Administrative assistant jobs in Corona, New YorkCrear alertas

Description: Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Certified Medical Assistant is responsible for assisting in providing clinical care to select patients under the supervision of the professional nurse or licensed medical practitioner and provides clerical office assistance. Responsibilties: A day in the life of a Certified Medical Assistant at Hackensack Meridian Health includes: • Prepares exam room, treatment room, supplies and instruments., • Prepares patients for physician visit and examination assisting as directed., • Takes patient's vital signs and records in medical chart., • Understands proper function and care of special equipment., • Performs EKG, PFT, Audiometry, Titmus Test as indicated after a performance evaluation checklist completion. Also performs UDS, BAT, Phlebotomy, and other lab testing as indicated after performance evaluation checklist completion., • Maintains records by completing patient records as directed; file record and reports., • Assists with collections/billing procedures as needed., • Uses computer software to maintain office systems., • Identifies and responds to issues of confidentiality., • Identifies the needs of the patient population served and modifies and delivers care that is specific to those needs (i.e., age, culture, language, hearing and/or visually impaired, etc.). This process includes communicating with the patient, parent, and/or primary caregiver(s) at their level (developmental/age, educational, literacy, etc.)., • Other duties and/or projects as assigned., • Adheres to HMH Organizational competencies and standards of behavior., • High School diploma, general equivalency diploma (GED), and/or GED equivalent programs., • Excellent communication skills, • Ability to interact effectively and in a supportive manner with varying populations, • Ability to work in a fast paced environment, • Certified Medical Assistant or National Certified Medical Assistant or Certified Registered Advanced Medical Assistant or Certified Registered Medical Assistant or Certified Clinical Medical Assistant or Registered Clinical Medical Assistant Specialist or Clinical Medical Assistant Certificate or Certified Clinical Administrative Medical Assistant or Nationally Registered Certified Medical Assistant., • AHA Basic Health Care Life Support HCP Certification. If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Join the esteemed providers and team at Latham Medical Group, a family medicine practice within Community Care Physicians, as a full-time Nurse Practitioner or Physician Assistant! What sets us apart? For our patients, it’s our service. We provide the full spectrum of family care, with enhanced services like diabetes education, behavioral health, hypertension program, and lifestyle optimization, in a convenient location. Our providers take great pride in their training, clinical ability, and dedication to patient care. For our providers, it’s multifaceted: • Pioneers in patient-centered care: Latham Medical Group has been a cornerstone of primary care in the Capital Region for decades. This practice was one of the first to transition to the patient centered medical home model, putting patients at the forefront of the practice’s decisions and leveraging technology like the patient portal, digital intake, and scheduling to streamline processes and communication. Enjoy a friendly, business-casual environment with mentorship and access to administrative and specialty support teams., • Clinical autonomy within collaborative care: You’ll work on a dedicated care team—paired with physicians and fellow advanced practice providers—to manage a specific panel of patients of the practice. This structure fosters strong patient relationships and continuity of care within a supportive, collaborative environment., • Centrally located, multi‑specialty environment: Latham Medical Group is located in CCP’s Wellness Way health park in Latham, NY, opened in 2024, offering a modern, thoughtfully designed environment for both providers and patients—just minutes from Albany and surrounding Capital Region communities., • Comprehensive Care Network with deep history: Latham Medical Group is part of Community Care Physicians, the area’s first multispecialty medical group founded over 40 years ago. LMG benefits from seamless collaboration and communication with 30+ specialties—many co-located on-site—supported by a shared electronic health record and decades of trusted patient care across the Capital Region., • Non-Clinical Work, Handled: Focus on practicing medicine while CCP’s local centralized management services organization takes care of administrative, billing, and operational functions—so you can spend more time doing what you do best., • Work life balance with predictable hours, no evenings or weekends for APPs, disconnect on vacations and holidays, workflows that support efficiency. Responsibilities • Practice medicine with physician supervision including conducting examinations and writing prescriptions., • Collaborate with physicians in managing acute and long-term medical needs of patients., • Assess patient status by obtaining health history., • Order/perform laboratory diagnostic and other screening tests., • Treat illnesses, give injections, suture wounds., • Monitor therapies and provide continuity of care., • Counsel patient/family on preventive health care., • Participate in peer reviews, chart reviews, staff education, clinical guideline development and other continuing education. If you’re passionate about delivering high-quality patient care in a dynamic, multi-specialty setting, please APPLY NOW. We look forward to hearing from advanced practice providers who want to grow with us! New to the Capital Region? Learn more about our beautiful area, great for families, where the urban setting meets the great outdoors. ___ Compensation starting at $125,000 CCP salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills. Some roles may also be eligible for overtime pay. CCP's compensation packages go far beyond just salary. The company offers a comprehensive total rewards package that includes medical, dental, vision and life insurances, paid holidays, paid time off, retirement plan, and much more in a business casual environment! We welcome candidates who will bring diverse intellectual, gender and ethnic perspectives to Community Care Physicians. Community Care Physicians is an Equal Opportunity Employer.

Confidential Ad Posting – Assistant Director of Nursing (ADON), Brooklyn, NY. Our Skilled Nursing Facility is seeking an experienced Assistant Director of Nursing (ADON) to support and oversee clinical operations in our skilled nursing facility. The ADON works closely with the Director of Nursing to ensure high-quality resident care, regulatory compliance, and staff support. Competitive compensation and full benefits offered. RESPONSIBILITIES: * Assist the Director of Nursing in daily clinical and administrative operations * Supervise nursing staff to ensure quality resident care and adherence to policies * Ensure compliance with NYS DOH, CMS, and facility regulations * Participate in staff scheduling, evaluations, and performance management * Monitor clinical documentation for accuracy and completeness * Oversee infection control, wound care, and quality assurance initiatives * Support admission assessments, care planning, and interdisciplinary coordination * Respond to clinical issues, incidents, and family concerns as needed * Provide education, guidance, and mentorship to nursing staff QUALIFICATIONS: * Nursing degree or graduate of an approved nursing program * Current NYS RN license required * Prior ADON or nursing leadership experience preferred * Long-term care or skilled nursing experience strongly preferred * Strong knowledge of regulatory standards and clinical best practices * Excellent leadership, communication, and organizational skills * Ability to work collaboratively as part of an interdisciplinary team ABOUT US: This skilled nursing facility provides comprehensive rehabilitation and long-term care services in a modern, resident-centered environment. We are committed to excellence in clinical care, staff development, and resident dignity. EOE – M/F/D/V

Job Description Position Overview Title: Medical Assistant Location: Flushing, NY 11355 Duration: 8-26 Weeks Contracts With High Chances of Extension Pay Range: $20 - $23/Hour Job Summary: We are seeking a dedicated and skilled Medical Assistant to support clinical operations and provide high-quality patient care in a fast-paced healthcare environment. The ideal candidate will possess strong clinical and administrative skills, ensuring efficient workflow and excellent patient experiences. Responsibilities: • Perform routine clinical tasks such as taking vital signs, preparing patients for exams, and assisting with procedures., • Conduct phlebotomy and point-of-care testing., • Accurately document patient information in the EPIC EMR system., • Support physicians and nurses in daily clinical functions., • Maintain a clean, safe, and organized clinical environment., • Demonstrate strong communication and teamwork skills while ensuring patient comfort and confidentiality. Qualifications: • High School Diploma or GED – required, • Completion of a formal Medical Assistant training program – required, • Current BLS certification – required, • Medical Assistant Certification (AAMA-CMA, AMT-RMA) – preferred, • 1+ year of experience as a Medical Assistant – preferred, • Proficiency with EMR and phlebotomy techniques Company DescriptionPride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Job Description We are seeking a Medical Assistant Receptionist to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description Management company seeks Assistant for government supervised Mitchell-Lama Cooperative (approximately 275 units). Candidates should be looking for a long-term professional relationship and have an interest in real estate. Responsible including but not limited to: • Performing and coordinating the office's administrative activities;, • Distributing maintenance work tickets for 2 handymen throughout the day;, • Assisting with the sales of apartments;, • Meeting and greeting Shareholders;, • Typing, editing and proofreading documents;, • Answering and forwarding phone calls;, • Distributing and collecting mail;, • Organizing and maintaining paper and electronic files; and, • Inputting and updating client and vendor files, accounts and lists.Company DescriptionResidential Property Management Company with Long History in NYCResidential Property Management Company with Long History in NYC

Job Description We are a growing real estate management firm seeking a highly organized and proactive Assistant Property Manager to support our portfolio of residential and select commercial properties in New York City. While the primary focus will be on residential property management, the role also includes exposure to commercial operations, making this an excellent opportunity for someone looking to broaden their property management experience. Responsibilities • Serve as the key point of contact for tenants, ensuring responsive, professional communication and service., • Manage lease administration: new applications, renewals, board packages, and annual certifications., • Oversee rent rolls, track collections, and follow up on delinquencies., • Coordinate with attorneys on legal cases and maintain accurate tracking through Housing Court., • Ensure compliance with residential housing regulations (DHCR rent registrations, Multiple Dwelling Registrations, window guard notices, lead paint disclosures, boiler registrations, violation corrections)., • Conduct property inspections and coordinate maintenance, vendor services, and repairs., • Support property operations as needed, including vendor oversight, work order systems, and service contract management., • Assist with financial administration: budgets, A/P and A/R, tenant billings, reconciliations, and monthly reports., • Handle administrative tasks such as mail, filing, data entry, and revenue tracking. Qualifications • 3–5+ years of property management or administrative real estate experience, with strong emphasis on residential., • Familiarity with NYC housing regulations and tenant compliance requirements., • Proficiency in Microsoft Office (Excel required)., • Strong organizational, multitasking, and communication skills., • Bilingual in Spanish is a plus (but not required), • Bachelor’s degree a plus. Compensation: • Salary range: 65K-$75K, depending on experience level., • Direct exposure to both residential and commercial property management., • Onsite (5 days )

Job Description PRINCIPAL DUTIES AND RESPONSIBILITIES: · Provide administrative duties for patient care e.g. CIR immunization records (for all children) abnormal letters, no show letters, filling out CPE forms, immunization cards, fax prescriptions to pharmacy etc.. · Provide translation during patient visits. · Perform vitals on patients according to visit type, including but not limited to BP , HR, Temperature. (Patients with asthma history may require PEF (Patient Expiration Flow.) (Patients with COPD history Pulse Oximeter). · Obtain patients height and weight for each visit. Children need vision and hearing screening annually · Obtain social history (Audit C screening, Dast screening, language services, specific impairment) yearly on patient · Obtain Annual Comprehensive Assessment (Communication needs, Behaviors affecting health, Family characteristics, Health Literacy, Depression screening) · Obtain Tobacco Use screening annually · Assist providers with the following procedures: EKG, labs, blood sugar reading, hemoglobin reading, pregnancy tests and urine dipsticks. · Assist Nursing in the Assessment with vitals of those patients with no appointments according to guidelines. · Open and close lab-Process all lab tests performed at center. · Keep exam and lab room stocked and dispose expired supplies. · Provide patient education including infections control instructions, use of glucometer and blood pressure machine, etc. · Work as part of the clinical Population Health Teams to assist in patient compliance including but not limited to generation of letters, patient education, outreach to patients and work with team in monitoring QA outcomes. · Assist with friendly hand off is provider refers patient to case manager or social work · Review Huddle sheets at beginning of each shift with provider and document within chief complaint and patient needs. · Additionally duties as required by the Nurse Manager, Charge Nurse and Lead Medical Assistant. Company DescriptionAt Betances Health Center (Betances) we foster a welcoming and family-centered organization full of empathy, courtesy and respect. We educate and prepare our staff to provide all patients with the best care regardless of race, ethnicity, religion, sexual identity or insurance status. Betances does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, military service, or status as a covered veteran in accordance with applicable federal, state and local laws.At Betances Health Center (Betances) we foster a welcoming and family-centered organization full of empathy, courtesy and respect. We educate and prepare our staff to provide all patients with the best care regardless of race, ethnicity, religion, sexual identity or insurance status. Betances does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, genetic information, age, military service, or status as a covered veteran in accordance with applicable federal, state and local laws.

Job Description Supportive Housing organization has opening for a Administrative Assistant temp to perm in Bronx. Strong Word, and Excel. Friendly, good attitude, take initiative, maintain calendar, schedule, phones, filing and other duties as needed. Team player, detail oriented and able to multitask. Should have two or more years experience. Pay $22-$25.

Job Description About the Role: We are seeking a highly motivated and skilled Medical Assistant to join our team at Benemed Physician PC/ Zambito Heart Center. As a Medical Assistant, you will be responsible for providing exceptional patient care and support to our medical staff. Your primary role will be to assist physicians and nurses in delivering quality healthcare services to our patients. You will be responsible for performing various clinical and administrative tasks, including taking vital signs, preparing patients for examinations, collecting specimens, and maintaining medical records. Your contribution will be critical in ensuring that our patients receive the best possible care. Minimum Qualifications: • Certificate or diploma in Medical Assisting, • Experience in phlebotomy and specimen processing, • Knowledge of medical instruments and equipment, • Excellent communication and interpersonal skills, • Associate's or Bachelor's degree in Medical Assisting or related field, • Experience working in a Nurse Practitioner's office, • Assist physicians and nurses in delivering quality healthcare services to patients, • Maintain exam rooms; clean rooms between patient exams; ensure necessary supplies are stocked., • Provide initial medical screening; greet patients and direct to exam room., • Prepare patient for visit and alert physician when patient is ready to be seen., • Take vitals and basic medical history and accurately document in medical chart., • Perform EKGs and laboratory techniques as directed by superiors., • Perform clinical tasks such as taking vital signs, preparing patients for examinations, and collecting specimens, • Medication Re- Conciliation experienced., • Perform general clerical duties including but not limited to answering phones, photocopies, faxing, typing, completing forms, med refills, etc., • Must be comfortable answering phone calls and taking messages as well as providing feedback for patient/pharmacy calls., • Performs all duties in support of successful EHR/EPM implementation., • Provide administrative back-up support for MA, TECH as assigned; accept floating assignments as needed below., • Maintain workstation, according to protocols; Perform routine quality check of equipment., • Perform administrative tasks such as maintaining medical records and scheduling appointments, • Ensure that medical instruments and equipment are sterilized and ready for use As a Medical Assistant, you will use your skills in Medical Assisting, Medical Instruments, Phlebotomy, Draw Blood, Vital Signs, Specimen Process, Sterilization, and Nurse Practitioner on a daily basis. You will work closely with physicians and nurses to provide exceptional patient care and support. Your ability to multitask, communicate effectively, and work in a fast-paced environment will be critical to your success in this role. Benefits: • 401(k), • Dental insurance, • Vision insurance, • Health insurance, • Vacation, • Safe and Sick days- PTO

Job Description We are seeking a highly organized and detail-oriented Office Assistant with a legal background to support our PACT sites. This role involves providing comprehensive administrative support to the Director of Operations, with a focus on managing tenant-related legal matters. The ideal candidate will possess strong communication skills, experience in handling legal documents, and the ability to coordinate multiple tasks in a dynamic environment. Responsibilities include but not limited to: • Provide comprehensive administrative support to the Director of Operations PACT Development, including managing email correspondence, and drafting and distributing memos, letters, spreadsheets, forms, and faxes., • Plan, organize, and schedule meetings both in-office, off-site, and via videoconference, ensuring all logistical details are handled efficiently., • Distribute memos and other important documents to NYCHA PACT sites in the Bronx., • Assist with tenant-related legal matters, including the preparation and management of legal documents, tenant notices, and compliance reports., • Monitor and ensure deadlines are met, proactively adjusting to changing priorities., • Coordinate complex scheduling and calendar management, ensuring smooth communication and information flow to senior executives., • Maintain a professional and positive image for the organization when interacting with tenants, legal representatives, and other stakeholders., • Provide office support, including document preparation, dictation, spreadsheet creation, faxing, and maintaining the filing system and contacts database., • Legal Background preferred, • Experience in handling legal documents, particularly in tenant-landlord law, is strongly preferred., • A minimum of four years of experience in an administrative role, preferably with experience supporting upper management., • Exceptional written and verbal communication skills, with a strong emphasis on clarity and professionalism., • Strong time-management skills with the ability to organize and coordinate multiple projects simultaneously., • Proficiency with Microsoft Office Suite and the ability to quickly learn new software and systems, • A flexible and adaptable team player who can handle challenges and shifting priorities with ease., • A high level of integrity and ability to maintain strict confidentiality, especially concerning tenant-related and legal matters. Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, and termination. Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Wavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.

Job Description This is a vascular surgeon's practice. We are seeking a bilingual Medical Assistant ( Chinese/English) to become a part of our team! You will be assisting with Physician with procedures and also performing various clinical and medical office administration duties. General Hours: Mon - Thur with occasional Fridays Responsibilities: • Assist the surgeon with procedures, • Perform routine clinical tasks to support physician, • Communicate patient care, taking vitals...etc, • Previous experience in healthcare facilities ( medical office, outpatient, hospital... settings), • Familiarity with medical terminology, scribe experience is a plus, • Strong organizational skills, problem-solving abilities, and the ability to multitask, • Ability to thrive in a fast-paced environment

Job Description Title: Construction Administrative Assistant Job Description: We are looking for an experienced and dependable accounting assistant to join our growing team. The individual will be involved with various tasks in the department. The person to join us must be multi-tasking and ready to roll their sleeves. Essential Functions: · Prepare monthly payment packages for various NYC agencies. · Review Certified payrolls for subcontractors. · Review weekly time sheets for union employees · Coordinates with site supers to collect daily reports, progress photos, and time sheets · Ensures the timely submission of all the subcontractors’ documents for review Education, Experience & Competencies: · Bachelor’s degree and a minimum of 5 years’ experience in the construction industry · Prior working experience with various NYC agencies (NYCHA, SCA, DCAS, etc.) · Able to multi-task and perform at a high intensity level · Possesses excellent organizational skills Position Type: This is a full-time office position. Company DescriptionFounded more than 20 years ago, Roma Scaffolding is known for delivering large and complex public projects ahead of schedule and on budget. We specialize in exterior restorations and roof replacement and serve as general contractor.Founded more than 20 years ago, Roma Scaffolding is known for delivering large and complex public projects ahead of schedule and on budget. We specialize in exterior restorations and roof replacement and serve as general contractor.

Job Description Job Summary We are seeking a dedicated Medical Assistant to join our healthcare team. The MA will provide both clinical and administrative support to physicians and nurses, ensuring efficient patient care and smooth daily operations in a fast-paced medical setting. Key Responsibilities • Prepare patients for examination, record vital signs, and document medical history., • Assist providers with exams, procedures, and treatments., • Perform phlebotomy, EKGs, immunizations, and medication administration as directed., • Manage patient flow, schedule appointments, and update electronic medical records (EMR)., • Handle prior authorizations, prescription refills, and insurance verifications., • Collect and process lab specimens, ensuring accurate documentation and handling., • Maintain exam rooms, equipment, and medical supply inventory in accordance with infection control standards., • Educate patients and families on care instructions, medications, and follow-up plans., • Support front-desk operations including answering phones, patient registration, and billing assistance as needed., • High School Diploma/GED (required)., • Graduate of an accredited Medical Assistant program (required)., • Completion of a formal Medical Assistant training program– required., • BLS certification (required)., • Minimum 1 year of clinical experience in a medical office, outpatient clinic, or hospital (preferred)., • Strong communication, organizational, and multitasking skills.

Job Description Overview The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the organization. This role is central to maintaining organizational effectiveness by managing schedules, communications, and document handling while delivering excellent service to both internal and external stakeholders. This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables. Responsibilities • Provides technical and administrative support to the lab/lab personnel in addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements., • Manage and prioritize incoming calls, emails, and other communications, ensuring timely responses or routing to appropriate personnel., • Prepare and manage correspondence, reports, presentations, and memos, maintain computer-based paper files, answer and screen telephone calls, opening and distributing mail for those supported., • Answer routine inquiries and prepare standard correspondence., • Make travel arrangements, prepare briefings and presentations, coordinates meetings, drafts and distributes meeting agendas, schedules required logistics to support office staff, and perform Internet-based research., • Other duties as assigned. Qualifications • High School Diploma or equivalent., • Minimum of two (2) years of direct work experience in an office environment OR at least an associate degree in a related field., • This position requires the submission of a DNA sample, which will be stored in the government-managed DNA Sample-Employee Database to ensure it is excluded from CODIS (Combined DNA Index System)., • Due to the nature of work performed at the client’s facility, U.S. Citizenship is required., • Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner., • Exceptional verbal and written communication skills., • Excellent organizational, analytical, and problem-solving skills with high-level attention to detail., • Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner., • Must be self-motivated and able to work well independently as well as on a multi-functional team., • Ability to handle sensitive and confidential information appropriately Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Job Description We are looking for a detail-oriented Administrative Assistant for a Real Estate Company in Lower Manhattan, New York. Responsibilities: • Process rent payments received through payment processors and PO boxes with precision., • Scan and record checks promptly to maintain accurate financial records., • Organize and file important documents, including leases and compliance paperwork., • Sort, process, and route incoming mail to the appropriate recipients efficiently., • Assist with mail distribution, including packages and routine mailroom operations., • Provide support for additional administrative tasks as needed to meet team needs., • Excellent attention to detail and accuracy in all tasks., • Strong computer proficiency and ability to work within systems, • Highly organized with strong attention to detail, • Ability to complete tasks accurately and efficiently, • Quick learner who can pick up processes

Job Description Job Title- Volleyball Athletic Head Coach (Part-Time) Location: Harlem, NY Job Start Date(s): Fall 2025 About Capital Preparatory Schools Capital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our scholars, parents, faculty, and staff—have come together to create a compelling and meaningful educational experience. The Capital Preparatory Schools has four school locations: one in Harlem, one in the Bronx, New York, and two locations in Bridgeport, Connecticut providing students in grades K–12 with a year-round, college-preparatory education that encourages students to become scholars and agents of change. Capital Preparatory Schools believes that all children, when given the right conditions and environment, will succeed and excel in their academic and social-emotional growth. This is achieved by blending elements of academic models that successfully support students from historically disadvantaged populations, with innovative approaches that get 100% of our graduates accepted to four-year colleges. Focusing on the key attributes of leaders, our learner expectations are designed to develop scholars who are: * Collaborators, by showing respect and cooperation to achieve individual and common goals, * Problem Solvers, by using appropriate personal and team strategies to address interpersonal, intrapersonal, and group conflicts, * Researcher/Information Processors, by looking for and listening attentively to important information and utilizing the information to make positive choices/decisions/conclusions, * Empathetic Citizens, by acting responsibly, safely and thoughtfully to create positive change for all members of the school, local, and global communities, * Pillars of Knowledge, by modeling the above expectations in our words, actions and goals. With the support of the Capital Prep team of skilled and compassionate educators, students realize their academic abilities, advocate for social justice and fulfill their civic responsibilities. As leaders of social justice, we expect our students to use their education to improve the lives of others. Athletic Coach at Capital Preparatory Schools Capital Preparatory Schools is committed to teaching and learning that promotes the success of every student by: * Creating a safe and enjoyable educational environment that encompasses our social justice model and that ensures every graduate moves on to attend college; * Providing individualized instruction and enrichment opportunities for students to ensure that gifted students are challenged and struggling students are supported; * Hiring and growing quality teachers and leaders and empowering them to use their craft to inspire students to achieve at the highest levels. Capital Preparatory Schools seeks passionate coaches who have demonstrated leadership. Job Summary: Capital Preparatory Schools is looking for a highly motivated and experienced Athletic Coach to join our team. The successful candidate will be responsible for providing coaching and guidance to scholar-athletes in a specific sport and helping them to develop their skills and achieve their potential. This is a part-time position that will require availability during afternoon and evening hours and on weekends. Key Responsibilities: * Follows the administrative procedures established by Capital Preparatory Schools as published in the Athletics Policies and Procedures Manual and all policies and procedures applicable to CPS athletics. * Develops and implements practice plans for scholar-athletes in a specific sport to ensure conditioning and training so that scholar-athletes are physically prepared for competition; * Provides individualized coaching and instruction to improve technique, physical fitness, and overall performance to maximize performance; * Communicate effectively with scholar-athletes, parents, and other coaches regarding team expectations, schedules, and progress; * Schedules regular practices and attend and supervise all team practices, games, and events, both home and away; * Promotes good sportsmanship, teamwork, and positive attitudes among scholar-athletes; * Maintains equipment, uniforms, accurate records, and statistics for team performance, as required by the CPS network; * Enters grades for all scholar-athletes; * Ensures compliance with all rules and regulations of the league and the end of season checklist. * Willingness to fundraise; * Enforces team travel standards for behavior and appropriate dress. * Oversees training and care of scholar-athletes * For Head Coach, selects, supervises, and provides guidance to assistant coaches while monitoring and ensuring their professional development. * For Head Coach, conducts a performance evaluation for full-time and/or part-time assistant coach (es). * Performs any and all duties as may be assigned by Administration. Qualifications: * Bachelor’s degree in physical education, sports science, or related field preferred; high school diploma required. * Active certification to coach in the State of NY. * Experience coaching at the high school level, with a focus on skill development and player improvement * Strong knowledge of the sport, including current strategies, techniques, and trends. * Excellent communication and interpersonal skills, with the ability to motivate and inspire scholar-athletes. * Ability to work collaboratively with other coaches and staff members. * Valid CPR/First Aid, concussions, Certification in CPR and first aid * Valid driver’s license and reliable transportation; able to obtain passenger endorsement on license and an excellent driving record. * The position requires weekends, afternoon/evenings, and travel. Compensation: This is a part-time position, paid by stipend, that may involve exposure to outdoor weather conditions and physical activity, and requires lifting, carrying, and moving heavy equipment. Compensation: Salary for this position is commensurate with experience. Capital Preparatory Schools offers an athletic coaching stipend at a rate of $1500 - $5000

Job Description We are seeking an Administrative Assistant (CPA Firm) to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionOur Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. We believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.Our Firm is a Certified Public Accounting Firm specializing in accounting, tax, audit, bookkeeping, and advisory services. Our clients are based within the U.S and abroad and come from a variety of industries. We serve individuals clients and businesses of all sizes. \r\n\r\nWe believe in the value of relationships and believe that in order for our firm to succeed our employees must also succeed. We provide our employees with the opportunity to grow in a supportive environment. We provide a competitive compensation package and work with our employees to achieve work-life balance.

Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Perform all other office tasks, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionC.P.A. firm with a very diverse clienteleC.P.A. firm with a very diverse clientele

Job DescriptionJob Title: Medical Assistant – Plastic Surgery Location: New York City (Columbus Circle) Employment Type: Full-time About Us: We are a premier facial plastic surgery practice in NYC, known for delivering elite-level surgical and nonsurgical results in a highly personalized, high-touch environment. Our practice combines artistry, advanced technique, and unparalleled care. We’re seeking a sharp, reliable, and experienced Medical Assistant to join our growing team. About You: You thrive in a fast-paced, high-pressure environment. You’re assertive, organized, detail-oriented, and comfortable taking initiative. You have excellent interpersonal skills and a natural ability to connect with patients in a warm and confident way. You understand the level of professionalism required in a luxury medical setting and are excited to be part of a practice that’s setting the standard in facial aesthetics. Key Responsibilities: • Set up and maintain a sterile field for surgical and nonsurgical procedures, • Assist in the operating room, including preparing patients and supporting the surgeon intraoperatively, • Prepare and assist with cosmetic injectable treatments (neurotoxins, fillers, PRFM, etc.), • Monitor and care for postoperative recovery patients, ensuring comfort and safety, • Clean and sterilize instruments; manage and operate autoclave systems, • Document treatments and clinical notes accurately in EMR systems, • Support front desk as needed with patient intake, phones, scheduling, • Provide outstanding customer service and communication, • Maintain inventory, order supplies, and ensure seamless room turnover, • Take clinical photography of patients using standardized settings and lighting protocols, • Organize and manage before-and-after images for internal documentation and marketing use, • Maintain discretion, confidentiality, and a white-glove approach at all times Qualifications: • 1+ year of experience in a plastic surgery or dermatology practice (required), • Proficient in sterile technique and surgical support, • Familiarity with photography equipment and clinical photography standards (preferred), • Comfortable in both clinical and administrative roles, • Strong EMR and computer skills, • Excellent verbal and written communication, • Warm, confident, and highly professional demeanor Additional Qualities We Value: • Flexibility – we all do everything here and support each other, • Ownership – you take pride in delivering excellence in every interaction, • Aesthetic eye – especially important for photography and presentation, • Clear-headed and composed in high-pressure moments, • A true team player with a customer service attitude Compensation: Competitive salary based on experience, with opportunities for growth and professional development.

Job Description The Atlantic Group has partnered with a large bank in the Manhattan area. They have an immediate need for a Receptionist/Administrative Professional to join their corporate office. This position is a full-time contract role with the opportunity to become permanent based on performance. Summary: You will provide valuable support to our team of financial professionals. Serving as the first point of contact for our clients and visitors, you will perform a variety of administrative tasks that contribute to the smooth day-to-day operations of our office. The successful candidate will possess excellent communication and organizational skills, along with the ability to manage multiple tasks simultaneously. Work Schedule: 5 days a week in the office. 40 hours per week. Responsibilities • Greet and welcome clients, visitors, and employees in a warm, professional manner., • Maintain a clean, organized, and professional reception area at all times., • Perform clerical duties, filing, data entry, scanning, and copying., • Manage office inventory, order supplies, coordinate grocery and catering orders., • Answer and direct incoming phone calls; take accurate messages and route inquiries to the appropriate departments., • Process all incoming and outgoing mail, courier deliveries, and packages., • Manage Outlook inboxes and ensure emails are handled appropriately and promptly., • Support general scheduling needs as required., • Coordinate logistics for internal and external meetings, including conference room bookings, catering arrangements, and preparation of printed or bound materials., • Assist bank operations, HR, and administrative teams with various ad hoc tasks and projects., • Ensure compliance with office safety protocols and OSHA regulations, including maintaining proper documentation., • Support planning and logistics for internal and external office events. Requirements • Proven experience as a receptionist or in a similar role., • Proficient in Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint)., • Strong organizational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • Ability to work independently and prioritize tasks effectively., • Ability to maintain confidentiality and handle sensitive information. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 47858

Job Description We are seeking a versatile and proactive Administrative Assistant to join our team. This role provides essential support across various operational areas, requiring a blend of administrative, organizational and hands-on skills. The ideal candidate must: • Be quick-thinking, solution-oriented and able to perform well under pressure;, • Have initiative, excellent work ethics, be reliable and dedicated;, • Be proactive, energetic and enthusiastic about duties and responsibilities;, • Be willing and able to learn quickly and accurately;, • Possess excellent social and communication skills;, • Be disciplined, well organized and attentive to details. Responsibilities include but are not limited to: • Office supplies orders and maintenance, • Facilities/equipment maintenance and repairs, • IT-related activities, • Workstation setup and re-location, • Shipping/receiving, • Scan/copy/print/compile documentation, • Occasional deliveries and miscellaneous errands, • Various handyman tasks, • Seminars/presentations/events organization and registration, • Document typing/formatting/editing using firm’s standards, • Travel arrangements and related activities, • Coverage for reception and other functions as needed Requirements and Qualifications: • Bachelor’s degree, • Good knowledge of Microsoft Office Applications, • Ability and skills required to perform minor facility repairs and upgrades using basic tools, • Ability to lift min 50lbs, • Excellent time management and organizational skillsCompany DescriptionLERA Consulting Structural Engineers (LERA) is a 150-person, award winning structural engineering firm providing design services for architects, developers, contractors and owners. Established in 1923, we have designed numerous landmark projects, both nationally and internationally. Our long tradition of innovative design has brought us to the forefront of the structural engineering profession. Headquartered in New York City, LERA has offices in Salt Lake City, Mumbai, Jaipur, Shanghai, Hong Kong and Seoul. For more information, please visit our website at or check us out on Facebook, LinkedIn, Instagram, and Twitter.LERA Consulting Structural Engineers (LERA) is a 150-person, award winning structural engineering firm providing design services for architects, developers, contractors and owners. Established in 1923, we have designed numerous landmark projects, both nationally and internationally. Our long tradition of innovative design has brought us to the forefront of the structural engineering profession. Headquartered in New York City, LERA has offices in Salt Lake City, Mumbai, Jaipur, Shanghai, Hong Kong and Seoul. \r\n \r\nFor more information, please visit our website at or check us out on Facebook, LinkedIn, Instagram, and Twitter.

Job Description Become nationally credentialed as a Certified Medical Assistant - On us! The Certified Medical Assistant (CMA) will serve as a key member of the patient care team in an ambulatory setting. This position will work closely with providers across multiple specialties as well as with other clinical and administrative staff to deliver an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of service orientation, trust, empathy, safety, and inclusion. Clinical Duties • Greet and interact with patients, visitors, vendors, and all faculty and staff in a courteous, helpful, professional, and ethical manner., • Prepare patients for their visit including:, • Pre-visit organization of information required for an efficient in-office experience, performing patient escort and rooming functions (taking vital signs, medication reconciliation, accurate documentation of chief complaint, updating history as requested, updating EMR (Epic) as required)., • Providing instructions to patients in a manner that facilitates efficient patient safety and standard operations for the practice., • Assisting patients as needed with walking, dressing, collecting and processing specimens and point of care testing, preparing for exam, etc. Serving as a chaperone in the exam room as requested., • Assisting physicians or other clinical staff with examinations, procedures, and department-specific therapies as requested., • Performing phlebotomy duties and point-of-care tests such as urinalysis and pregnancy tests., • Preparing and labeling collected specimens and ensuring timely delivery of specimens to appropriate designation., • Ensuring that proper labs are drawn and documented via Epic. Assisting in troubleshooting missing labs from Epic as instructed by supervisor., • Entering orders in Epic as required., • Managing a smooth clinic flow by assessing and anticipating physician schedules and using clinical space effectively., • Collaborate with Front Desk staff to expedite the delivery of quality patient care, provide an excellent patient experience and promote patient flow. Duties include:, • Managing and tracking the patient flow from arrival until exam room departure using an EMR system, including welcoming and informing patients of any delays., • Serving as a liaison between physicians and other individuals such as patients., • Preparing and maintaining medical charts., • Copying and mailing requests for medical records, ensuring HIPAA compliance., • Performing additional check-out functions such as scheduling, referrals, and additional tasks as needed., • High school graduate or equivalency and graduated from an accredited Medical Assistant program, plus specialized certifications as needed., • CMA must be certified by a credentialing body., • Current BCLS/AED certification required., • Strong commitment to fostering diversity and equity., • Must have excellent communication skills, interpersonal skills, and a strong ability to deescalate stressful situations., • Must be an engaged team member, demonstrating collaboration, inclusion, reliability, punctuality, and adaptability to new and changing situations., • Basic proficiency in computer skills including, but not limited to, Electronic Health Systems, Microsoft Excel, Microsoft Word, email systems, etc., • Must be a motivated individual with a positive mindset and exceptional work ethic. Company DescriptionAt 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.At 61st Street Service Corporation, we are committed to providing our clients with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive, comprehensive Benefit package to eligible employees, including Healthcare and various other benefits, including Paid Time off to promote a healthy lifestyle.\r\n\r\nWe are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Job Description Receptionist / Administrative Assistant (Chemical Import & Distribution) Company: (Chemical Importing & Distribution) Location: Great Neck, NY 11021 Pay: $45,000 - $55,000 per year Job Type: Full-time, In-person About the Role: A well-established leader in chemical distribution. We are seeking a professional, detail-oriented Receptionist / Administrative Assistant to serve as the face of our Great Neck office. This is more than a front-desk role; you will be an integral part of our logistics and order processing team, helping facilitate the movement of high-quality chemicals globally. Why Join Us? ● Stability: Long-standing company with a supportive, friendly culture. ● Growth: Performance-based raises and career advancement in the import/export! industry. ● Benefits: Health insurance, 401(k) with Company Contribution, and Paid Time Off! (PTO). ● Convenience: Located in beautiful Great Neck, NY professional work environment and easy access to LIRR. Core Responsibilities: ● Front Office Excellence: Act as the primary point of contact for clients; manage a multi-line phone system and professional email correspondence. ● Logistics & Order Support: Assist in processing orders and preparing documentation specific to chemical imports and international shipping. ● Data Integrity: Maintain accurate customer records and perform data entry with 100% accuracy. ● Operations Support: Manage office inventory, coordinate with suppliers, and support management with document formatting (Word/Excel). Requirements: ● Experience: 1+ years of administrative or receptionist experience (Import/Export or Logistics background is a major plus). ● Tech Savvy: Advanced proficiency in MS Office (Excel, Word, Outlook). Experience with ERP or CRM databases is preferred. ● Communication: Exceptional verbal and written English skills. ● Reliability: Must be able to commute to Great Neck, NY daily (8:30 AM – 5:00 PM approx).

Job Description EA to Team/Office Coordinator – Outstanding Investment Firm $70-110k DOE + discretionary bonus + fantastic benefits A wonderful, employee-centric investment firm is looking for a stellar Executive Assistant to support a few executives + handle office Office is in Midtown East – typical office hours are 8:30am-5:30pm ET. They offer a hybrid schedule, 4 days in office. 2+ (minimum) years of EA experience in finance and/or professional services. One should understand and thrive in a fast-paced environment working alongside a team of administrative professionals Responsibilities include, but aren’t limited to • Complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time, • Booking domestic and international travel arrangements including flights, accommodations, itineraries, • Liaising with internal/external stakeholders on behalf of the team, • Assisting in conference planning, • Expense reports The firm is looking for a kind, down to earth (no egos!), and professional EA that can also can be confident with investors/external parties Personal Characteristics • Highly responsible and reliable with a professional presentation., • Motivated self-starter, with the ability to work diligently and continuously refine various work activities., • Attention to detail and problem-solving skills., • Excellent time management skills and the ability to prioritize work., • Excellent communication (oral and written) and people skills., • Working knowledge of office equipment (printer, copiers, audio visual systems)., • Discretion and confidentiality., • Bachelor’s Degree You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

Job DescriptionWe are looking for a skilled and organized medical assistant to join our healthcare team. You will perform a combination of various administrative and clinical tasks. Position Responsibilities: · Take patients vitals and enter them into the patients' electronic chart. · Conduct procedures within scope and draw blood when needed. · Oversee and train new and existing staff along with the clinic manager Qualifications: · Bilingual English/Spanish required · Completion of medical assistant training program required · Minimum of one - year experience in an outpatient medical clinic Eclinicalworks experience is highly preferred, EMR experience is a must Compensation is negotiable based on experience Job Types: Full-time, Part-time Salary: $20.00 - $25.00 per hour Benefits: • Paid time off for full time employees, • Holiday pay, • Training, • Growth potential - ladders for promotionMedical specialties:, • Primary Care, • GynecologySchedule:, • 8 hour shiftEducation:, • High school or equivalent (Required)Experience:, • EMR systems: 1 year (Required), • Vital signs: 1 year (Required)Language:, • Spanish (required)License/Certification:, • Certified Medical Assistant (Preferred)

Job Description We are seeking a Bilingual Spanish/English Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities: • Handle all administrative duties in a timely manner, • Perform routine clinical tasks to support medical staff, • Communicate with insurance companies for proper billing procedures, • Strong communication skills (Spanish/English), • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills

Job Description Secretary/Office Assistant- Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves as being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation. Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health + Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation. REQUIREMENTS: • Possess 5 years comparable experience as a secretary or office assistant., • Proficiency in Microsoft Office including Word, Excel, and Outlook., • Strong communication skills both written and verbal., • Able to attend job meetings and prepare accurate minutes, draft correspondence for review, create simple calculating spreadsheets and print out reports as required., • Must have excellent telephone skills and be able to implement office procedures., • Prior Construction experience is a plus. BENEFITS OF WORKING AT LALAND BAPTISTE: Medical / Prescription Plan Dental / Vision Plan Life Insurance Short / Long Term Disability Plan Flexible Spending Accounts 401K Vacation, Holiday, and Personal Days Sick Leave Laland Baptiste LLC, is an Equal Opportunity Employer Company DescriptionThe excellence in our results for our clients is a reflection of thoughtful collaboration and our commitment rigorous standards, innovation and advancement. Our clients – and what’s in their best interests – are our priority.The excellence in our results for our clients is a reflection of thoughtful collaboration and our commitment rigorous standards, innovation and advancement. Our clients – and what’s in their best interests – are our priority.

Job DescriptionWe are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York. Responsibilities: • Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders., • Arrange and oversee travel bookings, including flights, accommodations, and itineraries., • Prepare and process expense reports using Concur software with accuracy and efficiency., • Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates., • Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette., • Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration., • Assist in creating basic PowerPoint presentations when necessary., • Handle conference calls and meetings, ensuring they run smoothly and are well-organized., • Manage import and export documentation with precision and attention to detail., • Support the team in various administrative tasks to ensure operational efficiency.• Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments., • Proficiency in using Concur for expense and travel management., • Familiarity with Slack for internal communication and collaboration., • Basic understanding of PowerPoint for occasional presentation creation., • Strong organizational skills with the ability to multitask in a fast-paced setting., • Excellent communication and interpersonal skills, with a focus on professionalism., • Prior experience supporting multiple senior executives is highly valued., • Ability to work independently while managing competing priorities effectively.

Job DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities • Answer incoming phone calls and route them to the appropriate person, • Greet visitors, • Write emails and memos and distribute them appropriately, • Contribute to company reports, • Maintain an organized filing system. Order office supplies, • Develop, update, and maintain relevant office procedures, • Input invoices and do basic bookkeeping on QuickBooksQualifications, • High school diploma/GED required, Associate’s degree or administrative training is preferred, • Previous experience as an Administrative Assistant or in a similar position, • Familiarity with standard office equipment such as printers and fax machines, • Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks, • Highly organized with excellent time management skills and the ability to prioritize projects, • Bi-lingual would be a plus

Job Description Employment Type: Full time JOB SUMMARY: • Be part of a patient center medical practice as a medical assistant in New York City., • Act as a liaison with patients, referrals, and health care professionals., • Provide administrative support to physicians, patients, and staff. ROLES AND RESPONSIBILITIES: • Greets, escorts patients to exam rooms and perform vital medical history interviews on patients., • Measures patient’s vital sign and perform physical examination if needed, records all information into patient's medical chart., • Perform procedures, diagnostic testing, phlebotomy, and medication administration under the supervision of a physician as needed., • Follow up on patient management and update medical chart before and after each encounter., • Aid all administration responsibilities for the patient (form filling, manage medical records and referrals, obtain preauthorization with insurance, update diagnostic results, medication refill, sending specimens to labs, etc.…)., • Manage inquiries and messages in patient portal. Update patient on laboratory results., • Prepares examination room before and after each patient encounter and keeps examination rooms clean, organized and stocked with medical supplies., • Follows all the policies, procedures, guidelines of OSHA and HIPAA Laws and safeguards., • Attend all staff meetings, training/testing., • Possibility of covering other medical offices within the network. Qualifications/Skills: • High School Diploma, • 1-3 years' experience in a hospital or physician practice setting preferred., • Certification as a medical assistant or equivalent medical training and experience., • Phlebotomy certification preferred., • Must be able to multi-task, show attention to detail with excellent interpersonal skills, great customer service, efficient scheduling, active listening skills, strong ethic, and organizational skills., • Advance computer skills with experience in EMR., • Bilingual is a plus. BENEFITS: • 6 Paid Holidays and PTO, • Health insurance/ Life insurance/ Disability insurance, • 401K

Job Description Management company has opening for a temp Receptionist/Junior Administrative Assistant in Bronx, NY. Meet and Greet clients. Answer phones, clerical, photo copying, data entry, Outlook and basic computer skills. Professional, strong communication skills, good organizational skills, able to multitask and a team player. Good customer service, patient, kind, and a good attitude. Must be Bilingual Spanish. Property Management experience is a plus. Pay $18-$20.

Job Description We are seeking an Administrative Assistant for a busy law office. At a minimum, a 2-year college degree is required, and recent graduates are encouraged to apply. No prior experience is necessary, since the successful candidate will be trained on all duties. The candidate will be required to work in a variety of tasks, including but not limited to assisting and performing investigate research on property ownership, will request medical records, along with 911 and ambulance call reports, will file No-Fault / PIP claims, will prepare and review correspondence with insurance carriers, will monitor legal calendar dates, will interact with law office clients reviewing sworn testimony transcripts for response accuracy, will assist in filing legal notices, will help schedule transportation for surgical appointments for clients, and will review legal documents with attorneys to correct typographical errors. The ability to speak Spanish is required. Although no experience is necessary, individual wages will be commensurate with experience. Company DescriptionLaw Office in ManhattanLaw Office in Manhattan

Job Description Full-Time Office Admin Assistant Boutique Immigration Law Firm | Downtown Manhattan Temp-to-Perm | In-Office | $18–$21/hr+ Looking to work in a dynamic, mission-driven environment with people who actually care about what they do? Cammisa Markel PLLC, a boutique business immigration law firm in the heart of downtown Manhattan, is looking for an organized, proactive and adaptable Office Assistant to join our (full of Aussies) team. This is a full-time, in-office position that starts as temporary and may evolve into a permanent role. It’s a great opportunity for someone on a Work & Travel J-1 visa. What You’ll Do You’ll be a key player in keeping our office running smoothly, supporting both our attorneys and our clients. Your responsibilities will include: • Serve as a warm, professional first point of contact — offering refreshments and creating a positive client experience, • Manage office supplies and pantry stock, including printer materials, paper goods, snacks, and beverages, • Ensure the office environment is always tidy, organized, and welcoming, • Answer incoming calls and emails with clarity and professionalism, • Coordinate client communications and follow-ups, • Support the team during webinars and virtual events You Might Be a Great Fit If… • You’re organized, detail-oriented, and quick on your feet, • You enjoy working with people and have a friendly, service-oriented vibe, • You’re adaptable, resourceful, and not afraid to ask questions, • Excellent written and verbal communication skills., • Will be required to be in the office five days and have flexibility with hours, • You’re tech-comfortable Word, Excel, Powerpoint, Canva, Google Calendar, Google Meet, Contacts, Sheets) Compensation & Perks • $18–$21/hour to start, • Higher rates considered for candidates with prior legal/admin experience, • A small, close-knit team that values collaboration and humanity How to Apply Please send a cover email explaining why you think you’ll be good, attach your resume and tell us your 3 favorite foods and why to: . Use the subject line: Office Assistant– [Your Name]. To show us you’re paying attention, include also in the subject line of the email your answer to this question “Who is the lead Australian actor currently performing in The Picture of Dorian Gray on Broadway” ? Company DescriptionCammisa Markel PLLC is a boutique immigration law firm in downtown Manhattan that is dedicated to its clients and passionate about helping individuals and companies achieve positive outcomes. The firm has a sophisticated and dynamic clientele concentrated in the Advertising, Creative, Tech, Finance, Design and Hospitality fields. With an Australian-born founder and principal, the firm is known for its successful work on behalf of Australian foreign nationals. However, it represents clients from every country. Cammisa Markel seeks an experienced immigration attorney to join our team to handle a diverse and complex case load and provide legal advice and guidance to a wide range of clients from individuals to large corporations and small start-ups.Cammisa Markel PLLC is a boutique immigration law firm in downtown Manhattan that is dedicated to its clients and passionate about helping individuals and companies achieve positive outcomes. The firm has a sophisticated and dynamic clientele concentrated in the Advertising, Creative, Tech, Finance, Design and Hospitality fields. With an Australian-born founder and principal, the firm is known for its successful work on behalf of Australian foreign nationals. However, it represents clients from every country. Cammisa Markel seeks an experienced immigration attorney to join our team to handle a diverse and complex case load and provide legal advice and guidance to a wide range of clients from individuals to large corporations and small start-ups.

Job Description Mauri Shoes, a Luxury Italian Footwear Wholesale Company is seeking a part-time administrative assistant for immediate employment at their office in Guttenberg, New Jersey. Such figure will work jointly with the US sales manager, based in the NJ office, and the italian HQ and will be responsible for the management of the US office as well as administration. · Hourly pay $20 - $24 depending on experience. · 4 hours shift - MON/FRI · 6 paid holidays per year · 6 paid sick days per year · 6 paid vacation days per year Duties include: · Accounts Receivable including processing customer invoices, credit memos, refunds and payments (accounting system: QuickBooks Online) · Data entry into QuickBooks · Online products’ inventory management (adding/ removing stock items, cross check online sheet with warehouse reports) · Assisting with seasonal inventory report · Light handling and distribution of packages utilizing UPS Worldship tool · Answering telephone calls and emails from customers and provide relavant information (available items, prices, deliveries, …) · Communicating with vendors · Deposit checks through bank remote scanner · Reception duties as needed Qualifications: · 2+ years of general accounting/bookkeeping experience (QuickBooks preferred) · UPS Worldship experience (preferred) · Check remote deposits experience (preferred) · Proficient with Microsoft Office Suite · Detail and deadline-oriented · Good communication and interpersonal skills · Proactivity and hands-on approach · Ability to Multitask Qualified candidates, please email your resume to or else feel free to reach out to Mr. Michael Arocho, based in Mauri NJ office, ph: (212) 608-2590 Company Descriptionsmall business with HQ in Italy. we produce and sell Italian leather goods - mostly men shoessmall business with HQ in Italy. we produce and sell Italian leather goods - mostly men shoes

Job Description Our client is a real estate firm. They seek a temp Administrative Assistant to join their Manhattan, NY office. Responsibilities • Provide general administrative support to management and team members, • Manage calendars, schedule meetings, and coordinate appointments, • Prepare, format, and maintain documents, reports, and correspondence, • Handle incoming calls, emails, and enquiries professionally, • Maintain accurate filing systems (digital and physical), • Order office supplies and liaise with vendors as required, • Assist with onboarding documentation for new staff, • Ensure office procedures and records are kept up to date Requirements • Previous experience in an administrative position, • Experience in the real estate industry, • Section 8 or HUD experience, • Reliable, proactive, and solution-oriented, • Positive attitude with a willingness to learn, • Yardi is a plus JobID: 47809 Company DescriptionAbacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Job Description Our client, a growing mid-sized real estate Management & Consulting firm is seeking a full-time temporary to permanent administrative assistant. • This is temp-to-perm position., • The work schedule is Monday – Friday, 9am – 5pm with overtime., • Ability to attend monthly Board Meetings held in the evening., • The pay rate is $27.00 per hour. The administrative assistant will provide support to property managers with the day-to-day operations of luxury multi-family buildings in NYC (primarily Cooperatives & Condominiums). The successful candidate will effectively manage all administrative, communication, organizational and operational tasks while working collaboratively with other departments (i.e. finance, A/R, A/P, sales & leasing, project management, etc.), support the manager, board members, and residents. Responsibilities and Duties: • Assist manager with building related issues., • Prepare and modify documents including correspondence, drafts, memos, action lists and emails., • Attend virtual monthly Board meetings and take minutes (as needed). Meetings are held either at night or in the early morning before normal business hours. You will be paid overtime for these meetings., • Provide general administrative and clerical support, including mailing, scanning, copying and maintaining all internal records., • Maintain electronic and hard copy filing system., • Prepare adjustment forms and check requisitions., • Manage calendar for building events. Schedule and coordinate meetings and appointments., • Contact vendors to schedule meetings and request proposals., • Order and maintain supplies for buildings (as needed)., • Check open invoices for any issues/errors., • Request proof of insurance from vendors., • Correspond with building staff., • Review collection/arrears report and contact those who’ve fallen behind., • Distribute monthly Board Packages. Administrative Duties: • Scheduling, • Running errands, • Stocking supplies, • Sorting and sending mail, • Answering and routing phone calls, • Greeting visitors Qualifications and Skills: • Ability to multi-task, • Excellent communication and organizational skills, • Ability to take initiative and anticipate upcoming tasks, • Ability to prioritize workload, • Proficient in Word and Excel

Job Description Certified Medical Assistant (CMA) – $20–$22/hour | Full-Time Contract | All NYC Boroughs Location: All NYC Boroughs (Manhattan, Brooklyn, Queens, Bronx, Staten Island) Pay: $20–$22/hour (based on experience) Schedule: Mon-Fri 5x8 Employment Type: Full-Time Contract Job Overview We’re seeking reliable and professional Certified Medical Assistants (CMAs) for full-time contract positions across multiple healthcare facilities in New York City. These roles offer the opportunity to support physicians and clinical teams in providing quality patient care in fast-paced environments ranging from outpatient clinics to hospital departments. Duties Include: • Preparing patients for exams and assisting physicians during procedures, • Taking vital signs, performing EKGs, and collecting lab specimens, • Managing patient records and updating EMR systems accurately, • Scheduling appointments and coordinating patient flow, • Performing administrative tasks such as filing, faxing, and handling phone calls, • Maintaining exam rooms, supplies, and clinical equipment Qualifications: • Active Certified Medical Assistant (CMA) credential (NHA required), • High school diploma or GED required; completion of accredited medical assistant program preferred, • Minimum 2 years of recent clinical experience (outpatient or hospital setting), • Proficiency with EMR systems, • BLS certification required Why Join Us: • Competitive weekly pay, • Full-time hours with potential for long-term contracts, • Opportunities available across all five NYC boroughs Apply Now If you’re a motivated CMA ready to make a difference in patient care, we’d love to connect you with one of our recruiters to discuss current openings. Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Job Description We are a trusted NYC-based elevator maintenance, modernization, and inspection company known for its commitment to safety, precision, and exceptional client service. As we continue to expand, we are seeking a dedicated Code Compliance Officer to ensure our projects and client sites meet all NYC regulatory requirements. Position Overview The Administrative Assistant will support our field teams by reviewing DOB for active violations, company database and maintenance records with NYC Building Code, DOB Elevator Unit requirements, and related local regulations. This role is ideal for a detail-oriented professional with strong knowledge of NYC compliance standards. Key Responsibilities • Visiting DOB (NYC/other Jurisdictions) to submit paperwork, make payments and pick up documents associated with our clients., • Review maintenance and test records to ensure they meet DOB standards., • Identify and document violations; recommend corrective actions to our sales team., • Assist in preparing/scheduling for DOB inspections and category testing (CAT-1, CAT-5)., • Collaborate with mechanics, project managers, and clients to resolve compliance issues., • Maintain accurate, organized compliance records and inspection logs. Qualifications • Experience in elevator compliance, building inspections, (NYC experience preferred)., • Strong written and verbal communication skills., • Organized, reliable, and able to manage multiple inspections and reports., • Valid driver’s license preferred. Benefits • Competitive salary with growth opportunities, • Health, dental, and vision coverage, • Paid holidays, PTO, and sick time, • Professional development and certification assistance, • Supportive team environment within a growing company

Job Description Essential Duties and Responsibilities: • Manage all communication methods (emails, phone, mail, real estate work order software, etc.), answer all incoming calls, directly alerting Executive to all incoming calls; take and deliver incoming messages as directed, • Schedule and follow – up on all resident maintenance issues regarding their apartment., • Arrange repair work for all common areas of the companies building portfolio etc., • Order supplies and materials for building maintenance., • Communicate information to staff as needed, maintain confidentiality and be a trusted team member, • Partner with Executive team as well as senior staff and support assistants, • Manage a comprehensive, active calendar and coordinate all logistics:, • Anticipate the needs of the Manager and constantly maintain flexibility to handle anything that may arise throughout the day; maintain an excellent track-record of follow-up to detail., • Take on Special Projects as needed Required Knowledge, Skills, and Abilities • Strong knowledge of industry processes and regulations., • Outstanding communication and interpersonal abilities., • An analytical mindset with excellent organizational skills. Required Knowledge, Skills, and Abilities • Minimum of 1+ years' experience at a fast-paced environment providing support to senior level managers and field staff., • Must be polished, articulate and on-point, • Must be Bi-lingual in Spanish, • Always maintain a high level of professionalism & discretion, • Ability to multi-task without getting overwhelmed, • Independent problem solver, who works well under pressure in a fast-paced environment with shifting priorities, • Excellent time management and organizational skills with the ability to prioritize work, • Personal growth opportunities with a consistently growing company!, • Paid holiday, vacation and sick time, • Tiered Medical, Dental, Vision Insurance plans offered, • Commuter benefits if applicable In order to achieve success the Wavecrest Management team must embrace certain core principles and values. • Honesty, • Integrity, • Competence, • Tenacity & Enthusiasm, • Creativity, • Professionalism, • Drive Apply Today! *Wavecrest Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Wavecrest Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Company DescriptionWavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.Wavecrest Management Team Ltd. is a full-service management company which began operations in 1979. Wavecrest Management is proudly family owned and operated alongside employees who are truly cared for. Wavecrest manages multiple properties across all boroughs in New York City and is continuously growing at a persistent rate.

Job Description The fast-growing Workforce Department, within the School of Continuing and Professional Studies (SCPS) at Lehman College, is seeking a Full-time Program Assistant to support our rapid growth in programs. The Workforce team is dedicated to changing workers’ lives by providing customized non-credit training they need to advance their careers in healthcare and other sectors. Contracting with labor unions, employers, hospitals, and community-based organizations requires the department to provide superior customer service and deliver excellent training and student outcomes. You will be joining a nimble team that serves over 300 students annually in over 20 custom programs. Reporting to the Program Manager, the program assistant is responsible for the administrative systems and processes that support daily program operations. The office assistant also works closely with other program assistants and full-time faculty, as well as the Director. You must have a passion for student success, the ability to provide operational excellence in a fast-paced environment, and a desire for continuous improvement. Schedule: In-Person at CUNY on the Concourse in-person 3 days and Remote 2 days a week to support programs (some evening/ weekend). Full-Time up to 40 hours a week Responsibilities · Designing and leading workshops on such topics as goal-setting, interviewing skills, managing test anxiety and stress, navigating systems, and overcoming barriers to successful program completion. · Developing and maintaining an Education Plan for each student whenever a contract requires one. · Participating in funder updates and reporting activities, including the writing of program reports on student outcomes using compiled data and student feedback. · Maintaining accurate records of students' data, including attendance, grades, or correspondence. · Providing direct support to student completing applications and online registration. · Support program quality by proactively troubleshooting student and faculty concerns. · Providing support with program orientation, workshops, and technical support. · Updating and retrieving information from college systems (e.g., Xenegrade enrollment records, class schedules). · Assisting with maintaining workforce web pages or social media profiles. · Provides remote tech support to students and faculty during remote or hybrid classes · Other duties as assigned by Program Manager. Qualifications · Associate degree preferred: 1 year of relevant experience. · Bilingual: English and Spanish preferred. Required Knowledge · Advanced computer and data skills. Proficient with comp MS Office 365 including Teams & Excel, Zoom and Dropbox required. Digital curiosity preferred · Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly. · Demonstrated ability to maintain professionalism and confidentiality. · Excellent organizational skills and attention to detail. · Ability to work independently and collaboratively in a fast-paced, demanding, and complex work environment; that involves rapidly adapting to changing situations and priorities · Willingness to take advantage of professional development and growth opportunities · Ability to provide quality customer service. Applications · Applicants should provide a current resume · Please include any current work at CUNY institutions in your application Company DescriptionWith more than 60,000 alumni and 12,000 students, Lehman College serves the Bronx and our surrounding region as an intellectual, economic, and cultural center. The College is named after Herbert H. Lehman, who was governor of New York State, a U.S. Senator, and an internationalist. His values of dedicated public service continue to guide the College today.With more than 60,000 alumni and 12,000 students, Lehman College serves the Bronx and our surrounding region as an intellectual, economic, and cultural center. The College is named after Herbert H. Lehman, who was governor of New York State, a U.S. Senator, and an internationalist. His values of dedicated public service continue to guide the College today.

Job Description The Practice Gervaise Gerstner M.D. P.C. is an internationally-recognized Dermatology Practice. Dr. Gervaise Gerstner is one of the most respected and sought after physicians in New York City. A board certified dermatologist for over 19 years, Dr. Gerstner is acclaimed worldwide for her pioneering expertise with Fraxel laser treatments. She is supported by a small administrative and medical team that work closely together to provide each patient with an exceptional experience. We are looking to hire a Medical Receptionist for a high profile dermatology office. Knowledge in the dermatology & beauty industry is ideal. Excellent organizational and administrative skills are needed on a daily basis. Medical Receptionists are expected to be compassionate and discrete with superb time management and record keeping skills. To ensure success, Medical Receptionists should be confident and professional administrators with fantastic communication and interpersonal skills that will contribute to the efficient day-to-day administration of the healthcare facility. Our Medical Receptionist encompasses a variety of responsibilities that are designed to provide support for additional staff and to the doctor directly. We are looking for someone who is enthusiastic, personable, friendly and a team player. Responsibilities Include, not limited to: * Greet and attend to patients in person and over the phone. * Knowledge in the dermatology field to assist patients with questions while booking * Knowledge in skincare products when helping patients build their at home regimens * Professionally assist doctors, staff, visitors and patients as needed * Maintain business inventory such as checking supplies, scheduling equipment and maintenance repairs. * Answer all phone calls in a professional and courteous manner. * Schedule appointments between doctors and patients. * Ensure that cosmetic product stock levels are adequate and orders are made promptly * Complete accurate documentation of patient visits. Education * High School or Equivalent (Required) * Bachelor’s Degree (Preferred) Experience * Computer/EMR Skills (Preferred) * Phlebotomy (Preferred) * Customer Service (Preferred) * Medical Receptionist (1 year required) * Dermatology Office (Preferred)

