Administrative assistant jobs in Hackensack, NJCreate job alerts

Looking for a highly motivated administrative assistant who's detail oriented, with knowledge of QuickBooks and proficient in MS Office. Experience with Transportation and logistics is a plus but not required.

We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. This dual-role position is ideal for someone who excels at multitasking, enjoys organizing, and can maintain a professional and welcoming office environment.

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective time management, and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities Perform data entry tasks accurately and efficiently to maintain up-to-date records. Manage office operations, including scheduling appointments and maintaining calendars for team members. Serve as the first point of contact at the front desk, greeting visitors and managing incoming calls. Assist with administrative tasks such as filing, document preparation, and correspondence. Support medical duties as needed, ensuring patient information is handled with confidentiality and professionalism. Coordinate meetings and prepare necessary materials for presentations or discussions. Maintain an organized office environment to enhance productivity and workflow. Experience Previous experience in an administrative role is preferred, with a focus on office management or reception duties. Familiarity with calendar management and scheduling software is highly desirable. Strong organizational skills are essential, along with the ability to prioritize tasks effectively. Excellent time management skills to ensure deadlines are met without compromising quality. Proficiency in data entry and basic computer applications is required. Experience as a medical or medical specialty receptionist is a plus but not mandatory. We encourage candidates who are proactive, detail-oriented, and eager to contribute positively to our team to apply for this exciting opportunity as an Administrative Assistant. Job Type: Full-time Pay: $20.00 - $22.00 per hour Benefits: Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

One Step Physical Therapy is seeking a Customer Service Front Desk Receptionist, who will be responsible for interacting with patients in a healthcare setting and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to Doctor availability, explaining intake forms to new patients and processing payments after treatment. Job Skills & Requirements: SPANISH SPEAKING PREVIOUS CUSTOMER SERVICE EXPERIENCE Coordinate appointments for patients. Great customer Service Patient care, appointment confirmation and follow up with patients are critical to function in this role. Phone etiquette and interpersonal skills are a must. Previous experience in the medical sector is a plus Travel time : 30 minutes away is preferable Duties: Greet and welcome visitors in a warm and professional manner. Answer phone calls promptly, directing inquiries to the appropriate personnel while maintaining excellent phone etiquette. Manage the front desk area, ensuring it is tidy and presentable at all times. Handle incoming and outgoing mail and packages efficiently. Maintain calendars for appointments, meetings, and events, ensuring effective calendar management. Utilize Google Suite for document creation, scheduling, and communication. Assist with office management tasks including filing, data entry, and other administrative duties as needed. Coordinate with other departments to facilitate smooth operations within the office. Experience Previous experience in an office or administrative role is preferred but not required. Proficiency in Google Suite and familiarity with office phone systems is a plus. Strong organizational skills with the ability to manage time effectively and prioritize tasks. Excellent verbal and written communication skills are essential. Ability to work independently as well as part of a team in a collaborative environment. If you are a motivated individual with a passion for providing excellent customer service and possess the necessary skills to thrive in an office setting, we encourage you to apply for this exciting opportunity as a Front Desk Receptionist! Job Types: Full-time, Contract Pay: $16.00 - $19.00 per hour Shift: 10 hour shift 8 hour shift Work Location: In person Job Types: Full-time, Contract Pay: $16.00 - $19.00 per hour Shift: Day shift Morning shift Ability to Commute: New York, NY 10032 (Required) Ability to Relocate: New York, NY 10032: Relocate before starting work (Required) Work Location: In person

Assist clients with activities of daily living (ADLs) including bathing, grooming, dressing, toileting, and ambulation.Provide companionship and emotional support to promote client well-being.Perform light housekeeping tasks such as laundry, meal preparation, and tidying client areas.Offer medication reminders (no administration).Observe and report changes in client condition to the supervising nurse.Maintain accurate documentation of services provided.Follow infection control protocols and use personal protective equipment (PPE) as required.Uphold client confidentiality in compliance with HIPAA.

Seeking a personal assistant for a family that has homes on both the East and West coasts in US. Travel is a must and be responsible for setting up and breaking down the homes. Ideal candidate should have a love for design, construction and be highly organized. The salary benefits will depend on experience and bonuses are included. Personal Assistant Duties and Responsibilities: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, work with construction and vendors. Is a liaison for the client and cc’s client on everything. Provides administrative support. Computer savvy on Mac. Makes administrative decisions and takes action in the client’s absence. Manages a high-volume travel schedule. Conserves client’s time by reading, researching, and routing correspondence; drafting documents; collecting and analyzing information; and initiating telecommunications. Coordinates home projects by capturing timelines and strategies and constant updates. Maintain information in binder for each home. Keeps, bills for homes and puts in excel worksheet. Know how to manage and hire staff. Pack and Unpack suitcases. Shipping items and keep track of deliveries. Must like dogs and be coordinate what the dog needs. Keep track of charity events and donations.

Job Title: Bilingual Medical Assistant (Spanish/English) - Harlem Gynecology Practice About Us: At Harlem Gynecology Practice, we are dedicated to providing compassionate, patient-centered women’s healthcare to our diverse community in the heart of Harlem. We pride ourselves on creating a welcoming, supportive environment where every patient feels heard, respected, and cared for. We’re looking for a warm, reliable, and experienced Bilingual Medical Assistant fluent in Spanish and English to join our growing team. Position Overview: As a Medical Assistant at our practice, you will play an essential role in supporting both our providers and patients. You’ll assist with clinical and administrative tasks, facilitate smooth patient flow, and help bridge language gaps for our Spanish-speaking patients — ensuring every woman who walks through our doors receives the care and attention she deserves. Key Responsibilities: - Greet patients warmly and assist with check-in and intake procedures. - Conduct preliminary patient assessments: record vital signs, medical history, and reason for visit. - Provide interpretation services during patient-provider interactions and translate medical instructions for Spanish-speaking patients. - Assist physicians during gynecological exams and procedures. - Manage scheduling, referrals, patient follow-ups, and medical record documentation. - Perform routine clinical duties including phlebotomy, administering injections, and assisting with in-office lab work. - Maintain clean, stocked exam rooms and ensure a smooth patient flow throughout the day. - Support a patient-first, culturally sensitive care environment. Qualifications: - Fluent in both Spanish and English (spoken and written) — required. - Certified Medical Assistant (CMA, RMA, or equivalent) preferred. - Previous experience in women’s health, OB-GYN, or medical office setting is a plus. - Strong communication and interpersonal skills. - Proficient in using Electronic Medical Records (EMR) systems. - Reliable, organized, and compassionate with a team-oriented attitude. - Knowledge of HIPAA guidelines and patient confidentiality protocols. Schedule: - Full-time / Part-time - Monday to Friday with occasional Saturdays based on clinic needs Compensation: - Competitive hourly pay, based on experience - Benefits package available for full-time employees Why Join Us? - Work with a supportive, mission-driven team passionate about women’s healthcare - Serve a vibrant, diverse community in Harlem - Opportunities for career growth and development in a caring, collaborative practice

Job Overview: We are looking for a highly self-motivated, detail oriented, engineer to assist with MEP Design, expediting and drafting work with at least 3 years of work experience. Experience with AutoCAD is a must. Experience with Revit is also highly valued but not required. Projects that we work on are small to midsize commercial and residential projects. You will be working on multiple projects on multiple trades to get more experience in the industry. We are a small startup firm looking to expand. This is an in-office full time position. Duties: - Preparation and coordination of design development and construction documents architectural and MEP plans. - Drafting using CAD tools such as AutoCAD, Revit, Microsoft Office and other programs adopted by the firm. - Coordination with engineers and architects for design development. - Participate in site survey to take site measurements to create existing plans. - Conduct field inspections to determine existing conditions and to coordinate new work. - Involvement in multiple projects at any time. - Attend meetings at a regular basis to discuss schedule and projects. - Create and organize office CAD standards, construction details, layers etc. - Represent Lee Engineering & Consulting LLC in all interactions with clients, contractors and other project team members. - Reviews own work using QA/QC process and corrects all errors prior to submission to AHJ, Clients or for review of senior staff. - Collaborate with engineers and project managers in the on-going determination of project scheduling requirements, manpower requirements and project budgets. - Perform construction administration and field investigation tasks for assigned projects including conducting field inspections and subsequent detailed inspection reports. - Collaborate with engineers and contractors in processing RFIs, Change Orders, Bulletins, and Addenda. - Participate in the process of due diligence for potential projects for bidding purposes. - Utilize AutoCAD and Revit software. - Experience with codes standards and MEP engineering practices. - Familiarity with drafting techniques and schematics interpretation. Qualifications: - Mechanical Engineer Degree is a must. - Proficiency in AutoCAD software is a must. - Proficiency in Revit is highly valued, however, is not required. - Strong attention to detail and ability to work collaboratively in a team environment. - Excellent communication skills and the ability to interpret technical requirements. Nice-to-Have-Skills: - Revit model management

One Research Associate: We are seeking a diligent and detail-oriented candidate [currently enrolled in a Masters/Graduate degree program in data science or AI-engineering] to work on existing and or developing new foundation-AI models using CNNs [ensemble learning methods and multi-modal approaches] for performing image scene classifications, object detection and feature extraction. The candidate will work on full data life cycle projects focused on real-world issues and use multi-spectrum [Earth Observation] and multi-source datasets. The task involves computation tasks, heavy meticulous daily documentation/technical writing. The candidate must have elevated levels of proficiency in analyses, programming, neural networks, reporting, and passion for working with satellite datasets. This is an on-site part time role [15hrs. week] Two College (Research) Assistants: The job requires assisting the Director on various geospatial-AI projects for performing analytical tasks [Machine Learning, Deep Learning, and Multi-modal approaches by using Ensemble Learning methods] and submitting detailed technical reports and deliverables in a timely manner to assign cloud storage. The role also includes administrative and other tasks [administrative] that may be assigned by the Director. We will consider current undergraduates who are enrolled in related courses/majors [Data Science, and AI]. This is an on-site part time role [20hrs. week] Where: BGCCCI, Office of Academic Affairs, 330 Meister Hall, Bronx Community College, 2155, University Avenue, Bronx, New York-10453). Start Date: 6/1/2025 Other Criteria · Must have valid U.S. work visa to be eligible to apply. · Elevated level of skills in project task interpretation and skill sets · Capable of working independently or with minimal guidance and demonstrate elevated levels of engagement and proactiveness · Be result oriented · Be able to write detailed and accurate documentation that can be read by both technical and non-technical readers. · Possess an elevated level of passion for research, and possess qualities such as honesty, integrity, and diligence.

Job Overview Modern Age is a forward-thinking longevity and wellness clinic in NYC, dedicated to helping clients look and feel their best at every age. We are a growing startup seeking a customer-centric, proactive Full-Time or Part-Time Front Desk Administrator who shares our passion for wellness, aesthetics, and providing exceptional service. Key Responsibilities: Warmly greet and assist clients, ensuring a seamless and welcoming experience that reflects Modern Age’s commitment to personalized care. Manage scheduling, appointment confirmations, and client communications using platforms like Canvas and Podium. Process payments and manage billing with Stripe, ensuring smooth and secure transactions. Address guest concerns or complaints with professionalism and efficiency. Handle administrative tasks such as filing, correspondence, and maintaining office supplies. Following up with labs orders when necessary. Collaborate with management to streamline front desk operations and improve efficiency as we grow. Stay up-to-date on Modern Age’s services, including Botox, HydraFacials, Microneedling, and other longevity-focused treatments, and products to confidently address client inquiries. Assist with maintaining a calm, organized workspace that enhances the client experience. Qualifications: Previous experience in a med spa, aesthetics, or wellness setting is required. Outstanding customer service and communication skills, with a warm and professional demeanor. Familiarity with platforms such as Stripe, Canvas, and Podium is plus. Excellent time management skills to prioritize tasks effectively. The ability to multitask and prioritize in a fast-paced environment. A proactive mindset with a desire to assist in streamlining operations and enhancing overall client satisfaction. Team player who works well in collaboration with management and supports the vision of Modern Age. What We Offer: An exciting opportunity to be part of an innovative startup at the forefront of longevity and aesthetic care. A positive, supportive work environment focused on professional growth. Competitive hourly wage with room to grow within the company. Discounts on retail and aesthetic services. Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Expected hours: 25 – 40 per week Schedule: 4 hour shift 8 hour shift Day shift Morning shift Work Location: In person

Come be part of a team that's full with love, growth, and integrity. We are looking for individuals that can meet those characteristics Key Responsibilities: • Greet visitors and clients with a warm and professional demeanor • Answer and direct phone calls, emails, and inquiries efficiently • Schedule appointments and manage calendars with accuracy • Handle administrative tasks such as data entry, filing, and office organization • Ensure the reception area is clean, organized, and welcoming • Assist other departments as needed to keep operations running smoothly What We’re Looking For: Excellent communication & interpersonal skills Strong organizational & multitasking abilities A professional and friendly attitude with a customer-first mindset Previous experience in reception, customer service, or administration is a plus! Apply today and start your journey!

Carnegie Hill New York (CHI) – New York, NY Part-Time & Full-Time | In-Person | Flexible Schedule | Trauma-Informed Care ** 🏥 About Us** Carnegie Hill New York (CHI) is a respected outpatient treatment provider located in Manhattan. We deliver trauma-informed, harm reduction-based care to individuals with substance use disorders. Our services include: - OTP (Opioid Treatment Program) - CDOP (Chemical Dependency Outpatient Program) We support patients recovering from opioids, alcohol, cannabis, stimulants, and other substances. At CHI, we foster dignity, compassion, and evidence-based care. We are currently hiring dedicated part-time and full-time counselors to join our collaborative, mission-driven team. ** 📝 Job Responsibilities** - Provide in-person individual and group counseling to clients - Facilitate therapy groups focused on relapse prevention, trauma support, coping skills, and wellness - Complete biopsychosocial assessments and develop person-centered treatment plans - Support both harm reduction and abstinence-based recovery goals - Maintain documentation in the electronic health record (EHR) according to OASAS standards - Collaborate closely with prescribers, nurses, peer specialists, and administrators - Participate in supervision, team meetings, and ongoing professional development ** ✅ Qualifications** - Required: Active NYS credential – CASAC-P, CASAC-T, CASAC, LMSW, LMHC, or LCSW - Bachelor’s degree holders from accredited colleges are encouraged to apply - CHI will assist eligible applicants in acquiring CASAC-P certification prior to or during onboarding process - Experience or interest in treating both opioid and non-opioid substance use disorders (alcohol, cannabis, etc.) - Familiarity with harm reduction and trauma-informed care principles - Strong interpersonal, documentation, and organizational skills - Bilingual (Spanish/English) is a plus - 1–2 years of relevant experience is a plus but not required; we strongly encourage all applicants to apply regardless of experience ** ⏰ Schedule** - Part-time and full-time roles available - Opioid Treatment Program (OTP) Clinic hours: Monday–Friday, 6:30 AM – 2:30 PM; Saturday 9 AM – 11 AM - Chemical Dependency (CDOP) Clinic hours: Monday–Friday, 9:00 AM – 5:00 PM; Saturday – by appointment - Flexible scheduling—morning shifts especially welcome - All work starts in-person, face-to-face counseling, with potential for hybrid work later 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) - Easily accessible via subway and public transit (near 4,5,6, and Q trains) 💲 Compensation - Competitive hourly rate or fee-for-service (based on license and experience) - Compensation details discussed during interview or by phone with CEO - Clinical supervision and CEU support provided - Inclusive, trauma-informed team environment - Career development and potential transition to full-time employment ** ** ** 📬 How to Apply** Please submit your resume and a brief cover letter via Indeed: Applications are reviewed on a rolling basis. ** 🤝 Join Our Team** Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.

Are you a warm, friendly, and detail-oriented professional who loves creating a welcoming environment? NYHO is seeking a Real Estate Receptionist to be the Director of First Impressions—the friendly face that greets our staff, clients, and visitors while ensuring smooth day-to-day office operations. If you thrive in a fast-paced setting, have a heart for customer service, and enjoy supporting a dynamic team, this is the perfect opportunity for you! Compensation: Salary Range: $40,000 - $60,000 Paid Time Off Compensation: $40,000 - $60,000 yearly Responsibilities: Be the first point of contact for all visitors, agents, and clients, providing exceptional service in person and over the phone. Maintain a welcoming and professional office area. Assist with administrative duties, including handling mail, checks, and packages. Answer and direct phone calls, emails, and inquiries to the appropriate departments. Support agents with transactional management, schedules, and office resources. Manage office calendars, meetings, and daily events. Assist with marketing efforts, social media communication, and agent engagement. Provide basic tech support for office tools, including email, printers, and scheduling systems. Help coordinate office events and meetings to foster a positive and collaborative work environment. Qualifications: A friendly and professional demeanor with strong interpersonal skills. Excellent organizational abilities and attention to detail. Proficiency in Microsoft Office, Google Suite, Adobe Acrobat. Strong multitasking and problem-solving skills in a fast-paced environment. A team player with a proactive approach to office support and operations is essential. Prior experience in reception, customer service, or an administrative role (real estate experience is a plus). About Company NYHO is a dynamic real estate brokerage in The Bronx, NY, known for our commitment to innovation, goal achievement, and a collaborative culture. We believe in providing our staff with top-tier support backed by decades of proven results, to help them thrive in their careers. As a Market Center, we emphasize teamwork, personal growth, and a passion for serving clients and the community. Join us and be a part of a company that values excellence, service, and leadership in the real estate industry! Job Type: Full-time Pay: $40,000.00 - $100,000.00 per year Benefits: 401(k) matching Employee discount Paid time off Parental leave Relocation assistance Retirement plan Tuition reimbursement Schedule: Monday to Friday Weekends as needed Ability to Commute: Bronx, NY 10467 (Required) Ability to Relocate: Bronx, NY 10467: Relocate before starting work (Required) Work Location: In person

I'm currently hiring a Receptionist to assist me in managing day-to-day front desk operations at my casino business. Key Responsibilities: Greet and assist guests and clients in a professional manner Manage incoming calls and direct them appropriately Handle scheduling, front desk organization, and light administrative tasks Maintain a welcoming and efficient reception area Requirements: Previous experience in a receptionist or customer service role preferred Strong communication and organizational skills Professional demeanor and reliability Comfortable working in a casino environment

Duties: - Provide support to salon stylists and technicians - Assist with various salon services, including makeup application, nail care, hair threading, and eyelash extensions - Greet clients and assist with check-in at the front desk - Maintain a clean and organized salon environment - Assist with retail sales and upselling of salon products - Perform basic administrative tasks, such as scheduling appointments and answering phone calls - Learn and apply retail math skills to accurately process transactions Experience: - Previous experience in a salon or customer service role is preferred but not required - Knowledge of beauty products and trends is a plus - Strong interpersonal skills and ability to work well in a team environment - Excellent communication skills, both verbal and written - Attention to detail and ability to multitask in a fast-paced environment Please note that this is an entry-level position with opportunities for growth and mentoring from experienced salon professionals. If you are passionate about the beauty industry and eager to learn, this is a great opportunity to start your career in a salon setting. We offer competitive pay and flexible scheduling options. If you are interested in joining our team as a Salon Assistant, please submit your resume along with any relevant experience or certifications. We look forward to hearing from you! Job Type: Full-time Pay: $16.50 per hour Expected hours: 15 – 25 per week Benefits: Employee assistance program Employee discount Flexible schedule Opportunities for advancement Paid time off Professional development assistance Schedule: Day shift Evening shift Every weekend Supplemental Pay: Tips Work Location: In person