Events coordinator jobs in Kearny, New JerseyCreate job alerts

*This role is an in-person role located in NYC The Vacation Sales Coordinator (Marketing) position pays a base wage of $17.00/hour plus production pay, in addition to $50 per day for six weeks during training. During the training period, the effective hourly earnings average $25.00/hour For 2024, the annual pay range (base wages + production pay) for MVC New York City M&S is reasonably expected to be $22,657 – $77,263. Paid training: additional $50/day during the 6‑week training period. $2,000 Sign On Bonus $1,000 paid after successful completion of 45 days of employment $1,000 paid after six months of employment *Eligibility: Must have worked in the timeshare industry for at least one year Are you looking for a place where meaningful moments are made together? We make vacation dreams come true for travelers around the world in a supportive, friendly, and beautiful work environment. As a Vacation Marketing Coordinator, you will assist in providing our Owners/guests with experiences and events to make memorable vacation memories, where meaningful moments are made together. Where great benefits lead to a life fulfilled: Uncapped earning potential (wages, monthly incentives, annual bonuses, contests) Medical/Dental/Vision/401K opportunities Travel discounts Credit Union Membership Tuition Reimbursement Professional Counseling & Family Support Growth and Development Opportunities As a Vacation Marketing Coordinator, a typical day will include: Schedules sales presentations and manages customer expectations. Provides the highest level of service to exceed budgeted sales presentations and volumeproduction goals. Ensures that all Owners and guests attending a sales presentation meet eligibility requirements and are open to learning more about products and services. Use persuasive techniques that maximize revenue while maintaining existing guest loyalty. Guest Experience and Company Standards: Welcome and greet guests; anticipate and address their needs. Interact with colleagues and guests professionally and promptly. Contribute to team goals. Always follow company policies and safety procedures. To Become a Vacation Marketing Coordinator: Successful candidates will be highly motivated with sales or customer service experienceandenjoy interacting with guests either in person or by phone. Available to work various shifts, holidays, and weekends. Concierge, and/or sales experience preferred. Position may require background and drug screening, in accordance with state and local requirements. Reach overhead and below the knees, perform bending, twisting, pulling, and stooping, and be able to stand, sit, or walk for an extended period of time. Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Position summary The Business Development Coordinator will be based in the U.S. (New York City) and will play a critical role in supporting the marketing and business development activities for one of the firm's key revenue-producing partners in Private Equity. This partner, a distinguished member of the executive committee, specializes in private equity, mergers, acquisitions, and capital markets. The primary responsibilities will encompass partnering with the Manager of Business Development through the development of pitch decks, drafting responses to requests for information and proposals, and gathering valuable marketplace intelligence. The Business Development Coordinator will join a highly productive and collaborative team, working closest with the team to ensure comprehensive support for the partner. The role requires a hands-on, detail-oriented, and organized professional who will contribute to revenue generation by crafting targeted pitches and presentations for clients throughout the globe. Strong organizational skills, exceptional written and verbal communication abilities, and flexibility in managing a substantial workload are essential. The ideal candidate will be resourceful, dynamic, and adept at working under pressure while maintaining a strong team-oriented approach and providing administrative support to the broader support team. Collaboration with the Manager of Business Development will be a key aspect of the role, necessitating a proactive and enthusiastic attitude towards independent work. The successful candidate should possess self-motivation, energy, confidence, and effective communication skills, enabling seamless collaboration across departments and offices and consistent, client-facing professionalism. The Business Development Coordinator will work collaboratively with the Senior Business Development Coordinator, the broader MP-Team, and any additional staffing resources supporting the practice, including project management, administrative, business development, and external vendor support teams. Success in the role requires strong communication, responsiveness, professionalism, and a team-first mindset, including the ability to proactively escalate issues, provide timely updates, and operate effectively within a highly collaborative support structure. While the role operates in a fast-paced and sophisticated environment, the ideal candidate will demonstrate strong foundational business development, communication, and organizational skills, along with the ability and desire to grow within the role. Experience in private equity is highly desirable. Proficiency in PowerPoint is essential, as the role involves creating impactful presentations. Moreover, the successful candidate has demonstrated expertise developing client pitches with rigorous attention to quality control, deadlines, and brand consistency. The role is designed for a motivated professional seeking to develop within a high-performing business development and practice operations environment, with exposure to sophisticated client development initiatives, cross-functional collaboration, and executive-level stakeholders. Job duties and responsibilities Prepare tailored, compelling pitches and responses for new business opportunities and requests for information proposals. Escalate issues, competing priorities, or operational concerns appropriately and in real time to ensure continuity of support and successful delivery of team objectives. Conduct market research and client analysis to identify industry trends, white-space opportunities, and cross-practice synergies. Gather and analyze marketplace intelligence to identify potential clients, industry trends, and competitor activities. Develop research and actionable insights to support origination, expansion, and cross-selling initiatives for existing and prospective clients. Plan and execute business development-related client events, including drafting invitations, sourcing venues, and overseeing end-to-end logistics. Prepare relationship reports, generate relationship maps, and develop targeting plans. Maintain up-to-date attorney biographies with recent deals and experiences. Manage awards and directories submissions, including matter detail, collection, drafting, and on-time filing. Maintain accurate and timely updates across assigned trackers, reporting tools, and shared team resources to support visibility, operational continuity, and quality control. Maintain a database of directories submissions. Maintain and update the team's CRM system with accurate client information and interaction logs. Assist in coordinating and strategically planning industry conferences, client seminars, and sponsorships. Develop client-ready practice pitch materials and collateral, including profiles, experience lists, case studies, RFPs, and credentials decks. Deepen relationships with existing clients by identifying needs, mapping stakeholders, and surfacing cross-selling and expansion opportunities in partnership with relationship partners. Demonstrate flexibility to work evenings and weekends as needed/requested. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree in Business, Marketing, Finance, or related discipline required Experience: 1–3 years of experience in business development, marketing, project coordination, or related professional services support roles preferred. Experience working in a high cadence, extremely fast-paced environment. Demonstrated ability to support the preparation of polished, client-ready deliverables, including pitch materials, proposals, presentations, and related business development content. Demonstrated ability to manage multiple assignments, deadlines, and competing priorities in a fast-paced professional environment. Preference for candidates with experience in commercial investment banking, financial institutions, advertising agencies, or consulting firms. Experience in international law firms or other complex professional services environments will also be considered. Strong writing and communication skills, including the ability to draft professional, client-facing materials and communicate effectively with internal stakeholders. Maintains proactive communication regarding availability, deadlines, workload constraints, and coverage needs to support effective team coordination and operational continuity. Proficiency in creating impactful PowerPoint presentations. Demonstrated ability to develop and deliver persuasive pitches, proposals, and RFP responses. Exposure to private equity is a plus. Ability to interact and influence members of a large organization. Strong organizational and time management skills, with the ability to manage competing deadlines and priorities effectively. CRM (SalesForce) experience a plus. Professional demeanor and ability to thrive in a multi-faceted organization. Demonstrated ability to support BD leadership and contribute thoughtfully to team initiatives and client development efforts. Skills: Exceptional attention to detail, proactivity, and self-direction, with the ability to independently manage multiple projects and competing priorities under tight deadlines, at times with limited oversight. Demonstrates strong follow-through, responsiveness, and accountability, including proactively communicating risks, delays, bandwidth concerns, or execution challenges in a timely manner. Exposure to supporting pitches, proposals, or RFP processes in a professional services environment preferred. Demonstrates a collaborative and solutions-oriented approach, including willingness to support shared team priorities, contribute during peak periods, and maintain transparency across active workstreams. Demonstrates professionalism and effective communication skills when interacting with partners, senior stakeholders, clients, and internal teams. Demonstrates reliability and ownership in completing assignments, following through on action items, and closing communication loops in a timely manner. Ability to manage assigned deliverables effectively, maintain organization across multiple workstreams, and proactively communicate updates and support needs. Excellent written and verbal communication skills, with the ability to effectively interact at various levels and with a customer service mindset. Demonstrates professionalism, adaptability, and receptiveness to coaching and feedback within a fast-paced, high-performance environment. Exhibits strong multitasking abilities, efficiently handling projects from various individuals and addressing diverse issues, with quick turnaround deadlines, on a daily basis. Advanced proficiency in PowerPoint, Microsoft Word, and Excel. Technologically savvy, with the ability to quickly learn new database systems. Ability to manage multiple shifting priorities simultaneously while maintaining strong attention to detail, professionalism, and responsiveness under tight deadlines. Possesses sound professional judgment and maintains a high degree of poise and professionalism with internal and external contacts. Skilled in establishing effective firmwide working relationships and communicating with individuals at all levels. Strong organizational, project management, and problem-solving skills with a commitment to ongoing development. Client-service oriented; delivers exceptional service while working with diverse personalities and demonstrating cultural sensitivity. Ability to work both independently and collaboratively as part of a team, with a flexible approach. Flexibility and adaptability, with the ability to multi-task, stay organized, and manage competing priorities. Demonstrates initiative and takes proactive measures where possible. High energy, persistent mindset, enthusiasm, and strong goal orientation. Professional business demeanor, with the ability to identify, connect, and build relationships. Thrives in a fast-paced, high-pressure environment and effectively manages multiple priorities, tasks, and demanding clients with diverse personalities at all levels within the organization. Embraces new ideas and quickly applies them in practice. Collaborates effectively and cooperatively with others, fostering teamwork and sharing information to support the development of business and achieve team goals. Additional information Supervisory responsibilities None. Equipment used Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand, and wrist dexterity associated with prolonged computer use. Ability to utilize technology, including computers and telecommunication devices. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Ability to use independent judgment and discretion and adapt to changing work situations. Working conditions Expected to work in person in the New York City (Midtown Manhattan) office a minimum of four days per week, subject to change. Pay ranges This is a non-exempt position. The hourly wage range for this role is $49.73 to $63.74 per hour, with an estimated annual compensation range of approximately $90,500 to $116,000 based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Employee benefits overview Our comprehensive benefits package includes: • 401(k) Retirement Plan • Medical Insurance • Health Savings Account (HSA) • Virtual Health Services • Dental Insurance • Vision Insurance • Accident Insurance • Hospital Indemnity Insurance • Critical Illness Insurance • Life Insurance • Short-Term Disability Coverage • Long-Term Disability Coverage • Flexible Spending Accounts (FSA) • Lyra Health Employee Assistance Program (EAP) • Paid Family Leave (for eligible Exempt and Non-Exempt staff) • Transportation Benefit • Back-up Child Care Services • College Coach Program • Pet Insurance • Paid Sick Time (for Exempt staff) • Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

The COOP Coordinator oversees development and maintenance of continuity of operations plans that ensure essential functions can continue during disruptions affecting mission-critical systems and facilities in a federal IT environment. This role coordinates risk assessments, business impact analyses, and planning workshops with stakeholders across the organization. The coordinator guides activation and execution of continuity plans during incidents, supporting leadership on decision-making, communications, and transition to alternate work arrangements while keeping documentation, training, and exercises current and effective. Key Responsibilities Lead continuity planning activities, including identifying essential functions, critical dependencies, acceptable downtime, and recovery priorities for government operations. Organize and maintain contact lists, resource inventories, and continuity plan artifacts to support rapid activation and sustained continuity operations. Facilitate training, tabletop exercises, and functional exercises that validate continuity strategies, capture lessons learned, and drive updates to plans and procedures. Coordinate communications, accountability procedures, and status reporting for continuity personnel during events, including telework and devolution scenarios. Support disaster recovery and continuity preparedness by aligning COOP plans with IT recovery capabilities, devolution concepts, and alternate worksite arrangements. Maintain repositories and version control for continuity documentation to ensure accessibility, traceability, and compliance with applicable guidance. Collaborate with program, IT, and security stakeholders to integrate continuity requirements into operational processes and technical architectures. Provide after-action input and metrics on continuity drills and real-world events to inform leadership decisions and improve organizational resilience. Required Qualifications Bachelor’s degree in Business Administration, Information Technology, Emergency Management, or a related field, or equivalent relevant experience. 