Administrative assistant jobs in New Rochelle, NYCreate job alerts

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks, • perform patient Eligibility, • EKG, • Understand protocols, • Qualifications:, • Previous experience in healthcare is an advantage, • Familiarity with clinical procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description Top Healthcare Provider Network The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors’ practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. Opportunity to grow as part of the Certified Medical Assistant Career Ladder! Job Summary: The Certified Medical Assistant (CMA) will serve as a key member of the patient care team in an ambulatory setting. This position will work closely with providers across multiple specialties as well as with other clinical and administrative staff to deliver an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication. Clinical Duties • Greet and interact with patients, visitors, vendors, and all faculty and staff in a courteous, helpful, professional, and ethical manner., • Prepare patients for their visit including:, • Pre-visit organization of information required for an efficient in-office experience, performing patient escort and rooming functions (taking vital signs, medication reconciliation, accurate documentation of chief complaint, updating history as requested, updating EMR (Epic) as required)., • Providing instructions to patients in a manner that facilitates efficient patient safety and standard operations for the practice., • Assisting patients as needed with walking, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Serving as a chaperone in the exam room as requested., • Assisting physicians or other clinical staff with examinations, procedures, and department-specific therapies as requested., • Performing phlebotomy duties and point-of-care tests such as urinalysis and pregnancy tests., • Preparing and labeling collected specimens and ensuring timely delivery of specimens to appropriate designation., • Ensuring that proper labs are drawn and documented via Epic. Assisting in troubleshooting missing labs from Epic as instructed by supervisor., • Entering orders in Epic as required., • Managing a smooth clinic flow by assessing and anticipating physician schedules and using clinical space effectively., • Collaborate with Front Desk staff to expedite the delivery of quality patient care, provide an excellent patient experience and promote patient flow. Duties include:, • Managing and tracking the patient flow from arrival until exam room departure using an EMR system, including welcoming and informing patients of any delays., • Serving as a liaison between physicians and other individuals such as patients., • Preparing and maintaining medical charts., • Copying and mailing requests for medical records, ensuring HIPAA compliance., • Performing additional check-out functions such as scheduling, referrals, and additional tasks as needed., • High school graduate or equivalency and graduated from an accredited Medical Assistant program, plus specialized certifications as needed., • CMA must be certified by a credentialing body., • Current BCLS/AED certification required., • Strong commitment to fostering diversity and equity., • Must have excellent communication skills, interpersonal skills, and a strong ability to deescalate stressful situations., • Must be an engaged team member, demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations., • Basic proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, email systems, etc., • Must be a motivated individual with a positive mindset and exceptional work ethic. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.At 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle.\r\n\r\nWe are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Job DescriptionWe are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Escort patients to exam rooms, • Patient Vitals, Ekg's, Venipuncture, • Patient follow-up calls, pre-certsQualifications:, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description We are seeking a Medical Assistant Receptionist to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description A well-established Property Management company is looking for an Assistant Property Manager/Administrative Assistant to join their team. The position is based in Great Neck, NY and they are looking for someone to be in the office full time. The ideal candidate has 2-7 years of administrative experience and is looking for a stable firm with the opportunity for growth. The position is paying up to $100K (Based on experience) and the company is looking to interview ASAP. RESPONSIBILITIES: • Schedule and coordinate repairs in rental apartments, • Communicate with Tenants regarding Property related issues, • Update and maintain contractor charts for all properties in Excel., • Prepare residential renewal leases, • Prepare communications such as office Memos, emails, invoices and other correspondence, • Work closely with Property Management team as well as Senior Management, • Handle calls from tenants, dispatch the appropriate contractor and provide follow up until final resolution., • Interface with senior management and outside personnel of all levels., • Must have good organizational skills., • Must have good follow up skills., • Must be able to multi task, • Ability to prioritize and manage various projects and able to work under pressure.

Job Description Establisehd Property Management Firm is looking for an experienced and motivated Assistant Property Manager (Commercial and Residential) to join their staff. F/T in office. Nassau County location. Great Neck area. $65K-$85K DOE plus benefits. Please send all resumes to or PM me. Please share with your network. This critical position requires someone bright and energetic who has Good administrative and follow up skills, can be interrupted frequently, with a good attitude, happy to serve others. RESPONSIBILITIES (not limited to): Communicate with tenants regarding property-related issues as required in a professional manner. Update and maintain contractor charts for all properties in Excel. Schedule and coordinate repairs in rental apartments. Prepare residential renewal leases. Dispatch the appropriate contractor and provide follow up until final resolution. Assist multiple portfolio property directors with day-to-day tasks. Prepare communications such as office memos, emails, invoices, and other correspondence. Handle day-to-day administrative tasks with diligence and accuracy. Interface with senior management and outside personnel of all levels. Work collaboratively with the property management team. QUALIFICATIONS: At least 1 year of prior applicable industry experience as an assistant property manager/admin who assisted with leases etc. Ability to prioritize and manage various projects. Comfortable in a fast-paced environment with multiple tasks and projects at hand. Strong organizational skills. Proficient in Microsoft Word, Excel and Outlook. Ability to multitask. Some college coursework completed. Company DescriptionExcellent opportunity.Excellent opportunity.

Job Description If you are confident in your abilities and would like to try something new we are looking for energetic people with 3+ year's business ownership or sales experience who would like an opportunity as an Outside Sales Rep with our company. This is a great opportunity to expand your career working with a leading business development firm. Responsibilities: • Preparing for appointments received from assistant the day prior--all travel is local, • Directing 2-3 sales appointments daily with owners of small to medium sized businesses with the goal of marketing and securing Business Analysts a Survey Agreement, • Contacting Business Coordinator with feedback from appointments and sharing new business lead opportunities., • At least three years of business ownership experience and/or three years of face-to-face direct sales experience, • Bachelor's degree preferred but not necessary. We will consider the right experience over a degree, • Highly self-motivated and self-disciplined with ability to work effectively with little or no supervision, • Outgoing personality with expertise at developing relationships, particularly with business owners, presidents and CEO's, • Good communicator--excellent listening skills and ability to uncover the real "pain" a client might be experiencing We Offer a Fantastic Benefits and Compensation Program • This is a commission only position with residual income, and daily cash bonuses. $100K-$110K realistic first year earnings, • Potential to earn high 6 figure commissions, • Comprehensive new hire and ongoing training and development, • Full benefits after 60 days of employment & 401k after 1 year Or forward resume Equal Opportunity Employer Company DescriptionBase plus commission.Base plus commission.

Job Description Job Title: CNA / Home Health Aide/ PCA / Assistant Location: Various Locations Company: DentServ We are looking for motivated individuals to join our team! Prior dental experience is preferred but not required. For over 40 years, we have been providing quality dental care to residents in nursing homes and rehab facilities. As an assistant, you will receive training to support our dentists. Responsibilities: • Assist dentists in long-term care facilities, • Prepare room for dental exams and treatments, • Help with clinical and administrative documentation, • Interface with facility staffQualifications:, • Good computer skills, • Patient care experience such as CNA / Home Health Aide/ PCA a plus, • Attention to detail and strong organizational skills, • Reliable and team-orientedCompensation:, • Competitive pay based on experienceWhy Join Us: Powered by JazzHR 6J9wSjgDbD

Job Description We're looking for an organized and motivated individual to fill the Office Assistant position in our insurance agency. The ideal candidate will be responsible for daily clerical duties, including updating the client files and answering calls. This is a fantastic opportunity for someone who is eager to learn about insurance industry. Responsibilities: · Administrative Support o Manage complex calendars and coordinate scheduling across departments and external partners o Prepare agendas, take detailed meeting notes, and ensure follow-ups are tracked o Maintain overall organization and daily efficiencies · Client Account & Compliance Support o Assist with day-to-day client account administration in collaboration with internal teams and external vendors o Track statuses and update benefit administration systems or notify clients accordingly o Support the development and delivery of plan summaries, open enrollment materials, and compliance documentation · Reporting, Data & Systems Management o Accurately enter and maintain client and compliance data in internal systems o Download and configure filtered reports for service and renewal teams to identify progress and delays in resolution o Build, update, and maintain presentation materials and strategic reports · Ad Hoc & Special Projects o Take initiative on special projects and tasks assigned Requirements: • Bilingual in Korean and English, • Great communication skills, • Ability to Multitask, • Since 1995, Dong-E Insurance Agency has been serving the Korean-American community in the metropolitan area with all lines of commercial and personal insurance services. We provide one stop shopping covering all your insurance needs. In addition, we serve clients in 24 states including NJ, NY, PA, CA, VA, GA, and FL.Our primary goal is serving our customers by delivering unparalleled services from application processes to claims. We don't simply sell our products, we educate our clients on the policies during the purchasing process and help them understand the risk management. We help each client design unique plans to fit their needs with the best of our knowledge and expertise. We provide the best products available in the market by keeping close relationships with numerous top performing insurance companies. We continuously update and educate ourselves to transfer the best solutions to our customers.

Job Description We are seeking a skilled and versatile Executive Assistant to provide critical support within a dynamic and fast-paced environment in Pelham, New York. This position is ideal for a highly organized and detail-oriented professional with proven experience in bookkeeping and office management. In this role, the successful candidate will handle a variety of financial and administrative responsibilities, including managing accounts payable and receivable, overseeing payroll operations, performing bank reconciliations, and coordinating month-end close procedures. Additionally, the Executive Assistant will support leadership by scheduling meetings, preparing reports, and maintaining documentation while ensuring effective communication and smooth organizational workflow. • A minimum of 3 years of experience in bookkeeping or a similar role., • Proficiency in QuickBooks and Excel for accurate financial tracking and reporting., • Expertise in accounts payable, accounts receivable, payroll processes, and bank reconciliations., • Strong organizational, time-management, and problem-solving skills with close attention to detail.

