Administrative assistant jobs in Clifton, New JerseyCreate job alerts

Job DescriptionPRN Mobile Phlebotomist / Examiner Field-Based (Travel Required) | Flexible / Dynamic Are you a phlebotomist looking for a dynamic role that gets you out of the lab and into the community?ExamOne, a Quest Diagnostics company, is seeking a dedicated and professional Mobile Examiner to join our team! In this independent and flexible role, you will be the face of our company, providing top-notch care and diagnostic services to clients both in our centers and on the go. If you pride yourself on excellent patient care, impeccable accuracy, and love a work environment where no two days are exactly the same, we want to hear from you! What You’ll Do:As a Mobile Examiner, you will balance patient care, specimen management, and administrative excellence: • Provide Hands-On Care: Conduct Exams at individual’s homes or workplace. You’ll take basic vitals, record medical histories, and perform venipunctures, urine collections, and EKGs as applicable., • Manage Specimens with Precision: Accurately label, centrifuge, split, and package specimens for safe, timely transport., • Be a Mobile Ambassador: Travel locally to meet clients where they are, ensuring a flexible schedule while maintaining top-tier customer service., • Stay Tech-Connected: Utilize a company technology to confirm appointments, status cases, and upload completed exams to our portal within 24–48 hours., • Keep Things Running Smoothly: Assist with inventory, maintain clean workspaces, dispatch calls, and occasionally mentor new team members. Why You’ll Love Working With Us: • Flexibility: Manage your availability and enjoy a dynamic work environment outside of a traditional clinic., • Team Support: Work with a supportive management team with opportunities to participate in special projects and peer mentoring., • Meaningful Impact: Play a critical role in providing essential ExamOne services to the community. Qualifications & Skills:To thrive in this role, you should be a detail-oriented, tech-savvy professional who values compliance, adaptability, independence, and customer satisfaction. Required Education & Experience: • High School Diploma or Equivalent., • Active Phlebotomy or Medical Assistant certification- based on state requirements., • Minimum of 1 year of phlebotomy experience, including at least 100 documented successful blood draws., • Experience with pediatric and geriatric patients, urine, and EKG administration., • Must have internet access, computer, and printer. Because this is a mobile role, flexibility and mobility are key components to your success: Transportation: • Valid Driver's license with a minimum of 3 years driving experience., • Motor Vehicle Record with no more than 2 moving violation convictions within the previous 36-month period, with none in the most recent 12 months. Ready to hit the road with us? Apply today to take the next exciting step in your healthcare career! Please submit your resume, certification, and application packet via our careers portal. Quest Diagnostics honors our service members and encourages veterans to apply. While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume. Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.

If you are looking for a collaborative, dynamic, physician-led practice environment where you can learn, grow, and excel in providing integrated, multidisciplinary, patient-centered care, then the Summit Health family is the place to be! We are currently seeking a Board Certified/Board Eligible Otolaryngologist to join our expanding department. \n\n • \n Join an established multispecialty practice that provides a wide range of care \n • \n We have on-site ancillaries including laboratory, radiology, and audiology services \n • \n Access to Ambulatory Surgery Centers \n • \n Collaboration with surgical partners \n • \n Work 1 to 1 with a medical assistant and share nursing assistance \n • \n Coverage is equally shared \n • \n Large multispecialty group including Endocrinologists, Allergists, & Urgent Care Centers \n • \n Mentorship for new graduates \n\n \n We offer: \n\n • \n Generous CME funding for professional development \n • \n Opportunities for professional growth \n • \n Competitive compensation \n • \n Comprehensive benefits package \n • \n Shareholder opportunity \n • \n Coordinated resources and shared expertise \n • \n Complete administrative and care management support \n\n \n If you are an interested candidate, please reach out to our recruiters at providerrecruitment@summithealth.com \n \n Compensation Range: $330,000 - $700,000 \n The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience, individual performance, quality measures and location of position. \n \n SUMMIT HEALTH \n We are a smoke and drug-free environment. EOE M/F/D/V \n #LI-DS2

Full Description Traveling Medical Assistant (Full-Time, Contract-to-Hire) Location: Various Counties in New Jersey (Bergen, Essex, Mercer, Monmouth, Morris, Ocean, Union, Sussex) Schedule: Full-Time | 3-4 Days/Week + 1 Saturday/Month Travel Required | Mileage & Toll Reimbursement Provided w3global is seeking a Traveling Medical Assistant for a Contract-to-Hire (Temp-to-Hire) opportunity supporting physicians during medical assessment appointments across multiple New Jersey counties. This position combines clinical support and administrative coordination, ideal for someone who enjoys patient interaction, variety, and a dynamic work environment.

Job DescriptionBenefits: • Flexible schedule Job Summary We are seeking a PART TIME administrative and marketing assistant to join our team! FLEXIBLE hours/days. 15-20 hours a week. In this role, you will provide support to our office employees. The ideal candidate is highly organized with great written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Write emails, • Maintain an organized filing system, • Update client CRM information, • Talk to clients, • Create service contracts and follow up client letters, • Update, and maintain company files and the CRM., • Send email blasts for marketing purposes, • Track campaigns and results.Qualifications, • High school diploma and college degree is required, • Previous experience as an Administrative Assistant or in a similar position, • Computer skills and knowledge of Microsoft Word, Excel and Outlook., • Highly organized with excellent time management skills and the ability to prioritize projectsBenefits/Perks, • Competitive Compensation, • Great Work Environment

Job DescriptionBenefits: • Competitive salary, • Opportunity for advancement, • Training & development Job Summary: The Systems Administrator / Administrative Assistant will be responsible for data entry, IT installation and troubleshooting, and customer service. You will assist producers and CSRs by managing the agency management systems (AMS360) (Commercial/Personal Lines/Life and Benefits Accounts). PRIMARY RESPONSIBILITIES AND DUTIES Below are list of some of the responsibilities, but not limited to the following: • Customer Services include answering phones and greeting customers., • Manage AMS360 to ensure all reporting is accurate and that all policies are entered from Agency zoom., • Manage Agencyzoom to ensure that producers enter in all their premium sales into the system., • Manage QuickBooks to ensure that the Agencys Bank Reconciliations are done on a monthly basis., • Manage the accounts, notes, and passwords in the Bitwarden password storage system on a daily basis., • Enter the producers policy premiums into AMS360 to generate their commission reports on a monthly basis., • Enter in the producers commission policies into AMS360 on a daily basis before commissions., • Maintain IVANS Downloads in AMS360, and authorize the downloads every day., • Process and review insurance documentation, and ensure all documents are complete., • Take payments from customers, and process them through the ePay portal, the BILL portal, or the specific payment portal that their policy dictates., • Serve as a backup for other jobs as necessary., • Help producers and CSRs with any questions they have in regards to AMS360 and Agencyzoom., • File and maintain customer insurance files. This information is personal and confidential., • Applies and renews any Insurance Licenses the producers and CSRs have in both their resident and non-resident states, • Handle both the search process and the onboarding process for new insurance carriers, • Completes and submits applications and related documentation to appropriate insurance markets., • Identifies and develops insurance prospects and appropriate markets., • Creates and maintains client or prospect lists., • Schedule staff meetings for the entire agency in Microsoft Outlook on a monthly basis., • Schedule onboarding meetings with insurance carriers on the behalf of the entire agency in Microsoft Outlook., • Prepares, requests, and sends binders to insureds., • Educates clients concerning agency payment expectations and cancellation procedures. Retention and Continuous Marketing: • Explain coverages and exclusions and document explanations in AMS360 for future reference., • Works with clients to ensure limit and coverage adequacy., • Provides needed information and clarifications about clients to company personnel, and documents system by transaction date., • Review existing policy coverages, at least annually, to upgrade accounts and remarket, if necessary., • Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals., • Review appropriate policy change requests and other account activity., • Documents automated file as appropriate. Uses each client contact as an opportunity for coverage review and marketing of need covered., • Recommends and helps insureds carry out loss control programs, independently and with company loss control staff., • Contacts insureds to assist in collecting past due premiums or audit amounts., • Retains assigned percentage of accounts at each renewal., • Continues to develop relationships with the insured., • Accepts and handles any duties/prospects as assigned by agency management.Personal and Organizational Development:, • Participate in sales meetings., • Identifies training needs with assistance from managers. Develops a personal improvement plan and take responsibility for learning and improving technical and sales skills regularly., • Reads and interprets technical manuals and insurance information from carriers, vendors, publishers, etc., • Organize staff events., • Orders food and catering for events., • Maintain office supply inventory., • Install new office hardware such as monitors, printers, computers, phone systems, bluetooth accessories like keyboards, etc., • Fix hardware and software issues for any computers or printers that malfunction., • Mail out checks to insurance carriers, banks, or clients that we need to pay., • Mail out important documents to insurance carriers and clients when they are asked for.KNOWLEDGE, SKILLS, AND ABILITIES, • College education or equivalent insurance experience., • Adequate knowledge of the Agency Management Systems of AMS360 and Agencyzoom., • Adequate knowledge of the Bookkeeping System of Quickbooks., • Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately., • Ability to understand written and oral communication and to interpret abstract information., • Adequate knowledge of insurance products and usages., • Adequate knowledge of rating procedures, coverages, and industry operations to effectively manage, maintain, and write assigned client and prospect lists and enter into AMS360 and Agencyzoom., • Adequate knowledge of insurance markets and reference to markets., • Knowledge of insurance rating and underwriting procedures., • Ability to carry out complex tasks with concrete and abstract variables., • Ability to add, subtract, multiply, and divide whole numbers, and to perform simple calculations involving decimals and fractions with accuracy., • Ability to utilize computer programs and understand functionality., • Ability to process written and other materials visually.Working Conditions:, • High-pressured, fast-paced environment with significant telephone and personal disruption., • Large number of multiple steps in complex system performed with accuracy and speed is essential to the successful completion of tasks.

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. If you’re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associate’s Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job Description Litigation Legal Assistant, Insurance Defense Harwood Lloyd, LLP is a boutique law firm based in Hackensack, NJ, with a growing New Jersey and New York practice. We are looking to hire a full-time Litigation Legal Assistant to join us in our Insurance Defense Department. ABOUT HARWOOD LLOYD, LLP Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm. Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market. Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers. Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally. LITIGATION LEGAL ASSISTANT, INSURANCE DEFENSE As a Legal Assistant for our Insurance Defense practice, you work hand-in-hand with our attorneys to provide daily administrative support by composing discovery letters and pleadings, filing motions and organizing exhibits, and opening, maintaining, and organizing client files. Whether it's monitoring attorneys' calendars and answering client calls with professional telephone etiquette, or scheduling Zoom meetings, your accuracy, thoroughness, and attention to detail ensure that things are done right the first time. RESPONSIBILITIES • Provide administrative and litigation support to attorneys handling insurance defense matters, • Prepare, revise, proofread, and finalize legal documents, correspondence, pleadings, motions, and discovery materials, • File documents electronically in state and federal courts, • Manage attorney calendars, court deadlines, depositions, hearings, mediations, and trial schedules, • Coordinate the service of pleadings and discovery documents, • Organize, maintain, and update physical and electronic case files, • Communicate professionally with clients, courts, opposing counsel, experts, vendors, and insurance carriers through emails or phone calls., • Assist with the preparation of trial binders, exhibits, subpoenas, and hearing materials, • Review incoming emails, mail, and filings, and calendar all applicable deadlines, • Support attorneys with document production, medical records, and litigation-related materials Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with clients, the courts, and colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm that prioritizes customer service. QUALIFICATIONS FOR A LEGAL ASSISTANT • At least 2 years of litigation legal assistant experience working for a law firm, • Insurance Defense strongly preferred, • Experience with state court filings and court procedures for NY and NJ courts., • E-filling experience with NYSCEF and/or JEDS, • Excellent organizational skills with the ability to multitask and manage time, • Strong knowledge of Microsoft Office, • Familiar with document management systems (NetDocs, or similar)., • Ability to work independently and as a team member, • The urgency to provide above-and-beyond customer service and problem-solving, • Professionalism and attention to detail, • Ability to maintain confidentiality and sensitive information Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you might just be perfect for this Legal Assistant position! WORK SCHEDULE This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. Must be willing to work ONSITE (Monday-Friday) READY TO JOIN OUR LAW FIRM? If you feel that you would be right for this Legal Assistant position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

