JOB TODAY logo

Administrative assistant jobs in Freeport, New YorkCreate job alerts

  • ZI REALTY LLC
    Administrative Assistant
    Administrative Assistant
    8 days ago
    $17–$20 hourly
    Part-time
    New Hyde Park

    We are a dynamic and fast-growing real estate firm dedicated to providing exceptional service to clients. We are seeking a highly organized and customer-oriented Administrative Assistant / Front Desk professional to be the face of our office. Responsibilities: *Greet and assist agents, clients, and visitors in a professional manner. *Answer and direct phone calls, emails, and inquiries. *Maintain office supplies, organize files, and handle data entry. *Schedule appointments, meetings *Support real estate agents with listing coordination and transaction management. *Prepare and distribute marketing materials and property listings paperwork. *Assist with social media updates. *Perform general office duties to ensure smooth daily operations. Qualifications: *Prior administrative or front desk experience is a Must (real estate experience is a plus). *Strong communication and customer service skills. *Proficiency in Microsoft Office (Word, Excel, Outlook) software. *Ability to multitask and work in a fast-paced environment. *Attention to detail and problem-solving skills. *A positive and professional demeanor.

    Immediate start!
    Easy apply
  • Powerhouse by Power Moves Gymnastics
    Executive Administrative Assistant
    Executive Administrative Assistant
    17 days ago
    $23–$29 hourly
    Part-time
    Cedarhurst

    Powerhouse by Power Moves/ Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with multi- location day to day administrative duties within our gymnastics facilities. Our ideal candidate will train to work closely with the administrative team to assist with executive assistant office duties and customer/ client relations across the company while maintaining cohesion, consistency, and integrity of the brand and mission for the company as a whole. Responsibilities include but are not limited to multi- location: data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ emails/ in-person inquiries, creating memos, and assisting with customer intake, marketing, event planning, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

    Immediate start!
    Easy apply
  • Henley & Company LLC
    ADMINISTRATIVE ASSISTANT
    ADMINISTRATIVE ASSISTANT
    1 month ago
    $10–$20 hourly
    Part-time
    Uniondale

    Henley & Company LLC is a stock brokerage firm that has been around for over 30 years...We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. There is an opportunity for learning and growth if you are interested in the stock market and financial field...Duties of the Administrative Assistant include providing support to our brokers, assisting in daily office needs and managing our company’s general administrative activities. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work are key. Administrative Assistant responsibilities include answering phones, assisting clients, brokers and any other duties that come up during the day. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Sales Assistant should ensure the efficient and smooth day-to-day operation of our office. Stock Broker registration is an option for those interested. This could be a valuable experience to anyone going into finance.

    Easy apply
  • Zitan Bilt, Inc.
    Construction Admin
    Construction Admin
    9 days ago
    $30–$40 hourly
    Full-time
    Westbury

    Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

    Immediate start!
    Easy apply
  • Green Acres Dental Associates
    Dental Receptionist
    Dental Receptionist
    15 days ago
    $55000–$65000 yearly
    Full-time
    Valley Stream

    Green Acres Dental is seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service, scheduling appointments, greeting patients, answering phone calls, and handling administrative tasks. Responsibilities: • Greet patients and visitors with a welcoming attitude, • Answer phone calls and direct inquiries to the appropriate personnel, • Schedule appointments and manage the appointment calendar, • Maintain a clean and organized front desk area, • Assist with administrative tasks as needed Requirements: • High school diploma or equivalent, • Previous experience in a customer service or receptionist role preferred, • Excellent communication and interpersonal skills, • Strong organizational abilities and attention to detail, • Ability to multitask and prioritize tasks effectively, • Proficiency in Microsoft Office applications, • Ability to work well in a fast-paced environment If you meet the requirements and are interested in joining our team at Green Acres Dental, please submit your resume. We look forward to hearing from you!

    Immediate start!
    Easy apply