travel Team, including flight and accommodation bookings, itinerary planning, and preparation of detailed travel agendas, • Handle highly sensitive business, financial, and personnel information with the utmost discretion and professionalism, • Support limited personal scheduling or calendaring needs, where required, in accordance with company guidelines Required Qualifications • 5+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior executives (VP level or above), • Prior experience in a corporate, technology, or professional services environment (SaaS or regulated industry experience strongly preferred), • Demonstrated ability to manage complex calendars, meetings, and travel for multiple executives, • Exceptional organizational, communication, and time-management skills, • Strong proficiency with modern productivity tools (Microsoft Office, collaboration platforms), • Proven ability to operate effectively in a fast-paced, deadline-driven environment with frequent priority shifts Classification & Compliance Review FLSA Status: Non-Exempt This role is appropriately classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable state laws based on the following analysis: • Primary duties are administrative and operational, focused on scheduling, coordination, communication, logistics, and execution—not on setting company policy or exercising independent authority over business decisions, • While the role requires judgment and prioritization, it does not meet the Administrative Exemption standard, as it does not involve independent decision-making on matters of significance that affect business operations at a policy or strategic level, • The role does not supervise employees, manage a department, or have authority over hiring, firing, or disciplinary decisions Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background. The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching. For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team! Base salary range$90,000—$100,000 USD What you can expect: At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. To learn more about our business, culture, and community involvement, visit .

Job DescriptionSupport the Mission of the U.S. International Development Finance Corporation (DFC) Atlas Advisors, LLC (ATLAS) is seeking experienced Executive Assistants to provide executive level administrative support to senior leadership at the U.S. International Development Finance Corporation (DFC) in New York City. These roles directly support DFC leadership and operations and require professionals who can perform in a fast paced, high visibility federal environment. Multiple Executive Assistant positions are available in support of DFC. Assignments will be based on DFC operational needs. Position Assignments Executive Assistant – DFC Office of Chief Executive (OCE) * Supports senior executive leadership within the NYC Office of Chief Executive * Focused on high level calendar management, executive correspondence, and leadership support Executive Assistant – DFC Departmental Support (Flex Role) * Provides executive and administrative support to other departments as designated by leadership * Assignment may change over time based on operational needs * May include work at other approved office locations Key Responsibilities * Organize and prioritize a high incoming flow of work for DFC senior leaders and or their offices * Respond to and schedule requests for meetings, invitations, and participation in events * Greet and escort guests at DFC NYC and other DFC office locations * Maintain a control and follow up system for incoming workload and correspondence * Draft and proofread correspondence, reports, and other documents * Manage incoming and outgoing communications including email, phone calls, and mail * Assist with travel coordination and voucher processing as needed * Maintain records and databases, including tracking projects and deadlines * Coordinate with other departments and stakeholders on administrative projects and data calls * Process internal ethics clearances for speaker participation at events or widely attended gatherings Qualifications Required * U.S. Citizen * Must be eligible to obtain and maintain a Public Trust clearance. * Minimum of 5 years experience providing executive or administrative support in one or more of the following environments: * Federal government * State or local government * Corporate executive offices * Nonprofit or comparable professional settings * Strong written and verbal communication skills * Proven ability to manage multiple priorities independently in a fast paced environment Desired * Bachelor’s degree in business administration or a related field * Experience supporting senior leadership or executive level offices * Bilingual proficiency in English and Spanish or English and Portuguese Compensation & Benefits • Competitive salary commensurate with experience., • 401(k) retirement plan., • Full medical care benefits package., • Training and professional development., • Company-provided life insurance., • Short-term & long-term disability., • Paid time off.