Job Description Assistant Director, Day Program Services Start working to make a difference…. Life Opportunities Unlimited (LOU) is a premier boutique human service agency providing both residential and day program services for adults with developmental disabilities in Northern New Jersey. LOU is located in Ridgewood with programs in Northwest Bergen County: Allendale, Fair Lawn, Glen Rock, Haledon, Midland Park, Ridgewood, Township of Washington, and Waldwick. All of our locations are approximately 15 minutes from Passaic & Rockland Counties. LOU’s Residential and Day Programs are conveniently located nearby NJ Transit, Bus Routes and Train Stations. Core Functions: Ensure adequate staffing in the program at all times Establish efficient and effective transportation routes to and from residents' homes as well as activities in the community Responsibilities: Responsible for all logistical aspects and operations of Life Opportunities Unlimited’s Day Program and the clients who participate in these programs Work directly under the supervision of the Director of Day Program Services Manage and supervise staff to ensure all policies, procedures, and staffing requirements set by upper management, New Jersey Division of Developmental Disabilities, and Medicaid are followed Maintain all client and program records, including but not limited to each individual’s: progress notes, individual plans, facility records, and vehicle records Assisting in the day program following the established budget guidelines Responsible for all program facilities, vehicles, and assets Work within the preset budget Act as a liaison between the Central Office, Group Homes, Families/Guardians, and Support Coordinators Collaborate with Support Coordinators, Job Coaches, Therapists, and all parties involved in each client’s life to meet their evolving needs Attend all ISP meetings, company events, and organization-provided training sessions as directed Treat all clients and fellow staff with dignity and respect Complete ad hoc projects as necessary Responsible for trainings and conducting regular staff meetings for all program staff Maintain a positive and harmonious environment at all times Responsible for creating efficient transportation schedules for program participants, and when necessary, physically transporting clients in a company vehicle Responsible for managing staffs’ schedules, PTO approval, training staff, reviewing performance, etc. Provide assistance in personal hygiene care, when necessary Monitor and properly administer medication in accordance with training and procedures Implement new skill development strategies for individual client growth Advocate for participants’ self-expression and communication Follow through on any and all established behavior plans Cooperate with the licensee and Department staff in any inspection, inquiry, or investigation This is not an exhaustive list of the responsibilities of this position. Therefore, in this role, you are expected to do anything else deemed necessary for the betterment of the program and its participants. Join the LOU Team: We are committed to supporting our employees in their professional growth and career development. This commitment allows our teams to thrive in a passion-driven community that is focused on enriching the lives of our clients. We are looking for dedicated individuals that want to be an important part of building a better future for individuals with developmental disabilities. Staff stay at LOU for an average of 8 years. LOU is a great place for people to meet their professional goals and grow within the organization. You will be a successful team member if you are: Creative and able to adjust accordingly Organized and detail oriented Patient, compassionate, and caring Collaborative and communicate effectively with a team Mission-motivated and result driven Requirements: BS/BA or equivalent preferred but not required 1-3 years of management or leadership experience Must be 18 years or older Strong computer skills Successful administrative experience in a fast-paced environment Prior experience with complex calendar management Proficient in Microsoft Office (Word, PowerPoint, Excel) Experience with Google Workspace (Gmail, Google Calendar, Google Drive, etc.) Proven professional written and verbal communication skills Strong analytical and problem-solving skills Possess a valid New Jersey Driver’s License Must be able to successfully complete all NJ Division of Developmental Disabilities mandated trainings within the first 120 days of employment The requirements for checks of Criminal Background, Central Registry, Child Abuse Registry, and Drug Testing must be completed prior to working with any clients in the Day Program or Residential Program Benefits: Health, Dental, Vision, Life Insurance, 401(k) Retirement Plan Competitive Salary and Flexible Hours Comprehensive Paid Training Programs including CPR and First Aid PTO, Vacation, Sick Time, & Holiday Pay Career Advancement Opportunities Discount Perks* Childcare AAA Vacation and entertainment Cellular Plan *These perks could be subject to change without notice Schedule: Monday-Friday: 8AM-4PM Compensation: $50,000 - $60,000 annually Join our team and make a difference today!

Job Description We are seeking an experienced and highly motivated HR Assistant to join our team. The HR Assistant will provide support with day-to-day HR functions, including employee relations, recruitment, onboarding, time and attendance, and HR compliance. This role requires strong communication skills, attention to detail, and the ability to work in a laundry factory environment (hot/cold conditions). Key Responsibilities • Assist HR Manager with daily operations and HR administrative tasks., • Support recruitment efforts: posting jobs, scheduling interviews, and conducting pre-screens., • Assist with new hire onboarding, including processing paperwork and conducting orientations., • Maintain employee records in compliance with company policies and regulations., • Assist with payroll and timekeeping using ADP RUN and ADP Workforce Now., • Support employee relations by addressing routine questions regarding policies, benefits, and procedures., • Track attendance, call-outs, and disciplinary actions as needed., • Assist with benefits enrollment and administration., • Generate reports and maintain HR spreadsheets using Excel, Word, and Google Drive., • Serve as a bilingual (English/Spanish) point of contact for employees and management.Qualifications, • 3+ years of HR experience required (manufacturing or laundry production environment experience a plus)., • Bilingual – Spanish/English required., • Proficiency in Microsoft Excel, Word, Google Drive, Paycom, • Strong working knowledge of ATS systems, • Proven experience with Federal and State HR/legal compliance, • Strong organizational skills and attention to detail., • Ability to handle confidential information with professionalism., • Strong interpersonal and communication skills., • Ability to work in a hot and cold laundry factory setting., • Reliable, punctual, and able to adapt in a fast-paced environment.Work Environment, • Laundry production facility operating 24/7., • Must be comfortable working in areas with varying temperatures (hot/cold) and around heavy machinery.

Job Description JOB DESCRIPTION Elaya Health is seeking experienced Physician Assistant or Nurse Practitioner (PA’s or NP’s) with diabetes management and other endocrinology needs. • Ability to make up to $90 per hour - Responsibilities: PA or NP will provide direct care to adult patients with type 1 and type 2 diabetes, weight management, including medical management and patient education. Will manage use of insulin pumps, continuous glucose sensors and related diabetes technology. PA works as part of a team that includes direct supervision by top endocrinologists in New Jersey. Telehealth and/or in person work needed. Qualifications: • Graduate of an accredited Physician Assistant Program or Nursing School, • 6 Months Work Experience, • Registered as a Physician Assistant or Nurse Practitioner in the State of NJ About Elaya Health: Elaya Health is a privately owned and operated administrative services organization whose mission is to assist physician practices in their goal of providing personalized care and education to patients and their families, helping make the procedural experience as comfortable as possible. Our nurses are hired with the intent to provide a professional atmosphere of caring and compassion. Ideally, this atmosphere is fostered by an attitude of harmony, cooperation, and understanding among all personnel. The medical staff is hired directly by our stellar team of physician practices. Powered by JazzHR Ge04gCDuhC

Job Description Job Summary The Emergency Room Technician provides direct, basic patient care activities under the guidance and direction of a Registered, Practical LPN Nurse. Handles the care and cleaning of specific equipment, stocking of supplies and equipment. ER Tech assists with transportation of patients, supplies and equipment. Essential Functions Accountable for collection of test specimens as directed according to established procedures and documents. Technician performs phlebotomy, EKGs, splinting, Transport, wound care, simple dressing and other duties as required within the Emergency Room. Assists customers in a friendly, prompt, caring manner, always maintaining the highest level of confidentiality and respect. Be able to work as part of the care team to meet the needs of the customer and to support team objectives, assisting other team members when necessary. Compliant with HIPAA regulations at all times. Supported and promoted an environment that was conductive to quality customer service. Responded to every emergency situation according to hospital policy. Practiced flexibility by assuming the role of administrative assistant when needed. Properly documented all procedures as required and without error. Assisted nurses with patient treatments. Preformed daily duties of vital signs, patient turns, AM care, PM care charting, and other requested tasks. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Education/Certifications High School Diploma or equivalent. One year experience required Certifications required: ERT Certification preferred BLS-CPR required Phlebotomy Certificate preferred EKG Certificate preferred Minimum Work Experience One year experience preferred Position Type/Expected Hours of Work: Must be willing to work holidays, weekends and provide additional coverage as needed Physical Demands Analysis: The following tables detail the individual physical demands using the following six categories: Mobility, Strength, Upper Extremity Postural Activity, Sensory/Perceptual, Work Environment, and Conditions of Work CareWell Health provides a salary/hourly rate range for all open positions to comply with New Jersey Law. The rates listed for each position is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity). The salary range does not include bonuses/incentives, differential pay or other forms of compensation, which can be discussed in detail with your talent acquisition specialist. The salary/hourly rate range for this position is: $17.61 - $24.00 Salary ranges shown on third-party job sites may not accurately reflect ranges provided by CareWell Health. Candidates should discuss salary/hourly compensation and details of our comprehensive benefits with our talent acquisition specialist if selected for an interview. We offer an excellent benefit package including but not limited to the following benefit offerings: Health, Dental and Vision Insurance Basic Life and Disability Insurance Whole Life, Accident, Critical Illness and Hospital Indemnity Insurance Flexible Spending Accounts Employee Assistance Program 401(k) Paid Holidays and a generous Paid Time Off Plan"

Job Description JOB TITLE:Quality Assurance Assistant (QA) REPORTS TO: Quality and Training Manager TYPE OF POSITION: Full time LAST UPDATED: June 2025 EXPECTATION FOR ALL EMPLOYEES: Embrace the mission, philosophy, and values of Hudson Partnership CMO and be personally committed to work in accordance with System of Care values and principles. POSITION OVERVIEW: The Quality Assurance (QA) Assistant provides vital administrative and operational support to the Quality and Training team. This role focuses on ensuring compliance and data accuracy for Medicaid services, including assistance with 3560 forms and Presumptive Eligibility (PE) processes. The QA Assistant also plays a key role in maintaining reporting tools such as Power BI and supports broader quality improvement and training initiatives. • 3560/PE Documentation Support, • Assist with the preparation, submission, and tracking of 3560 and PE forms related to Medicaid approval for CMO (Care Management Organization) services, ensuring adherence to applicable standards and timelines., • Power BI Report Maintenance, • Refresh and maintain Power BI dashboards and reports; validate data accuracy and ensure availability for internal stakeholders., • Administrative and Data Support, • Perform general administrative duties including data entry, file organization, and support for QA audits and reviews., • Training and QA Program Support, • Assist in the coordination of staff training programs, tracking completion, and compiling relevant QA data for internal review., • Other Duties as Assigned, • Carry out additional tasks or special projects as directed by the Quality and Training Manager or the Chief Quality Assurance and Compliance Control Officer (CQACCO). The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. EDUCATION/EXPERIENCE: • Experience working with youth and families., • Bachelor’s Degree, • Driver’s license in state they reside in satisfactory standing. REQUIRED SKILLS/ABILITIES: • Basic computer skills, • Basic understanding of Wraparound model and CSOC, • Valid driver’s license and the ability to be covered by the agency’s vehicle insurance, • The person in this position needs to occasionally move around the office to access file cabinets, office machinery, etc., • Constantly operates a computer and other office productivity machinery such as company phones and tablets, • The person in this position will need to frequently communicate with families, their team, and others in the community PHYSICAL REQUIREMENTS: • Prolonged periods of sitting at a desk and working on a computer, • Ability to lift 25 pounds, • Must be comfortable with driving., • Required to go into the community and into families’ homes, • Must be able to remain in a stationary position 50% of the time., • Must be able to travel/drive up to 50% of the time BENEFITS AND PERKS: • Medical, Vision, and Dental insurance, • 401(K) Retirement Plan Option – Eligible after 6 months of employment. The company provides up to a 3% match on your account., • Tuition Reimbursement – Eligible employees can receive up to $3,000 per academic school year. You must have been employed for at least one year and have no written or verbal warnings., • Gym Reimbursement – Employees are eligible for up to $15/month on gym reimbursement depending on their gym facility., • Referral Bonus – Employees who refer someone to work at HPCMO will receive a $2,000 bonus after that employee completes one year., • Hybrid Work Model – WFH for up to 14 hours per week.

Job Description Salesforce Assistant (Part-Time) We are seeking a detail-oriented and proactive Salesforce Assistant to support the Salesforce Administrator within our organization. This role will assist with Salesforce data management, reporting, and administrative support tasks that help ensure accurate tracking of programs, outcomes, and organizational impact. The ideal candidate is organized, tech-savvy, comfortable working with data, and eager to learn Salesforce in a mission-driven environment. Key Responsibilities Salesforce Data Management Enter, update, and maintain accurate client and program records in Salesforce Ensure data integrity across profiles, including demographic, service, and outcome information Perform routine data clean-up and de-duplication tasks Reporting & Data Quality Assist in generating weekly and monthly Salesforce reports Review dashboards for anomalies, missing data, or inconsistencies Flag trends or data issues for review by a supervisor Operational Support Support weekly site audits and program tracking tasks Help monitor completion of certifications, services, and milestones Assist in maintaining standardized data entry procedures across teams System Support & Improvements Assist with basic Salesforce configuration updates (as trained) Help document workflows, processes, and reporting structures Identify opportunities to improve data tracking efficiency Communication & Coordination Work closely with the Salesforce Administrator to prioritize tasks Provide updates on data issues, progress, and completed assignments Support cross-team coordination when data clarification is needed Required Qualifications • High school diploma or equivalent (Bachelor’s degree preferred but not required), • Salesforce Administrator Certification, • Fluent English proficiency, • Strong attention to detail and organizational skills, • Comfortable working with spreadsheets and databases, • Basic technical aptitude and willingness to learn Salesforce, • Ability to manage multiple tasks independently in a part-time role, • Strong written communication skills Preferred Qualifications Experience in data entry, administrative support, or program coordination Familiarity with reporting, dashboards, or basic analytics Experience in nonprofit, workforce development, or public service environments Schedule & Compensation Part-time: 25 hours per week Flexible schedule (to be coordinated with supervisor) Salary $ 30 - 35/ hour

Job Description Are you a detail-oriented professional with a passion for supporting legal teams? We are seeking a Litigation & Administrative Assistant to join our team in Roseland, NJ. This role is pivotal in ensuring the smooth operation of our litigation department. Location: Roseland, NJ Salary: $65,000 - $75,000 Annually Practice Area: Litigation Key Responsibilities: • Drafting and preparing legal documents essential to the litigation process., • Managing and organizing case files efficiently to ensure easy access and retrieval., • Handling electronic filings with precision and attention to detail., • Scheduling appointments and maintaining attorneys' calendars to optimize time management., • Providing comprehensive administrative support to attorneys to enhance departmental productivity. This opportunity is ideal for candidates who thrive in a fast-paced legal environment and are committed to delivering high-quality support to legal professionals. If you meet these criteria and are eager to contribute to a dynamic team, we invite you to apply.