Job DescriptionBenefits: • Health insurance, • Dental insurance, • Paid time off, • 401(k) We are a private owned boutique practice, focused on offering personalized care that empowers our patients to achieve their health and wellness goals. *Salary is based on 40 hours per week- NO WEEKENDS * Job Summary: We are seeking a skilled an enthusiastic PT Assistant (PTA) to join our dynamic team. • The PTA will work under the direction of a licensed Physical Therapist to provide quality patient care. The ideal candidate will have a passion for helping patients achieve their rehabilitation goals. Responsibilities: • Implement treatment plans developed by the Physical Therapist., • Provide therapeutic exercises, manual therapy techniques, modalities, and patient, • education., • Monitor patient response to treatment and communicate progress to the Physical, • Therapist., • Document patient care accurately and efficiently., • Maintain a clean and organized treatment environment., • Assist with administrative tasks as needed.Qualifications:, • Associate's degree from an accredited Physical Therapist Assistant program., • Current and valid state licensure as a Physical Therapist Assistant., • Excellent clinical skills and knowledge of therapeutic techniques., • Strong communication and interpersonal skills., • Ability to work under the supervision of a Physical Therapist.

Job Description Personal Touch Dentistry We are looking for a skilled and compassionate Dental Assistant to join our dedicated team. As a vital part of our practice, you will work directly with our dentists to provide exceptional care to our patients, ensuring every visit is a positive and comfortable experience. If you are a team player with excellent communication skills and a passion for helping people, we encourage you to apply. Responsibilities: * Assist the dentist during a variety of treatment procedures, including preparing and sterilizing instruments and equipment. * Take and develop dental radiographs (x-rays) and intraoral photos. * Provide patient care and support, including explaining procedures and ensuring they feel comfortable. * Manage patient records and assist with administrative tasks, such as scheduling appointments and processing payments. * Perform infection control procedures by preparing, sterilizing, and disinfecting instruments and equipment. * Educate patients on proper oral hygiene care and provide post-operative instructions. * Maintain a clean and organized work environment. Qualifications: * Experience as a Dental Assistant is preferred but not required. Willing to train the right candidate. * Strong communication and interpersonal skills. * Ability to work effectively as part of a team. * A positive attitude and a commitment to providing high-quality patient care. Pay does depend on experience and will be discussed during the interview* How to Apply: If you are a motivated and experienced Dental Assistant looking to join a professional and caring team, please submit your resume by clicking Apply Now directly through this job board. We look forward to hearing from you!

Job Description Start strong, stay strong! Join our winning team and receive our Stay and Thrive Bonus. A career that changes lives. SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, Connecticut and Massachusetts. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years. Position Summary: As an Ophthalmic Technician, you will play a vital role as an assistant to our physicians. You will be cross trained to perform a range of administrative and clinical duties. These duties include preparing the patient to see the physician, preparing examination rooms, performing basic and routine vision screening examinations, administering eye medications, cleaning, and maintaining ophthalmic instruments and assisting physicians during minor surgical and laser procedures. Job Duties & Essential Functions: • Meet and greet patients, gather medical history, and document findings., • Perform a comprehensive range of pre-exam and advanced diagnostic tests (e.g., OCT, Fundus photography, visual field testing)., • Educate patients on medications and pre/post-operative care as directed by the physician., • Assist with contact lens fitting and care instruction., • Perform refractometry to determine refractive errors and assist with minor surgical procedures., • Maintain inventory of ophthalmic supplies and instruments., • Assist with clinical equipment upkeep and cleaning., • Adhere to all safety protocols., • Participate in continuing education to maintain best practices., • Process prescription refills with proper authorization., • High School diploma or equivalent required, • Excellent written, verbal, and listening skills, • Strong interpersonal, time management, and organizational skills, • Strong customer service skills, • Ability to work a flexible schedule, including weekends, • Ability to stand for long periods of time, • Ophthalmic Scribe Certification (OSC) required or completion within 45 days of hire, • $24.50 per hour Benefits: We aim to take care of our teammates the same way we take care of our patients. All SightMD employees receive the following benefits: • Medical/Dental/Vision Insurance, • Prescription Drug Coverage, • Company Paid Term Life Insurance & Long-Term Disability, • Supplemental Insurance Benefits, • Employee Assistance Program (EAP), • Retirement Plan - 401(k), • Paid Time Off (PTO), • Paid Holidays, • Career Development Programs, • All benefits are subject to eligibility requirements. Equal Employment Opportunity Statement: SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at

Job Description We are seeking a dedicated and compassionate Certified Occupational Therapy assistant (COTA) to join our Hudson Valley team, to work with children and families. If you are looking for a rewarding and exciting experience, please apply below. We look forward to meeting you! Hudson Valley Location: Positions are available throughout Westchester, Putnam and Dutchess Counties. Come join a team of passionate therapists providing excellent pediatric therapy to children throughout the United States! Achieve Beyond was founded in 1995 and is continuously growing to meet the needs of developmentally disabled children through our ABA, speech, occupational, and physical therapy. We currently offer our services in the entire metro New York area (including the five boroughs of NYC, Hudson Valley and Long Island) and Albany, New Jersey, Connecticut, Delaware, and the Virginia/ Maryland/ DC area. We specialize in conducting initial evaluations and providing ongoing services in home, community and clinic settings. Achieve Beyond is centered around our culture of collaboration and support to ensure our services are of the highest quality and adhere to our strong ethical standards. Benefits: • Flexible work schedule, • Access provided to our paperless billing and data collection system (training provided)., • Support from our team of dedicated clinical supervisors and administrative staff., • Financial educational assistance program (when applicable). Under the direction of a Licensed Occupational Therapist,the COTA in this position will: • Provide occupational therapy services to children aged birth to 3 years in their most natural environment., • Work in diverse settings such as client homes, family day care homes, day care centers, or other community settings, • Educate family members and caregivers on different intervention strategies to facilitate active involvement and carry-over, • Follow Individualized Service Plan, plan ongoing treatment, and interpret goals and treatment plan for parents Must have a passion for working with children, families, and therapists! • Must hold a current NYS license to practice as an Occupational Therapy Assistant, • Bilingual Spanish a plus, • Must be able to travel to and from assigned cases including but not limited to driving personal vehicle, walking, and/or use of public transportation such as a bus or train., • The ability to climb and descend staircases, • The ability to lift 10 pounds regularly, • The ability to sit on the floor, kneel, and/ or crawl for extended periods

Job Description Financial services company is seeking an Executive Assistant who has experience with calendar management, expense reports, travel arrangements, schedule meetings. Attention to detail and good judgement along with a willingness to support multiple people are key to this role. You will also be interacting with the CFO and CEO of this organization although not reporting directly to them. Outstanding opportunity! Company DescriptionLoughlin Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website: Staffing is the top staffing and recruitment agency in Tarrytown, NY, providing permanent, temporary and temp-to-perm employment solutions. Since 1998, our highly-talented and experienced team of recruiters are experts at finding the best person for the best job. We do this through our proven personalized approach to job placement, to successfully meet the needs of employers and job seekers in Westchester, Rockland and Fairfield Counties. At Loughlin Personnel, we understand the difficulties of a job search, and that’s why we’re committed to working closely with our clients to provide the best match in helping them reach their professional goals. Read more about us on our website:

Job Description Overview Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader. Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! The Assistant Project Manager plays a hands-on role in driving projects forward alongside a collaborative Development and Construction team. Working across all phases, from pre-development through lease-up and close-out, you’ll help keep complex projects on track by managing budgets, processing change orders and invoices, and coordinating with accounting and cost teams. This fast-paced role also includes overseeing key documentation, supporting project reporting, and jumping in on day-to-day operations to ensure smooth execution and progress. Essential Job Functions • Provide administrative, logistical, and operational support across multiple development and construction projects., • Coordinate meetings, site visits, inspections, and scheduling activities; prepare agendas, take minutes, and track action items., • Maintain project calendars, documentation, and tracking tools to ensure smooth communication and accountability., • Support project budgeting and financial processes, including preparing draw requisitions, tracking costs, processing invoices, and reconciling against project budgets., • Interface with accounting and cost control teams to ensure financial accuracy and adherence to protocols., • Assist in the management of consultant/vendor contracts—supporting RFPs, change orders, compliance, and payment workflows., • Monitor project progress, flag risks or delays, and communicate key updates to team members and senior leadership., • Organize and maintain critical project documentation, including drawings, permits, contracts, insurance certificates, compliance records, and certificates of occupancy., • Help prepare project reports, status updates, and investor communications., • Ensure company and regulatory compliance throughout the project lifecycle., • Support process improvement and post-project close-out activities., • Must be present on-site and be able to move throughout the buildings and construction sites to address development and construction related matters, including exceptional communication skills to meet with construction team, staff, vendors and visitors., • Ability to travel between the main office and site locations within the portfolio and be able to ascend and descend stairs, including comfortability with exposure to varying environmental climates and circumstances., • Bachelor’s degree in Real Estate, Finance, Project Management, Business Administration, Architecture, Engineering, or a related field. Master’s degree is preferred., • Minimum 3 years of relevant experience in real estate development, financial analysis, project coordination, or construction project management., • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); advanced Excel skills (e.g., financial modeling, pivot tables, VLOOKUPs) strongly preferred., • Familiarity with development underwriting, financial feasibility analysis, and pro forma modeling., • Experience analyzing and presenting key development metrics (e.g., IRR, ROI, NPV, absorption rates)., • Strong organizational and time-management skills; able to manage multiple priorities and meet deadlines in a fast-paced environment., • Excellent verbal and written communication skills; capable of presenting complex data clearly to both technical and non-technical audiences., • Proficiency with accounting and project management software (e.g., Sage, GCPay, BlueBeam); familiarity with real estate financial software a plus., • Analytical and detail-oriented, with strong problem-solving abilities and a strategic, data-driven mindset., • Demonstrated ability to synthesize market research, zoning data, and financial insights into actionable recommendations., • Comfortable working both independently and collaboratively across cross-functional teams (Development, Construction, Accounting, Property Management, Asset Management)., • Must be on site in Westchester five days per week and have the ability to move through construction sites and travel between office and site locations as needed., • Work authorization required. In addition to base compensation, significant incentive pay and full benefits packages are available. Annual salary range: $90,000 - $100,000 #jobopenings Powered by JazzHR h0IbKSBHBW

Job DescriptionDescriptionAbout UsRed Clover is a New Jersey-based outsourced strategic Human Resources firm managing the recruitment process on behalf of a client. Our client, a construction company, founded in 1995, is a coordinated and dedicated team of construction professionals with expertise in concrete, masonry, plastering, drywall, and acoustics. Over time, our client has grown into a reliable multi-trade contractor with bonding capacity, offering a wide range of services to support the successful completion of projects of all sizes.With a union workforce of more than 500, we perform most of our work in-house, giving our clients greater flexibility and control. From the start, our client has built its reputation on core values of teamwork, integrity, transparency, and a strong commitment to safety — consistently delivering high-quality work to its clients. About the RoleThe Executive Assistant to the Group CEO will be a key partner in managing the daily operations and priorities of the executive office. We seek a highly detail-oriented professional who thrives in a dynamic, fast-paced environment that is both mission-driven and people-focused. The ideal candidate is both strategic and hands-on, exercises sound judgment across a variety of situations, and demonstrates exceptional communication, organizational, and administrative skills. This role requires the ability to effectively manage multiple priorities while maintaining a proactive and solutions-oriented mindset. About The CandidateThe ideal candidate should possess excellent communication skills, both written and verbal, along with the ability to demonstrate sound judgment in fast-paced and often ambiguous environments. They must be able to anticipate the CEO’s needs, prioritize competing demands, and act as a strategic partner in managing time and resources. Strong attention to detail, a high degree of professionalism, and the capability to build relationships across all levels of the organization are essential. Ultimately, the need calls for someone who can serve as a trusted extension of the CEO, ensuring seamless operations and enabling the executive to focus on the company’s most critical initiatives. This role allows for opportunity to grow into positions of increased responsibility. Key Responsibilities • Expertly manage and prioritize the CEO’s complex and demanding calendar, serving as a strategic gatekeeper and steward of their time., • Communicate clearly and professionally on behalf of the CEO, crafting well-written emails, messages, and materials that reflect the CEO’s voice and uphold the company’s standards., • Review, evaluate, and respond to internal and external scheduling requests, ensuring alignment with organizational priorities and the CEO’s goals., • Partner closely with the executive support team and senior leadership to coordinate meetings, agendas, logistics, and last-minute changes., • Serve as a trusted advisor and confidant, keeping the CEO well-informed and supporting thoughtful, timely decision-making., • Handle sensitive and confidential information with utmost discretion, professionalism, and integrity., • Build strong relationships with key internal stakeholders to foster smooth communication and collaboration., • Support company-wide initiatives, including all-hands meetings, internal events, and offsites—managing logistics, and budgets., • Play a key role in board meeting preparation, including agenda development, material collation, and timely distribution., • Coordinate seamless travel arrangements, including flights, ground transportation, lodging, and detailed itineraries., • Comfortable working and supporting the CEO across two offices. Skills, Knowledge and Expertise • 3 - 5+ years of experience supporting C-level executives or senior leadership, with a clear track record of handling high-stakes responsibilities., • Proficient in Microsoft Office Suite, calendar platforms (e.g., Outlook, Google Calendar), video conferencing tools, and project management systems., • Demonstrated excellence in written and verbal communication, including email drafting, presentation support, and internal/external correspondence., • Proficiency with modern productivity tools (e.g., Microsoft Office, Google Workspace, Zoom, Slack, expense systems, travel platforms)., • Evidence of handling confidential information, executive-level decision-making processes, and sensitive communications with integrity., • Well-versed in the dynamics of the NYC business environment. Core Competencies • Decision Quality - Making good and timely decisions that keep the organization moving forward, • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders, • Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences, • Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm, • Manages Ambiguity - Operating effectively, even when things are not certain or the way forward is not clear

Job Description A career that changes lives. SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, and Connecticut. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years. Position Summary: As an Senior Ophthalmic Technician, you will play a vital role as an assistant to our physicians. You will be cross trained to perform a range of administrative and clinical duties. The Senior Ophthalmic Technician is more directly involved with patient care and assisting the physician during and after the exam, to include assistance with minor surgical procedures and a higher level of documentation after the appointment. Job Duties & Essential Functions: • Meet and greet patients., • Assist the physician with patient care and minor procedures., • Perform vision and ocular tests, explaining procedures to patients., • Document exam details and physician findings in the electronic chart., • Ensure patient understanding of all instructions., • Precept and train fellow technicians., • Prepare, maintain, and clean treatment rooms and ophthalmic instruments., • Report equipment malfunctions., • Perform ancillary testing and document results., • Administer medications according to compliance standards., • Maintain inventory and assist with equipment upkeep., • High School diploma or equivalent required, • Excellent written, verbal, and listening skills, • Strong interpersonal, time management, and organizational skills, • Strong customer service skills, • Ability to work a flexible schedule, including weekends, • Ability to stand for long periods of time, • Certified Ophthalmic Assistant (COA) certification preferred or enrolled within twelve (12) months of hire and completion within two (2) years of hire., • $27.50 Benefits: We aim to take care of our teammates the same way we take care of our patients. All SightMD employees receive the following benefits: • Medical/Dental/Vision Insurance, • Prescription Drug Coverage, • Company Paid Term Life Insurance & Long-Term Disability, • Supplemental Insurance Benefits, • Employee Assistance Program (EAP), • Retirement Plan - 401(k), • Paid Time Off (PTO), • Paid Holidays, • Career Development Programs, • All benefits are subject to eligibility requirements. Equal Employment Opportunity Statement: SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at #SNY123

Job DescriptionBenefits: • Employee discounts, • Free uniforms About Us: At our thriving salon, we believe that beauty is an art, and our team is dedicated to creating exceptional experiences for our clients. As we continue to expand, were seeking an enthusiastic and organized Salon Assistant Manager to join our dynamic team. Responsibilities: Business Support: * • Collaborate closely with the salon owner to drive business growth., • Assist with administrative tasks, including scheduling, inventory management, and financial record-keeping., • Contribute fresh ideas to enhance our services and customer satisfaction., • Positive Energy:, • Were all about positivity! Were looking for upbeat personalities who radiate enthusiasm and create a welcoming atmosphere., • Foster a positive work environment where team members thrive and clients feel valued., • Team Coordination:, • Work seamlessly with hairstylists, receptionists, and other team members., • Coordinate shifts, ensuring smooth operations and excellent customer service., • Encourage teamwork, mutual support, and a collaborative spirit., • Customer-Centric Approach:, • Interact with clients, listen to their needs, and provide personalized recommendations., • Maintain a high standard of service and ensure client satisfaction., • Promote loyalty programs and special offers to attract and retain customers.Optimistic Outlook:, • Bring your positive energy to work every day!, • Embrace challenges with a can-do attitude and inspire others to do the same., • Celebrate achievements and milestones as a team., • Requirements:, • Experience: Previous experience in salon management or a related field is preferred., • Communication Skills: Excellent verbal and written communication skills., • Organizational Skills: Strong organizational abilities to handle multiple tasks efficiently., • Team Player: Collaborative mindset and ability to work harmoniously with others., • Passion for Beauty: Stay updated on industry trends and share your passion for all things beauty.

Job Description OPEN POSITION: Nurse Practitioner or Physician Assistant - Rheumatology SCHEDULE: • Full-Time, • Flexible Options, • Minimal On-Call COMPENSATION: • $118,000 to $135,000 Base Salary, negotiable dependent upon experience, • Bonus Opportunities, • Malpractice Insurance, • Health / Dental / Vision Insurance, • Health Savings Account, • STD / LTD / Life Insurance, • Generous Paid Time Off Package, • Annual CME Allowance, • 401k w/ 4% Match, • Many More Benefits LOCATION: Yonkers, New York COMPANY PROFILE: This organization is a physician-led, patient-centric healthcare network committed to simplifying healthcare access with a connected approach to provider-patient interactions. The company has several divisions to ensure they’re able to meet a full spectrum of patient needs, including primary care, specialty services, in-home visits, telemedicine, and more. They serve millions of patients every year, improving health outcomes while achieving exemplary satisfaction. POSITION DESCRIPTION: The new rheumatology nurse practitioner or physician assistant will work in a collaborative, dynamic environment with an integrated, multi-disciplinary care team. Providers are supported by highly-trained clinical assistants and on-site management in comfortable, modern settings. This includes scribes and staff to perform clinical administrative tasks, ensuring providers are able to focus solely on patient care. Duties of the role include, but are not limited to: • review patient histories, • perform physical examinations, • consult with patients and physicians to determine courses of treatment, • provide treatments and care plans, • communicate effectively with the clinical team to ensure total delivery of quality care Providers see a variable number of patients per day, based upon patient needs and types of appointments scheduled. Volume is always kept at a reasonable level to ensure physician and patient satisfaction. The office uses the AthenaHealth EHR. REQUIREMENTS: • New York NP or PA license, • DEA, • 1+ year advanced practice rheumatology experience, • J1 visa candidates welcome to apply HOW TO APPLY: To apply for this position, please send your CV to Jenn Kunkel at or call (773) 998-1272. Please visit to view a full list of available opportunities with CHS Recruiting. Company DescriptionAt CHS Recruiting, we are proud to bring our recruitment expertise to job seekers and hiring managers across the country. Our philosophy is "candidates first" and we work with our applicants through every step of the process, from the initial resume review through contract negotiation.At CHS Recruiting, we are proud to bring our recruitment expertise to job seekers and hiring managers across the country. Our philosophy is "candidates first" and we work with our applicants through every step of the process, from the initial resume review through contract negotiation.

Job Description About Us: We are seeking a dynamic and experienced assistant practice manager for our Yonkers dental office who excels at leadership, team development, and business operations in a high-end, fast-paced environment. The ideal candidate is an effective communicator, a strong problem-solver, and a supportive leader who fosters a positive and productive workplace. Key Responsibilities: • Support the Practice Manager in managing the day-to-day operations of the dental office, • Serve as a point of contact for team members and assist with scheduling, training, and daily workflow, • Help maintain a positive and productive office culture focused on patient satisfaction and team engagement, • Monitor patient flow, manage front desk operations, and ensure adherence to company policies and procedures, • Assist with billing, insurance verification, and collections processes, • Partner with the Practice Manager to analyze performance metrics and support operational goals, • 2+ years of experience in a dental administrative role; previous leadership or supervisory experience preferred, • Strong interpersonal and communication skills, • Ability to multitask and manage competing priorities in a fast-paced environment, • Familiarity with Dentrix a plus, • Excellent organizational skills and attention to detail, • Competitive compensation, • Benefits package for FT employees - health, dental, vision insurance, and more!, • Opportunity for professional growth and continuing education, • Schedule: Full Time - Saturday availability required, • Salary Range: $26.00-$29.00/hour Powered by JazzHR lHsBCZDrb1

Job Description Job Title: Executive Assistant Job Location: Port Washington, New York 11050 Reporting to: President WAC Group has disrupted our industry by challenging conventions and building sustainable products with integrity. With multiple thriving brands, our unparalleled, world-class organization includes WAC Lighting, WAC Home, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, AiSPiRE, VENTRIX, Colorscaping and WAC Limited brands. WAC Group makes significant investments in breakthrough technologies, electronics research and development, and advanced engineering. Through eco-friendly manufacturing and giving back to our local and global communities, we are overcoming challenges with creativity and innovation! The Executive Assistant provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team’s effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects. Responsibilities: • Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners., • Handle confidential data, documents and information, ensuring security and discretion at all times., • Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts., • Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company’s patent portfolio., • Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results., • Prepare and revise correspondence, presentations, reports, and other business documents as needed., • Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations., • Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals., • Arrange travel itineraries, including flights, accommodations, transportation and managing expenses., • Support strategic initiatives and ad hoc projects based on business needs. Requirements: • 7-10 years + of professional experience as an Executive Assistant within a sophisticated organizational setting. Legal Assistant or Paralegal background is a strong plus., • A proven reputation handling sensitive and confidential information with professionalism and discretion., • Experience supporting multiple C-Suite level executives in a fast based corporate setting., • Proven success collaborating with cross functional team members is required., • Exemplary planning, prioritizing, and time management skills., • Ability to develop strong business relationships with a variety of personalities and leadership styles., • Entrepreneurial mindset focused upon consistently adding value to the role and the organization. Monday through Friday, 8:00 am - 5:00 pm Monday through Friday, 8:00 am - 5:00 pm

Job Description Overview Join Our Team as an Executive Assistant! Hours: Full Time, Monday- Thursday 9:00 am to 6:00 pm and Friday 9:00 am to 5:00 pm Location: Great Neck, NY Compensation: starting at $60,000 Benefits: Medical, Dental, Vision, Paid Time Off, Sick Time, Holidays Summary: Are you an organized, tech-savvy professional who thrives in a fast-paced environment? We’re seeking a proactive Executive Assistant to support our dynamic executive team. In this role, you’ll play a crucial part in streamlining operations, managing schedules, and providing high-level administrative support that enhances executive productivity and organizational efficiency. What you will be doing: • Manage complex calendars, appointments, and travel itineraries for C-suite executives (CEO, COO, CFO)., • Serve as the primary point of contact between executives and internal/external stakeholders., • Draft, proofread, and manage communications, including emails, reports, and presentations., • Coordinate and prepare materials for meetings and ensure follow-ups are completed., • Handle phone calls, messages, and correspondence with professionalism and discretion., • Track budgets, process expense reports, and oversee company credit card and cell phone accounts., • Provide personal assistance to the CEO and family, including travel and household management., • Support real estate operations by maintaining leasing documents, collecting tenant payments, and verifying insurance and event agreements., • Troubleshoot minor IT issues and liaise with external IT providers., • Oversee office supply inventory, equipment maintenance, and subscription management., • Collaborate with HR to post jobs, source candidates, and support onboarding processes. What you will need: • Proven experience supporting C-suite executives as an Executive Assistant., • Strong background in calendar management, travel planning, and office administration., • Tech-savvy with the ability to quickly learn and master new systems., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Exceptional organizational skills and attention to detail., • Ability to handle confidential information with discretion., • Strong interpersonal and communication skills., • Flexibility to adapt to shifting priorities and occasional work outside of regular hours.

Job Description Selective residential and commercial (institutional, outreach, hospitality) project planning and construction advisory group – Owner’s Rep - seeks qualified individual to support Project Managers on interesting projects with a wide range of design and construction details and techniques. Providing office management support and reporting directly to Owner to assist with Company administrative tasks will also be a requirement. As an Assistant PM, your specific contributions will be: · Researching materials and cost questions generated from Project Managers · Organizing all project cost data received and keeping information current · Working with word processing and spreadsheet applications to assist with Project Managers’ project invoice review and tracking, monthly payment request, project contractor leveling sheets and minutes agendas and minutes · Review drawings of various disciplines to support Project Manager responses as back up to invoice review, progress of work against consultant and contractor pay requests · Supporting Project Manager communication with various external Project Team members through project meeting minutes, project checklists and project schedule management Qualified candidates will have: · College graduate with 3-4 years related experience within the construction and architectural/engineering industry, preferably with a combination of new construction and renovation, with site work involved. · Excellent writing, verbal and interpersonal skills, including professional telephone etiquette · Patience in working through various levels of problem solving · Very organized and can finish tasks efficiently and can stick to a deadline · Ability to multi-task · Demonstrate a team-player mentality, including ability to maintain a professional demeanor while representing our firm to Clients, professional design consultants and vendors · Proficient in computers, particularly MS Excel (must particularly know how to successfully use math/sorting functions and formatting), MS Word (must particularly know how to successfully use simple Table functions and text formatting features), MS Project. Sharepoint and MS Teams exposure a plus. Equally important is a positive and professional work attitude within a Team- centered, small firm environment. Salaried position with benefits Company DescriptionOwner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group.Owner's Representative - selective (reference based only) residential and commercial (institutional, social outreach, hospitality) project planning and construction advisory group.

Job Description Job Title: Physical Therapy Aide Location: The Osborn – Rye, NY Department: Rehabilitation Services Job Type: Full-Time Pay Rate: $20.08 per hour Schedule- Monday-Friday 8am-4pm About The Osborn: The Osborn is a nationally recognized, not-for-profit continuum of care retirement community committed to providing compassionate, high-quality healthcare services to older adults. Our campus fosters a warm, respectful, and collaborative environment for both residents and staff. Position Summary: We are currently seeking a motivated and dependable Physical Therapy Aide to join our Rehabilitation team. The Aide will work under the supervision of licensed Physical Therapists and Physical Therapist Assistants to support the delivery of patient care and ensure smooth clinic operations. This is a great opportunity for individuals interested in rehabilitation services or preparing for a future in physical therapy, nursing, or allied health professions. Key Responsibilities: * Assist therapists in preparing treatment areas and equipment * Escort residents to and from therapy sessions * Support residents during therapeutic exercises and activities * Maintain a clean and safe environment by disinfecting equipment and organizing therapy spaces * Monitor and report resident progress or changes to licensed staff * Perform administrative tasks such as filing, organizing supplies, and scheduling as needed * Uphold resident dignity, privacy, and safety at all times * Participate in team meetings and contribute to overall department success Qualifications: * High school diploma or equivalent required * Current New York State Certified Nursing Assistant (CNA) license required * Previous experience in a healthcare or rehabilitation setting preferred * CPR/First Aid certification preferred (or willingness to obtain) * Strong communication and interpersonal skills * Ability to follow instructions and work well in a team environment * Physical stamina to assist with lifting, transferring, and prolonged standing/walking * Passion for working with older adults Why Join The Osborn? * Supportive and mission-driven culture * Opportunities for growth and development * Beautiful, well-maintained campus * Employee recognition programs * Competitive compensation and benefits (for eligible employees) Apply Today: Be part of a dedicated team that values compassion, collaboration, and excellence in care. Join The Osborn and help make a difference in the lives of our residents.

Job Description Our office, Westchester Implant and Oral Surgery Group, is seeking a talented surgical assistant to join our busy specialty practice. We are looking for a talented and skilled Surgical Assistant to help us accomplish our mission to improve the lives of our patients by providing a world-class specialty experience for every patient. Here is what you need to know about the role, our team and why we could be the right next step in your career. Your Responsibilities You will ensure excellent patient service and lift administrative and basic dental tasks off the Dentist's shoulders. You will be focused on ensuring that the patients' needs, concerns, and questions are answered. You will help keep the patient relaxed and comfortable during their visit, being the patients go to resource during their visit which includes the following: • Prepare the surgical area, instruments, and equipment before each procedure., • Assist the surgeon during procedures by anticipating the surgeon's needs and assisting as required., • Keep surgical areas and instruments clean and sterilized., • Monitor and record patient vitals and ensure patient comfort and safety., • Prepare and provide post-operative instructions and materials to patients., • Help maintain inventory and order supplies as needed., • Perform other duties as assigned by the surgeon or office manager. As one of the essential members of our office, you will also help to facilitate/coordinate other office responsibilities as needed. Your Background You are a resourceful Surgical Assistant who loves helping patients receive the experience they deserve and helping the Dentist to provide it. You're excited by the prospect of a patient leaving your office in a healthier, stronger, and more comfortable / happier being, each and every day. You're a kind, passionate and collaborative problem-solver who is able to proactively adjust to shifting priorities and values the chance to make an important impact. You also have the following: • At least 1-2 years of experience as surgical assistant, specialty is preferred, • Knowledge of dental instruments and sterilization methods, • Understanding of health & safety regulations, • Ability to perform regulated non-surgical tasks, • Good computer skills, • Excellent communication and people skills, • A strong attention to detail, • Well-organized and reliable, • A high school diploma, • A certificate from an accredited surgical assistant program (if required by law), • An active state radiology license (if required by law) If this sounds like you, you will fit right in with the team! Why You Should Join Our Team A career with us is a chance to work with everyone involved in the future of Specialty dental care. Dental Assistants, Sterilization Technicians, Specialists, Office Managers, Patient Care Coordinators and many more all work together to improve the patient care experience and great clinical results. We strive to build and maintain an environment where employees from all backgrounds are valued, respected, and have the opportunity to succeed. You will also find a culture of continuous learning and a commitment to supporting our team members in all aspects of their lives—at home, at work and everywhere in between. Your Benefits & Perks • BCBS High Deductible & PPO Medical insurance Options, • VSP Vision Coverage, • Principal PPO Dental Insurance, • Complimentary Life Insurance Policy, • Short-term & Long-Term Disability, • Pet Insurance Coverage, • 401(k), • HSA / FSA Account Access, • Identity Theft Protection, • Legal Services Package, • Hospital/Accident/Critical Care Coverage, • Paid Time Off, • Diverse and Inclusive Work Environment, • Strong culture of honesty and teamwork #priority We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission. Position Base Pay Range$20—$26 USDSpecialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties. Specialty1 Partners and its affiliates are equal-opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Specialty1 Partners' Privacy Policy and CCPA statement are available for view and download at Specialty1 Partners and all its affiliates participate in the federal government's E-Verify program. Specialty1 further participates in the E-Verify Program on behalf of the clinical practice entities which are supported by Specialty1. E-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process is completed in conjunction with a new hire's completion of Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to and click on the Employees Link to learn more. Specialty1 Partners and its affiliates uses mobile messages in relation to your job application. Message frequency varies. Message and data rates may apply. Reply STOP to opt-out of future messaging. Reply HELP for help. View our Privacy & SMS Policy here. By submitting your application you agree to receive text messages from Specialty1 and its affiliates as outlined above.

Company Description: Caputo & Associates, CPAs, a well-established accounting and advisory firm based in Rye Brook, NY, is seeking a reliable and tech-savvy Administrative Assistant to support day-to-day operations—most notably working directly with our Founder and President. This is a unique opportunity to step into a pivotal role supporting the head of the firm after nearly 35 years of hands-on leadership. With the business busier than ever, this marks the firm’s first dedicated administrative hire—ideal for someone who is organized, proactive, and ready to make a meaningful impact. About the Role: The Administrative Assistant will support firm-wide operations, with a strong focus on executive support, document preparation, scheduling, and communication management. You’ll also collaborate with the accounting team on administrative needs and play a central role in keeping the office running smoothly. Key Responsibilities: • Provide direct administrative support to the Founder and President, including managing email correspondence and scheduling, • Organize and maintain digital and physical files and records, • Assist with spreadsheets, documents, and light reporting (Excel, Word, etc.), • Process bill payments and track expenses, • Support general office administration and accounting team needs, • Coordinate with vendors, clients, and internal staff as needed, • Handle special projects and tasks with discretion and attention to detail Qualifications: • Strong computer skills, especially with Microsoft Office (Excel, Word, Outlook), • Excellent organizational and communication abilities, • Dependable, proactive, and able to work independently, • Prior administrative or office support experience preferred, • Familiarity with basic bookkeeping or accounting processes is a plus (but not required) Position Details: • Flexible schedule May - December, with full-time hours required January - April, • Compensation: $55,000+ annually depending on experience (hourly or salaried), • Benefits include: 401(k) with company match; Health insurance; Two weeks paid vacation, • Friendly, professional environment with long-term team members and strong values

Instructions: Only applicants who follow the process noted at the end of this role description will be considered for this role. Overview Seeking a proactive, detail-oriented Executive and Personal Assistant to deliver administrative, financial, and logistical support to the CEO and company operations. This role blends executive assistance, bookkeeping, personal finance, and coordination for business/personal tasks in a fast-paced environment, requiring multitasking, discretion, and financial expertise. This in-person role is based in Bronxville, NY and requires regular onsite presence to support both business and personal needs. Key Responsibilities • Financial & Bookkeeping: Process vendor payments (e.g., via Wise.com, Schwab); review statements/tax filings for LLCs; maintain health insurance compliance; reconcile credit cards, optimize points/limits; pay invoices; manage retirement accounts; renew LLCs/update addresses., • Administrative & Operations: Track shipments/inventory; process multi-account emails; schedule appointments; renew domains/permits; research/purchase items; collect/deposit rent checks., • Personal Finance & Real Estate: Review property statements/deposits; handle work orders/appliance purchases; manage leases/photos/events; maintain income/expense spreadsheets; update HOA/insurance info., • Health & Insurance: Ensure compliance/PCP accuracy; pay life insurance; schedule MRIs/check-ups., • Travel & Logistics: Book reservations using points (e.g., Point.me, Chase / CapitalOne); handle passports/roaming plans; confirm bookings., • Shopping & Procurement: Order supplies/food via Costco / Fresh Direct., • Tech Support: Troubleshoot issues; open vendor tickets (e.g., Azure, HireSelect)., • Retirement & Insurance: Assist with 401K reports/health insurance. Qualifications Bachelor’s degree in Business, Finance, or a related field preferred, or equivalent experience. 2+ years in administrative roles (executive support ideal); 1+ years in bookkeeping/finance. Skills & Experiences • Core: Strong organization/time management; attention to detail; communication; discretion; problem-solving., • Financial/Bookkeeping: Proficiency in accounting principles; knowledge of QuickBooks/Excel/banking tools; compliance expertise; personal finance/credit optimization., • Administrative/Operational: Inventory/logistics; document management; vendor coordination., • Technical: Basic tech troubleshooting; Google Workspace/email tools; fraud detection., • Travel/Procurement: Booking platforms (e.g., Kayak, Point.me); online sourcing., • Experiences: Administrative/personal assistance; bookkeeping/compliance; real estate management; family task handling; tech support; tool familiarity (e.g., Wise.com, Schwab). Hours Monday - Friday 9:00 AM - 5:00 PM onsite Why Join Us? Directly impact operations in a growth-oriented, collaborative setting. Competitive salary based on experience, health/dental insurance, 401K, and profit-sharing. Application Process To apply for the Executive Assistant position at TokenWorks, click the link below to access our dedicated job portal. You are required to complete the assessment in order to be considered for the role The streamlined process begins with a quick 15-minute assessment, designed to evaluate key cognitive skills such as problem-solving, attention to detail, and learning agility—qualities essential for success in this role. Once completed, you'll proceed to upload your resume and respond to a set of pre-recorded video questions, allowing you to showcase your experience and personality at your own pace and convenience. Only applicants who follow this process will be considered for this role. We’re eager to review your application and potentially welcome a curious, supportive, and motivated Executive Assistant to our dynamic team!

Full Time: Estimated compensation is minimum of $300,000.00/annually, and maximum is $350,000.00/annually. Envision Physician Services is seeking a Board Certified Emergency Medicine Medical Director Assistant to staff the Emergency Department at Montefiore New Rochelle Hospital located in New Rochelle, NY. Interested candidates should have at least 1-2 years of previous leadership and administrative experience. • New Rochelle, NY

Job DescriptionBenefits: • 401(k), • Employee discounts Calling all game-changers! At Goldfish Swim Schools, being a Front Desk Team Member means more than just greeting guests it's about making waves in their experience. Picture yourself welcoming families with a warm smile, providing top-notch service, and being the friendly face they look forward to seeing every visit. But the perks don't stop there we're all about recognizing your hard work with Snack Shack bonuses, pizza parties, gift cards, and other awesome rewards! With paid training and flexible shifts that are perfect for students or anyone looking to grab extra hours without working late nights, you'll find the perfect balance between work and life. And with our rapid growth, there's plenty of room for advancement for the right candidate. If you're ready to make a difference, love working with kids, and want to be a part of our tight-knit team, then come join us at Goldfish Swim School. Let's dive in and make some waves together! See our video on the Goldfish Experience: Primary Responsibilities: • Answers telephones, responds to inquiries, takes messages and screens and directs phone calls in a professional manner., • Processes student registrations using effective sales/customer service techniques., • Schedules and manages birthday/pool parties. Supervises private party staff., • Resolves customer concerns/complaints using a professional approach., • Assists members with purchases of merchandise and vending., • Greets parents and students as they report to the front desk., • Checks in students on the attendance tracking system., • Maintains cleanliness of the front desk area, Snack Shack area, changing areas, restrooms and observation area., • Monitors Snack Shack area and provides guidance to Snack Shack staff., • Checks voicemail and email correspondence and responds in a timely manner., • Updates informational displays with accurate and timely promotions and literature., • Provides occasional administrative support for management personnel, including the General Manager and Assistant General Manager., • Makes customer calls to resolve open account problems., • Prepares twice daily student lesson schedules for use by instructors and management staff., • Enforces safety rules and regulations to prevent accidents. Administers first aid when necessary., • Fulfills other duties and responsibilities as assigned by the Employer. Job Requirements and Skills: • Ability to work with children., • Excellent interpersonal communication and organizational skills., • Instructor/coach, camp counselor, and/or childcare provider a plus!, • 2 years of customer service and/or administrative office experience required, • Familiarity with Microsoft Word, Excel and other software systems., • Must pass background examinations (included with training). Benefits: • Paid training to kickstart your career, • Opportunities for promotions and growth, • Flexible hours, even just one shift per week (4 hours), • No late nights, with afternoon shifts ending at 8 pm, • Increased social opportunities for networking and fun Goldfish Swim School is a learn-to-swim facility for kids ages 4 months to 12 years. Our proven confidence-building curriculum promotes a love of swimming and teaches children to be safer in and around the water. For additional information see: NOTE: The information within this posting is not all-inclusive and may be subject to change. Employee to fulfill other duties and responsibilities as assigned by the Employer. Starting Pay Rate: $16 with regular opportunities for wage increases

Job Description FRONT DESK RECEPTIONIST Full Time New York, NY The “TRUE HEALTH” and HEALTHCARE FOR ALL WOMEN OB-GYN. is a for-profit healthcare organization with 7 health centers, providing primary care and preventative medicine in the following locations in Nassau County, Queens, and Brooklyn. As privately qualified health centers, we serve the individuals in our communities, providing enhanced services, expanded hours and reduced prescription pricing, while raising the level of care. We treat patients regardless of income, residency, or immigration status. The TRUE HEALTH offers a stable employment opportunity with a growing company, and competitive base compensation along with health and dental insurance, paid time off, 401-K with company match, paid holidays, employee discounts and much more. Our Mission The mission of TRUE HEALTH is to provide access to equitable, comprehensive, optimal healthcare by improving the overall wellness of all individuals in our communities and delivering high quality extensive patient centered care. Our Vision Creating healthier communities by transforming the health care system one person at a time. JOB TITLE: Front Desk Receptionist REPORTS TO: Practice Manager/Administrative Manager The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position. About the Role: The Medical Receptionist plays a crucial role in ensuring the smooth operation of our healthcare facilities located in Brooklyn, Fresh Meadows, and Great Neck. This position is responsible for managing patient interactions, scheduling appointments, and maintaining accurate patient records, which are essential for providing high-quality healthcare services. The Medical Receptionist serves as the first point of contact for patients, creating a welcoming environment and addressing inquiries with professionalism and empathy. By efficiently handling administrative tasks, the Medical Receptionist contributes to the overall patient experience and supports healthcare providers in delivering effective care. Ultimately, this role is vital in fostering a positive relationship between patients and our healthcare team, ensuring that all administrative processes run seamlessly. Minimum Qualifications: • High school diploma or equivalent., • Proven experience in a medical office or healthcare setting., • Strong organizational skills and attention to detail., • Excellent communication and interpersonal skills., • Certification as a Medical Administrative Assistant., • Experience with medical billing and coding., • Bilingual abilities to assist a diverse patient population., • Familiarity with HIPAA regulations and patient privacy practices., • Previous experience in a fast-paced healthcare environment., • High school diploma or equivalent required, • Bilingual in English and Spanish/Creole required, • Proficient computer skills (i.e., Microsoft Office & Outlook), • Good customer service and communication skills, • Ability to multitask and pay attention details, • One (1) year clerical experience in a medical setting preferred, • Greet patients and visitors in a friendly and professional manner., • Manage appointment scheduling and confirm patient visits., • Maintain and update patient records and ensure confidentiality., • Handle phone calls, respond to inquiries, and provide information about services., • Process patient insurance information and assist with billing inquiries., • Promptly greets, assists, and directs patients and visitors in a pleasant and professional manner., • Responsible for patient check-in, registration, and check-out., • Instructs patient/guardian of documentation required for visit. On subsequent visits, verifies demographic and billing information to ensure accuracy., • Obtains patient demographic and insurance information, verifies insurance eligibility, and enters accurate information in the electronic health record., • Provides patients with an explanation of all registration forms, obtain patient/guardian signatures on required consents and acknowledgements, and scan all accurately completed registration forms in the electronic health record., • Navigates through insurance portals and accurately interprets coverage information such as the plan coverage description, copayment, primary care provider, etc., • Verifies whether a referral or pre-authorization of medical necessity is required for visit., • Assists patients with changing their primary care provider if applicable., • Enters eligible patients into the sliding scale program and enter all necessary information in the electronic record., • Collects and processes payment due for visit and complete the daily cash reconciliation process., • Schedules patients’ appointments in accordance with criteria established by the health center., • Performs appointment reminder calls and no-show calls., • Manages a large volume of incoming calls on a multi-line phone system. Handles all calls politely and professionally and refers calls to the appropriate staff member., • Communicates and coordinates with physicians and/or clinical staff to ensure timely patient care., • Records and relays messages to the appropriate staff member., • Opens, sorts, and distribute mail and faxes., • Performs other clerical duties such as filling, photocopying, and scanning of medical records., • Provides coverage in other departments or health centers as needed The required skills for this position, such as strong organizational abilities, are essential for managing multiple tasks efficiently, including scheduling appointments and maintaining patient records. Excellent communication skills are utilized daily to interact with patients, answer their questions, and provide them with necessary information about their healthcare services. Proficiency in electronic health record systems is critical for accurately documenting patient information and ensuring that healthcare providers have access to up-to-date records. Preferred skills, such as knowledge of medical billing and coding, enhance the Medical Receptionist's ability to assist with insurance inquiries and streamline the billing process. Additionally, bilingual abilities can significantly improve patient interactions, making healthcare more accessible to a diverse community. SALARY: $18.00/hour MORE INFORMATION: This is a non-exempt position. The TRUE HEALTH provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual preference, and orientation, or non-disqualifying physical or mental handicap/disability in each aspect of the human resources function. Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The TH shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Description Be the First Smile They See - Join Concerned Dental Care in Yonkers! Concerned Dental Care of Westchester, a proud affiliate of Affinity Dental Management, is seeking an enthusiastic and dedicated Front Desk Receptionist to join our state-of-the-art facility in Yonkers, NY. At Concerned Dental Care, we provide exceptional dental care with a focus on personalized patient experiences. If you’re passionate about delivering outstanding customer service and contributing to a collaborative and innovative environment, this opportunity is for you! Why Choose Concerned Dental Care? • Competitive Pay: $18-$20/hour, • Comprehensive Benefits:, • Medical, vision, dental, 401K, life insurance, and disability (eligible after 30 days), • Paid time off: 3 weeks + holidays (for full-time team members), • Professional Growth: Opportunities for mentorship, Continuing Education (CE) courses, and career advancement, • Supportive Environment: Enjoy a close-knit team and flexible schedules, • Prime Location: Easily accessible with onsite parking at our highly-rated Westchester facility About Concerned Dental Care of Westchester Nestled in Yonkers, NY, our 11-operatory office boasts a 4.9 Google rating from over 260 reviews. From same-day restorations to periodontal treatments and in-office teeth whitening, our dedicated team utilizes the latest technologies to provide stunning results and prioritize patient comfort. Our spacious reception area offers a relaxing environment with comfortable seating and curated literature for patients to enjoy. Our private treatment rooms, equipped with digital charting (Denticon) and state-of-the-art dental tools, reflect our commitment to quality care. Your Role as Front Desk Receptionist As the first point of contact, you'll ensure every patient feels welcomed and supported. Your responsibilities will include: • Managing the phone system: Answering, screening, and forwarding calls; taking messages; and scheduling appointments, • Welcoming patients: Greeting visitors, handling inquiries, and directing them as needed, • Administrative duties: Filing, maintaining records, sorting mail, courier deliveries, and data entry, • Financial coordination: Balancing credit transactions, handling basic clerical financial support, and presenting cases to patients, • Technology integration: Operating new office systems and utilizing scripts effectively What We're Looking For • Experience: 1–2 years of office or administrative experience (dental preferred), • Skills:, • Strong communication and interpersonal abilities, • Proficiency in typing (40+ words per minute), • Education: High school diploma or equivalent, • Customer-Focused Attitude: A commitment to delivering exceptional patient experiences Schedule • Monday-Thursday: 8AM-5PM, • Friday-Saturday: 8AM-3PM About Affinity Dental Management Affinity Dental Management is a leading provider-led organization with over 45 locations across the Northeast. We’re dedicated to empowering dental professionals by handling administrative tasks so they can focus on patient care. Ready to Make a Difference in Patient Care? Apply Today! Join Concerned Dental Care of Westchester, where your skills and enthusiasm will thrive in a cutting-edge, collaborative environment. Together, we’ll continue to deliver the exceptional dental experiences that our community trusts and values. Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. Ready to make a positive impact on patient care? Apply today! {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of payments in cash or credit card -various other Senior Executive Administrative duties.Most important

Take the next step as our new Kelly Services Administrative Assistant to perform daily responsibilities with dedication.Provide excellent interactions with customers and colleagues.Provide excellent interactions with customers and colleagues.Perks include competitive pay, flexible schedules, hands-o