Job Description Executive Assistant, Development Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation’s first community development corporation nestled in the heart of Central Brooklyn in historic Bedford Stuyvesant, one of Brooklyn’s most culturally diverse neighborhoods, home to over 700 small businesses along the Fulton Street commercial corridor. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually. About the Role The Executive Development Assistant plays an essential role in supporting all areas of Restoration’s fundraising program, including institutional, corporate, individual, and Board giving. This position provides vital administrative, research, and database support; assists with sponsorship logistics, membership program execution; and contributes to the success of philanthropic engagement. This role is ideal for someone with 5 years of administrative or customer service experience who is excited about a future in development, is exceptionally organized, has confidence and skill working with senior leaders and brings a donor-centered approach. Reporting to the Chief Advancement Officer (CAO), this role will interface with all departments, volunteers, donors and team of consultants. Key Responsibilities • Provide critical administrative support to the chief advancement officer., • Manage CAO schedule including calls and meetings with cross functional team leads., • Organize department-wide systems and ensure efficient processes and timely completion of tasks., • Organize departmental meetings with internal and external stakeholders with a propensity to reflect accurate notes and action items., • Prepare and gather support materials for donor meetings, including analytics reports, for Board Committee meetings, and other projects as needed., • Track and monitor donor stewardship activities in partnership with the CAO and office of the president monthly., • Review donor stewardship activities with the CAO and assist in the execution of next steps, follow-up calls, and donor requests for information across the lifecycle of donor engagement., • Manage communications between CAO and board committees., • Generate quarterly reports in support of board meetings and committee briefings., • Provide astute proofing and editing for grant submissions and maintain an updated schedule of grant reporting deadlines., • Help with data management, planning, promotion, and execution of cultivation events, corporate and individual volunteering and signature fundraising events., • Support event logistics, including managing RSVPs, check-in, donor communications, and onsite hospitality., • Liaise with grantwriter and CAO to reflect current grantmaking opportunities from corporations, public and private foundations on departmental tracker. What you bring to the role • A Bachelor's degree is required., • 5 years’ experience providing high level administrative support preferably in a nonprofit, governmental or other highly matrixed organization., • Confidence speaking to a wide range of stakeholders at various levels within an organization., • Ability to troubleshoot with minimal supervision., • Prior experience working with consultants is desirable., • Impeccable attention to detail., • Skilled in Microsoft Office, Google suite, and savvy use of CRM systems. What We Offer: Health/medical, dental and vision coverage, 12 paid holidays, a generous PTO bank of 4 weeks, paid sick leave, employee discount program, 403-B retirement plan, employee assistance program, commuter benefits programs, and other forms of leave and benefits. Salary Range: $37-$41/hr Application Process: Please include a resume, cover letter outlining your interests/qualifications and 2 writing samples and three references upon request. Applications will be reviewed on a rolling basis with preference given to those received by February 5, 2026.

Job DescriptionExecutive AssistantPosition Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the SVP of Design and Production - a dynamic role that combines traditional executive support with active engagement in project development and cross-departmental coordination. This position is ideal for someone who thrives in a fast-paced creative environment and is excited to contribute to both strategic initiatives and hands-on project execution. You’ll support not only the SVP’s daily operations but also the success of our projects by helping to connect dots, coordinate meetings, and maintain communication across internal teams and partners. Key Responsibilities Executive Support • Provide direct administrative support to the SVP, including calendar management, travel coordination, and expense reporting., • Draft correspondence, manage communication workflows, and help prioritize incoming requests., • Provide administrative and operational support for active projects in development and production., • Coordinate project meetings, prepare agendas, take notes, and follow up on action items., • Communicate across multi-disciplinary project teams, ensuring alignment and timely flow of information., • Conduct targeted research to identify solutions for project challenges, new vendors, materials, or tools that enhance project outcomes., • Support project documentation, including tracking deliverables, maintaining shared folders, and assisting with reports or presentations., • Manage travel requests and approvals related to project site visits, meetings, and events., • Collaborate closely with internal partners across departments such as Design, Production Management, Finance, and Creative to support cross-functional initiatives.Qualifications, • 2+ years of experience as an Assistant, ideally supporting a senior creative, production, or project-development leader., • Demonstrated ability to coordinate across complex teams and projects with strong follow-through., • Excellent research and problem-solving skills, with the ability to quickly find and evaluate solutions., • Exceptional organizational and communication abilities, both written and verbal., • Proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Smartsheet, Notion, and Procore)., • Trustworthy, discreet, and comfortable handling sensitive information. The salary range for this role considers a range of variables used in making compensation decisions and may include but is not limited to experience, training, licenses, certifications, skill sets, business needs, and travel. Compensation decisions are dependent on the unique variables that are present. A reasonable estimate of the current range is $60,000 to $80,000. This range has not been adjusted based on the geographic location of the successful incumbent Powered by JazzHR jZaxt2JzXp

Job Description Executive Assistant / Operations Coordinator Location: Brooklyn, NY (In-Person 4 Days/Week remote Fridays) Salary: $70,000–$90,000 (depending on experience) Overview We're seeking a proactive and reliable Executive Assistant to support the COO of a growing fintech compliance firm. This isn't a glorified secretary role—it's about ownership, coordination, and delivering results. You'll be the COO's right hand, helping manage consultants, track projects, and ensure nothing falls through the cracks. Key Responsibilities * Coordinate and manage day-to-day operations for the COO * Interact with internal and external stakeholders (including consultants) * Track and document all projects, deliverables, and updates * Maintain clean documentation and ensure follow-through on open items * Anticipate operational needs and proactively problem-solve * Own administrative execution while also supporting strategic initiatives Ideal Candidate * Exceptionally organized and detail-oriented * Proven ability to own projects from start to finish * Excellent written and verbal communication skills * Experience in a fast-paced, high-accountability role Email resume to: