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Join a progressive sales and marketing firm in a dynamic entry-level role where you can blend administrative precision with digital creativity. We are seeking a professional to manage our physical workspace while actively contributing to our fast-paced digital presence. If you excel at making a brand resonate on social media and possess strong organizational skills, we invite you to connect with us. This on-site position offers a competitive hourly rate plus performance-based incentives. While no prior corporate title is required, a strong portfolio or personal social media presence is preferred, showcasing your understanding of digital trends. Key Responsibilities Include: What We Are Looking For: We are committed to personal growth and professional development. In our team, your creative contributions are valued just as much as your administrative accuracy. You will thrive in an environment that champions authenticity and high energy, providing a robust platform to develop a diverse skill set within a real-world marketing setting.

Job description: We are seeking a high-level Administrative Assistant to support the attorney and paralegal at a mid-town divorce and family law firm. The Administrative Assistant will act as a central coordinator, client-issue gatekeeper, and execution driver, ensuring operational discipline and client satisfaction. This position is ideal for someone who is highly organized, professional under pressure, and comfortable enforcing accountability across teams. Core Responsibilities: 1. Monitor and manage incoming client communications., 2. Track, log, and follow up on all client issues and requests, 3. Draft professional responses and updates on behalf of the law firm. Schedule meetings for new and existing clients. Law Firm Support & Time Management: 1. Manage law firm calendar, meetings, and priorities, 2. Review and manage law firm email in-box and calls; Required Qualifications: 1. 3+ years as an Administrative Assistant at a divorce/Family law firm., 2. Strong written and verbal communication skills, 3. Exceptional organizational and follow-up abilities, 4. Comfortable handling confidential and sensitive matters, 5. Ability to multitask and prioritize under pressure, 6. Professional demeanor with clients, executives, and staff This position offers an engaging work environment where attention to detail and proactive problem-solving are highly valued. The successful candidate will play a vital role in supporting our team through efficient administrative practices and seamless project execution.

We are looking for a reliable Office Assistant to join our team for a full-time position. Previous office experience is a plus, but not required. The ideal candidate should be organized, responsible, and able to handle basic administrative tasks. Responsibilities: Assist with daily office tasks and administrative work Answer phone calls and respond to emails Organize files and maintain records Support the team with general office duties Requirements: Good communication and organizational skills Basic computer knowledge (email, documents, etc.) Previous office experience is a plus Responsible and detail-oriented

Full job description Job Overview We are seeking a dynamic and organized Front Desk/Administrative Assistant to be the welcoming face and efficient coordinator of our office environment. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to multitask while maintaining professionalism. If you thrive in a fast-paced setting and enjoy helping others, this position offers a rewarding opportunity to contribute to our team’s success. Duties • Greet visitors and clients warmly, ensuring a positive first impression for everyone who enters the office, • make sales of the driving lessons and packages, • handle inbound and outbound phone calls, address customer inquiries, • Handle incoming and outgoing correspondence, including emails, mail, and packages with efficiency and confidentiality, • Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools, • Perform data entry, filing, and document proofreading to ensure accuracy and organization of records, • Support office management tasks such as supply inventory and equipment maintenance, • English and and Spanish languages are a MUST, • Proven office experience with strong organizational skills and attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent computer literacy with the ability to adapt to new software quickly, • Previous experience with front desk operations or as a receptionist in medical or dental settings is highly desirable, • Strong communication skills with professional phone etiquette and customer service orientation, • Ability to manage time efficiently in a busy environment while prioritizing tasks effectively, • Clerical experience including data entry, filing, proofreading, and document management, • Paid time off, • Parental leave, • Retirement plan

Position Summary: The Office Assistant provides administrative and clerical support to ensure the smooth and efficient operation of the office. This role involves handling routine office tasks, supporting staff and management, and maintaining organized records and communication systems. Key Responsibilities: Answer and direct phone calls, emails, and other correspondence Greet visitors and provide general assistance Schedule appointments and maintain calendars Prepare, format, and file documents and reports Maintain office supplies inventory and place orders when necessary Perform data entry and update company databases Handle incoming and outgoing mail and deliveries Support other departments with administrative tasks as needed Qualifications: High school diploma or equivalent (Associate degree preferred) Proven experience as an office assistant, administrative assistant, or similar role Strong organizational and multitasking skills Excellent verbal and written communication skills Attention to detail and problem-solving abilities Ability to work independently and as part of a team Key Skills: Time management Customer service Data entry accuracy Confidentiality and professionalism Basic accounting knowledge (preferred)

Office AssistantFull time $16.00 - $25.00 an hour 15 West 47th Street, New York, NY, USA Hello We are a wholesale Diamonds company of 47th street looking for an office assistant + Runner. This is a starting position, a position in which you have the potential to grow and learn something entirely new. • Runner / messenger, • processing all returns in and out, • managing petty cash, • managing office stationary supply, • Answering the phone, Professional client interactions and greetings, • sales assistant, • Ability to multi-task and maintain a level of professionalism in a quick pace environment and ability to prioritize projects, • Have to have Proficiency in Microsoft Office,, • Adaptable; adjust and prioritize last-minute changes, • Committed to getting the job done, • A demonstrable desire to develop new skills and enhance existing skills, • Running errands, • Dependable -- more reliable than spontaneous, • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction, • Employee discount

Executive Assistant to the President & CEO Location: New York City Compensation: $60,000–$70,000 annually Benefits: 100% employer-paid health insurance, generous PTO, holidays, collaborative culture About GOSO Getting Out and Staying Out (GOSO) is a New York City–based nonprofit dedicated to supporting justice-impacted individuals as they build stable, successful futures through education, workforce development, and long-term support. Our work is mission-driven, fast-paced, and deeply impactful. About the Role The Executive Assistant to the President & CEO is a high-impact, trusted role supporting senior leadership in a dynamic and purpose-driven environment. This position requires exceptional organizational skills, discretion, sound judgment, and the ability to anticipate needs and manage competing priorities. You will serve as a key partner to the President & CEO and act as an important liaison to staff, board members, and external partners. This is an ideal opportunity for a proactive, resourceful professional who thrives in a role where reliability, follow-through, and professionalism matter. Key Responsibilities • Manage the President & CEO’s calendar, scheduling meetings, prioritizing requests, and anticipating conflicts, • Prepare agendas, briefing materials, presentations, and follow-up notes, • Track action items and ensure timely completion across internal and external stakeholders, • Serve as a primary point of contact for board members, staff, and partners, • Coordinate board meetings, including logistics, materials, and communications, • Draft, edit, and manage clear, professional correspondence, • Support special projects and administrative initiatives as needed, • Minimum of 3+ years of experience as an Executive Assistant or in a comparable senior administrative role, • Strong organizational skills with the ability to manage multiple priorities independently, • Excellent written and verbal communication skills, • High degree of professionalism, discretion, and sound judgment, • Resourceful, proactive, and solutions-oriented, • Strong technology skills, including Google Workspace, Microsoft Office, Zoom, and presentation tools, • Nonprofit experience preferred, but not required Why Join GOSO You’ll be a trusted partner to senior leadership at an organization making a real difference. GOSO values professionalism, respect, and balance—and supports its team with a thoughtful and competitive benefits package. Benefits Include • 100% employer-paid health insurance, • Generous paid time off and holidays, • Supportive and collaborative work environment, • Direct exposure to senior leadership and the Board