Job Description Customer Service and Membership Services Representative This part-time role will assist One River School of Art and Design in the key areas of new student acquisition and member service. This role will work out of our Hartsdale School location. Schedule: * Weekday afternoons and evenings, Saturdays and Sundays daytime hours * 10-20 Hours a week Compensation: * $17-20 Hourly rate One River School of Art & Design, a company whose mission is to “transform art education”, is looking for a part-time administrative assistant. We are looking for hard-working team players who love helping people. One River has developed a new method for teaching art that makes it fun to learn while also producing compelling outcomes. We teach a variety of proprietary classes to students of all ages that builds proficiency in drawing, painting, sculpture, mixed media, cartooning, manga and more. The ideal candidate is passionate about art, education, and business. We are looking for people who are effective communicators with the ability to interact with a professional and positive energy. Responsibilities: * Answering all phone inquiries from all current and prospective members * Support in opening / closing of the school * Onboard new students and check-in members to appropriate classes * Conduct tours of One River School for prospective members * Support the Education Coordinator in management of the class makeup calendar via Calendly. * Create a strong connection with members and ensuring the highest level of customer service * Make sure all students are picked up by their parents / guardians after class in a timely manner * Reach parents / guardians of any students who are dismissed from class for any reason * Process and assist on any new student enrollments, cancellations, freezes, and class switches * Assist the instructors and staff in any other needs related to customer service, enrollment, design, marketing etc. Qualifications / Requirements: * Thoughtful communication skills * Detail oriented, self-starter, well organized, able to organize set weekly priorities and goals for assigned tasks * Some weekend availability required * 1+ year's customer service experience * 1+ year's previous admin experience, preferred but not required Huge Plus If: * Familiar with G-Suite (Gmail, Drive, Sheets, Forms, etc.) * Familiar with Graphic Design, but not required (i.e Canva, Adobe Photoshop etc.) * Familiar with platforms such as Facebook, Instagram, and local Blogs. * You are familiar with the Visual Arts world, or pursuing any degrees in Visual Art, Marketing, Human Resources, or Business Administration. * Any interest or experience in art education or museum education One River provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Employee discounts, • Flexible schedule, • Free uniforms Calling all game-changers and go-getters! At Goldfish Swim School Yonkers, being a Front Desk/Sales Team Member means more than just greeting families it's about creating a golden experience from the moment they walk in. Picture yourself welcoming families with a warm smile, providing top-notch service, and being the friendly face they look forward to seeing every visit. But the perks don't stop there we're all about recognizing your hard work with Snack Shack bonuses, pizza parties, gift cards, and other awesome rewards! With paid training, flexible shifts, and no late nights, this is the perfect job for college students, caregivers, or anyone looking to pick up meaningful hours while making a difference. If you're passionate about working with families, thrive in a fast-paced environment, and love being part of a positive team, we want to hear from you! See our video on the Goldfish Experience: Primary Responsibilities: • Answers telephones, responds to inquiries, takes messages and screens and directs phone calls in a professional manner., • Processes student registrations using effective sales/customer service techniques., • Schedules and manages birthday/pool parties. Supervises private party staff., • Resolves customer concerns/complaints using a professional approach., • Assists members with purchases of merchandise and vending., • Greets parents and students as they report to the front desk., • Checks in students on the attendance tracking system., • Maintains cleanliness of the front desk area, Snack Shack area, changing areas, restrooms and observation area., • Monitors Snack Shack area and provides guidance to Snack Shack staff., • Checks voicemail and email correspondence and responds in a timely manner., • Updates informational displays with accurate and timely promotions and literature., • Provides occasional administrative support for management personnel, including the General Manager and Assistant General Manager., • Makes customer calls to resolve open account problems., • Prepares twice daily student lesson schedules for use by instructors and management staff., • Enforces safety rules and regulations to prevent accidents. Administers first aid when necessary., • Fulfills other duties and responsibilities as assigned by the Employer. Job Requirements and Skills: • Weekend availability required, • 2+ years of customer service and/or front desk/office experience, • Confident using Microsoft Office and scheduling software, • Friendly, outgoing, and enthusiastic about working with kids and families, • Organized and able to multitask in a busy environment, • Experience in sales, childcare, swim schools, camps, or similar is a plus!, • Must pass background checks (provided during training)Benefits:, • Paid training to kickstart your career, • Opportunities for promotions and growth, • Flexible hours, even just one shift per week (4 hours), • No late nights, with afternoon shifts ending at 8 pm, • Increased social opportunities for networking and fun Goldfish Swim School is a learn-to-swim facility for kids ages 4 months to 12 years. Our proven confidence-building curriculum promotes a love of swimming and teaches children to be safer in and around the water. For additional information see: NOTE: The information within this posting is not all-inclusive and may be subject to change. Employee to fulfill other duties and responsibilities as assigned by the Employer. Starting Pay Rate: $17 with regular opportunities for wage increases

Job DescriptionBenefits/Perks • Competitive Compensation, • Paid Time Off, • Career Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Schedule appointments and maintain a calendar, • Organize meetings and take accurate minutes, • Write emails, memos, and letters and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system, • Develop, update, and maintain relevant office proceduresQualifications, • High school diploma/GED required, administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, • Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionAbout Us Placental Analytics, LLC is a small, specialized consulting practice run by a Board-Certified Anatomic and Clinical Pathologist. This part of our work primarily involves organizing and managing legal and medical case materials in a quiet, home-based office setting. We're seeking a reliable, personable, and detail-oriented assistant who enjoys staying organized and supporting meaningful work—perfect for someone who is retired or semi-retired and wants to stay active professionally. This job is part-time 3-4 hours a day Monday-Friday. This is a small office in a residential home. There is no upward growth. What You’ll Do You will work closely with the principal to keep both professional and personal matters running smoothly. Key tasks include: • Managing a well-organized calendar and handling appointment scheduling, • Communicating with attorneys, vendors, and clients in a clear and courteous manner, • Organizing legal and medical case materials, • Assisting with invoicing and tracking payments, • Performing light office management, including ordering supplies and liaising with service providers, • Helping with occasional personal tasks, such as scheduling and bill paying Why This Role Might Be Right for You, • You enjoy structure but also appreciate a flexible environment, • You want to stay mentally engaged without the stress of a full-time job, • You like the idea of working independently while being valued for your contributions, • You’re comfortable working in a home-based office with two small dogs and two cats Skills & Experience We're Looking For, • Strong organizational and communication skills, • Comfortable using Microsoft Outlook and Google Calendar, • Familiarity with QuickBooks Online and/or Square is a plus, • Prior experience in medical or legal settings is helpful, but not required

Job Description*Be part of a growing and state of the art psychiatry office. • Perform Transcranial Magnetic Simulation (TMS) therapy, training will be provided *Adapt well to changes that often occur in a medical office setting, each days work could be different, but you won't get bored *Maintain Professionalism with Practice staff and clientele, a large part of this position will be customer service related, a successful candidate will be able to smile and stay professional throughout all interactions with our clientele. *Show consistent productivity when working independently & as a member of the Practice team *Possess a strong work ethic and reliability *Ask questions if unsure of an answer as well as seek out answers independently to questions asked by others. *Be able to work until 7pm and Saturday hours if required. Please respond to this posting with your RESUME and Contact information. HR will contact candidates to schedule interviews.

Job Description Fast growing company based in Mount Vernon that manufactures and imports medical products. We are currently in the process of hiring a person with an administrative assistant and data entry background. This position is ideal for someone with an excellent work ethic, strong computer skills and an outgoing personality who can work independently with minimal oversight. Duties & Responsibilities • Main responsibilities include assisting the invoicing and logistics departments in invoicing orders, entering data and other related tasks., • Generate and process invoices from shipped orders and send them to the customers., • Provide general support to the invoice department and account receivable department., • Generate and process sales orders from customer purchase orders and send confirmations to the customers., • Clerical duties such as filing, scanning and general office duties. Experience/Requirements • Minimum 2 years of office work, • Skilled in Microsoft Excel, • Data entry experience, • Stable work history, • Excellent spoken English is a must, • Reliability and dependability a must, • Proficient in Microsoft Office is a must (word, excel, outlook), proficiency in NetSuite would be a plus., • Previous experience in office or administrative setting preferred, • Excellent skills in all areas of communication (writing, reading and speaking)., • Highly motivated, organized individual who possesses attention to detail.

Job Description Overview: We are seeking a highly organized and detail-oriented Administrative assistant / NYC DOB Filing Representative to support our architectural filing operations. The ideal candidate will have a strong understanding of NYC DOB process and procedure (although not required to apply), and the ability to manage multiple tasks under tight deadlines. Full training is available for all Department of Buildings processes and procedures. Full-time, In-Person Only Qualifications: • Deadline-driven with exceptional attention to detail, • Strong organizational and communication skills, • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with online filing platforms, • A personal vehicle for visits to DOB offices in Queens and The Bronx, • Answer inbound phone calls, • Greet and assist onsite guests, • Prepare, submit, reassignments, reinstatement, certificate of correction, process permits, LOC Certificate of occupancy., • Coordinate with contractors, and special inspectors and DOB to obtain required documents, • Maintain organized filing systems (both physical and digital) for all project records, • Monitor filing deadlines to ensure timely submissions and approvals, • Conduct in-person visits to DOB offices as needed for submissions, pickups, or clarifications, • Assist with general administrative tasks, including scheduling, correspondence, and document preparationCompany DescriptionFor over thirty years, Gino O. Longo, R.A., A.I.A., has been designing unique and innovative structures. Each project is handled with individualized perspective and integrity. Gino O. Longo is established as a leader in the industry. Ingenuity and an eye for solutions make this firm the obvious choice for your architectural services. Gino O. Longo, R.A., A.I.A., is committed to providing you with the best architectural services and design. We approach every project with a focus on aesthetics, functionality, cost, and structural engineering. Our firm specializes in creating designs that are beautiful yet functional. Please see our project gallery at along with our social media pages which are located on the right side of our home page.For over thirty years, Gino O. Longo, R.A., A.I.A., has been designing unique and innovative structures. Each project is handled with individualized perspective and integrity. Gino O. Longo is established as a leader in the industry. Ingenuity and an eye for solutions make this firm the obvious choice for your architectural services.\r\n\r\nGino O. Longo, R.A., A.I.A., is committed to providing you with the best architectural services and design. We approach every project with a focus on aesthetics, functionality, cost, and structural engineering. Our firm specializes in creating designs that are beautiful yet functional. \r\n\r\nPlease see our project gallery at along with our social media pages which are located on the right side of our home page.

Job Description riman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: • Opportunities for growth and career advancement, • Medical, dental, vision and other insurance, • Generous Paid Time Off, • Retirement benefits such as 401k, • Employee discounts, • Training opportunities Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: • Greeting visitors and facilitating visitor prescreening., • Maintains access to visual compliance to screen visitors., • Oversee daily facilities management activities., • Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen., • Monitors traffic of incoming visitors within company property by adhering to company’s visitation policy., • Purchasing office supplies with company purchasing policies and budgetary restrictions., • Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary, • Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages., • Monitor inbound PO’s, outbound SO’s, Issued RMA’s, Discrepant Material and communicate with Sales to keep dates current/updated., • Assisting Sales with completion of company forms for new Vendors and Customer, • Supporting Sales with daily functions as needed., • Assist in coordination of all company events including parties, corporate events, and employee outings., • Act as the point of contact and communications hub among executives, employees, clients, and other external partners., • Manage information flow in a timely and accurate manner., • High school diploma or equivalent. Bachelor degree, preferred., • 1+ years of office and/or executive administration experience in an office of at least 75 people., • Experience in a fast-paced environment., • Ability to multitask and complete tasks in a timely manner; deadline driven environment., • Proficiency with MS Office (Word, Excel, PowerPoint)., • Keen attention to detail., • Use known education principles and stay up to date on new training methods and techniques., • Adequate knowledge of learning management systems and web delivery tools., • Strong interpersonal communication skills. Blue Raven Solutions, headquartered in Morristown, NJ and having decades of operating experience, provides tech-enabled, scaleable supply chain management solutions to over 80 OEM partners and a growing list of military customers including the Defense Logistics Agency (DLA), US Navy, US Army and more. Operating through two divisions, CTG and Triman, the Company provides a broad range of solutions including distribution, program management, obolesence management, counterfeit avoidance, kitting and engineering services in support of mission critical components and systems across a wide variety of long-life military programs. This combination of solutions is supported by the Company’s proprietary, industry leading SEDNATM Analytics platform which drives data-informed decisions and outcomes while keeping fleets operational, ready, and safe.Blue Raven Solutions, including Triman Industries, Inc., and Crestwood Technology Group, LLC (collectively, the “Company”) is a portfolio company of AE Industrial Partners, LP (“AEI”), a private equity firm specializing in aerospace, defense & government services, space, power & utility services, and specialty industrial markets. Since August 2019, AEI in partnership with the Company’s management team and other shareholder partners, has been strategically building a unique platform of scale serving the complex military aftermarket with a broad set of capabilities that enable OEMs to increase sales, performance and productivity while allowing military customers to minimize program risks and costs.\r\n\r\nBlue Raven Solutions, headquartered in Morristown, NJ and having decades of operating experience, provides tech-enabled, scaleable supply chain management solutions to over 80 OEM partners and a growing list of military customers including the Defense Logistics Agency (DLA), US Navy, US Army and more. Operating through two divisions, CTG and Triman, the Company provides a broad range of solutions including distribution, program management, obolesence management, counterfeit avoidance, kitting and engineering services in support of mission critical components and systems across a wide variety of long-life military programs. This combination of solutions is supported by the Company’s proprietary, industry leading SEDNATM Analytics platform which drives data-informed decisions and outcomes while keeping fleets operational, ready, and safe.

Job DescriptionAdministrative Assistant Rye, NY Hybrid 3 days onsite 2 days: Mon – Wed in office for a while, once they are up to speed and depending what zone they are assigned to it could be Tues – Thurs – Flexible Team Dynamic: Report to 1 main supervisor, will be under a zone that has their own manager as well. Right now group of 4 Roles and responsibilities: Must have excellent clerical and organizational skills, including computer skills and competency in the Windows file-management platform and Microsoft Suite ( Outlook , Word, Etc. Selected candidates should have the ability to learn company work systems such as CRMS Oracle, Project –Wise, Byders, Vision and Outage Management. Excellent interpersonal and organization skills are required for frequent interaction with Manager, District Managers, Planners, Supervisors and Field Crews. Selected candidate must be able to handle multiple asks and changing priorities as required. Must have 5 years minimum of Administrative Assistant experience. Duties: • This position required sitting at a workstation (desk) and working on computers for extended periods of time., • The candidate must be able to push/pull/lift up to 20lbs in weight ) Stationary boxes of paper) as well as stoop, bend, reach and kneel in order to file documents., • A valid drivers license is required incase travel to a different location if needed. Must have technical or professional skills:, • Computer skills and competency in the Windows file-management platform and Microsoft Suite ( Outlook , Word, Etc., • Excellent clerical and organizational skills., • Computer Savvy, • Utilities background or experience is a huge plus #ZR

Job Description We are currently seeking a dedicated and enthusiastic Operations & Administrative Assistant. This is a full-time position. As Operations & Administrative Assistant, you will be interacting with trucking and logistics companies, as well as customers. You'll play a crucial role in building and maintaining positive relationships with our customers. Responsibilities: • Obtain freight quotes: Reach out to trucking and logistics providers to compare costs and secure the most cost-effective shipping options., • Order fulfillment in ERP System: Enter all required shipping details into ERP system once orders are ready to ship., • Schedule pickups: Coordinate with trucking companies to arrange timely pickups of customer orders, • Resolve shipping issues: Proactively troubleshoot and resolve transportation-related challenges, • Maintain records of correspondence: Track and document all customer and carrier communications within the ERP system., • Administrative support: Scan billing documents, invoices and checks, • Process Check Deposit: Deposit mailed checks using the bank’s check scanner., • Factory Employee onboarding support: Assist HR with ensuring new factory employees complete required onboarding paperwork, • Credit applications: Contact new customer credit references to verify credit history, • UPS invoice reviews: Audit UPS invoices for accuracy and enter shipping costs into ERP system, • Previous experience in scheduling and coordinating shipments required, • Proficient in Microsoft Office and ERP systems (Netsuite a plus), • Bilingual preferred (Spanish), • Ability to take direction and work independently, while also working collaboratively as part of a team, • Strong verbal and written communication skills, • Strong problem-solving and decision-making abilities, • Capacity, aptitude and willingness to learn new systems and processes Company DescriptionChannel Manufacturing is a privately held, industry leading manufacturer of high quality, food service storage and material handling equipment. With company lineage dating back to 1945 in Long Island, NY; Channel got its start manufacturing aluminum sheet pan racks for the abounding New York bakery industry. As business grew, so did Channel’s product offering, customer base, and reputation as a quality American Made manufacturer, which led to a second US based manufacturing facility near Miami, FL. From our two US based manufacturing plants, Channel is able to produce the highest quality, American Made products, both in aluminum and stainless steel, for a wide range of industries and applications. Channel also proudly offers customized manufactured items to help fit the end user’s needs and requirements. Our vision for growth is anchored by exceptional customer service, open and honest communication, and mutual respect. We are currently seeking a Bookkeeper to join our team. This hire will be a full-time position, splitting time between assisting our controller and helping in customer service.Channel Manufacturing is a privately held, industry leading manufacturer of high quality, food service storage and material handling equipment. With company lineage dating back to 1945 in Long Island, NY; Channel got its start manufacturing aluminum sheet pan racks for the abounding New York bakery industry. As business grew, so did Channel’s product offering, customer base, and reputation as a quality American Made manufacturer, which led to a second US based manufacturing facility near Miami, FL. From our two US based manufacturing plants, Channel is able to produce the highest quality, American Made products, both in aluminum and stainless steel, for a wide range of industries and applications. Channel also proudly offers customized manufactured items to help fit the end user’s needs and requirements. Our vision for growth is anchored by exceptional customer service, open and honest communication, and mutual respect.\r\nWe are currently seeking a Bookkeeper to join our team. This hire will be a full-time position, splitting time between assisting our controller and helping in customer service.

Job Description Job Overview of Assistant Program Manager The Assistant Program Manager is a leader in the residential program, ensuring that all respective activities support the Program Manager, children, and team in the effective, safe, and therapeutic operation of the residence. The goal is to provide quality supports and services to all youth within the program and to ensure the highest quality of care and safety for the children and staff. Schedule Tuesday thru Saturday- Tuesday, Wednesday, Thursday and Friday from 12pm until 8pm and Saturday from 8am until 4pm Requiring flexibility where early morning and occasional later hours may be required Essential Duties of Assistant Program Manager Key duties of this position include, but are not limited to, the following: • Understand, reinforce, role-model and consistently use all Therapeutic Crisis Intervention (TCI) training and techniques, • Always ensure appropriate supervision to all residents and staff to optimize safety, • Assist in developing and maintaining staffing schedules and appropriate staffing ratios, • Participate actively in all aspects of recruiting, interviewing, hiring, and training of Direct Support Professionals (DSP’s) and other residential staff as needed, • Consistently monitor staff performance of all staff providing feedback, instruction, support, modeling, and/or disciplinary action as needed, • Have advanced knowledge of crisis assessment & intervention, and be available to staff as needed during emergency situations, • Assist in monitoring budget to ensure the best use of resources to meet program needs, • Responsible for assessing individual needs of each resident, assessing group dynamics and provide therapeutic support to each child or group of children to ensure safe delivery of services as well as structured programming for the residence., • Assure that Safety Plans and ICMPs are in place, available to all staff and are actively used to guide treatment., • Work collaboratively with Clinicians, Behaviorists, Recreation therapists, Trainers, etc. to support the needs of the children and staff, • Supports overall strategic goals of the organization with the ability to adhere to our organization's core values and commitments, including the Sanctuary Model. Essential Qualifications of Assistant Program Manager Key qualifications include: • High School diploma with 3+ years direct support experience w/children or adults with developmental or behavioral disabilities, • 1+ years of administrative/supervisory experience, • Strong oral and written communication skills, • Must always model professionalism and be able to keep composure during crisis, • Ability to work collaboratively with a multi-disciplinary team Benefits of Assistant Program Manager • Generous PTO, 4 weeks of vacation, floating holidays, holidays, personal and sick time, • Health Insurance, • Dental Insurance, • Vision Benefits, • 401(k) Employer Contributions, • Tuition Reimbursement, • Aflac Benefits, • Flex Spending Accounts, • Employer Paid STD, LTD and Life Insurance, • Professional Development Physical/Travel Requirements Must have ability to reach, walk, sit, climb stairs, bend, and lift up to 30lbs independently. Valid Driver’s License (3+ years) required for transport; license must be maintained in good standing throughout employment. Must be able to work flexible schedule in partnership with Program Manager to ensure staffing requirements and needs are met. This includes early mornings, late evenings, day shifts, weekends and during times of crisis. Must participate in and maintain certification in Therapeutic Crisis Intervention (TCI) training. All staff will be evaluated on conducting a proper physical restraint upon hire and periodically throughout employment. Must maintain CPR/First Aid certifications. Must have ability to access and utilize ADP app on smartphone or other device for access to agency programs The employee must be able to meet these requirements with or without reasonable accommodation. Disclaimer Nothing in this job description restricts Andrus’ right to modify the duties/responsibilities of this job at any time, with or without advanced notice. EEO Statement Andrus is an equal opportunity employer.

Hybrid Role: R&D Kitchen Coordination Management.Hybrid role: Two days a week onsite and as needed to support our leaders with on-site activities.Location: Hoboken, NJ and Englewood Cliffs, NJ (as-needed).R&D kitchen coordination management, administrative support to team and leaders across R&D, Sup

This pivotal role combines the strategic oversight of a Project Manager with the administrative and operational support of an Executive Assistant. Hybrid Project Manager And Executive Assistant. We are seeking a highly organized and versatile Hybrid Project Manager and Executive Assistant to join ou

Medical Assistant I-Multispecialty-Scarsdale, Ny.The Offsite Medical Assistant I Provides clinical office support to Physicians & Surgeons and performs patient care and administrative duties necessary to deliver quality patient care.