Job Description Position Overview: Wildcat is seeking a Full Time Administrative Assistant to provide support to the Senior Director and the Operations Specialist including assisting with payroll, billing, moving paperwork through processes, ordering supplies, answering phone calls and emails, handling shipping and mailing, and ensuring internal sites are covered. Primary Responsibilities: Provide general administrative support to the Senior Director and the Manager of Operations including conducting research, compiling data, creating reports and presentation materials, monitoring and updating information, data entry, filing, scanning, creating forms, maintaining various records, etc. Specific responsibilities will include: • Enter payroll, take attendance, and ensure proper collection and timely submission of all payroll and billing information., • Review, adjust, and submit monthly billing statements, ensuring accuracy and completeness., • Compile all information required to support the preparation and submission of monthly invoices for each contract., • Prepare/review reports to help manage unbilled charges., • Follow up on unanswered requests promptly. Forward response to Director and Manager for review., • Coordinate and maintain a spreadsheet of all metrics for field operations, attendance, and reporting requirements., • Coordinate with the Business Solutions Manager/Director of Production on matters relating to supplies, client worker payroll, and vendors., • Recommend and implement procedures to improve the flow of information between satellite customer contract sites and Fedcap offices., • Maintain and track department expenses to enable Director to match against monthly budget variance reports provided by the Accounting Department and to assist with the next year’s budget process., • Reserve meeting rooms as required., • College degree (preferred) or equivalent experience, • Minimum of five years of experience as an administrative assistant in a fast-paced office environment., • Excellent computer skills and experience with Microsoft Office., • Ability to maintain confidentiality, • Excellent communication skills., • Ability to develop and update operations documents and reports., • Good customer service skills., • Detail-oriented. · $21-$23 per hour Location · Midtown Manhattan Company DescriptionMission: To create opportunities for people with barriers to economic well-being. In 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being. Renamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.Mission: To create opportunities for people with barriers to economic well-being.\r\n\r\nIn 1935, Fedcap Rehabilitation Services was founded by three men in NYC who had sustained injuries in WWI and literally changed the world for people with physical disabilities. It now provides an array of services to youth and adults helping thousands each year graduate from high school, obtain vocational certification or a college degree, become work ready, obtain meaningful employment and achieve long-term economic well-being.\r\n\r\nRenamed The Fedcap Group in 2018, Fedcap Rehabilitation Services continues to be a trailblazer in providing opportunities for people with challenges and disabilities and their families.

Job Description Tax Season Administrative Assistant We are an income tax and financial services firm seeking seasonal full-time and part-time administrative help to work through April 15, 2026. O Responsibilities include: • Scheduling appointments, • Answering a high volume of telephone calls, • Data Entry, • Must be able to work in a fast-paced professional environment with experience handling a high volume of telephone calls, ability to multitask and think independently., • Strong administrative and customer service skills are essential, • Experience with Microsoft office, • Ability to learn new programs

Job DescriptionWe are seeking a high-level Executive Assistant to support the CEO of a rapidly growing security company. This role goes far beyond traditional admin support. The Executive Assistant will act as a central coordinator, client-issue gatekeeper, and execution driver, ensuring operational discipline, client satisfaction, and protection of the CEO’s time. This position is ideal for someone who thrives in fast-paced environments, is highly organized, professional under pressure, and comfortable enforcing accountability across teams. Core Responsibilities Client Retention & Communication • Monitor and manage incoming client communications, • Track, log, and follow up on all client issues and requests, • Ensure timely resolution of complaints with Operations, • Draft professional responses and updates on behalf of the CEO, • Schedule and prepare quarterly client check-ins, • Track contract renewals, expirations, and pricing adjustmentsCEO Support & Time Management, • Manage CEO calendar, meetings, and priorities, • Screen emails and calls; escalate only critical matters, • Prepare meeting agendas, summaries, and follow-ups, • Act as a buffer between CEO and day-to-day operational noiseOperations & Staff Coordination, • Track guard compliance (licenses, training, certifications), • Flag repeated attendance or performance issues, • Coordinate with Operations on coverage gaps and replacements, • Ensure post orders are updated, distributed, and acknowledgedInternal Accountability, • Track internal action items and deadlines, • Follow up with managers and supervisors to ensure execution, • Maintain task lists and weekly reports for CEO reviewAdministrative Oversight, • Coordinate timesheet collection from guards and escalation matters, • Prepare documents (COIs, letters, internal memos), • Assist with onboarding coordination for new hires, • Support invoicing follow-ups and vendor communicationRequired Qualifications, • 3+ years as an Executive Assistant, Operations Coordinator, or similar role, • Strong written and verbal communication skills, • Exceptional organizational and follow-up abilities, • Comfortable handling confidential and sensitive matters, • Ability to multitask and prioritize under pressure, • Professional demeanor with clients, executives, and staffPreferred Experience, • Security, facilities, hospitality, or service-based industries, • Experience supporting a founder or CEO, • Familiarity with scheduling, payroll, or compliance trackingStrong communication skills both written and verbal for professional correspondence and customer service interactions. This position offers an engaging work environment where attention to detail and proactive problem-solving are valued highly. The successful candidate will play a vital role in supporting our leadership team through efficient administrative practices and seamless project execution. Job Type: Full-time Benefits: • 401(k)Work Location: In person

Job Description Administrative Assistant (Temp) Location: Upper Eastside Hours: Monday–Friday, 9:00 a.m.–6:00 p.m. Pay: $25 per hour We are recruiting for our client, a nonprofit organization, who is in search of an Administrative Assistant to support their CEO, President, Executive Team, and Board of Directors. The ideal candidate should be mature-minded, flexible and able to multi-task. Responsibilities: • Provide administrative support to the Executive Team, including calendar management, technology coordination, meeting logistics, and event preparation., • Coordinate schedules and communications with internal departments and external stakeholders., • Prepare materials, reports, presentations, and documents for meetings, • Manage phone calls/ emails; welcome guests and assist with setting up in-person/virtual meetings, • Bachelor’s degree preferred, • Minimum 3 years of executive-level administrative experience (arts, education, or nonprofit environment preferred), • Advanced proficiency in Microsoft Office, • Strong organizational, multitasking, and communication skills, • Professional, collaborative, and comfortable working with high-profile stakeholders, • Previous legal experience would be helpfulCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job DescriptionJob Description Responsibilities: As a Medical Assistant at our dermatology office, you will play a vital role in ensuring the smooth operation of daily activities. We are currently seeking a motivated and compassionate medical assistant who has worked in a dermatological setting for 1-2 years and who has ModMed/ EMA EMR experience. Your responsibilities will include, but are not limited to: Patient Interaction: • Greet patients warmly and assist with check-in processes, • Schedule appointments, answer phone calls, and respond to inquiries with professionalism., • Obtain and update patient information accurately and efficiently Administrative Support: • Maintain organized and up-to-date patient records., • Assist with insurance verification and billing processes. Medical Assistance: • Assist dermatologists with in-office procedures as directed., • Prepare examination rooms and ensure they are stocked with necessary supplies., • Preparing instruments and equipment for procedures (such as sutures, sponges, gauze) by assembling, sterilizing and packaging them., • Disposing of hazardous waste such as needles and expired drugs according to policy guidelines., • Preparing and restocking exam rooms for the next patient., • Preparing various forms for insurance billing such as patient accounts, referral forms and pre-certification forms., • Handling medications such as counting, recording the number of doses given to patients or medical providers and explaining how to take medications., • Tracking medical providers’ schedules by updating written or electronic charts, checking lab results and responding to messages in email and voicemail., • Regularly keep equipment clean by wiping down surfaces that come into contact with patients, such as counters, bed rails, and chairs., • Advising patients on how to care for themselves based on their condition and testing results., • Educate patients and their families on health conditions, treatment and medications., • Helping with clerical duties such as completing insurance forms, filing paperwork or typing letters., • Maintaining inventory of supplies in the exam room, stock area and office by checking supply levels according to inventory sheets., • Respecting patient diversity regarding culture, race, religion, age, gender, economic status, etc., • Remaining professional regarding all patient and professional interactions, either written or face-to-face., • Ensuring a high level of effective interaction with staff and patients to optimize workflow efficiency., • Completing other duties as assigned, for example, handling paperwork related to payment plans., • Communicate effectively with patients, providers, and other team members., • Relay important information to patients regarding prescribed medications and post-care instructions. Qualifications: • Required: Minimum of 1-2 years of dermatological experience in a derm setting, • Required: Experience with ModMed/ EMA EMR software, • Preferred: fluent in Bengali or Spanish, but not required., • Strong organizational and multitasking skills., • Excellent communication and interpersonal skills., • Ability to work effectively as part of a team., • Willingness to learn and take on additional responsibilities., • Certification as a Medical Assistant is preferred but not required. Benefits/What We Offer: • Competitive pay commensurate with experience., • Supportive and collaborative work environment. Job Type: Full-Time Pay: $20.00 - $25.00 per hour Benefits: • Employee discount, • Paid time off Medical Specialty: • Dermatology Schedule: • Weekdays/ Weekend Ability to Relocate: • Jamaica, NY 11432: Relocate before starting work (Required) Work Location: In person

Job Description Job description: Administrative Assistant · Excellent oral and written communication skills · Able to organize using tools, like MS Excel and office equipment. · Ability to create spread sheets · Should ensure the efficient and smooth day-to-day operation of our center. · Ability to schedule appointments and answer phones in a professional manner · Ability to fax · Excellent organizational and recordkeeping skills · Attention to detail and problem solving skills · Ability to place and receive orders accurately · Ability to create an efficient filing system · Ability to multitask · Ability to maintain confidentiality; especially with personal records · Excellent time management skills and the ability to prioritize work · Ability to greet and interact with families, visitors, vendors, and staff. · Ability to relay information about school and its services. · Ability to take accurate messages. · Ability to contact families and relay information about children. · Trustworthy and the ability to collect and record payments • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus