Publishing Project Specialist
hace 21 horas
Pompano Beach
Job DescriptionPublishing Project Specialist Position Summary: The Publishing Project Specialist oversees the end-to-end execution and scaling of publishing initiatives across print, digital, and multimedia formats. This role ensures manuscripts move efficiently from development through production, distribution, and post-launch optimization, while building the systems, workflows, and accountability needed to support a growing publishing division. This position requires a highly experienced publishing operator with strong expertise in trade publishing, ministry/nonprofit publishing, and hybrid models, particularly in production workflows, vendor management, and cross-functional coordination. The ideal candidate can step in quickly to own complex publishing pipelines, including initiatives such as the Lumo Visual Scripture Series (VSS), Lumo Project Films integrations, and multi-language publishing efforts. Key Responsibilities: Project Management & Execution • Own and manage the full publishing lifecycle from concept through post-launch optimization, including manuscript development, editorial stages, design and typesetting, production, printing, distribution, and postlaunch performance • Develop and maintain comprehensive production schedules, including milestones, dependencies, and delivery timelines • Manage multiple concurrent publishing projects across varying stages of completion, • Coordinate cross-functional teams including editorial, design, production, marketing, and distribution, • Ensure all projects are delivered on time, within scope, and aligned with strategic priorities, • Track progress against deliverables and proactively identify, escalate, and resolve risks, delays, or bottlenecks Publishing Operations & Production Management • Oversee and manage production workflows across print (offset, short-run, print-on-demand), eBooks (EPUB, Amazon KDP), and audiobooks (ACX, voice production, emerging voice technologies) • Ensure readiness of all production files for prepress, print, and digital distribution, • Manage ISBN assignment, metadata creation, ONIX feeds, and title setup across retail and distribution platforms, • Coordinate title listings and product setup across channels including Amazon, Barnes & Noble, Walmart, and other distribution partners • Maintain consistency and quality control across all publishing outputs Vendor & Partner Management • Manage relationships with printers, freelancers, agencies, and distribution partners, • Coordinate with vendors on technical specifications (trim size, paper, binding, finishes), quotes and cost comparisons, production timelines, and shipping logistics, • Negotiate deliverables, timelines, and service expectations with external partners, • Ensure quality assurance across all outsourced production work Financial & Budget Management • Track and manage project budgets, production costs, and financial allocations, • Analyze cost structures across printing, translation, localization, audio production, and design services, • Support financial planning, forecasting, and reporting for publishing initiatives, • Coordinate internal coding, invoicing, and financial workflows with Finance teams Distribution & Launch Coordination • Align production timelines with go-to-market strategies and distribution schedules, • Coordinate launch readiness across internal teams and external platforms, • Ensure final assets are prepared for print distribution, digital retail platforms, and direct-to-consumer channels, • Support retail optimization strategies including metadata accuracy, discoverability, and platform-specific requirements Marketing & Growth Support • Collaborate with marketing teams on launch timelines, campaign asset development, and platform optimization, • Support promotional strategies including Shopify sales, affiliate distribution models, and digital promotions such as Kindle campaigns Systems & Process Optimization • Build, implement, and refine standard operating procedures (SOPs) for publishing workflows, • Establish scalable systems to support increased publishing volume and complexity, • Implement and optimize tools such as Basecamp, Dropbox structures, Airtable, and Shopify integrations, • Improve workflow visibility, accountability, and efficiency across the publishing pipeline, • Continuously evaluate and optimize processes to reduce friction and increase throughput Quality Assurance & Accountability • Ensure all deliverables meet high editorial, design, and production standards, • Maintain consistency across formats, languages, and distribution channels, • Drive accountability across internal teams and external contributors, • Identify operational gaps and implement solutions that improve execution reliability Qualifications: • 3-5 years of experience in publishing project management, • Proven experience managing multiple book projects simultaneously from manuscript to distribution, • Deep understanding of the entire publishing workflow: Editorial, design, print production, and digital publishing, • Experience working with printers, vendors, and external production partners, • Strong proficiency with project management systems and workflow tools, • Demonstrated ability to build and implement operational systems, not just manage tasks Preferred Qualifications • Experience in faith-based, nonprofit, or mission-driven publishing, • Familiarity with hybrid publishing models (commercial + ministry distribution), • Experience with metadata systems, ONIX feeds, and retail platform integrations, • Exposure to global publishing, translation, and localization workflows, • Experience scaling a publishing function or launching new initiatives Key Competencies • Execution-Driven: Gets things done with precision and urgency, • Highly Organized: Can manage complexity without losing detail, • Builds scalable processes, not one-off fixes, • Strong Communicator, • Ownership Mentality Key Platforms & Systems • Keap CRM, • Shopify, • Amazon KDP, • ACX, • Airtable, • Basecamp, • Dropbox, • ONIX / Metadata systems, • Email marketing & Landing page builders Powered by JazzHR ZfPNNIHawY