Buscar empleo: 247 ofertas de trabajo de administrative assistant en Garden City, NY (julio 2025)

EXECUTIVE ASSISTANT | ASSISTANT PROJECT MANAGER

Job Summary MASS DEVELOPMENT is seeking a highly organized and proactive Executive Assistant / Assistant project management to provide comprehensive support to our executive team. The ideal candidate will possess exceptional organizational skills, be adept at managing multiple tasks, and demonstrate strong communication abilities. This role is crucial in ensuring the smooth operation of the office and facilitating effective project coordination. Executive Assistant Duties - Manage executive calendars, scheduling appointments, meetings, and travel arrangements efficiently. - Organize and maintain office files, records, and documentation to ensure easy access and retrieval. - Transcribe meeting notes, create agendas, track follow-ups, and prepare reports or presentations as needed. - Coordinate various projects, ensuring timelines are met and deliverables are achieved. - Handle front desk responsibilities, including answering phone systems, greeting visitors professionally, screen emails, and draft correspondence on behalf of executives. - Assist with office management tasks to ensure a productive work environment. - Liaise with vendors, order supplies, maintain system. - Handle sensitive information with discretion. Assistant Project Management Duties - Monitor project progress, deadlines, and deliverables. - Coordinate project meetings, milestones, and timelines. - Maintain project files, reports, and meeting notes. - Support clear communication among team members and clients. - Help track budgets and costs. - Flag delays or problem to the project manager. Qualifications - Proven experience as an Executive Assistant or in a similar role that highlights strong organizational skills. - Excellent calendar management skills with the ability to prioritize tasks effectively. - Strong communication skills, both written and verbal, with a focus on customer service excellence. - Familiarity with phone systems and front desk operations is preferred. - Ability to work independently while also being a collaborative team player. - Proficient in Microsoft Office Suite, especially Excel. - Experience with QuickBooks for invoicing, expense tracking, and financial reporting - Familiarity with project management tools (e.g., Asana, Trello, Microsoft Project, Monday.com) - Experience preparing professional reports, presentations, and documentation - Knowledge of general office operations and administrative procedures If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant. Job Type: Full-time Pay: $20.00 - $27.00 per hour Expected hours: 40 per week

We are seeking a detail-oriented and organized Office Assistant to join our team. The Office Clerk will be responsible for providing administrative support and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. Must have an prior experience with QuickBooks, Word and Excel. Independent worker. Duties: (Construction related) -Prepare invoices, estimates, take-offs -Keep track of active permits - Perform general clerical duties, including photocopying, scanning, faxing, and filing - Manage incoming and outgoing correspondence - Answer phone calls and direct them to the appropriate person - Assist with project coordination and tracking - Assist with basic bookkeeping tasks using QuickBooks, prepare invoices, Microsoft Word, Excel - Coordinate appointments and meetings (At minimum) - Assist with data entry and record keeping - Be respectful to all clients, visitors and other employees

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The Presbyterian Church of St Albans

The services to be provided but not limited to are: Bookkeeping: ○ Recording all financial transactions (donations, expenses, payroll, etc.). ○ Maintaining accurate and up-to-date financial records. ○ Reconciling bank statements and other financial accounts. ● Financial Reporting: ○ Preparing monthly, quarterly, and annual financial statements (e.g., Balance Sheet, Income Statement). ○ Generating monthly Ministry Reports. ● Payroll Administration: ○ Processing payroll for church employees (if applicable), including deductions and remittances. ○ Issuing W-2s and 1099s as required by law. ● Budgeting: ○ Assisting in the preparation and monitoring of the annual church budget. ○ Providing insights and recommendations for financial planning. ● Compliance & Audit Support: ○ Ensuring compliance with relevant accounting standards and tax regulations (e.g., IRS requirements for non-profits).○ Assisting with internal or external audits as required. ● Other Duties: ○ Any other duties or responsibilities. 4. Compensation The Church shall compensate The Accountant for services rendered as follows: ● Fixed Fee ○ The Bookkeeper shall be paid a fixed fee of $1000.00 per month for the services outlined in Section 3. ○ Payments shall be made on the first day of each month. 5. Expenses

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Eurostyle Wall Systems

Receptionist / Administrative Assistant

Family owned company seeks individual with the ability to work well independently as well as part of a team. Ideal candidate must demonstrate ability to: Multitask Follow instructions well Be able to file electronically, be able to track jobs, project log etc. Generate payment requisitions Answer and manage incoming calls Type and review letters Assisting in creating PO requests with our vendors Manage all emails, faxes, mail and appointments, as well as reminders Organizing and maintaining client and employee records Excellent communication skills (verbal and written) Exceptional Math, spelling and grammar Close attention to detail Bilingual (English/Spanish) preferred Must have your own vehicle for bank and post office errands Must be reliable and trustworthy Must be able to work Monday through Friday (40 Hours) Must have Excellent Attendance Customer Service Microsoft Excel, Outlook, Word Docusign

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A & M Financial Services, LLC

Join Our Team: Sales Assistant for Financial Advisor at A & M Financial Services LLC A & M Financial Services LLC is seeking a motivated and detail-oriented Financial Advisor Assistant to join our investment firm and support our continued growth. In this role, you’ll work alongside a seasoned Financial Advisor to help clients achieve their financial goals while gaining valuable experience in the financial services industry. This position is ideal for someone looking to launch or grow a career in finance. You’ll have the opportunity to develop key skills, make meaningful contributions to client success, and be part of a supportive and professional team environment. Key Responsibilities: - Support Financial Advisors with daily operations, including scheduling, document preparation for client meetings, and providing exceptional customer service. - Communicate with clients both in-person and over the phone, assisting with the preparation and processing of new and existing account paperwork. - Handle sensitive and confidential information with discretion and professionalism. - Oversee various administrative functions, including managing office supplies, mail, and general office organization. - Utilize multiple computer systems in a paper-intensive setting and assist with additional tasks as needed. Qualifications and Skills: - High school diploma or higher. - Series 6,7 or 11 completed - Highly detail-oriented with the ability to thrive in a fast-paced environment. - Strong multitasking and time-management skills. - Proficient in Microsoft Office (Word, Excel), CRM platforms, and other relevant software tools. - Strong interpersonal and communication skills with a customer-first mindset.

We are a reputable legal support company seeking an experienced, detail-oriented, and organized individual to join our team as an Office Assistant. The ideal candidate will thrive in a fast-paced environment, demonstrate strong multitasking abilities, and have the capacity to work independently while managing various office tasks efficiently.

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