Administrative assistant jobs in Clifton, NJCreate job alerts

Job Description Our client, a growing Commercial Real Estate Private Equity firm, is looking for a highly organized and detail-oriented Administrative Assistant to support our Regional Property Management Team, overseeing a portfolio of 20–30 commercial buildings totaling over 4 million square feet. This position is ideal for a motivated individual with 1–2 years of experience in real estate or assistant property management, looking to grow within a fast-paced, professional environment. Key Responsibilities: • Assist the Regional Property Management team with day-to-day administrative operations across the building portfolio., • Coordinate vendor work, preventative maintenance scheduling, and service contracts., • Track and manage purchase orders, work orders, and invoices., • Maintain property data, lease documentation, insurance certificates, and compliance records., • Liaise with tenants, vendors, and internal departments to ensure smooth communication and follow-up., • Support with budgeting, reporting, and property inspections., • Help coordinate insurance renewals, claims, and certificates of insurance., • 1–2 years of relevant experience in real estate, property management, or commercial office support preferred., • Strong organizational and communication skills., • Ability to prioritize and manage multiple tasks efficiently., • Proficiency with Microsoft Office Suite (Excel, Word, Outlook); Yardi or other PM software a plus., • Self-starter with a proactive, team-oriented attitude.Company DescriptionGreat Benefits and Culture here!Great Benefits and Culture here!

A+ Personnel celebrates its 38th Anniversary in the staffing industry in 2025! We have successfully been placing qualified candidates with top corporations, from entry to C-Level, in New Jersey and New York.We would like to thank our client companies and outstanding candidates for their major contri

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. Maint

Job Description We are seeking a detail-oriented and proactive Principal Time Management Coordinator to join our Structural & Mechanical Maintenance Unit. Under the direct supervision of the Chief Maintenance Supervisor and Supervising Office Assistant, you will be responsible for managing a variety of administrative duties with a primary focus on timekeeping and payroll support. Key Responsibilities · Maintain timekeeping records, complete data entry, and corrections in PeopleSoft. · Manage employee schedules and static group updates. · Enter work orders and corresponding hours in Maximo. · Generate time, labor, overtime, and comp time reports. · Track and enter annual leave accruals, personal and vacation day balances. · Monitor sick leave usage and process sick bank conversions in accordance with union guidelines. · Submit temporary staff leave plan enrollments to Human Resources monthly. · Review and process petty cash vouchers for staff. · Track reimbursements for safety shoes and eyewear purchases. · Process maintenance invoices using SAP and VIM systems. · Provide cross-coverage and administrative support to other clerical staff within the unit as needed. Minimum Qualifications · A minimum of two (2) years of full-time administrative work experience, including experience with timekeeping and payroll systems. · Proficiency in Microsoft Office 365 (Word, Excel, Outlook). · Strong organizational and multitasking skills with attention to detail. · Ability to work independently and prioritize tasks in a fast-paced environment. Preferred Qualifications · Familiarity with PeopleSoft, , and SAP · Experience supporting unionized staff and applying timekeeping policies. · Knowledge of administrative operations in a maintenance or facilities environment. · Effective interpersonal and communication skills, with the ability to interact across departments and organizational levels. Company DescriptionNon-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. This is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.Non-Profit Organization within the social services and healthcare field, making an impact in our communities for over 80 years. \r\n\r\n\r\nThis is a family-oriented yet professional organization that values long-term relationships. They are seeking a dedicated tax accountant who can effectively manage their time, meet deadlines, and thrive in a collaborative, growth-focused environment.

Job Description NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT CONFIDENTIAL SPECIAL ASSISTANT – INSTRUCTIONAL (Pending availability of funds and Superintendent’s approval) The Superintendent invites qualified and interested individuals to apply for the position of CONFIDENTIAL SPECIAL ASSISTANT – INSTRUCTIONAL supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant - Instructional will serve as a liaison, point of contact and primary support individual between the School Leadership Team (“SLT”) and the designated schools served by the SLT to ensure that students receive outstanding instructional support and services. RESPONSIBILITIES: The Confidential Special Assistant - Instructional will support the work of the SLT by: * Implementing strategic initiatives in alignment with the District’s vision for instructional practices, consisting of a minimum of 75% of worktime at SLT schools supporting, coaching and mentoring school administrators. * Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. * Working with school administrators to establish specific and targeted student performance goals and metrics. * Supporting school administrators with implication and management of required panels and committees under the NTU labor agreement (e.g., School Improvement Panel, Curriculum Committee, Framework Evaluation Committee, School Leadership Council, Professional Learning Community, etc.). * Designing and delivering professional development opportunities for SLT school administrators to enhance knowledge and skills in instructional leadership and evaluation of teacher quality. * Provides technical assistance to school administrators and teachers. * Conducting regular formal and informal classroom walk-throughs aligned to student achievement and strategic goals. * Evaluation of teaching staff, as necessary. * Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. * Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. * Performs other duties as assigned by the Assistant Superintendent of the SLT. KNOWLEDGE AND ABILITIES: * Strong knowledge of instructional best practices and the ability to lead others to implement these practices consistently across multiple schools and classrooms. * Knowledge of standard and innovative teacher training practice and considerable knowledge of the principles, practices and coordination methods as they apply to education program management. * Deep understanding of pedagogy and experience in using data to drive results. * Ability to establish and maintain effective working relationships with school administrators, teachers and other school site personnel. * Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. * Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint). QUALIFICATIONS AND REQUIREMENTS: * Master’s degree from an accredited college or university. * Five (5) years of teaching experience, plus three (3) years of administrative experience. * Principal Standard Certificate or Certificate of Eligibility. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: Commensurate with background and experience Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Job Description NEWARK BOARD OF EDUCATION HUMAN RESOURCE SERVICES 765 BROAD STREET, NEWARK, NEW JERSEY 07102 ROGER LEON, SUPERINTENDENT CONFIDENTIAL SPECIAL ASSISTANT OF OPERATIONS (Pending availability of funds and Superintendent’s approval) The Superintendent invites qualified and interested individuals to apply for the position of Confidential Special Assistant of Operations supporting the work of the School Leadership Team. DEFINITION: The Confidential Special Assistant of Operations will serve as a liaison between the Central Office, Principals, and their School Leadership Team as well as other Department Leaders to ensure that students receive outstanding non-instructional support and services in their school. RESPONSIBILITIES: The Confidential Special Assistant of Operations will support the work of the School Leadership Team by: * Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team. * Serves as a primary point of contact for parents, students, and staff regarding district issues. * Responding to inquiries, resolving school-based issues, and providing summaries of information as requested by the School Leadership Team. * Spending a minimum of 75% of work time in schools supporting School Leadership Teams with financial, managerial and operational needs. * Troubleshoots operational issues by identifying solutions and implementing corrective actions as needed. * Supports school leaders to maintain accurate data and up-to-date records, including student information, attendance, and disciplinary data for the schools in assigned School Leadership Team. * Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures. * Supports the implementation of district-based policies, procedures, and protocols. * Leads or participates in special projects and initiatives as directed by leaders. * Facilitates the acquisition of resources for schools related to district initiatives, and ensuring alignment with budgetary goals. * Assisting in planning and managing the implementation of the district’s summer school programs for the summer season. * Resolves all assigned SLT and/or Department level issues. * Supports school leaders in ensuring proper staffing for schools, including monitoring staff attendance, substitute deployment, and filling vacancies. * Assists in planning and implementing staff development and transferring skills to principals, teachers, and other district staff. * Provides technical assistance to staff. * Communicates information between schools and school leadership teams. * Facilitates obtaining resources from Central Office. * Working with school administrators to establish specific and targeted student performance goals and metrics. * Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school. * Perform other duties and tasks assigned by Assistant Superintendent. KNOWLEDGE AND ABILITIES: The ideal candidate will demonstrate the following: * Knowledge of the principles, practices, and theories of education and school operations. * Knowledge of principles, practices and coordination methods as they apply to education program and school management. * Ability to establish and maintain effective working relationships with administrative and school site personnel. * Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations. * Personal accountability for serving all students and ensuring their success. * Exceptional communication and interpersonal skills. * Strong goal orientation and a focus on results, thriving in achievement-oriented and fast-paced environments. * Outstanding critical thinking skills, with the ability to analyze data, identify trends, and develop innovative solutions. * Excellent project management and execution skills, with the ability to balance strategic goals with detailed action steps. * Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) and Google Workspaces. MINIMUM QUALIFICATIONS: * Master’s degree from an accredited college or university * Five (5) years of teaching experience plus three (3) years of administrative experience preferred or equivalent other relevant experience. * Principal Standard Certificate or Certificate of Eligibility preferred. REPORTS TO: Assistant Superintendent SALARY, EMPLOYMENT PERIOD AND UNION AFFILIATION: Salary: Commensurate with background and experience Employment Period: Twelve (12) Months Union Affiliation: Unaffiliated HOW TO APPLY Newark Board of Education only accepts electronic applications. If you are a current employee, you must apply via the Employee Self Service website. THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Ultimate Staffing is excited to partner with one of our amazing clients in Glen Rock, NJ in search of a reliable and detail-oriented Bilingual Administrative Assistant to join their team! This is a fantastic temp-to-hire opportunity for someone who thrives in a supportive office environment and enjoys working with people. Location: Glen Rock, NJ Hours: Monday - Friday, 8:30 AM - 4:30 PM Employment Type: Temp-to-Hire Payrate : 21/hr -25/hr Key Responsibilities: • Provide administrative support to office staff and management., • Answer phones, greet visitors, and manage incoming correspondence., • Assist with scheduling, filing, and maintaining accurate records., • Previous administrative or office support experience preferred., • Bilingual (English/Spanish) required., • Strong organizational skills with attention to detail., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent communication and interpersonal skills. Why You'll Love This Role: Temp-to-hire opportunity with room to grow. Work with a supportive and collaborative team. Steady weekday schedule, no weekends! If you're a dependable, bilingual professional looking for your next career opportunity, we'd love to connect with you! Apply today to be considered for this exciting role with one of our valued clients in Glen Rock, NJ. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Offit Kurman, an AmLaw 200 law firm, is seeking a Legal Administrative Assistant to join our Litigation & Family Law team in Hackensack, NJ. This role provides direct support to attorneys handling complex litigation and family law matters, including divorce cases, in both New Jersey and New York. Responsibilities • Manage attorney schedules, including meetings, court appearances, and deadlines, • Draft, proofread, and format litigation and family law documents, including pleadings, motions, and agreements related to divorce matters, • Maintain client and case files, both electronic and physical, • Coordinate trial preparation and assist with case management throughout the litigation process, • Handle client communications with professionalism and discretion, • Support financial processes, including billing and expense reports, • Provide backup reception support as needed Qualifications • Bachelor’s degree or equivalent experience., • 3+ years of experience in family law/divorce law required, specifically litigation experience, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and client management systems. Compensation based on experience. Apply now for consideration. EEO Statement: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce. Disclaimer: This job description is not a contract, and the firm reserves the right to modify duties and responsibilities as needed with or without notice.

Job Description “Lodi CML Cooperative LLC is looking for a self-motivated administrative assistant/ entry level accountant to join our financial management department. Duties and Responsibilities; • Reconciling the company’s bank statements and bookkeeping ledgers, • Completing analysis of the employee expenditures, • Managing income and expenditure accounts- Managing an Accounts Receivable ledger and Accounts Receivable files, • Initiating and managing financial and accounting software (Online QuickBooks) used by the company, • Calculating, recording, inputting or processing financial data., • Preparing customer invoices based on accounting procedures., • Researching and investigating discrepancies in invoices to determine the accuracy of charges., • Matching payments to invoice numbers or sales orders., • Handling customer inquiries regarding billing issues, • Collecting payments (ACH), • Maintaining customer accounts, • Administrative support, Customer service when needed Skills and Qualifications; Online QB Experience required • 2-3years of experience with Online QuickBooks and data entry, • Entry level of understanding of accounting rules and procedures, including the Generally Accepted Accounting Principles (GAAP), • Intermediate level of knowledge and experience with spreadsheets - Knowledge of accounting online QBs and continuously strive to further their knowledge of different software to complete their job efficiently. • Ability to work independently - Well-organized to keep track of important financial documents for future analysis and reporting, • Analytical skills - Excellent attention to detail, able to identify errors and make corrections accordingly We are Central Manufacturer Location of Dunkin' & Baskin Robbins in Lodi NJ. We supply donuts and baked goods to about 400 Dunkin' retail stores currently

Our client is seeking an Executive Assistant with a knowledge and passion for music. The individual will provide music licensing support, along with content production management responsibilities across social / digital platforms and regional offices. This position is responsible for coordinating the day-to-day workflow of music clearances (e.g., research songs and identify publishers, writers, and labels), cue sheet submissions, and department-wide administrative tasks. Additionally, the role will serve as support for all operational tasks across the following groups: International Programming, International Operations, Social and Digital Content creation, and Next Gen content. Employees are offered medical, dental, vision, 401(k), and commuter benefits. • Pay rate: $28 per hour, • Hours: 9:00AM-5:00PM, • Hybrid work model: 3 days in office, 2 days remote, • On-site location: Secaucus, NJ, • Support conversion of current physical filing system (e.g., agreements and correspondences) into the digital tracking system that will be updated and maintained going forward, including sharing relevant information with key stakeholders (e.g., expiration dates tracking contracts, invoices, spend, # of requests)., • Music clearance research and preparation of formal music clearance request submission, • Review and submission of quarterly cue sheets, • Serve as Production Management liaison. Duties may include maintaining end-to-end workflow of projects for Social and Digital Content and Int’l Prog teams (e.g., tentpole events, in-season and off-season deliverables), managing production request from regional offices to ensure each client is following due diligence, working closely with internal teams (Assignment Desk, Int’l Programming, regional content leads) to handle crews for onsite shoots, location scheduling, budget estimates and opening new projects, processing invoices and work with Legal on contracts for domestic and international 3rd party production, tentpole events, crews and vendors, using Xytech system to create PO’s, WO’s, approve timesheets, open and close approved fiscal year business planning projects, providing frequent project estimates and YTD tracking across project spend, coordinating with cross-functional stakeholders, regional content leads and department head on fiscal year business planning budget projections, updating and maintaining project forecast, communicating deadlines and updates as provided by finance team, working with Social/Digital and Content Business Operations teams on tracking, updating and communicating PE shifts across teams, and creating monthly PE shift schedules, tracking request for days off and communicating updates to daily shifts and changes in schedule, • Complete corporate, meeting and BTA card templates. Submit monthly supporting documentation, • This role will require a detail-oriented person who is ideally familiar with best practices of music licensing/publishing landscape and/or budget and project management, • Comfort in an autonomous work environment. Ability to take direction but primarily think outside of the box and deduce what additional steps need to take place to drive toward the end goal, • Ability to communicate (both written and verbal) effectively, adhere to deadlines and to set expectations with all stakeholders., • Ability to multitask within a high-pressure environment while meeting strict deadlines The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, Twitter, and LinkedIn. Opportunity Awaits.

Legal Assistant – Real Estate/Tax Appeals (3+ years’ experience) One of New Jersey’s Top Ranked Law Firms seeks a full-time Legal Assistant to provide support to the real estate/tax appeals department. Candidate will be carrying out various administrative duties. The ideal candidate will have a minimum of 3 years of experience in a law firm. Candidate must possess a strong work ethic, excellent oral and written communication skills, exceptional document drafting skills, and ability to interact effectively with attorneys and clients. Qualifications and Skills Required: • Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF., • Ability to coordinate work assignments, prepare legal correspondence and documents, transcribe digital dictation, organize and maintain files and records.

Job Title: Sales and Marketing Assistant Location: Remote or Hybrid | Paterson, NJ Department: Sales & Marketing Reports to: Director of Strategy Job Type: Full-time About Us: We are a family-owned leading supplier of authentic Flatbreads and Mediterranean food products, dedicated to bringing quality and flavor to our customers. Our team is passionate about our products and committed to delivering exceptional service to our customers. Job Summary: We are looking for a proactive and organized Sales and Marketing Assistant to support our sales and marketing teams in daily administrative and coordination tasks. The ideal candidate is detail-oriented, creative, and eager to grow in a fast-paced environment. This role plays a key part in helping us attract new customers, maintain client relationships, and execute marketing campaigns efficiently. Key Responsibilities: • Provide administrative support to the sales and marketing teams., • Assist in preparing sales presentations, reports, proposals, and contracts., • Help coordinate marketing campaigns, including email, social media, and events., • Maintain and update customer databases and CRM systems., • Track and report on sales and marketing performance metrics., • Respond to customer inquiries and follow up on leads., • Assist with content creation and proofreading for marketing materials (e.g., newsletters, social posts, website updates)., • Organize and support trade shows, webinars, and promotional events., • Bachelor’s degree in Marketing, Business, Communications, or a related field (or equivalent experience)., • 1–2 years of experience in a sales, marketing, or administrative support role (internships included)., • Strong communication and interpersonal skills., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using digital tools., • Familiarity with CRM and email marketing platforms (e.g., Salesforce, HubSpot, Mailchimp) is a plus., • Well-organized, detail-oriented, and able to multitask effectively., • Experience with social media management tools or basic graphic design (e.g., Canva, Adobe Creative Suite)., • Competitive salary and benefits, • Opportunities for training and career advancement, • A collaborative, creative, and supportive work environment, • Exposure to both sales and marketing functions

We are a well-established construction firm of approximately 60 employees, recognized for delivering high-quality public projects including municipal, educational, and infrastructure developments. Our team is committed to excellence, safety, and long-term partnerships with our clients and communities. We are currently hiring a Senior Project Manager and an Associate Project Manager. Position Overview: The Project Managers will take a leadership role in overseeing all phases of complex public construction projects, ensuring they are completed safely, on schedule, and within budget. This individual will manage project teams, coordinate with public agencies, and serve as the primary point of contact for clients. The role requires strong technical knowledge of public works construction, exceptional organizational skills, and the ability to lead multiple projects simultaneously. Key Responsibilities: • Direct and oversee the planning, scheduling, and execution of public construction projects from pre-construction through closeout., • Manage budgets, contracts, change orders, and cost controls to achieve financial goals., • Ensure compliance with public bidding laws, prevailing wage requirements, and all applicable regulations., • Collaborate with architects, engineers, subcontractors, and government representatives to resolve issues and keep projects on track., • Lead project teams, including superintendents, assistant project managers, and administrative staff, fostering a culture of accountability and safety., • Prepare and present progress reports, schedules, and financial updates to ownership and clients., • Drive continuous improvement by identifying risks, implementing solutions, and developing best practices for project delivery., • Bachelor’s degree in Construction Management, Engineering, or related field (preferred)., • 5–10+ years of progressive project management experience in construction, with significant experience in public works projects., • Proven ability to manage multimillion-dollar projects from start to finish., • Strong knowledge of construction contracts, change order processes, and cost management., • Exceptional leadership, communication, and problem-solving skills., • Proficiency in project management software (e.g., Procore, MS Project, or similar) and Microsoft Office Suite., • OSHA certification or commitment to obtain.

Background info: Jewish Federation of Northern New Jersey is a non-profit philanthropic organization dedicated to creating a vibrant Jewish community in northern New Jersey. Federation cares for those in need, deepens engagement in Jewish life, and strengthens the bonds among Jews in northern New Jersey, in Israel, and around the world. Our primary functions are community planning and allocations, financial resource development, and leadership development. Position Summary: With a passion for the mission of Jewish Federation, the Event & Development Assistant for Women’s Philanthropy provides comprehensive administrative, event, and development support to advance the mission and fundraising goals of the Women’s Philanthropy division of the Jewish Federation of Northern New Jersey. This role is responsible for ensuring the smooth execution of Women’s Philanthropy programs and events, while also supporting donor stewardship, database management, and day-to-day administrative needs. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities: Event Planning & Program Support • Attend all Women’s Philanthropy events and assist with planning and execution of Women’s Philanthropy events and meetings, including board meetings, donor events, social programs, trips and missions, and the Women’s Philanthropy annual lunch., • Event Management, • Invitations, RSVPs, seating, name tags, and related reports, • Event logistics including invoicing, vendor relations, signage, collateral materials, pledge cards, etc., • Registration coordination in Virtuous and QGiv Systems Development & Donor Relations • Assist in the preparation of donor correspondence including acknowledgments, thank-you notes, meeting follow-ups, and impact reports for Women’s Philanthropy donors., • Prepare and maintain in the Women’s Philanthropy Board Directory and email distribution list., • Assist in maintaining accurate donor and prospect records in the database, including contact information, event attendance, giving history, and engagement notes., • Generate donor reports, mailing lists, and call sheets for Women’s Philanthropy leadership., • Support volunteer and donor committee meetings by scheduling, preparing materials, and taking minutes., • Process Lion of Judah and Pomegranate pin orders and handle annual pin upgrades. Miscellaneous Responsibilities • Manage scheduling, calendar coordination, and meeting logistics for the Women’s Philanthropy Director and team, • Handle general correspondence, phone calls, and emails related to Women’s Philanthropy, • Support FRD department for larger events, such as Mitzvah Day, The Big Give (formally Super Sunday), Major Gifts Dinner and Federation Full House., • Support special projects and provide general administrative support to the organization as needed. Qualifications and Skills: • Bachelor’s Degree in a related field including non-profit management, business administration, or event planning, • 3-5 years of office/administrative experience including event planning and/or programming, • Must have strong organization and communication skills with the proven experience of managing multiple project and priorities, • Proficient in Microsoft Office Suite and database systems, • Must have a professional demeanor with strong interpersonal skills, • Flexibility to work some evenings and Sundays, as needed. This position requires in-office work with a remote day generally on Fridays. Please send Cover Letter & Resume to: Jewish Federation of Northern New Jersey prohibits discrimination based on the following protected categories: race, creed, color, national origin, nationality, ancestry, age, sex/gender (including pregnancy), marital status, civil status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, or disability.

Job Description Technician Job Description Overview: The Technician is responsible for implementing and maintaining a Preventive Maintenance Program for all equipment and building systems. He performs the Daily Facility Inspection and submits all required reports daily. In addition to the Daily Facility Inspection Report, the Technician is responsible for scheduling routine and required inspections of the Life Safety Systems including fire alarms, sprinklers, and emergency generators. The Technician is the person most responsible for the continued inspection, maintenance and control of the physical building and its systems. The Position: · Reports to Facilities Supervisor Responsibilities: · Operational Activities: · Liaison with all vendors and subcontractors for services, including landscaping, snow removal, pest control, roof inspections, HVAC maintenance, elevator maintenance, trash removal and cleaning. · Inspect high maintenance items including exterior doors and security systems. · Supervision of cleaning company personnel and porter services to insure performance standards and adherence to quality. Report any issues to the Property and/or Facility Manager. · Coordinate with the Property and/or Facility Manager, the ordering of materials and all inventory needed to maintain efficient operation of the property including supplies, light bulbs, and paper supplies. · Review and operate the energy management system. o Adjust lighting schedules to coincide with changing hours of darkness. o The start up and shut down of heating, ventilating and air conditioning equipment is adjusted to account for seasonal demands, holiday, and weekend schedules to control and optimize energy efficiency and reduce energy costs. o Read and record monthly utility meter readings for both base building and tenant services and reports to the Property Manager. · The Technician receives building service requests as well as moves and changes from the Property Management Administrative Assistant and Management. · Arrange for the proper disposition and follow up and reports the status of all requests until complete. · Tenant/occupant, restacks, move-ins and move-outs. o Responsible for on-site meetings with the tenant/occupant and the moving companies to coordinate proper ingress and egress, padding of elevators, proper wall and floor protection and damage control. · The Technician is on call 24 hours a day, 7 days per week, 365 days per year to respond to operational problems and initiate emergency response plans. · Every Technician must make periodic unannounced visits to their property to ensure that all procedures are working properly. By visiting the properties unannounced on weekends, nights and early mornings, the Technician will be able to see work in progress…Security, Cleaning Company, Construction, etc. Technician-Job Description-continued Page 2 of 3: · Exterior - Building and Grounds: · Parking Lot and Grounds Maintenance · Lighting · Sign Maintenance · Snow Removal · Report Condition and Quality of Lawn Maintenance · Building Exterior Quality Control (Atrium & Regular Windows, Doors, etc.) · Control of Parking 1. Tenant, 2. Visitor, 3. Deliveries And Service · Snow Staking · Lawn Sprinkler Maintenance · Preventative Maintenance: · Recommendations to Property Manager for Addition/Deletions to Aware Manager Preventive Maintenance · Recording Dates in Aware Manager Preventative Maintenance · Follow-up on Aware Manager Preventative Maintenance Work Orders · Semi-Annual Review of Preventative Maintenance Manual Content and Effectiveness with Property and/or Facility Manager · Corrective Maintenance (Regular): · General Maintenance other than Preventive (i.e., Light Bulbs, Leaks, Door Locks, Time Clocks, etc.) · Follow-up on General Maintenance · Emergency Repairs (Maintenance): · Perform Emergency Repairs (i.e., Pipe Leaks, Exterior Door Locks) · Cleaning Emergencies (i.e. Liquid Spillage, Unsightly Debris) · Maintenance Contract Follow-up: · Report on: 1. Cleaning Service, 2. Snow Removal, 3. Lawn Maintenance, 4. Trash Removal, 5. Interior Landscape, 6. Elevator, 7. HVAC · Daily 1. Morning Checklist, 2. Technician "To Do" List, 3. Aware Manager Work Orders · Use Aware Manager to Communicate Needs or Cleaning Problems: · Maintenance request initiated by Tenant/Occupant for extra work: · Have Maintenance Report authorized by tenant prior to work being started · Move-In/Move-Out: · Supervision of Moving Contractors (Identify moving supervisor) Technician - Job Description-continued Page 3 of 3: · Coordinate Punch List for Move-Out with Property Manager · Pre-Padding of elevators and masonite of elevator and hall floors for Scheduled Move-ins · Monitor equipment and supplies, In and Out, scheduled, and unscheduled. · Enforce "deliveries" as per Building Regulation to designated entrance · Quality Control - Interior/Exterior - Building and Grounds: · Assurance of daily aesthetic appearance for tenants, occupants, and visitors · Miscellaneous: · On Call 24 hours · Building opening and closing · Security · Public Relations · Inventories - Maintenance related Skills: Basic skills to include: · Plumbing · Electrical · Carpentry · Mechanical Personal Skills: · Personable · Good oral and written communication skills · Good phone/people skills · Organized · Proactive · Detail oriented · Customer focused attitude · Must be able to pass drug test(s) as required by company · Must have a clean driving record and driver’s license · Observe all company procedures and safety rules · Work as part of our team to ensure customer satisfaction The above job description details major components of the job; however, it does not eliminate the other projects you will be asked to complete or assist with.

Therefore, we work closely with key figures from the scene like DJ Khaled, our Chief Creative Officer. The 3rd key will manage the store in the absence of the Store Manager and Assistant Manager including opening and closing procedures as well as other administrative tasks.

The Executive Assistant provides administrative support exclusively for the President of Pantone. Participate as a partner to the President, assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending ex

Current national certification as a Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA). Learn About a Day in the Life of a Medical Assistant:. The Medical Assistant Certified (CMA) provides superior patient care and perform both clinical and administrative tasks.

Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll.

The Medical Assistant Certified (CMA) provides superior patient care and perform both clinical and administrative tasks. Basic Electronic Medical Record (EMR) and Microsoft Office knowledge.

Job Opportunity: Bilingual Administrative Assistant.We are a construction company looking for a motivated, bilingual administrative assistant who likes to work in a fast paced, busy environment who will assist office personnel with a multitude of daily tasks.We are willing to train the right person

The home infusion market is positioned for rapid growth driven by the aging population, increase in chronic diseases, robust pipeline of infusible drugs coming to market, and an industry shift from hospital delivery settings to lower-cost, high-quality alternative providers such as Amerita. Data ent

Law Enforcement Administrative Assistant.Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our team in Newark, NJ.The Administrative Assistant will perform a wide range

With a passion for the mission of Jewish Federation, the Event & Development Assistant for Women's Philanthropy provides comprehensive administrative, event, and development support to advance the mission and fundraising goals of the Women's Philanthropy division of the Jewish Federation of Nort

We are seeking a bilingual HR Assistant to provide HR support to local employees. Assists with data entry, HRIS records, personnel files, and other HR recordkeeping. The Human Resources Assistant performs daily administrative tasks and services to support an effective and efficient firmwide human re

Bilingual Property Assistant Responsibilities:. Provide administrative support to the property management team. Coordinating property inspections and coordinating repairs.

Principal Time Management Coordinator.Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We're hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark, New Jersey.

Retail Store Administrative Assistant.At DICK'S Sporting Goods, we believe in how positively sports can change lives.On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams.We are committed to creating an inclusiv

Current national certification as a Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA). Learn About a Day in the Life of a Medical Assistant: Responsibilities The Medical Assistant Certified (CMA) provides superior patient care and perform both clinical and administrative task

The Administrative Assistant performs various administrative and office support activities for the office.The position includes answering phones, making copies, word processing, and preparing submission packages.Answer multi-line telephone system and direct calls accordingly.Receive and direct clien

Administrative And Project Assistant.Cali School of Music seeks a dynamic, highly organized Administrative and Project Assistant to support the Director of the School and help coordinate our innovative Immersive Residency Program.This flexible, part-time temporary position is ideal for someone with

Administrative Assistant Opportunity. SERVPRO of Hackensack / Little Ferry is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and emai

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more.

Execute a variety of administrative support functions to ensure the organized flow of daily business for the Business & Government Banking and Corporate Banking Departments.Review and complete research and reports for Departments on a regular cadence.Analyze banking reports and report findings to th

The Administrative Assistant plays a key role in supporting the Career Development Center's operations, with responsibilities spanning administrative support, event coordination, employer development, and program support. The Administrative Assistant works closely with six professional staff members

Administrative Assistant / Remote] - Anywhere in U.As an Accounting Assistant at First Help Financial, you will: Enter loan payments, repo sales, and service cancellation refunds into our loan management system; Record and track payments, updating spreadsheets and other accounting databases accordin

H&R Block - JobID: 14914 [Administrative Assistant / Receptionist] As an Operations Administrative Assistant at H&R Block, you'll: Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support; Receive communication (written, telephone and electronic) from off

Job Description About the Practice: We are a well-established private internal medicine practice dedicated to delivering high-quality, patient-centered care in a welcoming and professional environment. We are currently seeking a compassionate, reliable, and detail-oriented Medical Assistant to join our clinical team. Position Summary: As a Medical Assistant, you will support physicians by providing both clinical and administrative assistance to ensure smooth and efficient patient visits. The ideal candidate is organized, personable, and committed to delivering excellent patient care. Key Responsibilities: * Room patients and take vitals, medical history, and medications * Assist with examinations and minor procedures * Prepare and administer injections and vaccinations as directed * Perform EKGs * Maintain accurate documentation in the electronic medical record (EMR) * Ensure exam rooms are clean, stocked, and well-prepared * Assist with scheduling, referrals, and follow-up communications * Answer incoming calls, schedule appointments, and respond to patient inquiries Qualifications: * Medical Assistant certification or diploma from an accredited program preferred * Familiarity with EMR systems (e.g., Athenahealth, Epic, etc.) * Strong communication and interpersonal skills * What We Offer: * Competitive pay based on experience * Supportive, team-based work environment * Paid time off and holidays *

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description We are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description Job Description • Answers phone calls, schedule court hearings, send letters of representation to the court, calendar appointments, and support clients., • Perform administrative duties such as filing, typing, copying, scanning etc., • Must exhibits polite and professional communication via phone, e-mail, and mail., • Must anticipate needed supplies and place orders for office supplies., • Must be fluent in English and Spanish., • Ideal candidate must live in the Hudson County Area. Education and Experience Requirements • High school diploma or equivalent education required, • 1 year of administrative assistant experience., • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, and Adobe Acrobat Work Hours/Benefits • Will provide educational opportunities by paying for seminars and courses., • Hours 9 to 5 Monday through Friday with flexible schedule.

Job Description Legal Assistant/Paralegal, Personal Injury Blitz & Associates, a leading North Jersey plaintiff's personal injury law firm is seeking a highly skilled, bilingual (English & Spanish) Legal Assistant with a minimum of three years of focused experience in personal injury law in New Jersey. This role is for a professional who can manage sophisticated legal support functions and drive case progression. The ideal candidate will be an integral part of our legal team, leveraging their expertise to handle critical responsibilities, including: * Drafting complex legal documents, such as initial complaints, discovery motions, and answers to interrogatories. * Managing all aspects of case correspondence with the courts, defense counsel, and clients. * Serving as a key point of contact for clients, providing updates and ensuring seamless communication throughout the legal process. The successful candidate must possess: * A high level of proficiency with the Microsoft Office suite. * Demonstrated expertise in navigating the eCourts system efficiently. * Exceptional organizational skills and a keen attention to detail. * The ability to thrive in a fast-paced environment while handling multiple priorities. This is a key position for a detail-oriented professional dedicated to providing high-level support to a dynamic legal team. *Part Time & Full Time positions available. Company DescriptionBlitz & Associates LLC, located in North Bergen, NJ, has been serving its surrounding areas since its establishment in 1991. This esteemed company is known for its dedication and expertise. As a leading firm, it takes pride in providing the best service to its clients. Trust Blitz & Associates LLC to deliver top-notch solutions tailored to your specific needs.Blitz & Associates LLC, located in North Bergen, NJ, has been serving its surrounding areas since its establishment in 1991. This esteemed company is known for its dedication and expertise. As a leading firm, it takes pride in providing the best service to its clients. Trust Blitz & Associates LLC to deliver top-notch solutions tailored to your specific needs.

Job Description Job Title: Bilingual Legal Assistant (European Portuguese) Location: On-site in Livingston, NJ Industry: Personal Injury & Medical Malpractice Law Employment Type: Ongoing Temporary (Temp-to-Perm Potential) Start Date: ASAP Pay Rate: $25+/hour About the Role: A well-established personal injury and medical malpractice law firm in Livingston, NJ is seeking a bilingual European Portuguese-speaking Legal Assistant to join their team. This is a full-time, on-site position with the potential to transition from temporary to permanent employment. Schedule: • Monday to Friday, • Answer and direct phone calls professionally, • Communicate with clients in both English and European Portuguese, • Coordinate depositions and legal appointments, • Manage legal calendars, including scheduling appointments, deadlines, and court dates, • Prepare, organize, and file legal documents (including electronic filing/e-filing), • Organize, manage, and maintain legal files for accuracy and accessibility, • Coordinate court filings to meet deadlines and comply with legal requirements, • Utilize case management software to track and update case details, • Provide administrative support to attorneys, including preparing correspondence and documentation, • Track and manage deadlines to ensure compliance with legal timelines, • Communicate effectively with attorneys, clients, and external parties to facilitate case progress, • Implement organizational systems to streamline legal processes and improve efficiency Qualifications: • Must have prior experience working in a law firm, preferably in personal injury or medical malpractice, • Fluency in European Portuguese and English (written and spoken), • Strong organizational and communication skills, • Proficiency in Microsoft Office and legal case management software, • Ability to work independently and handle sensitive information with discretion

Job Description Office Assistant (QuickBooks experience is a plus!) Balloon Promotions Fairfield, NJ 30-40 Hours a week(Monday-Friday only) $20 an Hour Our Company is seeking a detail-oriented office assistant to help with daily administrative and bookkeeping functions. Prior QuickBooks experience in a plus. We are offering a competitive salary, medical plan available, retirement plan available, paid vacations, paid sick days, flexible schedule available for the right person. Responsibilities will include: . General office duties including... Answering the phones, managing filing systems, preparing weekly work schedules. . Accounts payable and Receivable, Invoicing, Collections, Sales Tax Preparation . Coordinating communication with remote staff and arranging travel schedules. . Monitor and respond to company email accounts . Assist with customer requests and concerns Please forward your resume for consideration. Thank you!

Job Description Liberty Elevator Corporation is seeking a professional and highly organized Administrative Assistant to join our team. This role requires managing a high volume of incoming calls across multiple phone lines, while playing a crucial role in maintaining customer satisfaction, resolving inquiries, and directing calls efficiently. This position will be situated at the newly renovated headquarters of Liberty Elevator Corporation, located at 63 East 24th Street in Paterson, New Jersey, but will be engaging with clients throughout NYC & NJ. Key Administrative Responsibilities: Telephone and Front Desk Support: • Answer and route a high volume of incoming calls on a multi-line phone system with professionalism and efficiency., • Screen calls, take accurate messages, and ensure timely follow-up., • Handle customer inquiries, complaints, and requests with a problem-solving mindset., • Collaborate with team members to ensure seamless communication and workflow, • Provide general administrative and clerical support., • Serve as the first point of contact for internal and external inquiries., • Previous experience in an administrative or receptionist role handling high call volumes and multi-line phone systems., • Strong verbal and written communication skills., • Excellent organizational and multitasking abilities., • Professional demeanor and customer service-oriented attitude. As one of the top elevator companies in New Jersey, New York, Pennsylvania and Florida, Liberty Elevator understands that our customers have unique needs, and we offer our clients flexibility and the freedom to choose. Liberty Elevator Corporation has been recognized as the Best Family-Owned Business in the elevator industry by Elevator World publications, as voted by customers and peers in both 2018 & again in 2021. Douglas J. Muttart, President, reflected on his family's long-standing reputation in the industry: "Liberty has sustained and grown despite uncertain economic times. This is due in part to the strong foundation we have built at Liberty and our dedicated team of employees. The Liberty crew shares the same ideals and work ethic as those embodied by my grandfather who founded this company over 60 years ago. The commitment to quality and customer service has helped Liberty Elevator to sustain its focus through three generations." Liberty Elevator Corporation offers competitive wages, benefits, an amazing working environment and the opportunity to be part of the "Best Family-Owned Business" in the elevator industry. Please complete the online application & submit your resume to be considered. Company DescriptionLiberty Elevator Corporation has been Family-Owned & independently operated since 1960. Now providing New York, New Jersey, Philadelphia & South Florida with certified union elevator mechanics to perform maintenance, modernizations & new elevator construction in the commercial real estate market.Liberty Elevator Corporation has been Family-Owned & independently operated since 1960. Now providing New York, New Jersey, Philadelphia & South Florida with certified union elevator mechanics to perform maintenance, modernizations & new elevator construction in the commercial real estate market.

Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service. Responsibilities: • Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards., • Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues., • Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery., • Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills., • Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism., • Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly., • Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders., • Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints., • Perform various administrative duties to support departmental operations and enhance overall efficiency.• Proven experience in meeting planning, event coordination, or a similar role., • Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously., • Excellent interpersonal and communication abilities, both verbal and written., • Proficiency in coordinating virtual meetings and using relevant technology tools., • Ability to remain composed and focused on details in high-pressure situations., • Creative problem-solving skills and the ability to think strategically., • Familiarity with vendor management and contract negotiations., • High attention to detail and a commitment to delivering outstanding client services.

Job Description We are seeking a Certified Medical Assistant to become a part of our team! You will perform administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Escort patients to exam rooms, • Previous experience in healthcare administration or other related fields, • Strong organizational skills, • Ability to thrive in a fast-paced environment, • Drug Screening, • Prepares treatment rooms for patient examinations., • Cleans treatment rooms following patient examinations., • Interviews patients to obtain their medical history., • Records patient medical history, vital statistics, and test results in patient medical files., • Performs routine screening tests, such as height and weight measurements and blood pressure checks., • Draws blood, • Cleans and sterilizes medical equipment and instruments., • Properly disposes of contaminated supplies., • Assists physicians and or nurse practitioner during examination by handing over instruments and materials., • *The company reserves the right to add or change duties at any time., • Must be willing to travelCompany DescriptionAs a leading provider of Medical Services, we take pride in offering the best in medical care services. We are dedicated to serving the needs of our customers each and every day. Our staff is both professional and reliable. We are here to serve and we're happy to help!As a leading provider of Medical Services, we take pride in offering the best in medical care services. We are dedicated to serving the needs of our customers each and every day. Our staff is both professional and reliable. We are here to serve and we're happy to help!

Job Description Located in the Ironbound section of Newark, our reception staff is required to speak English and Spanish fluently and provide professional, helpful front desk assistance to walk-in and scheduled patients. They are responsible for answering phone calls, assisting patients in completing their paperwork, accurately entering demographic information into the computer, emailing and/or faxing paperwork to our client companies, and various other common receptionist tasks. Candidates should have a friendly demeanor, a strong memory, and be able to multitask in a busy medical office. Benefits include competitive pay, 10 days per year of earned PTO, 6 paid major holidays off, medical insurance requiring a competitive per paycheck contribution, a 40-hour full-time work week, and optimally an 8:00am to 5:00pm or 8:30am to 5:30pm Monday through Friday work schedule. You may send your resume to