HOST/HOSTESS/PA NEEDED NO EXPERIENCE IS NEEDED WELCOME TO APPLY AND WILL BE TRAINED! WILL CONSIDER APPLICANTS WITH PROFILE PICTURES FIRST!! • Reception & Front Office: Greet visitors, answer and route multi-line phone calls, and manage incoming/outgoing mail, couriers, and deliveries., • Administrative Support: Manage executive calendars, schedule appointments, and coordinate meetings (preparing rooms, arranging catering)., • Personal Assistance: Handle personal errands, booking travel (flights, hotels), and maintaining personal calendars for executives., • Correspondence: Manage email correspondence, take messages, and draft reports or presentations., • Office Operations: Maintain a tidy reception area, order office/kitchen supplies, and assist with filing or data entry., • Security: Maintain security by controlling access to the office (visitor logs, badges

We are seeking a Sales Assistant to join our team. The Showroom Assistant will be responsible for welcoming clients, maintaining the showroom's appearance, and ensuring exceptional customer experiences. Additional responsibilities include supporting the sales team, organizing product samples, and performing administrative tasks to ensure seamless day-to-day operations.

Office Administrator – Operations Support Olympia Facility Solutions Olympia Facility Solutions is a growing commercial cleaning and facility services company servicing offices, medical spaces, and commercial properties across New York. As we continue expanding, we are looking for a highly organized and dependable Office Administrator to support daily operations and help keep our teams and clients running smoothly. This role is essential to coordinating schedules, managing communication with staff and clients, organizing supplies, and assisting leadership with administrative tasks. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment where multiple locations and teams must be managed efficiently. Responsibilities Coordinate schedules for cleaning staff across multiple locations Assist with onboarding new employees and organizing documentation Maintain communication with clients regarding service updates and requests Track supply orders and coordinate deliveries to different sites, Manage emails, calls, and internal communication with field teams, Organize operational documents, reports, and service logs Support management with administrative and operational tasks Requirements: Strong organizational and communication skills Ability to multitask and manage multiple priorities Experience with Microsoft Office, Google Workspace, or similar tools, Professional and reliable work ethic Bilingual (English) (Spanish would be great) Must have legal authorization to work in the United States and valid identification What We Offer Opportunity to grow with a rapidly expanding facilities company Professional and supportive team environment End-of-year performance bonus based on company and individual performance Stable position with long-term growth potential If you are organized, responsible, and ready to be part of a growing operations team, we encourage you to apply.

Our small IT team is seeking a professional and organized Virtual Assistant to act as the team’s representative in client interactions, particularly in handling interviews for new project acquisitions. Key Responsibilities: • Serve as the primary point of contact between clients and the IT team, • Coordinate and conduct interviews with clients for project acquisition purposes, • Manage client communications, follow-ups, and scheduling, • Maintain organized records and ensure smooth communication flow within the team, • Support administrative and operational tasks as needed Qualifications and Preferences: • Strong written and spoken English skills, • Reliable internet and home workspace, • Professional demeanor with excellent communication and organizational skills, • Availability in a similar timezone to the team is preferred, • Previous experience in client-facing or coordination roles is a plus, but not required Compensation and Benefits: • Competitive salary, • Flexible working hours, • Fully remote, work-from-home position This role is ideal for someone who is proactive, detail-oriented, and capable of representing a technical team professionally to clients.

Real Estate Intern – Summer 2026 Bromley Companies has an exciting role for a Real Estate Intern (with emphasis on AI integration) based in New York City to assist the development team with the firm’s activities. This is an outstanding opportunity for a student to gain broad real estate exposure by contributing to Bromley’s dynamic current projects, including the mixed use development Midtown Tampa, current owned & managed properties in New York City, private student housing construction, and other new acquisitions in our portfolio. The candidate must have a thorough understanding and knowledge of AI programs that can be utilized and integrated into our various departments for creating new initiatives and improving current work flows. Candidate will be extremely resourceful, present well, a quick learner, a strategic thinker, comfortable with technology with the ability to manage multiple time-sensitive projects. Responsibilities: There will be a wide range of responsibilities for this internship depending on firm projects and executive needs. Responsibilities may include: • Integrating AI into day to day objectives to increase efficiency and workflows, • New Business Development & Acquisitions, • Property and Tenant Management, • Financial Analysis, • Marketing & Operations, • Leasing & Research, • Zoning & Building Code, • Architectural Design, • Administrative Support Qualifications: • Currently attending a four (4) year accredited institution or pursuing a graduate level degree in Real Estate and/or Business Administration (M.S. or MBA) or related field with real estate focus or interest., • Good written and oral communication skills and ability to work collaboratively with individuals at all levels of the company., • Strong presentation skills, with high attention to detail., • Desired Skills and Experience, • Proficient and knowledgeable in AI programs such as: Gemini, Notebook LM, Claude, ChatGPT, etc., • Financial and analytical skills with Excel/Argus modelling experience preferred for Development tract candidates, CAD/Revit/Adobe Creative Cloud experience preferred for Architecture tract candidates. Time Commitment: • Summer Program: ~4 weeks (negotiable depending on experience and other obligations). Intern to report in person to our office in Union Square, this is not a remote opportunity. About Bromley Companies The Bromley Companies is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Job description: Overview We are seeking a professional and organized Front Desk Receptionist to join our team. This role is essential in providing excellent customer service, managing administrative tasks, and ensuring smooth daily operations at our office. The ideal candidate will have strong communication skills, proficiency with office management tools, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and experience in dental reception are a must. This position offers an opportunity to work in a dynamic environment where your organizational and clerical skills will be highly valued. Responsibilities Greet visitors and clients warmly, providing exceptional customer service Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and manage calendar bookings using Dentrix Perform data entry, filing, and maintain accurate records using Dentrix and other office software Handle correspondence, proofread documents, and ensure accuracy in all communications Support office management tasks billing, and basic bookkeeping functions Maintain a clean and organized front desk area to promote a professional environment Assist with administrative duties such as faxing, photocopying, and managing incoming/outgoing mail Provide support as a dental receptionist as needed Ensure adherence to phone etiquette standards and provide excellent customer support Skills Proficiency with Microsoft Office Suite (Word, Excel, ) and Google Workspace applications Strong organizational skills with excellent time management abilities Exceptional typing speed and accuracy patient information Bilingual communication skills are highly desirable Knowledge of multi-line phone systems and professional phone etiquette Ability to handle customer inquiries with professionalism and patience Familiarity with office procedures such as filing, proofreading, and document management Previous experience as a receptionist in dental offices is advantageous Strong computer literacy, attention to detail, and ability to multitask effectively Work Location: In person

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: • Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care, • Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner, • Be responsible for obtaining and filing patients' charts, and assisting our patients as needed, • Maintain the daily operations of the office by following standard operating procedures and guidelines, • Contribute to team effort by smoothly transitioning into daily roles as needed, • Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant), • Navigate through NextGen to access and provide patient information, • Maintain compliance by contacting patients to confirm appointments, • Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments, • Responsible for the opening and closing procedures of the office as needed, • Assist in comforting the patients and maintaining the reception area, • Other administrative tasks as needed Knowledge and Experience • 1+ years of relevant medical administrative experience, preferred, • Experience with medical insurance/verification is a plus, • Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred, • Experience with EMR, preferred, • Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities • Bilingual (English/Spanish) required, • Excellent verbal and written communication, • Ensuring a great patient experience by delivering outstanding customer service, • Exceptional organizational and time-managements skills - the ability to multi-task is a must, • Adaptability and flexibility while working in a fast-paced environment, • Problem-solving ability and aptitude, • Outcome-focused, with an ability to work under pressure, • A solution-oriented mindset, • A strong sense of urgency and focus in accomplishing tasks Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer., • Must be able to lift up to 25 pounds at times. Schedule: • Full-Time, Monday - Friday, 8am - 4:30pm, • Part-Time, Tuesday-Friday 1pm-7:30pm & Saturday 8am-1pm Pay: $18 per hour

Location: New York City (mainly Midtown / Garment District) Type: Full-time (5 days a week) Pay: Around $17 hr.- More (depending on experience) Responsibilities: • Upload and organize fashion products on online platforms (Shopify, Faire, NuOrder, etc.), • Create and update PDF and Excel documents such as catalogs, line sheets, and price lists, • Manage product images using photography and AI tools (resizing, enhancing, naming, and descriptions), • Help process and track orders to ensure accuracy and on-time delivery, • Support the sales and office teams with daily administrative tasks, • Check and respond to emails throughout the day to keep communication flowing Skills & Qualifications: • Proficiency in Microsoft Excel (basic formulas, sorting, filtering), • Familiarity with PDF editing tools (Adobe Acrobat or similar), • Basic image editing skills (Photoshop, Canva, or similar), • Experience with fashion photography, model shoots is an asset, • Knowledge of AI tools such as Prome AI for creating model visuals, • Familiarity with e-commerce platforms including Shopify, Faire, and others, • Strong attention to detail, organization, and clear communication skills, • English fluency: Spanish is an asset

We are seeking a Front Desk Dental Receptionist to join our dental office team. As the first point of contact for our patients, you will play a crucial role in providing excellent customer service and ensuring smooth operations at the front desk. This is a full-time position. Duties: • Check-in and check-out patients, ensuring a friendly and welcoming atmosphere, • Answer multiple phone lines. Schedule appointments and manage the appointment calendar, • Verify patient insurance information and collect co-payments, • Maintain patient records and update medical information using electronic dental record systems such as Open dental, • Answer phone calls and direct inquiries to the appropriate department or staff member, • Assist with dental administrative support tasks such as filing, faxing, and scanning documents, • Adhere to HIPAA regulations to maintain patient confidentiality, • Provide accurate information to patients regarding office policies, procedures, and services, • Previous experience as a dental receptionist is a must, • Familiarity with dental terminology is highly desirable, • Proficiency in using electronic dental record systems such as Opendental, • Excellent communication and interpersonal skills to interact effectively with patients and staff, • Strong organizational skills with attention to detail for accurate record keeping, • Ability to multitask in a fast-paced environment while maintaining professionalism and composure, • Job Type: Full-time, • Work Location: In person, • Bilingual a must. Spanish and English, • Pay $18.00 -$ 25.00

We are seeking a Licensed Real Estate Assistant to support our operations. This role involves assisting with various real estate tasks, showing , Pre-viewing ensuring smooth coordination and administrative support. The ideal candidate will need to have a valid real estate license and strong organizational skills to contribute to our team.

Job Summary We are a well-established Chinese restaurant located in Manhattan seeking an experienced and motivated Restaurant Manager to oversee daily operations, ensure excellent guest service, and manage staff efficiently. The ideal candidate has strong leadership skills, experience in full-service dining, and familiarity with Chinese cuisine and culture. Key Responsibilities Operations & Service • Oversee daily restaurant operations to ensure smooth and efficient service, • Maintain high standards of food quality, presentation, and customer service, • Handle guest inquiries, feedback, and complaints professionally, • Ensure compliance with NYC health, safety, and labor regulations Staff Management • Hire, train, schedule, and supervise front-of-house staff, • Monitor staff performance and provide coaching and discipline when necessary, • Ensure proper staffing levels during peak and off-peak hours Financial & Administrative • Control labor and operating costs, • Monitor sales, cash handling, and daily reports, • Assist with inventory management and ordering supplies, • Work with ownership on budgeting and performance goals Guest Experience & Marketing • Build relationships with regular customers, • Support promotions, special events, and private dining, • Maintain the restaurant’s reputation and brand image Qualifications • 3+ years of restaurant management experience (full-service preferred), • Experience working in a Chinese or Asian restaurant is a strong plus, • Strong leadership, communication, and problem-solving skills, • Knowledge of NYC labor laws and health department requirements, • Ability to work flexible hours, including nights, weekends, and holidays, • Bilingual (English & Mandarin/Cantonese) preferred but not required Compensation & Benefits • Competitive salary (based on experience), • Performance-based bonus opportunities, • Staff meals, • Paid time off (if applicable), • Growth opportunities within the company

Job Title: Assistant to the Portfolio Director – Property Management Office (NYC) Location: New York City Job Type: Full-Time (Monday - Friday) Position Overview: We are seeking a proactive and professional Assistant to support the Portfolio Director in our property management office. This role requires a dedicated individual who is bilingual, dependable, and eager to grow within the company. The ideal candidate will be flexible, willing to stay late if necessary, and available for emergencies. The position offers an excellent opportunity to develop a career in property management. Key Responsibilities: • Assist the Portfolio Director with daily operations and administrative tasks, • Communicate professionally with tenants and vendors, • Manage appointment scheduling and coordinate meetings, • Respond promptly to emergencies or urgent requests outside regular hours, • Maintain organized records and documentation, • Support special projects and property-related activities as needed, • Provide exceptional customer service and represent the company professionally Qualifications: • Age between 26-32 years old, • Bilingual in English and [additional language, e.g., Spanish], • Prior experience in property management, administration, or related field preferred, • Excellent communication and interpersonal skills, • Self-starter with the ability to work independently, • Flexible and willing to stay late or adapt to emergency situations, • Professional appearance and demeanor, • Strong organizational skills and attention to detail We Offer: • Competitive salary, • Opportunity for growth and advancement, • Dynamic work environment in NYC If you are a dedicated, professional, and motivated individual ready to support a growing property management team, we encourage you to apply.

Join our team as a full-time Wholesale Clothing Sales Representative, contributing to our dynamic environment. This in-store position operates Monday to Friday, from 9:30 AM to 6:00 PM. Key Responsibilities: • Assisting wholesale customers and effectively showcasing new styles., • Processing reorders and diligently conducting client follow-ups., • Managing incoming calls and messages with efficiency., • Collaborating closely with our warehouse and office teams., • Attending trade shows as required to represent our brand. Qualifications: • Prior sales experience is essential., • Fluency in English is required; Spanish language skills are a valuable asset., • Proficiency in basic Excel and Word for administrative tasks. Compensation & Benefits: • Starting wage of $16.50 per hour, with opportunities for performance-based raises., • Comprehensive training provided to ensure your success in the role.

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and documentation. Key Responsibilities: • Answer and direct phone calls, • Organize and schedule appointments and meetings, • Maintain filing systems (electronic and paper), • Prepare reports, memos, letters, and other documents, • Handle incoming and outgoing correspondence, • Manage office supplies inventory, • Assist with basic bookkeeping tasks, • Coordinate travel arrangements, • Provide general support to visitors, • Maintain confidentiality of sensitive information, • Required Qualifications:, • High school diploma or equivalent (Associate’s degree preferred), • Proven experience as an administrative assistant or office assistant, • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), • Strong written and verbal communication skills, • Excellent organizational and time-management skills, • Ability to multitask and prioritize work, • Attention to detail and problem-solving skills, • Preferred Skills:, • Experience with office management systems, • Basic accounting knowledge, • Customer service experience, • Work Environment:, • Office setting, • Full-time or part-time positions available, • Standard business hours (may vary by organization)

We are seeking an Assistant Floor Manager for a new French restaurant serving lunch and dinner. This role offers the potential for growth to a full Floor Manager position for a capable candidate. Key Responsibilities: • Manage schedules and door operations., • Oversee tips distribution., • Administer Resy parameters in coordination with the Administrator., • Handle ordering of liquors and other beverages., • Ensure the general upkeep, cleanliness, and maintenance of the restaurant, including regular bathroom checks. Requirements: • Proven fine dining experience., • Experience working in a bar environment., • Strong customer interaction skills., • Excellent communication abilities., • TIPS and safe Serve., • DL, being able to drive a van

Date posted: January 31, 2026 Pay: $32.00 - $40.00 per hour Job description: Office Manager / Bookkeeper Position Bergen County HVAC company is looking for a full time HVAC Office Manager and Bookkeeper who oversees daily administrative operations and financial records, combining scheduling, customer service, and accounting duties. This position would oversee different departments in the company and meet with the owner to go over reports and all numbers associated with projects and also with profitability of the company. Responsibilities: ● Scheduling & Dispatching: Coordinating field technicians, managing service calendars, and updating job tickets. ● Customer Service: Handling incoming client inquiries, scheduling service calls, and managing complaints. ● Have the ability to work with customers and employees. Relay accurate information to technicians, ensuring proficient, quality customer experiences ● Records Maintenance: Maintaining accurate service histories, client databases, and inventory tracking. ● Workflow Coordination: Overseeing daily office staff and improving administrative processes. ● Accounts Payable/Receivable: Processing vendor invoices, managing subcontractor payments, and invoicing customers for completed jobs. ● Accurately process financial transactions and pay invoices in a timely manner ● Managing weekly payroll with our software and maintaining employee records. ● Financial Reporting: Preparing financial statements, performing month-end close, and reconciling bank accounts. ● Reporting & Compliance: Assisting with tax preparation (sales tax, etc.) and maintaining compliance with insurance/licensing. Requirements & Qualifications: ● Software Proficiency: High-level expertise in QuickBooks and MS Office Suite (Excel). ● Experience: Proven experience in both office management and bookkeeping, ideally in a HVAC, Electrical or construction company field. Three years of prior bookkeeping experience ● Skills: Strong communication, organizational, and multitasking abilities. ● Education: Bachelor degree in business administration or accounting or finance is often preferred, but not always required. Compensation will be based on experience and knowledge Benefits: Paid time off Tuition reimbursement Work Location: In person

Development Manager – Mind-Builders Creative Arts Location: Hybrid – Northeast Bronx, NY Hours: Full-time (35 hrs/week) Salary: $65,000–$70,000/year About Us: Mind-Builders Creative Arts is a Bronx-based nonprofit approaching its 50th Anniversary in 2028. We provide arts and educational programs that enrich the local community. We are seeking a Development Manager to strengthen our fundraising operations and support growth. Position Summary: Reporting to the Assistant Executive Director for Development & External Affairs, the Development Manager ensures smooth fundraising operations, maintains CRM systems (Salesforce & Bloomerang), manages departmental deadlines in Asana, and supports grant reporting and donor engagement. Key Responsibilities: • Fundraising Operations & Workflow Management (40%), • CRM system administration and data integrity, • Asana project management for grants, reports, and campaigns, • Gift processing and acknowledgment letters, • Monthly reconciliation with Finance, • Institutional Giving & Grant Compliance (35%), • Draft grant proposals and reports, • Maintain a pipeline of funding opportunities, • Collaborate with Program Directors for metrics and impact data, • Data Strategy & Analysis (15%), • Track donor trends and recommend retention/upgrades, • Analyze program and fundraising data for impact reporting, • External Affairs & Event Support (10%), • Support digital campaigns and annual appeal, • Bachelor’s degree or equivalent professional experience, • 3–5 years in development operations, grant management, or nonprofit fundraising, • Proficient in Microsoft Office, Salesforce, and Bloomerang, • Medical, dental, and vision insurance with employer contribution, • 401(k) with employer contribution after 1 year, • Paid time off: 10 holidays, 3 floating holidays, 10–15 vacation days, 4 personal days, 6 sick days

Benefits: Parking provided Performance-based bonuses Accrued paid sick leave Paid one week vacation 401(k) Company parties Employee discounts Salon & Spa Receptionist/Manager 5 Salon & Spa is seeking an experienced Receptionist/Manager to join our dynamic team. The ideal candidate must have prior salon experience, be a quick learner, self-motivated, and able to multi-task in a fast-paced environment. Exceptional customer service skills and attention to detail are essential. Receptionist/Manager Qualifications - Experience: 3+ years managing a high-volume salon. Passion: A love for hair, fashion, and a strong sense of style. Attributes: Integrity, hard work, reliability, flexibility, honesty, and organization. Skills: Strong administrative skills, excellent record-keeping, and customer care abilities to handle challenging situations professionally. Technical Knowledge: Familiarity with POS systems; experience with Phorest Software is a plus. Leadership: Strong leadership skills to effectively manage and inspire a team. Communication: Excellent communication skills. Responsibilities Manage and inspire the leadership, stylists and front desk and assistants. Provide coaching and feedback to ensure standards are met. Build and maintain strong client relationships for exceptional customer experiences. Develop and manage employee schedules. Oversee daily operations to ensure smooth functioning. Recruit, hire, and train new team members. Create and implement salon and spa policies and procedures. Monitor inventory levels and place orders as needed. Develop marketing strategies to attract and retain clients. Maintain comprehensive product and service knowledge. Receptionist/Manager Profitability Focus: Be a key contributor to the salon’s financial success. Revenue Generation: Shift the perception from a cost center to a revenue-generating hub. Marketing Implementation: Execute effective marketing strategies to attract new clients. Customer Satisfaction: Optimize service offerings to enhance the client experience and foster loyalty. Growth Vision: Position the salon, spa, and retail as strategic areas for growth and profitability.

Location: Brooklyn, NY Position: Full-time Reports to: Director of Operations Are you highly organized, adaptable, and curious about how a dynamic organization runs behind the scenes? We are on the lookout for a thoughtful and capable English–Mandarin Bilingual Executive Assistant to work directly with the Director of Operations at Ms. Lam Montessori School. This role goes beyond managing schedules or completing isolated tasks. It is an entry-level, growth-oriented position for someone who enjoys multitasking, learning through doing, and becoming an essential part of a close-knit operations team. You will support daily operational needs, assist with a wide range of special projects, and help turn ideas into action so work moves forward smoothly and thoughtfully. This position is intentionally broad and designed to grow with the right person. Responsibilities may shift over time based on organizational needs. As skills, judgment, and reliability are demonstrated, the Executive Assistant will gradually take ownership of defined focus areas or recurring initiatives, while continuing to support general operations and special projects. We are hiring two Executive Assistants under this role. Responsibilities Provide day-to-day support to the Director of Operations across multiple priorities and projects Assist with planning, coordination, and execution of special projects as needed Help organize tasks, schedules, documents, and follow-ups Support cross-department communication and coordination Maintain clear, organized spreadsheets, records, and filing systems Assist with operational, administrative, and logistical tasks as priorities shift Communicate professionally and thoughtfully with staff, parents, and external partners when needed Step in where support is most needed to help ensure work runs smoothly Qualifications Entry-level position; 1–3 years of professional experience welcome (prior experience in a similar support role is a plus) Bachelor’s degree required Bilingual fluency in English and Mandarin required Strong organizational skills and attention to detail Technologically savvy, with proficiency in G-Suite and spreadsheets, and comfortable learning new internal systems and platforms Able to manage multiple priorities in a fast-paced environment Traits & Skills Highly organized, dependable, and proactive Solution-oriented, with strong problem-solving and critical-thinking skills Strong sense of urgency and accountability, with the ability to prioritize and meet deadlines Excellent organizational and time management skills Thoughtful and observant, with good judgment Professional, reliable, and respectful in all interactions Calm, adaptable, and resilient under pressure Eager to learn, grow, and take on increasing responsibility Able to handle sensitive information with discretion and confidentiality Comfortable working across a wide range of tasks and projects Candidates from creative backgrounds — including arts, design, or humanities — are welcome and encouraged to apply. Growth & Development This role is designed to evolve. Over time, and as capability and trust are demonstrated, the Executive Assistant may take increasing ownership of specific focus areas or recurring initiatives, while remaining closely supported and mentored by the Director of Operations. Compensation & Benefits $40,000–$48,000 annually, commensurate with experience Full benefits package including: Health insurance / HRA 401(k) Paid time off & parental leave Professional development support Staff meals (breakfast, lunch, snacks) Schedule & Location Full-time, Monday–Friday Work across multiple Brooklyn campuses as needed

We are seeking a professional and detail-oriented Bilingual Customer Service Representative to join our team. The ideal candidate is fluent in English and Chinese and excels at delivering exceptional customer support in a fast-paced office environment. This role requires strong communication skills, strong organizational abilities, and a proactive approach to problem-solving. Key Responsibilities • Respond to customer inquiries via phone, email, and in person in both English and Chinese, • Resolve customer questions and concerns promptly and professionally, • Follow up with customers to ensure complete resolution and satisfaction, • Collaborate with internal departments to ensure smooth processing and issue resolution, • Handle administrative tasks to support efficient office operations, • Assist customers with shipment-related inquiries and coordination Qualifications • College degree required, • Fluent in both English and Chinese (spoken and written), • Ability to work on-site in our Midtown office Monday through Friday Preferred Experience & Skills • Prior customer service or related experience preferred, • Comfortable using computer systems for data entry and record management, • Strong typing skills and attention to detail, • Excellent verbal and written communication skills, • Ability to engage professionally and effectively with customers

UNISON JEWELRY is seeking a dedicated and enthusiastic Assistant to support our sales and marketing initiatives. This role is ideal for an individual eager to develop their career in a dynamic and creative environment within the luxury jewelry sector. Key Responsibilities: • Assist in the development and execution of marketing campaigns across various channels, including social media, email, and digital advertising., • Support the sales team by preparing presentations, proposals, and marketing materials for clients., • Conduct market research to identify new sales opportunities and trends in the jewelry industry., • Manage and update customer databases, ensuring accuracy and completeness., • Coordinate and organize marketing events and promotional activities., • Monitor and analyze the performance of marketing campaigns, providing reports and insights., • Provide administrative support to the sales and marketing departments as needed. Qualifications: • Strong interest in sales and marketing, particularly within the luxury goods or jewelry industry., • Excellent communication and interpersonal skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)., • Ability to work independently and as part of a team., • Detail-oriented with strong organizational skills., • A proactive and positive attitude with a willingness to learn.

Are you a highly organized and efficient professional looking for a remote opportunity? Aerotek is seeking a dedicated Executive Virtual Assistant to provide comprehensive administrative support to our executives. In this dynamic role, you will be responsible for managing calendars, coordinating meetings, preparing presentations, handling correspondence, and assisting with various projects to ensure smooth daily operations. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to work autonomously in a fast-paced environment. Proficiency in Microsoft Office Suite and experience with virtual collaboration tools are essential. Join our team and contribute to the success of a leading organization from the comfort of your home.

Logotags, a well-established, continually growing full-service promotional company, is looking for a highly energetic and organized professional to join our team! As a Sales Support Specialist, you will play a key leadership role as part of our growing sales team, managing administrative tasks, and ensuring smooth day-to-day operations. This position requires multitasking, attention to detail, and strong communication skills. Prior business, customer service, or management experience is a plus. Responsibilities: Maintain an organized and accessible file system for administrative and sales professionals. Handle all administrative duties for the organization, including email correspondence and document management. Follow up with clients for administrative purposes. Provide administrative assistance to executives and management team members as required. Data entry Create and process sales orders promptly and accurately. Communicate regular updates to supervisors. Customer portal management Qualifications & Requirements: Four-year college degree required BS or BA. Excellent communication skills, including strong writing, verbal, and phone skills. Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience with creative and design software, such as Canva, Adobe Suite (Photoshop, Illustrator, Acrobat), and Paint. Ability to manage a high volume of emails and prioritize tasks efficiently. Highly organized with strong attention to detail. Energetic and passionate about providing outstanding support IN A TEAM ENVIROMENT Prior business, manufacturing, customer service, or management experience is a plus. Benefits: 401(k) Safe Harbor Plan Health benefits Opportunities for growth within the company If you thrive in a fast-paced environment and enjoy supporting a dynamic sales team, we’d love to hear from you!

Development Manager New York, NY Description About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. About Position: To meet the ambitious mission and programmatic objectives of Encore Community Services’ growth and strategic plan, the Development Department drives and stewards the organization’s relationships with its funders. This team works to secure foundation grants, corporate sponsorships, and individual giving to support Encore’s robust programs and service. The Development Manager will be responsible for effectively managing the Development Department’s database and operations. Duties will include all data management (gift entry, acknowledgments coding systems, analysis, reporting, staff training), direct mail (writing, producing print and email campaigns according to a yearly calendar), and development systems support (overseeing mailings, prospect research, event support, special projects). Benefits: This position is a full-time position with benefits that include medical insurance (with Employee contribution), Dental & Vision plans with coverage beginning on the first day of hire, generous paid time off (vacation, personal days, sick days and earned floating holidays), 403(b) with 3% Employer Match after a year of employment, Flexible Spending Account, Dependent Care and transit benefits. Requirements Data Administration · Develop and oversee all data entry/donation processing, create coding systems for consistent donor tracking, create donor portfolios for relevant staff, build out our metrics systems that measure performance; · Create dashboards tracking development performance, budget versus actuals, and other representations of donor activities and outcomes; · Create consistency and efficiency in the development department’s data collection, maintenance, and reporting; · Prepare and mail thank you/acknowledgment letters to donors; · Create and maintain reports that help drive the department’s decision-making; lead in creating a department driven by data; · Assist in budget planning with donor reports and data analysis. Direct mail · Create annual mail/email plan and revenue budget each fiscal year; · Write, produce, and mail written solicitations for small gifts, donor cultivation pieces, holiday appeals, Giving Tuesday, etc.; · Plan and execute complimentary email strategies in tandem with written appeals, mailings, and other digital initiatives; · Oversee Mailchimp data syncing, email design, and maintenance to successfully communicate and fundraise with a variety of communities; Development Operations · Assist with planning and executing special events and projects (mailings, revenue reports, donor tracking, maintaining RSVP lists, run event check-in, budget recap of revenue for events); · Liaise with Finance to ensure systematic recording & reconciliation, and develop a clear understanding of how development can best work with Finance to ensure accurate reporting; · Develop a training program to ensure the development team is utilizing our data systems to their fullest capabilities; · Ensure development has systems in place to be more efficient; letterhead, envelopes, and other supplies are available; · Assist with donor prospecting for team members; · Assemble media kits for meetings with stakeholders and donors; · Assist with updating the website; · Volunteer engagement, orientation, and support when needed; Qualifications and Skills · Associate’s or Bachelor’s level (degree-holding/currently enrolled or equivalent in experience); · Proficient in Microsoft Office (Word, Excel, Publisher, PowerPoint) and Adobe; · Strongly Preferred - proficient with DonorPerfect or other donor/customer database management software or a quick learner; · Experience with prospecting software such as Donor Search or Wealth Engine; · Excellent writing, communication, organizational, and time-management skills; · Detail-oriented; · Interest in working in the nonprofit sector or aging services a plus; · Must be a team player, be flexible, and take initiative; · Be willing to work on-site at Development Office located in midtown Manhattan (Ninth and 49th), three or four times a week. Strongly Preferred Qualifications · Experience in DonorPerfect · Writing (grant, appeals, newsletters, press releases) · 1-2 years of work experience in a fundraising environment

About Lavender NYC Lavender NYC is a women-led, queer-forward nightlife and arts collective producing immersive, themed events across New York City. Our experiences blend poetry, live music, burlesque, tarot, DJ dance floors, and historical storytelling (“Herstory”), all wrapped in an Old-Hollywood-meets-speakeasy aesthetic. Our mission is to create intentional, elevated spaces for sapphic, queer, and creative communities, centering artistry, ritual, and connection. Every Lavender NYC event is both a production and a love letter, to culture, to history, and to chosen family. The Internship We’re looking for a motivated, organized, and curious intern who wants real, hands-on experience in the event industry. This is not a “watch from the sidelines” role, you’ll be embedded in the inner workings of live event production. You’ll assist the production team with everything from artist coordination to on-site logistics, gaining firsthand insight into how immersive events are brought to life. 🖤 What You’ll Do • Assist with scheduling rehearsals and coordinating show timelines, • Communicate with performers, talent, and collaborators, • Handle administrative tasks such as organizing documents and tracking details, • Create and assemble event binders and production materials, • Help distribute flyers and promotional materials, • Assist with email correspondence and internal communications, • Support the team during live events (as available), • 🌿 Who You Are, • Highly organized, detail-oriented, and proactive, • Comfortable juggling multiple tasks in a fast-paced creative environment, • Interested in events, nightlife, arts production, or cultural programming, • A clear communicator (written and verbal), • Someone who thrives behind the scenes and loves seeing a vision come together, • ✨ What You’ll Gain, • Real-world experience in event production and creative operations, • Insight into artist management, scheduling, and venue coordination, • Exposure to NYC’s nightlife and cultural events industry, • Mentorship from an experienced, women-led creative team, • A front-row seat to how immersive, community-centered events are built, • How to Apply, • Send a brief introduction about yourself and why you’re interested in Lavender NYC, along with your resume (or relevant experience), We welcome applicants of all backgrounds and especially encourage queer, femme, and underrepresented voices to apply.

We are a fast-paced, patient-focused medical office dedicated to providing high-quality care and exceptional service. Our team values professionalism, efficiency, and compassion. We are seeking a motivated and reliable Medical Assistant to join our clinical team. Responsibilities: Room patients and take vital signs Prepare patients for exams and procedures Assist providers during examinations and minor procedures Perform EKGs, injections, blood draws, and specimen collection Maintain clean, organized, and stocked exam rooms Update and maintain accurate patient records in EMR/EHR systems Follow infection control, safety protocols, and HIPAA guidelines. Support clinical and administrative staff with daily office tasks. MUST SPEAK SPANISH Requirements: Medical Assistant certification or relevant clinical experience Previous experience in a medical office preferred Knowledge of EMR/EHR systems Strong organizational and multitasking skills Excellent communication and patient-care skills Reliable, punctual, and professional demeanor

We are seeking a receptionist to join our small, energetic team. The role involves managing incoming calls and emails, greeting visitors, and assisting with various administrative tasks. The ideal candidate should be organized, personable, and able to handle multiple tasks efficiently. Experience in a similar role is preferred but not required. Key Responsibilities: • Answer and direct phone calls, • Manage office correspondence and emails, • Greet and assist visitors, • Provide administrative support to the team as needed Ideal Candidate: • Strong organizational skills, • Excellent communication and interpersonal abilities, • Ability to multitask in a dynamic environment, • Familiarity with office equipment and basic computer software Join us in a relaxed yet professional environment where creativity and collaboration are highly valued.

Cliffside Park - New Jersey Greater Bergen Community Action’s (GBCA) Head Start Preschool program is a rewarding environment for individuals passionate about helping others who seek to advance their careers while making a positive impact. Our mission is to provide a quality, comprehensive educational program that prepares children and their families for kindergarten and life beyond. With its origins in the War on Poverty, Head Start is one of the longest-running federally funded programs. The Head Start model has been praised and emulated throughout the country. At GBCA, our Head Start Preschool program collaborates with local school districts. We offer a supportive work environment that recognizes the value of every employee, and our focus is continually on staff wellness. Our Heads Start Facilities Department is looking to hire an individuals to serve as a Security Guard who prioritizes the safety and health of each child, parent, visitor, and staff member at our facility. This position is full-time, Monday - Friday, 7:30 am to 4:30 pm. Benefit Eligible: Health Coverage, Paid Time Off: vacation, paid holidays, and sick time. Eligible for retirement account match (max of 3%) after one year. Minimum Qualifications: High school diploma or equivalent Three years of experience as a security guard or similar role. Preferred: Bilingual Spanish Excellent integrity, good moral character, and initiative. Ability to effectively communicate professionally and have English fluency – speak, read, and write. Preferred: Bilingual Spanish Display ethical and professional behavior when working with children, parents, school personnel, and outside agencies associated with the school. Responsibilities include: Ensure that all exits are secured before the start of each shift and at intervals during the shift. All locks around playgrounds and grounds will be unlocked in the AM and closed in the PM. Watch for safety and fire hazards and other security-related situations. Ensure that children are dropped off and picked up in an orderly and secure manner. Monitor all deliveries to the building to ensure security is not breached. Assist the professional staff, police, and emergency personnel in handling emergencies or disruptive situations. Encourage and ensure that all staff wear identification badges. Assist visitors with directions and ensure that their identification is displayed. Challenge unauthorized visitors and escort them to exits. Report any unauthorized visitors and acts of vandalism to the management team. Notify the building administration, police, and/or appropriate emergency personnel of any potentially dangerous or unusual situations. Immediately notify appropriate personnel of evidence of substance abuse, child abuse, child neglect, severe medical or social conditions, potential suicide, or individuals appearing to be under the influence of alcohol or controlled substances. Participate in appropriate in-service and workshop programs. Protect the confidentiality of records and information about staff and use discretion when sharing such information within legal confines.

IVDRIPS is growing, and we’re looking for a Junior Operations Associate to support our day-to-day operations in New York City — with a strong focus on interview coordination and hiring support. This role is ideal for someone with operations or administrative experience who is highly organized, communicative, and comfortable interacting with candidates and internal teams. Experience: Required operations, admin, recruiting coordination, or similar (remote position) What you’ll do: • Support daily operational workflows, • Coordinate interviews (scheduling, confirmations, follow-ups), • Communicate professionally with candidates throughout the hiring process, • Assist with onboarding logistics and internal coordination, • Track candidates, interviews, and next steps, • Support leadership with operational and hiring-related tasks What we’re looking for: • Prior operations or admin experience (recruiting support is a plus), • Highly organized and detail-oriented, • Strong written and verbal communication skills, • Professional, reliable, and proactive, • Comfortable handling confidential information, • Preferably based in US, Canada, UK, Philippines, South Africa, UAE

Global Kids, Job Developer (Part-time) Global Kids (GK) educates, inspires, and mobilizes youth to become global citizens who are positively engaged in the world and are prepared for their future. As a Job Developer within our organization, you will play a pivotal role in connecting high school youth with meaningful employment opportunities, fostering their professional growth, and supporting them in realizing their potential. This is a part-time position located at one of our Queens sites. Responsibilities: • Identifying Employment Opportunities for Youth: Research, identify, and cultivate partnerships with local businesses, organizations, and industries to create diverse job opportunities suitable for Global Kids participants., • Networking and Outreach: Establish and maintain relationships with employers, community leaders, and stakeholders in key industries to promote the hiring of Global Kids participants. Attend networking events, job fairs, and industry conferences to expand employment opportunities., • Participant Support: Provide case management and 1-1 support for students, including SEL and Multi-Tiered Systems of Support, to ensure that all students receive appropriate services across tiers, and to match students with suitable employment opportunities. Support can also include resume building, interview preparation, and career coaching., • Employer Engagement: Act as a liaison between Global Kids participants and employers to facilitate the recruitment and hiring process. Advocate for the inclusion of diverse talent and promote the benefits of hiring youth from underserved communities., • Program Compliance: Maintain DYCD contractual obligations, including a focus on compliance around participants and worksites, including, but not limited to, worksite monitoring and documents collection, review, and maintenance across sites and participants., • Monitoring and Evaluation: Track the progress of Global Kids participants in their employment journey. Collect feedback from both employers and participants to evaluate the effectiveness of job placements and identify areas for improvement., • Program Development and Facilitation: Collaborate with program managers and stakeholders to develop initiatives that enhance the employability skills of Global Kids participants, such as weekly workshops, mentorship programs, and skill-building activities., • Data Management: Maintain accurate records of job placements, participant profiles, and employer partnerships using relevant databases and software. Generate reports on program outcomes and impacts for internal and external stakeholders., • Program Facilitation: Facilitate youth engagement, college and career readiness, and global citizenship programs aligning with Global Kids’ mission., • Administration: Perform general administrative duties, such as maintaining records, managing database systems, monitoring payroll for youth participants, and performing participant payroll., • Operational Flexibility: Contributes to a team-first environment by assisting with tasks outside of primary responsibilities when necessary to ensure smooth operations and collective success., • Other tasks assigned: Based on the needs of the program, site, and participants, the job developer may be asked to complete other assignments in alignment with the organization's mission and values. Qualifications: • Proven experience in workforce development, job placement, or career counseling, preferably with youth from diverse backgrounds., • Strong networking and relationship-building skills, with the ability to engage employers and community partners effectively., • Excellent communication skills, both written and verbal, with the ability to tailor messages to different audiences., • Strong communication, writing, organizational, and technology skills., • Understanding of labor market trends, employment laws, and industry requirements., • Ability to work independently, manage multiple priorities, and adapt to changing environments., • Computer literate, including experience with all Microsoft Office software packages; local area networks, and efficient use of the Internet, • Commitment to the mission and values of Global Kids, with a passion for empowering youth and promoting social justice., • Fluency in other languages is a plus (particularly Spanish) Salary/Benefits: This part-time, salaried position has a salary of $25-27 per hour. GK also offers vacation time off, personal days, sick time, and possibilities for travel. GK staff can also access retail discounts through our Professional Employer Organization (PEO). To Apply: Please apply directly on our website under our careers page. Schedule: 11 AM to 4 PM Monday to Friday and some Saturdays. Please note that is schedule may change based on the program needs. Global Kids, Inc. is an equal opportunity employer. We are committed to a policy of equal treatment and opportunity. We do not discriminate against employees or applicants for employment based on race, sex, color, national origin, religion, age, citizenship, mental or physical handicap or disability, marital status, sexual orientation, pregnancy, military or veteran status, or any other characteristics protected by law. We continue to support and promote equal employment opportunity, human dignity, and diversity.

Our office located in center of Manhattan is currently seeking a qualified, energetic and knowledgeable Associate to join our team. If you would like to be part of an amazing team working in a bright office, friendly environment offering excellent customer service, take advantage of this opportunity. Must be honest, engaging, detail oriented, motivated, articulate and comfortable in sales and administrative duties. Responsibilities: Assist customers and provide great service Maintain and organize inventory Handle basic computer tasks Support daily operations Requirements: Fluent in English & Spanish Strong communication skills Organized and able to multitask Basic computer skills Jewelry experience is a plus, not required We Offer: Competitive pay up to $50,000/year Paid sick days & vacation Opportunity to grow into full-time To Apply: Email your resume and cover letter Job Types: Full-time, Part-time Work Location: In person

We are seeking a dedicated Personal Assistant (PA) to support our team with administrative tasks and operational activities. The ideal candidate will possess excellent organizational skills, be detail-oriented, and have the ability to manage multiple tasks effectively. Key Responsibilities: • Manage schedules and appointments, • Coordinate meetings and events, • Handle correspondence and communications, • Perform data entry and maintain records, • Assist with various administrative tasks as needed Qualifications: • Strong organizational and multitasking abilities, • Excellent communication skills, • Proficiency with office software and tools, • Prior experience in an administrative role is a plus Join our team and contribute to a dynamic and supportive work environment.

Due to our rapid growth we are seeking a highly organized and detail-oriented sales consultant & Administrative Assistant to join our dynamic team. In this role, you will be responsible for managing schedules, providing administrative support and ensuring the efficient operation of our office. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability and life insurance. These standard offerings are effective on the first of the month following your start date. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging and meal reimbursement for business-related use. A Pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plan the Moran also offers Interns and Contractors the option to elect health insurance under our contingent staff medical plan as of the 1st of the month following 60 days of Employment in addition to limited paid time sick time. Seasonal staff are not eligible for benefits. Compensation is commensurate with technical skills and is provided in accordance with applicable state requirement. Job Summary The primary responsibility of the Administrative Assistant is to execute regular administrative tasks for specific functional units, including tasks such as invoice processing, record upkeep, mail distribution, and front desk/receptionist responsibilities. Depending on the supported site, the role may extend to aiding in shipping, managing office operations, overseeing purchase administration, and generating reports for metrics and operational planning. Benefits Pulled from the full job description 401(k) Health insurance 401(k) matching Vision insurance Dental insurance Life insurance Job details Pay $21.75 - $29.25 an hour Job type Full-time Required High School Diploma/GED 0 – 1 year of experience providing administrative support Experience working in a fast-paced and high-volume work environment. Ability to multitask and manage priorities efficiently Proficient in utilizing computer software, particularly Microsoft Office Suite Proactive “self-starter” with a strong attention to detail. Exceptional communication skills, both verbal and written, enabling effective interaction with employees on all levels, including executive leadership. Notice to Recruiters and Staffing Agencies: KidZone Party Rentals has an internal talent acquisition department and designated career site for individuals looking to join our team. KidZone Party Rentals will not accept unsolicited resumes from any external recruiters, staffing firms, search agencies or any fee-based referrals. Any unsolicited resumes sent to directly to KidZone Party Rentals, in any capacity will be considered property of KidZone Party Rentals. KidZone Party Rentals will not pay a fee for any placement resulting from the receipt of an unsolicited resume. KidZone Party Rentals is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, genetic information, veteran status or any other status protected under applicable law.

Office Maintenance: • Stock kitchen and office supplies, load/unload dishwasher, manage restocking (e.g., paper towels, snacks)., • Tidy and clean the office; assist in receiving/sending mail., • Reception duties, • Conference room setup (keep rooms stocked, accept invites, and manage calendars for events)., • Tracking office supplies, placing orders, and maintaining logs., • Answer and transfer phone calls; handle FedEx labels, couriers, and vendor communications., • High proficiency in:, • Microsoft Office Suite: Excel, Outlook, Teams, OneNote., • Hours: 7:30AM - 4:30PM (some flexibility)., • Professional, presentable, hardworking, and detail-oriented., • Willing to go above and beyond; proactive "go-getter" mentality., • Strong communicator; must facilitate interactions with vendors, couriers, and office staff.

About the Concept We are a waterfront restaurant in Jersey City entering an exciting new chapter as a modern, Thai-inspired pan-Asian kitchen & bar. The concept blends bold Southeast Asian flavors, elevated casual dining, a cocktail-forward bar program, and a strong focus on year-round operations, takeout & delivery, and disciplined service standards. We are seeking a hands-on Restaurant Manager to help lead day-to-day operations, maintain structure across teams, and support inventory and vendor management across both FOH and BOH. Position Summary The Restaurant Manager is responsible for overseeing daily operations and front-of-house execution while partnering closely with the kitchen and bar teams to ensure consistency across service, labor, inventory, and the overall guest experience. This role requires a highly organized, detail-oriented operator who is comfortable managing inventory and vendor relationships, driving cost control, and leading cross-functional teams in a fast-paced, Asian or Asian-inspired restaurant environment. This is not a passive management role — the ideal candidate thrives in building systems, coaching teams, and driving results. Key Responsibilities Operations & Leadership • Oversee daily restaurant operations, with primary ownership of front-of-house execution, • Lead by example on the floor during service, ensuring pacing, quality, and hospitality standards, • Ensure proper opening and closing procedures are followed; personally open/close shifts as needed, • Partner closely with the kitchen and bar teams to maintain food and beverage consistency Inventory, Ordering & Vendor Management • Track and manage bar inventory levels, including spirits, wine, beer, and non-alcoholic beverages, • Monitor usage, par levels, and ordering cadence to minimize waste and stockouts, • Support BOH leadership with kitchen inventory and ordering, as needed, • Manage and maintain relationships with multiple vendors (food, beverage, beverage distributors, supplies), • Coordinate deliveries, resolve discrepancies, and ensure timely replenishment of stock, • Assist with cost control and inventory accuracy Team Management & Training • Hire, train, and develop FOH staff including servers, bartenders, runners, and hosts, • Enforce service standards, appearance guidelines, and operating procedures, • Conduct ongoing coaching, performance feedback, and corrective action when necessary, • Build clear training systems for menu knowledge, service flow, and guest interaction Labor, Scheduling & Performance • Create and manage schedules aligned with sales volume and labor targets, • Monitor labor cost, sales per labor hour, and staffing efficiency, • Ensure staff performance aligns with expectations and business needs Guest Experience • Handle guest concerns and service recovery professionally and efficiently, • Maintain a consistent, elevated guest experience during all service periods, • Monitor guest feedback and identify opportunities for improvement Financial & Administrative Oversight • Support inventory management and cost-control initiatives, • Review sales performance, labor metrics, and operational reports, • Utilize POS and restaurant management systems (Toast experience preferred) Qualifications • Minimum 4+ years of restaurant management experience in full-service dining, • Experience in Asian or Asian-inspired concepts strongly preferred, • Proven ability to manage high-volume service environments, • Ability to create and implement SOPs for FOH staff to follow and execute, • Strong understanding of FOH systems, labor management, and service standards, • Comfortable enforcing accountability and performance expectations, • Excellent communication, leadership, and organizational skills, • Proficiency with POS systems (Toast a plus), • Flexible availability including nights, weekends, and holidays What We Offer • Leadership role in a growing, evolving concept, • Opportunity to shape systems, standards, and culture, • Year-round operation with strong bar and dinner traffic, • Competitive compensation + performance bonus based on experience, • Growth potential as the concept continues to evolve If this sounds like you, we would love to hear from you! Only qualified candidates will be contacted.