Job Description About Us The Ginarte Law Firm is a respected personal injury law firm dedicated to advocating for individuals who have been injured due to the negligence of others. We are committed to providing exceptional client service and achieving the best outcomes for our clients. We are looking for a bilingual (Spanish/English) Entry-Level Legal Assistant to join our team and support our growing client base. Position Overview This is an excellent opportunity for someone passionate about helping others and interested in a career in the legal field. The ideal candidate will have strong communication skills in both Spanish and English and a willingness to learn and grow in a fast-paced environment. Key Responsibilities • Provide administrative support to attorneys and paralegals, including scheduling appointments, managing calendars, and organizing case files., • Communicate with clients in both Spanish and English, ensuring they are informed and supported throughout their case., • Handle incoming and outgoing correspondence, including phone calls, emails, and letters., • Translate documents and conversations accurately between Spanish and English as needed., • Assist in preparing legal documents, such as forms, affidavits, and correspondence. What We Offer • A competitive entry-level salary., • Comprehensive training and professional development opportunities., • A supportive and inclusive work environment., • Opportunities for career growth within the firm.Company DescriptionWell established personal injury law firm represent clients throughout the New York and New Jersey metro area with offices conveniently located in Manhattan, Queens, Newark, Union City, Elizabeth, Clifton, New Brunswick and Perth Amboy. Our team of 35 attorneys concentrates on a variety of legal matters, including personal injury, construction accidents, workers compensation, car accidents, truck accidents, premises cases, medical malpractice and Social Security Disability. With this wide skill-set, and years of experience backing us, we are equipped to provide you with the knowledgeable and professional legal advice you need.Well established personal injury law firm represent clients throughout the New York and New Jersey metro area with offices conveniently located in Manhattan, Queens, Newark, Union City, Elizabeth, Clifton, New Brunswick and Perth Amboy. Our team of 35 attorneys concentrates on a variety of legal matters, including personal injury, construction accidents, workers compensation, car accidents, truck accidents, premises cases, medical malpractice and Social Security Disability. With this wide skill-set, and years of experience backing us, we are equipped to provide you with the knowledgeable and professional legal advice you need.

Job Description Job Title: Director of Facilities & Operations Reports To: Regional Vice President Location: The Heights at Montclair State University, Montclair, NJ Compensation: $115,000.00-$125,000.00 per year and a comprehensive benefits package FLSA Status: Exempt Company Information Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university. Summary The primary responsibility of the Director of Facilities & Operations is the overall maintenance and custodial of The Heights at Montclair State University in Montclair, NJ. Areas of responsibility include, but are not limited to, fiscal oversight, hiring/training/supervision of maintenance and custodial team members, capital planning, development/implementation and oversight of all maintenance, cleaning, and preventive maintenance plans, and close collaboration with campus partners to create and maintain a satisfactory housing experience for residents in the community. Primary Responsibilities: • Seamless Assimilation: Provide leadership, development and program management for residential community integrating it into the institutional culture, • Point Person: Represent and provide communication about the residential community to University, owner, auditors, state/county/city housing stakeholders, and corporate staff., • Client Relations: On site coordination, communication and liaison with the University; more specifically, Residential Education and Services, Student Affairs, Finance and Treasury, University Facilities, Auxiliary Services/Dining Services, Fire Safety, University Police, Parking Services, University and Community Relations, etc., • Accountability: Assume accountability for the management and administrative operation of the residential community including office management, staff supervision, and facility management., • Supervision: Directly supervise one Assistant Director for Facilities and one Maintenance Supervisor. Oversee supervision of subordinate employees in the areas of Maintenance and Operations; responsible for the overall direction, coordination, and evaluation of these units. Carry out supervisory responsibilities in accordance with the organization's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; maintaining personnel documentation and process bi-weekly payroll employees., • Human Resources: Oversee human resource functions such as benefits, workers compensation claims, payroll processing, hiring, training and evaluating for direct and indirect reporting staff., • Emergency Response: Available for emergency response at all times (unless arrangements are made with supervisor); Support of after-hours duty staff, which may include response expectations at site., • Reporting: Distribute regular status reports about the residential community including a weekly operations report, weekly licensing report, and collaborative reporting with the University for collections, occupancy, and subordinated expenses; also includes bi-annual furniture, fixture, and equipment report and tracking; providing prompt and thorough documentation for incidents that may create liability., • Budgets: Manage operating and capital budgets. Includes developing annual budget proposals, presenting budgets to University and Owner for approval, ensuring all expenditures fall within budget expectations, planning for unexpected expenses, tracking and approving expenditures, accounts payable functions, submitting monthly budget variance explanations, and communicating with corporate accountant., • Accounts Payable: Provide oversight of the accounts payable area including processing invoices for payment, tracking expenditures, containing costs and providing reports regarding expenditures., • Contracts: Manage vendor/contractor relationships including negotiating for the most cost effective and high quality services and monitoring vendor activities for contract compliance., • Facilities’ Programs: Oversee facility management program including an active preventive maintenance program, promoting a culture of sustainability, a responsive maintenance ticket system with low call back volume, a well-regulated housekeeping and grounds-keeping program, inventory control and asset management, and ongoing quality improvement efforts., • Turn(s): Manage annual “turn” of apartments between contracts including assisting institution in conducting an efficient and student friendly move in/move out processes., • Service Delivery: Design and implement effective systems and processes so excellent customer service is provided., • Other duties as assigned. Supervisory Responsibilities Manages subordinate supervisors who supervise employees in the areas of Maintenance, Custodial and Operations. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Qualifications An ideal candidate will have strong experience in financial reporting, facilities management/maintenance and capital planning, marketing (print, online, social media and events), managing housing contracts/assignments, accounts receivables/payables and feels comfortable and is fluid in social media platforms. Has excellent verbal and written communication skills to interact with campus partners, students, staff, families, and community members are needed. Effective time management, attention to detail, and the ability to manage competing priorities will be necessary for success too. Required Minimum Qualifications: • Bachelor’s degree., • 7+ years in student housing operations, property management, facilities management., • Previous experience in operations including budget, personnel, analyzing data, report generation, business administration processes, facilities management, and budget management., • Strong communication and interpersonal skills with the ability to collaborate effectively with students, staff, and campus partners., • Proficiency with Microsoft Office, student housing management software and work order management systems., • Ability to operate standard office equipment (e.g., copier, computer, telephone)., • Experience supervising full-time staff., • Strong attention to detail and organizational skills., • Ability to manage multiple tasks and competing priorities in a dynamic environment., • Ability to lift and/or move up to 35 pounds. Preferred Qualifications: • Master’s degree preferred in higher education, student personnel, business administration, facilities, project management or a related field., • Knowledge of building systems such as chilled water HVAC systems, fan coil units, building automation control systems, rooftop outside air units, etc., • Experience in the implementation of capital projects, development of maintenance reports and presentation of results to constituents, and experience in student or multi-family housing or in a higher education environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level in the work environment is usually moderate. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not employment contract. Salary commensurate on experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Job Description Personal Injury Paralegal / Legal Assistant About the Position A busy personal injury law practice is seeking an organized, motivated, and detail-oriented Paralegal / Legal Assistant to work directly one-on-one with an attorney. This is a hands-on position in a fast-paced environment, with involvement in all aspects of personal injury case handling from client intake through litigation and trial preparation. Prior personal injury experience is helpful but not required. The right candidate will be trained on the job and must be eager to learn, take initiative, and grow with the practice. Responsibilities The Paralegal / Legal Assistant will assist with all stages of personal injury cases, including: • Communicating regularly with clients, law offices, insurance representatives, medical offices, courts, and other case-related parties, • Conducting client intake and maintaining ongoing client contact, • Opening, organizing, and maintaining case files, • Requesting and tracking medical records, medical bills, police reports, insurance information, photographs, and other case-related documents, • Following up with medical providers, insurance companies, opposing counsel, and clients regarding outstanding documents and information, • Drafting professional correspondence and basic legal documents, • Assisting with pleadings, discovery, motions, and trial preparation, • Managing deadlines, calendars, reminders, and case-related tasks, • Keeping case information accurate, organized, and up to date, • Assisting the attorney with day-to-day case management, • Handling multiple active cases at the same time in a fast-paced environment Qualifications The ideal candidate must be: • Highly organized and able to manage many tasks and cases at once, • Motivated, reliable, and willing to take initiative, • Extremely attentive to detail, • Able to write clearly and professionally, • Comfortable communicating with clients, attorneys, courts, insurance companies, medical providers, and other professionals, • Comfortable using technology and learning new software systems, • Able to multitask effectively in a busy office environment, • Professional, patient, and courteous when dealing with clients and outside parties, • Willing to learn all aspects of personal injury case handling from intake through trial Preferred Qualifications • Multilingual ability is strongly preferred, especially Spanish, Russian, Ukrainian, and/or Georgian, • Prior legal office, customer service, administrative, or personal injury experience is a plus, but not required, • Ability to assist with occasional after-hours translation or client communication, if multilingual Schedule The position is generally Monday through Friday, 9:00 a.m. to 5:00 p.m. Occasional after-hours availability may be needed for translation or client communication if the candidate is multilingual. Growth Opportunity This position offers an opportunity to grow with the practice. Performance reviews will be conducted after 3 months, after 9 months, and annually thereafter. Paid time off becomes available after 9 months of employment. Ideal Candidate The ideal candidate is someone who wants to build a career in the legal field, enjoys working in a fast-paced environment, takes pride in being organized and accurate, communicates professionally, and is willing to learn all aspects of handling personal injury cases from start to finish.

Job Description Pay: $60,000.00 - $75,000.00 per hour Why This Is a Great Opportunity • Work one-on-one supporting a Partner in a respected, fast-paced Family Law practice, • Be trusted with meaningful responsibilities that directly impact clients' lives, • Join a collaborative, professional team that values precision, responsiveness, and growth, • Gain long-term stability with consistent workflow and clear expectations, • Eligible for discretionary year-end bonuses and merit-based increases Location This is a fully on-site, full-time position based in Roseland, New Jersey, ideal for someone who thrives in a collaborative office environment and enjoys being closely integrated with their attorney and team. Note This role requires prior hands-on family law experience in a law firm setting and strong familiarity with New Jersey family court procedures. About Us We are a well-established, multi-practice law firm known for our collaborative culture, high professional standards, and commitment to supporting our attorneys and staff so they can do their best work. We believe strong internal teamwork leads to excellent client service. Confidential Employer. Job Description • Provide direct daily support to a Partner in the Family Law practice, • Manage calendars, deadlines, court dates, and scheduling with accuracy, • Draft, revise, format, and proofread legal documents and correspondence, • Transcribe dictation and electronic recordings with precision, • Handle frequent document edits and revisions based on attorney feedback, • Coordinate e-filing and interact with court staff, experts, and opposing counsel, • Communicate professionally with clients regarding document requests and updates, • Maintain organized case files and track key deadlines, • Assist with billing support, including draft bills and collections tracking, • Provide administrative and overflow support to other attorneys as needed Qualifications • 3+ years of experience as a Family Law Legal Assistant or Legal Secretary, • Working knowledge of New Jersey family law procedures and court rules, • Advanced Microsoft Word skills, especially formatting and document revisions, • Strong organizational, time management, and proofreading abilities, • Professional communication skills and comfort working with sensitive matters, • Ability to handle a high volume of work with shifting priorities, • Willingness to work overtime when required Why You Will Love Working Here You will be part of a supportive, professional team that values collaboration, attention to detail, and mutual respect. This role offers meaningful work, stability, and the opportunity to build a long-term career in a well-run Family Law practice where your contributions are noticed and appreciated. JPC-1353 Benefits: • Dental insurance, • Paid time off, • Vision insurance

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. If you’re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Associate’s Degree from a school certified by the Commission on Dental Accreditation, • Strong computer and data entry skills, • Excellent communication and customer service skills, • Ability to provide high-quality patient care

Job Description Join Our Dynamic Real Estate Team! A leading regional real estate management firm is seeking an energetic and driven Leasing Specialist to join our New Jersey division. This is an excellent opportunity to be part of a collaborative team, contributing to the company’s success by managing the leasing and marketing process while maintaining exceptional resident relations and delivering top-tier customer service. In this role, you’ll work closely with a team of professionals and report directly to the Assistant Property Manager. Key Responsibilities • Proactively generate and track leads, prospects, and applicants to maintain 100% occupancy and establish a three-month waiting list., • Conduct property tours and provide prospective residents with detailed leasing information., • Maintain and update all marketing materials and online listings., • Follow up with prospects to ensure timely application submission., • Review applications for qualifying criteria (excluding credit reports)., • Coordinate lease agreements for approved applicants, ensuring completion within 48 hours., • Prepare and distribute move-in materials in a timely manner., • Conduct pre-move-in inspections and ensure apartments meet move-in ready standards., • Foster positive relationships with current and prospective residents., • Address resident inquiries and assist with any leasing-related concerns., • Monitor property curb appeal and report any issues to maintain company standards., • Maintain accurate records of leads, applications, and resident communications., • Generate and submit daily leasing reports., • Complete routine administrative tasks, including correspondence, scheduling, and document management., • Participate in special projects as assigned. Qualifications & Requirements • High school diploma or GED required., • Valid driver’s license., • Prior experience in sales, leasing, or real estate preferred., • Strong communication, customer service, and organizational skills., • Availability to work varied hours, including weekends, based on property needs. If you are a motivated professional with a passion for real estate and customer service, we’d love to hear from you! Apply today and become a valued member of our team.

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Employee discounts, • Health insurance, • Paid time off, • Training & development About the Role: Join Alpha Animal Rehabilitation and Fitness as a Client Coordinator/Veterinary Rehabilitation Assistant, where you'll play a vital role in enhancing the lives of animals through tailored rehabilitation programs. This exciting position in West Caldwell, NJ, offers an opportunity to work with a passionate team dedicated to animal health and wellness. Responsibilities: • Coordinate client appointments and manage schedules for rehabilitation sessions., • Assist in conducting rehabilitation exercises and treatments., • Provide exceptional customer service to pet owners and ensure their needs are met., • Maintain accurate records of patient progress and treatment plans., • Educate clients on rehabilitation techniques and at-home care for their pets., • Support the team with administrative tasks and clinic organization., • Ensure a clean and safe environment for both animals and clients.Requirements:, • Previous experience in a veterinary or animal care setting is preferred., • Strong communication skills and a passion for animal welfare., • Ability to work collaboratively in a fast-paced environment., • Detail-oriented with excellent organizational skills., • Knowledge of veterinary rehabilitation practices is a plus., • Ability to lift and handle animals safely., • Compassionate demeanor and a positive attitude towards clients and pets.About Us: Alpha Animal Rehabilitation and Fitness has been dedicated to improving the health and well-being of animals for several years. Our clients love us for our personalized approach and commitment to excellence, while our employees appreciate the supportive and collaborative work environment.

Job DescriptionBenefits: • Company Credit Card, • CEU Reimbursement, • Supervision Reimbursement, • Health Insurance Reimbursement, • Competitive salary, • Flexible schedule, • Paid time off, • Profit sharing, • Training & development The IIC Provider Engagement Director is a strategic, full-time hybrid role responsible for two critical functions: maintaining high-quality Intensive In-Community (IIC) clinical services within a personal caseload and actively leading the expansion of the agency's clinical network through the recruitment, screening, and engagement of Clinician and Behavioral Assistants (BAs) throughout New Jersey. Clinical Duties: Provide Direct Services: Manage an active caseload of 12 hours, delivering Intensive In-Community (IIC) to youth and families in the home/community setting. Documentation: Complete all required clinical documentation, including assessments, Individualized Service Plans (ISPs), and progress notes, ensuring compliance. Collaboration: Actively participate in Child Family Team (CFT) meetings and coordinate care with CMO Care Managers, schools, and other community providers. Clinical Integrity: Maintain and apply the highest ethical and professional standards of clinical practice and continuous professional development. Engagement & Recruiting Duties: Develop Strategy: Design and execute a comprehensive strategy for the recruitment and retention of IIC and Behavioral Assistant (BA) providers. Sourcing: Proactively source candidates using diverse channels, including job boards, clinical professional networks, universities, and social media. Screening & Interviewing: Conduct initial professional screenings and comprehensive clinical interviews to assess licensure, experience, and fit with the agency culture. Onboarding: Manage the provider pipeline through the Applicant Tracking System (ATS), coordinate background checks, verification of licensure, and preliminary credentialing paperwork. Networking: Represent the agency at local job fairs, clinical conferences, and professional networking events to build talent pipelines. Administrative: Internal Liaison: Serve as the primary point of contact between newly onboarded clinicians and the Clinical Director/HR team during the initial integration phase. Reporting: Track and report on key recruitment metrics, including candidate pipeline status, time-to-hire, and new hire retention rates. Team Participation: Attend and contribute to weekly clinical and administrative team meetings. Supervision: Participate in clinical supervision sessions as required to maintain the integrity of the clinical services provided. Why Choose CoxPHIT? At CoxPHIT, we believe in the power of community and the importance of family support. Our team is dedicated to providing high-quality, compassionate care to those in need. As apart of our family, you will have the opportunity to make a direct impact in the lives of children and families while enjoying flexible work hours and competitive pay. Ready to Make a Difference? Apply today and join a team thats committed to empowering families and individuals in your community! Visit www.coxphit.com to learn more about our mission and services. Flexible work from home options available.

Job DescriptionWe are a busy and growing Dental Office with an immediate opening for a full-time dental assistant. We offer a friendly caring work atmosphere, achievable bonuses, and competitive pay and benefits. Experience is preferred, however, we are willing to train the right person. We are an EOE. Primary Job Duties include: • Assist with Dental treatments as instructed including taking x-rays., • Take and record dental histories and patient records., • Prepare instruments; clean treatment areas; sterilize equipment., • Responsible for patient flow, and keeping treatment rooms neat and organized., • Instruct patients in oral hygiene. Ideal Candidate: • Ability to project a positive, warm, and professional image in person and on the phone., • Strong Organizational and administrative skills – you see what needs to be done and do it., • Must be articulate and service-oriented., • Ability to multitask, take initiative, and anticipate the needs of others., • Reliable and prompt; available for at least 35 hours per week., • Works well in a team, with humor, enthusiasm, and joyful consideration of others.www.dentistryofmontclair.com

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Competitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! As a Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate has an associate's degree from a certified school and previous experience as a Dental Assistant. If youre friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you! Responsibilities • Welcome patients into the treatment area and make them feel comfortable, • Discuss the dental care plan with patients and answer any questions they have, • Take vital signs and accurately record medical history, • Prep sterilized equipment and make it available to the dentist for exams and procedures, • Assist the dentist during procedures and exams, • Adhere to all health and safety regulations and office policies, • Schedule appointmentsQualifications, • Previous experience as a dental assistant preferred, • Knowledge of dental documentation and coding, • Familiarity with CAD (Computer-Aided Design) software for dental prosthetics is a plusExperience:, • Dental assisting: 1 year (Required) Licenses • X-Ray License required, • RDA preferred

Job Description New Jersey Community Development Corporation Dedicated to creating opportunities to transform lives within the City of Paterson's Great Falls Neighborhood, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, affordable and supportive housing, and community building initiatives. Founded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $19 million agency, employing 150 individuals that serve over 4,000 children, teens, and families daily. We are seeking a Human Resources Assistant to join our team! You will be responsible for providing administrative support to the HR department. Responsibilities: • Assist with recruiting and hiring efforts, • Maintain personnel records, in compliance with HR regulations, • Compile reports from personnel databases, • Review and update HR information system records, • Enforce company policies, rules and regulations, • Communicate all relevant information to employees and job applicants Qualifications: • Previous experience in Human Resources, • General knowledge of labor and employment laws, • Excellent written and verbal communication skills, • Strong organizational skills, • Strong attention to detail Job Type: Full-time Pay: $50,000.00 per year Benefits: • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance, • 403bCompany DescriptionDedicated to creating opportunities to transform lives and neighborhoods within the City of Paterson, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, housing, and community building initiatives. Founded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $12 million agency employing 150 individuals that serve over 3,000 children, teens, and families daily.Dedicated to creating opportunities to transform lives and neighborhoods within the City of Paterson, New Jersey Community Development Corporation (NJCDC) is a private, non-profit community development and social service agency focusing on education, youth development, housing, and community building initiatives.\r\n\r\nFounded in 1994 by Bob Guarasci with one other employee, NJCDC has grown into a $12 million agency employing 150 individuals that serve over 3,000 children, teens, and families daily.

Job DescriptionSummary Our health and human services agency client in Nutley, NJ, is seeking a Director of Outpatient Behavioral Health Services. This pivotal role will be vital in providing oversight of their mental health and substance use disorder outpatient program. This role ensures the agency's mission, values, and treatment philosophy are integrated into daily operations, with a focus on staffing, client care, compliance, and financial management. This position requires an LCSW, an LCADC, and previous supervisory experience. They will not be responsible for carrying a client load. The target salary range for this position is around $105,000. The position is expected to be in the office Monday through Friday. About the role What this position will focus on: Managing their services This person will oversee the agency's daily operations for its mental health and substance use disorder services. This person will oversee all aspects of the group, including both clinical and business matters. This will encompass all aspects of revenue, budgeting, hiring, and personnel management. Building a practice This position will further develop the organization's behavioral health practice and build on what is already in place. This includes recruiting additional referral sources and clients. This person will also have the opportunity to expand into other counseling services. Being the clinical supervisor This position will manage clients' clinical treatment and ensure operational compliance with state and federal regulations. This includes auditing documentation, intake and termination processes, and treatment planning. Critical parts of the job • Provides oversight of the program staff to ensure successful program delivery across outpatient mental health and substance use disorder services., • Provides full administrative oversight of outpatient behavioral health services, including planning, directing, and managing program operations such as staffing, fiscal management, reporting, and service delivery., • Oversees and manages clinical treatment, including documentation, compliance, and operational flow of clinical services. This includes oversight of intake operations, assessment, service planning, and termination processes, as well as coordination of care with internal and external programs to ensure continuity., • Ensures that all mental health and substance use services are evidence-based and aligned with recognized treatment principles and best practices, including treatment of co-occurring disorders., • Assures the integration of the mission, values, and treatment philosophy of the agency into daily operations., • Ensures agency compliance with all Federal, State, County, and City regulations, including NJ DHS/DMHAS requirements, program requirements, and accreditation standards., • Oversees facility operations to ensure compliance with safety, building, fire, and regulatory requirements., • Assists with any accreditation process., • Leads Outpatient quality assurance measures and oversees a comprehensive quality assurance and performance improvement program. Participates in the identification of quality care indicators, outcome objectives, and the collection and review of data to monitor clinical staff and program performance., • Participates in the Org PQI Team, Risk Management Team, and Client Advisory Board., • Ensures development, implementation, and enforcement of clinical policies & procedures to meet regulatory standards, including those specific to substance use disorder treatment services., • Ability to write and assist with developing new policy and procedures when needed., • Ability to assist with curriculum creation and implementation., • Ensures substance use disorder counseling services are delivered in accordance with NJAC 10:161B standards, including program structure, service delivery, documentation, and clinical supervision requirements., • Monitors program outcomes, including utilization of NJSAMS data where applicable, and implements improvements based on findings., • Ensures services address priority populations and support timely access to care or appropriate referral., • Ensure clinical staff complete necessary paperwork, adhere to established supervision requirements, and maintain proper documentation for recordkeeping., • Ensures that assessment, diagnosis, and treatment are provided by appropriately trained and qualified staff, and that clinical supervision is provided in accordance with regulatory standards., • Directly supervises the Assistant Director, clinical staff, and interns., • Oversees hiring processes, including credential verification, background checks, and staff qualifications. Ensures staff licensure and credentialing compliance., • Provides clinical orientation training to new clinical staff and supports ongoing staff development, education, and training., • Carries a small clinical caseload (if needed)., • Responsible for planning and budgeting for the provision of mental health and substance use counseling services., • Participate in Billing Team meetings and assist the Executive Director and the Business Operations Manager in conducting utilization reviews with the Billing Department to coordinate clinical and billing issues and support revenue cycle integrity., • Establishes and maintains relationships with community providers, referral sources, and stakeholders., • Assists the Executive Director with community outreach, partnership development, and new client acquisition., • Additional responsibilities as assigned by the Executive Director or as needed by the organization.Skills, Education & Abilities The Must-Haves • A self-motivated thinker and doer who can work independently and with a team., • Relentless attention to detail., • A curious and inquisitive mental health clinical supervisor who can understand and navigate a constantly evolving and dynamic environment., • A thoughtful and talented communicator willing to assist management, employees, and community members in navigating the complexity of the everyday clinical operations of the organization., • Ability to juggle a few competing priorities and be flexible to changing goals and demands on your time.Qualifications, • An LCSW and an LCADC are required., • A Clinical Supervisor Certification is required. An SIFI certification is a plus., • Minimum of 2 years post-licensure supervisory/management experience in a substance use disorder treatment setting., • Minimum of 5 years of experience in mental health and/or substance use treatment, including co-occurring disorders., • Demonstrated experience overseeing or managing substance use disorder programs required., • Required experience with NJSAMS reporting systems and ASAM placement criteria., • Experience with program development, budgeting, and billing required., • Strong knowledge of NJ regulatory requirements, including DHS/DMHAS standards., • Understanding of the organization’s mission and culture and the ability to maintain appropriate boundaries with staff and clients in all circumstances., • Program development, evaluation, solid organizational skills, and public speaking., • Strong written and oral communication skills., • Commitment to maintain confidentiality., • Awareness and sensitivity to the cultures represented by the organization., • Good interpersonal skills, ability to relate and work well with people from a variety of socioeconomic and cultural groups., • Excellent organizational skills to handle multiple priorities while remaining professional and calm., • Ability to organize and prioritize both their tasks and their staff., • Ability to be accurate, even at a fast pace and high-volume level of work, • Ability to work independently and be self-directed and flexible., • Ability to perform functions with minimal supervision. The Nice to Haves, • Ability to write and assist with developing new policy and procedures, • Ability to assist with curriculum creation and implementation., • Proficiency in computer skills, especially using agency electronic health records, Outlook, Word, Excel, and customized databases., • Ability to work flexible hours. About our client A comprehensive health and human service non-profit agency dedicated to strengthening the social and emotional well-being of individuals and families through accessible, affordable mental health counseling and social service programs. They have been a steadfast force in community outreach for over 100 years and are now focused on mental health counseling, social service programs, and community outreach initiatives to individuals and families in Northern New Jersey. Converge HR Solutions and our clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Powered by JazzHR Vq9h4lG4oI

