Administrative Assistant - Marketing Agency / Client Support (Part-Time, On-site
hace 10 días
Elkins Park
Job DescriptionAbout Nexvel Solutions - Administrative Assistant Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy. We’re hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. This is not a traditional “admin” role. This is a high-impact support position inside a fast-paced marketing agency where deadlines matter, communication matters, and follow-through matters. If you’ve worked in a marketing agency or client-services environment before, you'll feel like this is the role for you. This is an in-office position based in Elkins Park, PA. We’re collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we’d love to meet you. Who This Role Is Perfect For This role is a great fit for someone who: • Has worked in a marketing agency or fast-paced client-services role, • Loves staying organized and managing moving pieces, • Communicates clearly and professionally over email, • Enjoys following up and keeping tasks from falling through the cracks, • Takes pride in delivering polished work and catching details before clients do This Role Is NOT For • Someone looking for a slow-paced front desk/admin job, • Anyone uncomfortable with deadlines, follow-ups, or accountability, • Candidates who prefer to work independently with minimal communication Key Responsibilities - Administrative AssistantScheduling, Communication & Meeting Support • Schedule internal meetings, client meetings, and project calls, • Draft, edit, and send professional client-facing emails, • Follow up with clients to collect approvals, assets, and responses, • Assist leadership with daily administrative tasks and organization, • Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed, • Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed Task & Project Coordination (Monday.com), • Manage tasks and workflows in Monday.com, • Ensure deadlines are tracked and deliverables are progressing, • Communicate with internal team members and contractors to keep projects moving, • Help organize and document project details and next steps Photoshoot & Vendor Coordination, • Coordinate logistics for photoshoots and content production, • Communicate with photographers/videographers and internal staff, • Ensure timelines, details, and deliverables are clearly communicated Quality Assurance (QA), • Review deliverables before they go to clients, • Catch missing details, errors, formatting issues, or inconsistencies, • Ensure work is professional, accurate, and ready for client delivery Onboarding Support, • Assist with onboarding new clients (accounts, tools, documentation), • Strong organization and attention to detail, • Strong written communication skills (email drafting is a big part of the job), • Experience with Google Workspace (Gmail, Docs, Sheets, Calendar), • Comfortable following up and keeping projects moving, • Able to manage multiple tasks and shifting priorities, • Reliable, professional, and accountable Strongly Preferred Qualifications • Experience working at a marketing agency or in a fast-paced client-services environment, • Experience using Monday.com or other project management software, • Experience coordinating vendors, contractors, or production schedules What Success Looks Like in This Role • Leadership is no longer chasing tasks, updates, and follow-ups, • Clients feel communicated with and supported, • Projects stay organized and move forward consistently, • Deliverables go out accurate, polished, and on time, • Monday.com stays clean, updated, and reliable Why Join Nexvel? • Work directly with leadership inside a growing agency, • High exposure to marketing agency operations and client work, • Opportunity to grow into operations, project coordination, or account support, • Flexible part-time schedule (25–30 hours per week), • In-office role with a collaborative, team-based environment, • Direct exposure to real marketing agency operations and client work, • Opportunity to grow into a larger role as the agency expands, • Direct access to leadership and decision-making, • Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.) Compensation $20–$22/hour This is not a salaried position but has potential to be full time (Top of range available for strong marketing agency or client-services experience.) How to Apply Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.