Job Description HR Assistant The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the human resource department. Responsibilities: • Assisting with day-to-day operations of the HR functions and duties, • Maintains accurate and up-to-date human resource files, records, and documentation, • Performs file audits to ensure that all required employee documentation is collected and maintained, • Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management., • Produce and submit reports on general HR activity, • May assist with payroll functions including processing, answering employee questions, sending reports., • Assists with new hire orientation, • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, etc., • Performs other duties as assigned Essential qualifications • Associate degree preferred but not required., • Must be highly organized have a high attention to detail., • Must be proficient in MS Office Products, particularly MS Excel. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Benefits We offer our full time employees a competitive salary and benefits package, which includes a comprehensive Medical, Vision, and Dental Plan, Company paid Life and Disability Insurance, 401(k) Plan, and Education/Certification assistance. Wind Turbine & Energy Cables is an equal opportunity employer. We recognize the power and importance of a diverse employee population and strongly encourage applicants with various experiences and backgrounds Job Type: Part-Time/Full-time Pay: $15.00/h - $20.00/h

Job Description Now Hiring Assistant Director of Nursing Excellent Salary and Benefits Sign on Bonus $$$ Must be RN Department: Nursing Job Summary: Responsible for assisting the Director of Nursing in planning, organizing, staffing, directing, coordinating, reporting, budgeting, inventory control, and management of facility, people, supplies, and equipment in such a way that meaningful nursing service is established to render the optimum level of resident care. The ADON reports directly to the Director of Nursing. QUALIFICATIONS: · Must be a graduate of an accredited school of nursing and hold a current Registered Professional Nurse's license in the State of New Jersey. · Must have working knowledge of nursing services, nursing administration, rehabilitation, general nursing, and geriatric nursing. · Must be qualified to assume the position by training and /or previous experience of a supervisory status, preferably in a health care facility. · Must possess the ability to make independent decisions and mature judgments. · Must have the ability and the willingness to supervise and work harmoniously with professional and non-professional personnel. · Must have the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc. of the Nursing Department. · Knowledge of rehabilitative and restorative nursing practices is preferred. JOB REQUIREMENTS · Must be physically and mentally capable of performing routine job duties. · Excellence in all aspects of quality nursing including rehabilitative, and restorative. · Good administrative, managerial, organizational, planning, and interpersonal skills. · Leadership qualities that motivate and direct the nursing staff. · Be personable with residents, families, and staff in a professional and cooperative manner. · Must have compassion, tolerance, and understanding for the residents of the facility. · Thorough knowledge of JCAHO, OBRA, IDPH, and HFS regulations. MAIN DUTIES: · Support the facility's philosophy of care and strive to achieve its goals and objectives. · Assist the DON in planning, organizing, and directing the Nursing Department. · Identify the needs, problems, and progress of nursing services and make recommendations for improvement. · Assist in developing and administering nursing service policies. · Assist in establishing standards of nursing practices. · Assist in defining or revising job requirements, qualifications, and functions of nursing personnel. · Supervise scheduling of all nursing department employees and coordinate nursing activities to ensure full staffing on a twenty-four (24) hour basis. · Coordinate all nursing units weekly time schedule, as assigned. · Enforce policies which are established by the Administrator, DON, and other departments which affect nursing. Ascertain that each employee in the nursing department is aware of the lines of authority and exercise disciplinary action or termination when necessary and provide appropriate documentation in the employee's personnel record. · Develop and implement a systematic program of evaluation for nursing. · Supervise, by daily rounds, and evaluate the performance of the: o a) nurse supervisors o b) charge nurses o c) treatment nurses o d) CNAs · Provide guidance to the unit nurse in the administration of his/her unit. · Ensure that nursing personnel provide treatments, medication, diets, rehabilitative nursing care, activities of daily living , protective services, and training in self-care as stated in the care plan to ascertain that optimum comfort and care is provided. · Make rounds and observe individual residents who are experiencing episodes of acute illness, deterioration in health status, recent injury, recovering from surgery, etc., so as to be acquainted with the resident's status, both physically and emotionally and to ascertain that the staff is rendering proper care. · Identify educational and clinical needs of the nursing staff and schedule in-services to address them. · Report pertinent information concerning patient care, performance of personnel and other activities of the units to the DON. · Assist in orienting new nursing employees to the facility, personnel policy, and unit responsibilities. · Make recommendations for promotion, transfer and termination of employees. · Check the time reports of all nursing staff for verification of accuracy and return them to the Administrative Assistant for payroll processing as assigned. · Attend Medicare, Department Head, Infection Control, Performance Improvement, nursing department meetings, and others as deemed appropriate. · Maintain up-to-date knowledge of any changes in JCAHO, Federal, and State regulations, assist in modifying department policies to assure compliance, and in-service all effected personnel accordingly. · Furnish information regarding residents only to authorized agencies or people. · Delegate the responsibility to daily review the documentation of dispensing controlled substances and narcotics. Reviews the records no less than weekly, or sooner if a discrepancy is noted, to ascertain that they are properly counted and documented from shift to shift. · Audit sample EMR charting monthly to ascertain proper nursing charting and documentation of care given and directly confer with those employees who are not properly documenting. · Follow established fire, disaster, safety, infection control and evacuation policies and procedures. · Supervise, as assigned, review and follow up of consultant reports and recommendations. · Perform other related duties as assigned by the Administrator and DON.

Job Description JOB DESCRIPTION Elaya Health is seeking experienced Nurse Practitioner (NP’s) with diabetes management and other endocrinology needs. • Ability to make up to $90 per hour - Responsibilities: PA or NP will provide direct care to adult patients with type 1 and type 2 diabetes, weight management, including medical management and patient education. Will manage use of insulin pumps, continuous glucose sensors and related diabetes technology. PA works as part of a team that includes direct supervision by top endocrinologists in New Jersey. Telehealth and/or in person work needed. Qualifications: • Graduate of an accredited Physician Assistant Program or Nursing School, • 6 Months Work Experience, • Registered as a Physician Assistant or Nurse Practitioner in NJ State About Elaya Health: Elaya Health is a privately owned and operated administrative services organization whose mission is to assist physician practices in their goal of providing personalized care and education to patients and their families, helping make the procedural experience as comfortable as possible. Our nurses are hired with the intent to provide a professional atmosphere of caring and compassion. Ideally, this atmosphere is fostered by an attitude of harmony, cooperation, and understanding among all personnel. The medical staff is hired directly by our stellar team of physician practices. Powered by JazzHR lwwVR9sntr

Job Description Our client, a well-established law firm, is seeking a Legal Assistant to support attorneys in the Trusts & Estates Practice in Essex County, NJ. The role involves performing a mix of administrative, organizational, and confidential legal support duties for attorneys in a fast-paced environment. Key Responsibilities • Provide comprehensive administrative and legal support to attorneys in the Trusts & Estates group, • Attend client meetings (on-site and off-site) to witness client document signings, • Transcribe legal briefs, correspondence, and memoranda from rough drafts or dictation, • Prepare and edit various legal documents, including letters, pleadings, and agreements, • File legal documents electronically with courts and other agencies, • Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements, • Handle incoming and outgoing correspondence, including mail and email, • Prepare and process billing, proofread billing sheets, and review/edit draft invoices, • Maintain and organize confidential legal and administrative files, • Assist with reimbursements and internal expense reporting, • Provide support to other attorneys and legal assistants as needed across the practice group, • Manage contact databases and client information systemsQualifications Experience & Training • 3–5 years of experience as a legal assistant, preferably in a law firm setting, • Typing speed of at least 70 words per minute Skills & Abilities • Strong knowledge of legal office procedures, terminology, and document preparation, • Familiarity with Trusts & Estates work preferred, • Proficiency in Microsoft Word, Outlook, and Excel, including redline comparisons, • Experience using digital dictation tools (e.g., BigHand or similar software), • Excellent proofreading, grammar, and written communication skills, • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment, • Strong attention to detail and commitment to maintaining confidentiality, • Team-oriented mindset and professional demeanorCompensation & Benefits, • Annual salary range: $60,000 – $85,000, depending on experience, • Eligibility for discretionary bonus, • Comprehensive benefits package Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job DescriptionLooking for someone who wants to add one or two full 12-hour shifts (weekdays) a week, and or one or two 9-hour shifts (weekends) a month. Ideally, we find someone who wants to work a set schedule every month. Company Overview American Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability. AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job Summary Perform radiographic and other diagnostic imaging procedures to assist physicians in diagnosing injuries and disease. Assist with administrative and clinical needs as appropriate, such as patient registration and medical assisting duties. Responsibilities • Greet patients and explain procedures to patients in a compassionate manner, • Position patients appropriately for diagnostic imaging procedures, • Practice ALARA radiation protection techniques, • Process images, review for proper identification and quality control and prepare images for reading by a physician as well as radiologist overreads, • Utilize both digital and non-digital diagnostic imaging equipment, ensuring compliance with approved radiology techniques and all policies and procedures, • Aid provider with prescribed patient treatments in accordance with approved standards, policies, procedures, and protocol as necessary., • Perform routine maintenance, diagnose malfunctions, and make minor repairs on equipment, arranging for repairs as needed, • Complete forms and maintains records, logs, and reports of work performed, • Serve as Medical Receptionist and/or Medical Assistant if/when needed within appropriate guidelines, • Other duties and responsibilities as assigned Qualifications Associates degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training. ARRT-registered or board eligible preferred. Licensed per state regulation. In some states, Medical Assistant Certification or registry, Practical Nursing License, EMT or Paramedic certification is acceptable.

Job DescriptionDescription: This position reports to the Chief External Affairs & Operations Officer (CEAOO). The Development & Communications Assistant will provide direct administrative and logistical support to enhance the organization's fundraising and communications activities. This is a good opportunity for a candidate who would like to learn about fundraising, events, and communications. Essential Functions • Work closely with the CEAOO and External Affairs Manager to implement The Spring Soiree and Cooking & Conversation, • Coordinate logistics for our fundraising, cultivation, and other events including managing tickets, registrations, sponsors, venue needs, and the event auction., • Manage the Employee Fundraising Committee, • Manage the department’s databases by updating records, entering data, and running reports, • Engage volunteers and coordinate volunteer opportunities, • Manage the organization’s intranet, • Execute website updates, event promotions, and simple graphic design tasks, • Execute event mailings and thank you letters, • Manage departmental invoices, • Handle additional development and communications duties as assigned Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements: • Associate’s degree required, Bachelor’s degree is a plus, • One or more years of internship or employment experience demonstrating strong organizational, administrative, or event coordination experience is required, • Strong proficiency with Microsoft Office, Canva, website content management systems, e-mail marketing systems, and constituent database software, • Strong communication and organizational skills, • Excellent writing, planning, presentation, and verbal communication skills, • Strong active listening skills and the ability to follow through on directives, • Strong initiative and follow-through with an enthusiastic, positive attitude, • Ability to thrive in a fast-paced, diverse professional environment and manage competing priorities, • Local travel within our region and across our three office locations is required DEIB Drivers for Success PMCH aims to foster a workplace culture that prioritizes diversity, equity, inclusion, and belonging. Our collective vision is to create an antiracist organization through: • Encouraging bidirectional and transparent communication, • Promoting a culture of belonging, • Practicing cross-program collaboration and engagement, • Engaging in continuous learning/enrichment, • Embracing inclusive representation and practices Functional Requirements of the Role This role may involve a range of physical, sensory, and cognitive tasks. We are committed to providing reasonable accommodation to support individuals in performing essential functions. Immunization Policy All PMCH employees must comply with the guidelines of our Immunization Policy.

Job Description Strategic Executive Assistant to the CEO Reports to: CEO Employment Type: Full-Time Location: Bergen County, NJ (Hybrid or potential remote) The Opportunity We are seeking a highly capable Strategic Executive Assistant to help the CEO operate effectively across multiple businesses, investments, and professional responsibilities. The primary purpose of this role is to protect the CEO’s time, attention, and decision-making capacity. The Executive Assistant will act as a trusted filter, organizer, and closer of open loops, ensuring that routine execution, follow-up, coordination, and verification are handled without unnecessary CEO involvement. Scheduling and administrative support are part of the position, but they are not the center of the role. This is a proactive, judgment-oriented position for someone who can anticipate needs, create structure, hold others accountable, and present the CEO with clear, decision-ready information. Success in this role will result in: • Fewer interruptions and greater focus on high-value priorities, • Faster resolution of outstanding issues, • Reduced decision fatigue and administrative burden, • Stronger accountability from brokers, vendors, partners, and operators, • A calendar and inbox aligned with strategic priorities, • Problems presented with context, options, and recommended next steps This role directly supports the growth of multiple businesses by allowing the CEO to remain focused on strategy, relationships, leadership, and important decisions. What Success Looks Like The Strategic Executive Assistant will help create an environment in which: • The CEO spends the majority of his time on strategy, relationships, growth, and key decisions, • Every meaningful open item has a clear owner, deadline, and next step, • Brokers, vendors, bookkeepers, and operating partners move forward without requiring CEO follow-up, • The CEO’s inbox, calendar, travel, and follow-ups operate smoothly, • Routine issues are resolved at the appropriate level, • Important matters reach the CEO with sufficient context and clearly defined options, • Deadlines, commitments, and action items do not fall through the cracks Key Responsibilities 1. Executive Gatekeeping and Information Filtering This is the highest-priority responsibility of the role. • Serve as the first point of review for inbound emails, requests, documents, and other communications, • Determine which matters require CEO attention and which should be resolved, delegated, deferred, or declined, • Route issues to the appropriate owner, including business operators, directors, brokers, vendors, bookkeepers, and professional advisors, • Protect the CEO from unnecessary “FYI” communications and low-value interruptions, • Consolidate fragmented information into clear, concise summaries, • Escalate matters involving:, • Material financial impact, • Significant people or personnel decisions, • Strategic direction, • Legal, regulatory, contractual, or reputational risk, • Time-sensitive opportunities or commitments, • Present escalated matters with background, options, deadlines, and a recommended next step whenever possible 1. Follow-Up and Open-Loop Management • Maintain a centralized system for tracking commitments, action items, deadlines, and outstanding decisions, • Ensure every important item has an owner and next step, • Follow up consistently with internal and external stakeholders, • Identify stalled items before they become urgent, • Close routine loops independently within delegated authority, • Provide the CEO with clear visibility into overdue, blocked, or high-risk matters, • Ensure verbal commitments and meeting decisions are translated into action 1. Broker, Vendor, and Partner Accountability • Manage follow-up with:, • Commercial real estate brokers, • Investment property brokers, • Vendors and service providers, • Business partners and outside professionals, • Establish and enforce clear expectations regarding responsiveness, deliverables, and timelines, • Require concise updates, specific next steps, and clearly assigned responsibilities, • Ensure brokers provide curated opportunities aligned with established criteria rather than unfiltered listings, • Challenge incomplete or unclear responses professionally, • Identify underperforming relationships early and escalate them before the CEO is forced to intervene, • Help the CEO evaluate whether outside partners should be retained, redirected, or replaced 1. Calendar, Meeting, and Travel Management • Own the CEO’s calendar, scheduling, meeting coordination, and travel arrangements, • Protect designated time for:, • Strategic thinking, • Business planning, • Financial and operational reviews, • Board and advisory preparation, • High-value relationship development, • Evaluate meeting requests based on priority, purpose, attendees, and expected outcome, • Decline, delegate, shorten, or reroute low-value meetings when appropriate, • Batch meetings intelligently to reduce fragmentation and unnecessary context switching, • Ensure the CEO is properly prepared with agendas, background information, objectives, and decision points, • Confirm logistics and resolve scheduling conflicts before they reach the CEO 1. Administrative and Document Management • Manage physical mail, including the company PO Box, • Scan, name, organize, route, and securely file documents, • Maintain logical and consistent digital filing systems, • Coordinate invoices, contracts, forms, and other business paperwork, • Ensure documents requiring review, signature, payment, or follow-up are routed promptly, • Maintain accurate records across multiple businesses and entities, • Create systems that make information easy to retrieve and difficult to lose, • Uphold a consistently high standard of organization and confidentiality 1. Financial and Operational Coordination This position coordinates financial and operational processes but does not replace the CEO, bookkeeper, accountant, or financial advisor. • Coordinate with bookkeepers, payroll providers, CPAs, attorneys, and other professional advisors, • Ensure statements, reports, tax documents, payroll information, and requested materials are delivered on time, • Organize financial information before CEO review, • Prepare concise summaries highlighting deadlines, missing information, unusual items, and decisions required, • Monitor recurring administrative and financial obligations, • Flag inconsistencies or potential concerns for review, • Avoid making financial, legal, or accounting judgments outside the authority of the role 1. Weekly and Monthly Executive Cadence • Prepare a concise weekly executive summary covering:, • Open loops and outstanding commitments, • Decisions required from the CEO, • Upcoming deadlines and meetings, • Blocked or overdue items, • Broker, vendor, and partner updates, • Emerging risks or recurring problems, • Maintain a running list of items that require CEO attention, • Prepare materials for monthly financial, operational, and strategic reviews, • Track prior decisions and confirm that agreed-upon actions are completed, • Identify recurring sources of friction and recommend process improvements Decision-Making Authority The successful candidate will be given clear authority to operate on the CEO’s behalf within defined boundaries. Depending on the situation, this may include the authority to: • Decline or redirect inappropriate meeting requests, • Request additional information before escalating an issue, • Enforce response deadlines, • Follow up with brokers, vendors, employees, and professional advisors, • Resolve routine administrative matters, • Close open items that fall within established guidelines, • Protect designated calendar blocks, • Return incomplete work and request a decision-ready response The Executive Assistant is expected to use judgment while recognizing when an issue requires CEO involvement. What This Role Is Not This is not: • A traditional personal-assistant or errand-running position, • A passive scheduling role, • A position that waits for detailed instructions before taking action, • A note-taking role without ownership of follow-through, • A role for someone uncomfortable holding others accountable, • A position requiring constant direction or reassurance The right person will be comfortable operating independently while maintaining strong communication and appropriate transparency. Required Qualities High Ownership You take responsibility for outcomes, not just assigned tasks. You follow through without repeated reminders and remain accountable until an issue is resolved. Strong Judgment You understand the difference between matters that require CEO attention and those that should be handled elsewhere. Comfort With Ambiguity You can move work forward even when instructions are not perfectly defined. You ask focused questions when necessary but do not rely on constant direction. Clear Communication You communicate in a concise, professional, and decisive manner. You can convert complicated or disorganized information into a clear summary. Professional Confidence You are comfortable following up firmly with brokers, vendors, executives, and professional advisors while maintaining positive relationships. Organizational Discipline You create reliable systems, maintain accurate records, and prevent commitments from being forgotten. Pattern Recognition You identify recurring problems, bottlenecks, and underperformance before they become significant issues. Discretion You can be trusted with confidential financial, personnel, business, investment, and personal information. Calm Execution You remain composed and effective when priorities shift, information is incomplete, or others are not responding as expected. Experience and Qualifications • Demonstrated experience managing complex priorities with limited supervision, • Strong written and verbal communication skills, • Advanced organizational, calendar-management, and follow-up capabilities, • Experience supporting multiple businesses, entities, or workstreams, • Strong proficiency with modern productivity, communication, document-management, and collaboration tools, • Experience working with confidential business and financial information Experience in one or more of the following areas is strongly preferred: • Entrepreneurial or founder-led businesses, • Investment or deal-oriented environments, • Professional services, • Multi-location businesses, • Finance, bookkeeping, or operational coordination First 90-Day Success Measures During the first 90 days, the successful candidate will be expected to: • Establish an effective inbox-triage and escalation process, • Significantly reduce the volume of routine matters requiring CEO involvement, • Assume ownership of recurring administrative responsibilities, • Implement a reliable open-loop and follow-up tracking system, • Establish weekly reporting and executive-summary routines, • Ensure brokers and key vendors provide consistent, structured updates, • Create clear escalation criteria for financial, personnel, strategic, legal, and reputational matters, • Eliminate unresolved administrative items that lack an owner or next step, • Demonstrate sound judgment regarding what should—and should not—reach the CEO, • Build sufficient trust to operate independently within established authority Compensation Competitive compensation based on experience, qualifications, and demonstrated judgment. The compensation package may include a performance-based bonus tied to execution quality, reliability, operational improvement, and the level of trust and responsibility earned in the role. How to Apply Applicants should submit a current resume Final Note This role requires judgment, confidence, discretion, and consistent execution—not perfection. The ideal candidate enjoys creating structure, taking ownership, solving problems, and being the trusted person who quietly makes everything run better. Company DescriptionAlloy Personal Training – A results-driven fitness company dedicated to helping clients achieve their health and wellness goals. We provide expert coaching, personalized programs, and a supportive team environment that empowers both clients and staff to grow and succeed.Alloy Personal Training – A results-driven fitness company dedicated to helping clients achieve their health and wellness goals. We provide expert coaching, personalized programs, and a supportive team environment that empowers both clients and staff to grow and succeed.

Job DescriptionJob Summary The Assistant Contracts & Claims Administrator supports the administration of contracts and legal agreements for capital projects. This role assists with contract preparation, agreement review, legal research, document management, stakeholder coordination, invoice processing, and compliance activities while working with internal departments and external agencies to facilitate project delivery. Duties and Responsibilities • Assist in preparing and reviewing contracts, legal agreements, and real estate documents for capital projects., • Track and organize contracts and agreements with public utilities, railroads, municipalities, and third-party organizations., • Conduct research on title documents, legal descriptions, and property records., • Draft correspondence and communications with project stakeholders., • Coordinate invoice processing, purchase orders, and agreement approvals., • Work with Risk Management, Procurement, Real Estate, Environmental, and Legal departments to support capital projects., • Maintain electronic and hard-copy contract files and project records., • Assist in drafting, reviewing, and proofreading contracts, agreements, and memoranda., • Conduct legal research related to transportation laws, regulations, and court decisions., • Assist in negotiating agreements with public utilities and external organizations., • Review insurance requirements and indemnification agreements., • Assist in preparing Board of Directors materials related to contracts and acquisitions., • Organize meetings and perform additional administrative duties as assigned. Requirements, • Bachelor's degree., • At least 1 year of experience working with contracts, public construction, real estate, railroad projects, or legal agreements., • Paralegal or contract review experience preferred., • Knowledge of contract administration and legal documentation., • Strong research, analytical, and organizational skills., • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams., • Excellent written and verbal communication skills., • Ability to manage multiple projects and maintain accurate documentation.

Job DescriptionOur practice, Riverside Oral Surgery, is seeking an enthusiastic and experienced Surgical Dental Assistant to join our team! This is a unique and exciting opportunity for individuals passionate about Oral Surgery and committed to delivering outstanding care. As an Surgical Dental Assistant, you will play a crucial role in providing exceptional patient care and supporting our Oral Surgeons with various surgical procedures. This is a unique and exciting opportunity for individuals passionate about oral surgery and committed to delivering outstanding dental services. What You'll Do: The Surgical Dental Assistant will play a crucial role in providing exceptional patient care and supporting our Oral Surgeons throughout various surgical procedures. The successful candidate will be able to: Preparing the Treatment Room:-Ensure the treatment room is clean, organized, and equipped with the necessary instruments and supplies-Sterilize and maintain surgical instruments according to infection control guidelines-Set up equipment such as suction devices, dental chairs, X-ray machines, and surgical lights Assisting with Oral Surgery Procedures:-Prepare patients for Oral Surgery, explaining the procedure and addressing any concerns they may have-Assist Oral Surgeons during surgical procedures, anticipating their needs and providing the necessary instruments and materials-Maintain a sterile environment during surgery, following strict infection control protocols-Monitor patients' vital signs and comfort level during surgery, ensuring their well-being at all times-Handle and dispose of surgical waste and hazardous materials in compliance with safety regulations Patient Support and Education:-Provide post-operative care instructions to patients, including oral hygiene practices, medication administration, and dietary restrictions- Answer patients’ questions and concerns, offering reassurance and empathy throughout their treatment process-Educate patients about oral health, prevention methods, and the importance of regular dental visits-Maintain accurate and detailed patient records, documenting treatment plans, procedures, and progress Administrative Duties:-Schedule patient appointments and coordinate with other dental staff to ensure smooth patient flow-Manage patient records, update medical histories, and handle billing and insurance documentation-Assist with inventory management, ordering dental supplies, and maintaining equipment-Perform any and all other duties as assigned What You’ll Bring: -High school diploma or equivalent required-Valid X-ray license is required-Previous experience as a dental assistant, particularly in Oral Surgery, is highly desirable-Discharge experience is highly preferred-Knowledge of oral surgery procedures, instruments, and materials-Familiarity with infection control protocols and safety measures-Ability to work in a fast-paced environment and handle multiple tasks simultaneously.-Excellent interpersonal and communication skills, with a compassionate and patient-centered approach-Strong organizational skills and attention to detail-Proficiency in dental software and computer literacy Perks of the Job: -Highly competitive salaries & annual performance and compensation reviews-Competitive health insurance and benefits, including medical, dental, vision, disability, and more-401k retirement savings plan that includes employer match-Generous Paid Time Off, sick leave, and paid holidays-Advance your career growth with opportunities in the most extensive growing oral surgery practice in the Northeast About MAX Surgical Specialty Management: Established in September 2022 as the Northeast region’s first oral and maxillofacial surgery-only specialty platform, MAX Surgical Specialty Management is a surgeon-led management services organization developed with clinical and surgeon autonomy at its core. Today, MAX supports surgeons across New Jersey, New York, Pennsylvania, Vermont and Connecticut, enabling practices to channel resources, skills and knowledge within the oral surgery specialty, leading industry advancements and delivering the highest standard of patient care. Surgeons have access to a curated network that allows them to collaborate with and work alongside a diverse pool of highly skilled peers who are leaders in their specialty. MAX safeguards surgeons’ independence while offering robust support systems, access to advanced technology and opportunities for financial growth. Integrity-driven. Patient-focused. Experience the difference at www.max-ssm.com. MAX Surgical Specialty Management is an equal opportunity employer committed to providing fair employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected characteristic. We welcome diversity and encourage applicants from all backgrounds. Our inclusive environment values and empowers every employee to contribute to our mission. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description About US Injury Lawyers of NJ is a busy and growing plaintiff's personal injury law firm dedicated to helping accident victims throughout New Jersey and New York. We are seeking a motivated, organized, and detail-oriented Legal Assistant and Receptionist to join our team, where your energetic and organized approach will be vital in supporting our legal team and creating a welcoming environment for clients. The ideal candidate is compassionate, professional, and able to thrive in a fast-paced environment while providing exceptional client service. This paid position offers an exciting opportunity to develop your legal administrative skills while contributing to impactful cases. You will be the first point of contact for clients and visitors, manage essential case documentation, and assist with a variety of legal tasks across multiple practice areas including personal injury law. Your proactive attitude and attention to detail will help ensure the seamless operation of our busy office. Responsibilities • Greet clients, visitors, and callers with professionalism and enthusiasm, providing excellent phone etiquette and customer service., • Manage incoming calls, direct inquiries appropriately., • Request medical records and bills from hospitals, physicians, and healthcare providers through online portals and direct communications., • Confirm medical balances, liens, and outstanding charges with providers and insurance companies., • Prepare and send initial client correspondence, intake letters, and case-related communications., • Obtain property ownership searches and public records online., • Request police reports, summons dispositions, accident reports, and other case-related documents., • Open, sort, scan, upload, and electronically file incoming mail and documents., • Assist attorneys and paralegals with case management and administrative support., • Upload, organize, and manage electronic documents.Company DescriptionAt Injury Lawyers of NJ - Zammitti Shaw & Breen, we are a premier personal injury law firm dedicated to helping accident victims throughout New Jersey and New York obtain the justice and compensation they deserve. Our attorneys combine decades of experience it’s a compassionate, client-first approach, delivering exceptional legal representation while treating every client with the respect, empathy, and attention they deserve. We are fast-paced, team-oriented firm that prides itself on professionalism, integrity, and excellence. Every member of our team plays and important role in creating an outstanding client experience. We believe in fostering a positive, collaborative work environment where dependability, accountability, and a strong work ethic are valued. If you are someone who enjoys helping others, thrives in in a busy office, takes pride in your work, and is committed to providing exceptional service, we would love to hear from you.At Injury Lawyers of NJ - Zammitti Shaw & Breen, we are a premier personal injury law firm dedicated to helping accident victims throughout New Jersey and New York obtain the justice and compensation they deserve. Our attorneys combine decades of experience it’s a compassionate, client-first approach, delivering exceptional legal representation while treating every client with the respect, empathy, and attention they deserve.\r\n\r\nWe are fast-paced, team-oriented firm that prides itself on professionalism, integrity, and excellence. Every member of our team plays and important role in creating an outstanding client experience. \r\n\r\nWe believe in fostering a positive, collaborative work environment where dependability, accountability, and a strong work ethic are valued. If you are someone who enjoys helping others, thrives in in a busy office, takes pride in your work, and is committed to providing exceptional service, we would love to hear from you.

Job DescriptionDescription: 40 hours per week. Tech and Scribe experience preferred. Late Hours (End around 6:30PM Monday through Thursday). End at 1:00PM on Friday! No travel to other practices required. No Saturdays. Spanish speaking is REQUIRED $1000 Sign on Bonus Multi-specialty Ophthalmology group is seeking a skilled professional to join our friendly and dedicated team. If you're passionate about providing exceptional patient care and eager to grow in a supportive environment, we want to hear from you! Your Impact: • Elevate patient care: Work closely with our ophthalmologists to gather comprehensive patient information, ensuring accurate diagnoses and personalized treatment plans., • Master ophthalmic testing: Conduct thorough preliminary examinations, including visual acuity, pupillary responses, and more., • Perform advanced diagnostics: Administer a range of diagnostic tests, such as OCT, perimetry, and ophthalmic photography., • Assist in surgical procedures: Support ophthalmologists during minor surgeries, laser procedures, and crosslinking., • Streamline patient flow: Efficiently manage patient flow in clinic and imaging rooms, collaborating with clinical staff., • Administer eye drops, • Contribute to clinic efficiency: Perform clinical and administrative tasks, ensuring a smooth and organized workflow. What You'll Bring/Requirements: • A passion for patient care and a commitment to excellence., • Exceptional attention to detail and strong organizational skills., • Excellent communication and interpersonal abilities., • Ability to thrive in a fast-paced, team-oriented environment., • Proven experience as an Ophthalmic Technician., • Knowledge of medical office procedures., • Ability to perform indirect activities, administrative tasks and any other assigned duties that contribute to the efficient & high-quality performance of the medical practice., • High School Diploma or equivalent. Bonus Points: • Certified Ophthalmic Assistant (COA) Certification. Key Skills: • Reliability and a strong work ethic., • Ability to work collaboratively with a diverse team., • Proficiency in data entry and typing., • Outstanding customer service skills. We Care: We prioritize patients, colleagues, and families with compassionate, leading care and treat all with dignity and respect. We Collaborate: We work together with patients, seeking diverse input to share and grow innovative ideas. We Elevate: Committed to excellence, we exceed expectations by delivering leading eye care research, innovation, education, and outreach. Refocus is an equal opportunity employer and we value diversity. #PR1 Requirements: Ophthalmic Technician, Ophthalmic Technician, Ophthalmic Technician, Ophthalmic Technician, Ophthalmic Technician, Ophthalmic Technician

Job DescriptionCardiac Surgery Nurse Practitioner or Physician Assistant Location: Northern New Jersey Advance Your Career with a High-Performing Cardiac Surgery Team A nationally recognized cardiovascular program is seeking an experienced Nurse Practitioner or Physician Assistant to join its outpatient Cardiac Surgery practice on a long-term contract assignment. This opportunity offers a highly collaborative environment focused on delivering exceptional care to preoperative and postoperative cardiac surgery patients. Providers will work alongside experienced cardiac surgeons and advanced practice professionals in a well-supported outpatient setting. Position Highlights: • Outpatient-only practice, • No call responsibilities, • Four 10-hour shifts per week, • Consistent weekday schedule, • Long-term assignment available through March 2027, • Collaborative multidisciplinary cardiac surgery team, • Strong clinical and administrative support Responsibilities: • Evaluate and manage preoperative cardiac surgery patients, • Conduct postoperative follow-up visits, • Provide patient education and care coordination, • Monitor recovery and optimize surgical outcomes, • Perform minor postoperative procedures as appropriate, • Collaborate closely with surgeons and advanced practice colleagues Qualifications: • Nurse Practitioner or Physician Assistant, • Active New Jersey license required, • Current CDS and DEA required, • Cardiac surgery, cardiothoracic surgery, cardiovascular surgery, or related surgical experience preferred Why Consider This Opportunity? • Work with a highly respected cardiovascular program, • Excellent work-life balance with no call, • Established support infrastructure, • Opportunity to gain experience within a sophisticated cardiac surgery practice, • Competitive compensation and streamlined credentialing process For immediate consideration apply now with your most updated CV!

Job Description Job Description • Answers phone calls, schedule court hearings, send letters of representation to the court, calendar appointments, and support clients., • Perform administrative duties such as filing, typing, copying, scanning etc., • Must exhibits polite and professional communication via phone, e-mail, and mail., • Must anticipate needed supplies and place orders for office supplies., • Must be fluent in English and Spanish., • Ideal candidate must live in the Hudson County Area. Education and Experience Requirements • High school diploma or equivalent education required, • 1 year of administrative assistant experience., • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, and Adobe Acrobat Work Hours/Benefits • Will provide educational opportunities by paying for seminars and courses., • Hours 9 to 5 Monday through Friday with flexible schedule.

Job Description Passaic County Community College is seeking a dependable and detail-oriented individual to serve as a Staff Member for the Dream Scholar Program. This position supports student success by offering administrative and logistical assistance in coordination with the Director of the Honors Learning Community. The Staff Member plays a critical role in organizing experiential learning opportunities, maintaining program records, and facilitating effective communication among participants. This position reports directly to the Assistant Dean of Career & Professional Readiness. This is a part-time, hourly position. Example of Duties: • Assist with scheduling meetings, student workshops, activities, and experiential learning events., • Maintain calendars, filing systems, digital records, and prepare program materials and reports., • Support logistics for guest speakers, student showcases, community site visits, and special events., • Communicate effectively with students, faculty, and staff to support daily program operations., • Help coordinate documentation and communication tasks using online tools and platforms. Qualifications: • Minimum GPA of 3.0., • Strong interpersonal, communication, organizational, and teamwork skills., • Current enrollment at Passaic County Community College and completion of at least one full semester., • Proficiency in digital communication, including email, online platforms, and social media. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The minimum hourly rate for this position is $15.92. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.), • Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Job Description Pay: $75,000.00 - $90,000.00 per year WHY THIS IS A GREAT OPPORTUNITY • Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people, • Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice, • A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings, • Be part of a team where legal assistants are valued contributors, not just administrative support, • Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases, • Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs, • A firm that takes work-life balance seriously and actively invests in the professional growth of its staff Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture. Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered. ABOUT US We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer. JOB DESCRIPTION • Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence, • Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements, • Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines, • Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines, • Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout, • Assist with discovery management, document productions, exhibit preparation, and trial support, • Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status, • Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters, • Enter attorney time, assist with billing coordination, and support overall matter management, • Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment QUALIFICATIONS • 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required, • Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred, • Bachelor's degree, paralegal certificate, or equivalent experience preferred, • Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus, • Proficiency in Microsoft Office (Word, Outlook, Excel), • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred, • Strong organizational and time-management skills with the ability to juggle multiple priorities, • Excellent written and verbal communication skills, • High level of discretion in handling sensitive client and family matters, • Ability to work independently while collaborating effectively with a team WHY YOU WILL LOVE WORKING HERE This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it. JPC-1214 Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Job Description Optima Care Fountains, a 334 bed-skilled nursing facility in Secaucus, New Jersey, seeks an Assistant Director of Nursing (ADON RN) to assist and participate in the development, organization and implementation of the philosophy, objectives, policies, procedures and standards of nursing care in accordance with regulation and with the Center’s goals. Additional responsibilities include: • working closely with the director of nursing to assess the quality of nursing care being delivered and make improvements or changes to the Center’s nursing practices accordingly, • evaluating resident care, individual employees’ progress and general nursing practices daily and ensuring that the Center adheres to all codes and policies, • operating in accordance with the legal aspects of nursing and all federal and state regulations, • assisting in conducting employees’ performance reviews, • ensuring that MDS and resident care plans are completed in a timely manner and comply with all nursing Center/regulatory policies ADON RN JOB REQUIREMENTS: • Graduate of an accredited school of nursing with a current registered nurse licensure by the New Jersey State Board of Nursing; BSN is preferred, • Minimum of three years of full-time or equivalent clinical experience, • Minimum of two years of clinical experience in long-term care nursing, • Minimum of one year in a management/administrative or supervisory capacity is preferred BENEFITS: • PTO, • Health and Dental insurance, • 401k, • Referral bonuses, • Sign-on bonus

Job Description Clinical Research Administrative assistant Title: Clinical Research Administrative assistant Location: Secaucus, NJ Part Time Reports To: Senior Vice President Frontage Frontage Laboratories Inc. is an award winning, publicly listed, full-service CRO/Contract Research Organization operating over 25 state-of-the-art laboratories across the US, Canada, and China, growing significant YoY growth. Our core competencies include pre-clinical, drug metabolism, pharmacokinetics/ pharmacodynamics (PK/PD), safety and toxicology, bioanalytical services, chemistry and manufacturing controls for drug development, and core laboratory services for clinical trials. Position Summary: We are seeking a proactive and detail-oriented Clinical Research Assistant to provide critical administrative and operational support within our research environment. Responsibilities: • Welcome and direct visitors and clients in a professional manner., • Respond to and resolve administrative inquiries and questions promptly., • Retrieves information as requested from study records, email, minutes, and other related documents; prepares written summaries of data when needed • Responds to and resolves administrative inquiries and questions., • Coordinate and schedule complex travel, meetings, and appointments for the President and SVP., • Prepare detailed agendas and schedules for meetings to ensure productivity., • Retrieve information from study records, emails, meeting minutes, and other related documents as requested., • Prepare written data summaries and reports as needed., • Provide monthly expense and vendor invoices summaries., • Maintain a precise system for recording expenses using NetSuite., • Collaborate with Project Managers and Accounting to ensure all expense records are up-to-date and accurate. Education and Requirements: • Strong computer skills including proficiency in use of Microsoft word, Excel, and PowerPoint, • Proven ability to successfully work in a team environment. Excellent oral and written communication skills, • High school diploma/Certificate or educational equivalent; or equivalent combination of education training, and experience. Salary: $20.00-$22.00/hour Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Job Description We are seeking a Medical Assistant Instructor to teach courses and laboratory skills as assigned. The Medical Assistant Instructor will provide supervision for students in clinical practicum, maintain inventory of clinical supplies and equipment, and work in collaboration with the Program Director for continued program development. This position reports to the Director of Certificate Programs. This is a full-time, grant funded position. Example of Duties: • Teach courses as required in the Medical Assistant Certificate program as assigned by the College., • Teach and evaluate clinical skills for Medical Assistant students in the laboratory setting., • Teach and evaluate administrative skills for Medical Assistant students in the laboratory setting., • Maintain records of grades and skill competencies completed by students., • Prepare laboratory skill equipment setups for skills practice and testing., • Organize and maintain inventory of laboratory supplies and equipment., • Prepare Medical Assistant students for clinical practicum., • Maintain collaborative relationships with clinical affiliates and perform site visits to supervise, assess, and support student progress., • Seek and secure new clinical partnerships to support student practicum placements, • Collaborate with the Medical Assistant Program Director on student progress and continued program development., • Participate in course and program assessment activities., • Participate in projects and activities related to the program and college accreditation., • Participate in college wide activities to promote student enrollment. Qualifications: • Bachelor's Degree in Healthcare field preferred, Registered Nurse (RN), Medical Assistant (MA)., • National certification in Medical Assisting required or obtained within 3 months of hire., • Minimum 2 years' experience in medical assisting/health field or Registered Nurse., • College-level teaching experience preferred, community college preferred., • Experience working with diverse populations preferred. Supplemental Information: • Position is onsite at the Passaic Campus The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $55,000. Benefits: PCCC offers a variety of benefits which include: • Excellent New Jersey State health insurance plans, • Dental Plan options 100% covered by employer, • Retirement systems through New Jersey State, • Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.), • Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract, • Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions), • Paid Holidays, • Vacation, Sick, Personal, and Floating Holiday hours (*Prorated based on hire date) Vacation Sick Personal Floating Holiday Administrators 154 hours 105 hours 28 hours 14 hours The college also offers optional programs such as: • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses., • Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick., • Voluntary Annuity Programs: Additional contributions to retirement account

Job DescriptionBergen Community College is accepting applications for adjunct positions in the division of Health Professions for Fall and Winter 2026. Below are the disciplines we are currently hiring for and the requirements for each. Division of Health Professions The Division of Health Professions at Bergen Community College boasts ten fully accredited programs including Dental Hygiene, Diagnostic Medical Sonography, Medical Office Assistant, Nursing, Paramedic Science, Radiation Therapy Technology, Radiography, Respiratory Care, and Veterinary Technology. One year Certificate programs include Surgical Technology and Medical Office Administrative Assistant. Our comprehensive programs incorporate extensive clinical training as well as rigorous didactic courses. Graduates of the Health Professions programs are prepared for entry-level positions at hospitals, private offices, freestanding clinics, and research facilities. We are now accepting applications for the following fields: Diagnostic Medical Sonography • Students interested in sonography can study diagnostic medical sonography to become a registered professional in the field. Health Science • A post certification course of study to earn an associate’s degree for those individuals who have received education in a hospital sponsored programs Medical Office Assistant • Students interested in administrative, clinical, and management duties in healthcare can be trained in medical office duties to become a certified medical assistant. Paramedic Science • Students interested in providing emergency life support to patients in the pre-hospital environment can study to become licensed EMT’s and paramedics. Respiratory Care • Students interested in respiratory care therapies and modalities can study to become certified respiratory care therapists in the field. Surgical Technology • Students interested in surgical technology can study to become surgical technologists in the field. Veterinary Technology • Students interested in animals and animal welfare can study to become veterinary technologists in the field. Wellness and Exercise Science • Students interested in wellness, exercise science, and sports can study to enter the health and athletic fields. Rates and Benefits: • Adjunct rates range from $922 to $960. The pay rates are $938 a credit for adjuncts who have obtained an Associates, $950 for a Bachelor's and $960 for a Master's., • Tuition Waiver for BCC courses for themselves or their dependents, • ABP and 403b Bergen Community College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Human Resources Coordinator Employment Type: Full-Time Location: Fairfield, NJ, Byram, NJ 2x a month and as an on-needed bases Schedule: Monday-Thursday 8:00 AM - 5:00, Friday 8:00 am-3:00 pm Note: This role is 100% on-site only (not remote or hybrid). Salary: $50,000-$60,000 (Exempt) bonus potential Position Summary The Human Resources Coordinator serves as a key partner and trusted right hand to the Director of Human Resources, providing essential support across a broad range of HR functions. This role offers an exceptional opportunity for a motivated HR professional to learn directly from a seasoned HR leader while developing a well-rounded foundation in human resources. The ideal candidate values accuracy and consistency and is eager to be a part of an organization that recognizes and rewards performance. The HR Coordinator is responsible for owning and executing critical administrative HR processes, maintaining the integrity of HR systems and records, supporting recruitment and onboarding efforts, coordinating employee engagement initiatives, assisting in weekly payroll processing and ensuring consistency across all functions. Key Responsibilities HR Operations & Administration • Serve as a primary support resource to the Director of Human Resources on day-to-day HR initiatives, projects and administrative tasks., • Maintain accurate employee records and ensure data integrity within the Human Resources Information System (HRIS)., • Process employee status changes, compensation updates, organizational changes, and other HR transactions accurately and timely., • Create, maintain, and update HR forms, templates, internal reports, correspondence, and documentation., • Support meeting planning by preparing agendas and documenting key takeaways and next steps., • Assist employees with HRIS-related questions and troubleshooting., • Assist in processing weekly payroll for hourly and salary employees, • Assist with open enrollment, employee benefits changes, and respond to inquiries., • Ensure compliance with company policies, procedures, and recordkeeping requirements., • Develop and maintain standardized templates, procedures, and documentation to support operational excellence., • Support special HR initiatives, reporting, audits, and organizational projects as assigned., • Maintain strict confidentiality of employees and organizational information. Recruitment & Talent Acquisition • Create, post, and maintain job advertisements across various job boards and recruiting platforms., • Support hiring managers and the HR Director throughout the recruiting process., • Represent the organization at occasional career fairs and recruiting events., • Assist in preparing offer letters and employment documentation. Onboarding & Employee Experience • Coordinate and oversee the onboarding process for new hires., • Ensure all pre-employment and onboarding requirements are completed prior to start dates., • Coordinate with IT to ensure new employees have the necessary equipment, access, and resources for their first day., • Facilitate a seamless and positive onboarding experience., • Support employee engagement programs, recognition initiatives, and company events (Holiday party, Employee Anniversaries, Birthdays, etc.) Qualifications • Bachelor's degree in Human Resources, Business Administration, or a related field preferred., • 2–3 years of experience in Human Resources, HR Administration, HR Assistant or a related role., • Experience working with HRIS platforms and maintaining employee data preferred., • Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook., • Strong organizational and administrative skills with the ability to manage multiple priorities., • Excellent written and verbal communication skills., • Ability to handle sensitive and confidential information with professionalism and discretion. Desired Qualities & Characteristics The successful candidate will demonstrate: • Strong systematic thinking and the ability to recognize patterns and trends., • Exceptional attention to detail and commitment to accuracy., • A deep appreciation for consistency, process discipline, and operational excellence., • Strong organizational skills and the ability to execute tasks efficiently and thoroughly., • Professionalism, discretion, and sound judgment when communicating with employees., • Comfort working in situations with ambiguity., • A proactive, solutions-oriented mindset with a willingness to learn and grow., • The ability to prioritize competing tasks and remain agile., • Dependability, accountability, and a strong sense of pride and ownership. What Makes This Opportunity Unique • Direct mentorship from an experienced Human Resources leader., • Exposure to a broad range of HR disciplines, including recruitment, onboarding, HR systems, employee engagement, and HR operations., • A growth-oriented environment where performance and initiative are recognized and rewarded., • An opportunity to build a strong HR foundation with the potential to grow. This position is ideal for an organized, detail-oriented HR professional who primarily enjoys administration work mixed with and people-focused work, values precision and confidentiality, and is looking to become an integral part of the Human Resources Department.

Job Description Purpose of Role: We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role. Key Responsibilities: • Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines., • Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence., • Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines., • Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER., • Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation., • Maintain case files and organize litigation materials in both physical and electronic formats., • Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times., • Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems., • Coordinate travel arrangements, meeting logistics, and other administrative support as needed., • Support multiple attorneys simultaneously while managing competing priorities and deadlines., • Flexibility to work overtime as needed to meet litigation deadlines and business needs. Qualifications: • Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment., • Experience supporting commercial litigation matters is preferred., • Bachelor’s degree or equivalent professional experience preferred., • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint., • Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred., • Familiarity with state and federal court filing procedures and litigation deadlines., • Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment., • Excellent written and verbal communication skills with a polished and professional demeanor., • Exceptional attention to detail and accuracy in drafting and proofreading legal documents., • Ability to work independently while collaborating effectively within a team-oriented environment. Compensation & Benefits: This position offers a salary range of $75,000 - $90,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position. Equal Opportunity Employer: Mandelbaum Barrett PC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Description Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ. This role is ideal for a highly organized legal professional with strong litigation support experience who thrives in a fast-paced environment. The successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality. Responsibilities • Provide comprehensive administrative support to attorneys within the Litigation & Family Law practice., • Manage complex calendars, schedule meetings, court appearances, depositions, and client appointments., • Draft, proofread, edit, and format legal documents, correspondence, pleadings, and court filings., • Prepare, file, and serve legal documents through state and federal e-filing systems and coordinate physical filings when necessary., • Coordinate new client and matter intake, including opening files and maintaining accurate client records., • Organize and maintain electronic and physical case files, pleadings, discovery, and trial binders., • Monitor case deadlines, court dates, and attorney calendars to ensure timely completion of all matters., • Communicate professionally with clients, opposing counsel, court personnel, and vendors., • Assist with litigation case management, trial preparation, and document organization., • Process expense reports, reimbursements, and other administrative requests., • Provide reception and administrative backup support as needed., • Maintain confidentiality of all client and firm information., • Perform additional administrative duties to support attorneys and the overall practice group.Qualifications, • Bachelor's degree or equivalent combination of education and experience., • 3+ years of legal administrative assistant or legal secretary experience within a law firm or professional services environment., • Prior experience supporting Litigation and/or Family Law attorneys strongly preferred., • Experience preparing, formatting, proofreading, and filing legal documents., • Knowledge of state and federal court filing procedures., • Strong organizational skills with the ability to manage multiple priorities and deadlines., • Excellent written and verbal communication skills with exceptional attention to detail., • Strong client service skills and the ability to build professional relationships with clients and colleagues., • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)., • Experience using document management and client management systems., • Ability to work independently while collaborating effectively within a team-oriented environment. Compensation commensurate with experience. Apply now for consideration.