4–7 years of experience in COOP, business continuity, emergency management, disaster recovery, or related risk and resilience roles. Strong understanding of continuity principles, risk assessments, business impact analysis, and phased continuity concepts (activation, alternate operations, reconstitution). Demonstrated organizational, project management, and communication skills, with the ability to coordinate across multiple stakeholder groups. Active Secret clearance Required! U.S. citizenship required. Preferred Qualifications Familiarity with federal or state continuity guidance and how it shapes agency-level continuity planning and reporting. Experience using planning tools or document repositories to manage and version continuity plans across multiple organizational units. Experience supporting emergency response or contingency operations in federal environments, including coordination with IT and infrastructure teams. Willingness and ability to support rapid activation scenarios and work extended hours during exercises or real incidents. Lead continuity of operations (COOP) planning efforts, identifying essential functions, critical systems, and recovery priorities to ensure mission continuity during disruptions. Conduct risk assessments and business impact analyses (BIA) to determine operational risks, dependencies, and acceptable downtime. Maintain and manage COOP documentation, including contact lists, resource inventories, and continuity plans for rapid activation and compliance. Coordinate training and exercises (tabletop and functional) to test continuity plans, capture lessons learned, and improve readiness. Support incident response and plan activation, guiding leadership on continuity decisions, communications, and transition to alternate operations or worksites. Facilitate communication and accountability processes during disruptions, including status reporting and personnel coordination. Align COOP plans with IT disaster recovery and infrastructure capabilities, ensuring integration across technical and operational teams. Collaborate with cross-functional stakeholders (IT, security, program teams) to embed continuity planning into daily operations. Track performance metrics and provide after-action reporting to improve resilience and inform leadership decisions.

Our client, a global technology company located in Flatiron, Manhattan is looking for a Temp to Permanent Facilities Coordinator to join their team. This position will start as soon as possible and will operate on an in office schedule between the hours of Monday-Friday, 7:30am-4:00pm. Compensation is up to $27/hr while temping; $32-36/hr if converted. Work in partnership with the Workplace Experience (WE) team to help create the best workplace in the world. This role plays a critical part in delivering exceptional customer and guest experiences by ensuring all employees, customers, and visitors are supported in a warm, professional, and friendly manner. The position supports the Workplace Experience team in delivering consistent, high-quality services while assisting with the day-to-day management and operation of the workplace. Responsibilities: Support the Regional Facility Manager and Concierge Coordinator with the execution of meetings, conferences, and events Contribute to a customer-focused workplace environment aligned with company values and principles Continuously identify opportunities to improve service delivery and customer experience Collaborate effectively with internal teams and external vendors to deliver high-quality service Perform minor repairs and routine equipment maintenance (e.g., patching, painting, hardware repairs) Conduct routine daily inspections of assigned buildings and spaces Provide facilities services and meeting/event support, including furniture and equipment setup, reconfiguration, and breakdown Facilities Operations: Perform general and detailed maintenance with appropriate supervision Conduct inspections and maintain accurate facilities records Manage and monitor the site work ticket queue Support vendor management and onsite contractor activities Assist with workplace moves and space changes Liaise with building management as required Ensure compliance with building WHS, HSSE, and emergency procedures Participate in all HSE-related programs, investigations, audits, and assessments Maintain stock levels of office and conference room supplies Communications & Documentation Communicate effectively and regularly with team members and stakeholders Confidently engage with all levels of the business, including C‑Suite executives Send site-wide communications related to facilities activities Create and maintain site playbooks and internal web pages Monitor and update site-specific and global communication channels Complete all work documentation accurately and on time using Jira Service Desk, Corrigo, and related systems Finance Support Support site spend activities and financial tracking Manage documentation and backup for expenses Participate in the site budgeting process Identify, document, and support cost-saving initiatives Guest Services Participate in guest services and customer-facing coverage Support visitor badging processes and related technologies Assist with reception and desk coverage, including coordination with security scheduling Event & Meeting Support Set up and reset meeting, conference, and event spaces according to approved plans Perform daily and mid-day room turnovers and reconfigurations (indoor and outdoor) Escalate issues or concerns to management in a timely manner Manage post-event storage and inventory of furniture and equipment Conduct room checks to ensure technical and visual readiness Identify and report AV and cleaning service requirements AV setup and troubleshooting experience preferred but not required Required Skills: Positive, collaborative, and customer-first mindset Strong multitasking and time management skills Ability to deliver exceptional customer experiences and lasting impressions Excellent verbal and written communication skills Strong interpersonal and relationship-building abilities Comfortable working independently with minimal supervision Detail-oriented with high standards for workplace presentation and maintenance Proficient computer skills and willingness to learn Atlassian tools and systems Ability to read and follow plans, procedures, and operating instructions Experience using basic carpentry, plumbing, painting, and custodial tools Ability to lift up to 50 lbs and safely operate ladders and equipment Ability to stand, stoop, crouch, climb, and reach as required for daily tasks Commitment to maintaining a safe and healthy workplace Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, A global professional services firm, is seeking an Event Coordinator to join their team on a temporary basis with potential to extend in Reston, Virginia. About The Job: Provide high-level administrative and event support for meetings and corporate events Manage scheduling, conference rooms, and event logistics Coordinate catering, AV, and materials for onsite events Track budgets, expenses, and vendor invoices Support onsite execution of meetings and high-visibility events Maintain event documentation, files, and reports About You: 2+ years of administrative, event, or conference support experience Experience supporting meetings, events, or corporate environments Experience with event tools (Cvent or similar) a plus Ability to work independently and manage multiple priorities About The Position: Start Date: ASAP! Duration: Through end of year $27-$31/hr Schedule: Monday-Friday, 8:00 AM - 5:00 PM (overtime and event hours as needed) 100% onsite in Reston, VA Free parking available! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a premier global low firm, is seeking a Government Relations Coordinator to join their busy team in the Washington, DC office! Responsibilities: Schedule meetings with clients and government officials/offices for the Government Relations team. Book travel arrangements and prepare/process expense reports. Coordinate fly-in days for clients by scheduling meetings on Capitol Hill and additional meetings/logistics. Plan and execute events and political fundraisers for the firm. Prepare quarterly lobbying disclosure reports. Provide support with tracking billable time entries and deadlines. Additional special projects and tasks as required. Qualifications: 3-4+ years of administrative support experience required; Capitol Hill experience highly preferred. A bachelor's degree is required. Strong detail orientation with the ability to multi-task and prioritize. Excellent communication and customer/client service skills. About the Role: Salary range of $85K-$95K (DOE). Comprehensive and generous benefits package! On-site 3x/week in the Washington, DC office, with willingness to work additional days (or overtime hours) due to client or project needs. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

NYU School of Law’s Institute for Executive Education invites applications for the position of Program Coordinator. NYU School of Law’s Institute for Executive Education empowers professionals through specialized legal education at the intersection of business, policy, and strategy. Drawing on the Law School’s renowned faculty and the resources of one of the world’s most dynamic cities, the Institute helps executives build cross-disciplinary fluency and sharper decision-making skills. We are seeking a Program Coordinator to join our growing team and play an integral role in strengthening the quality and impact of our programs. About the Role The Program Coordinator supports the day-to-day operations of the Institute’s degree and custom programs. Reporting to the Institute’s leadership, this person will serve as an organizational backbone for the team: keeping logistics running smoothly, communications on point, and data well-managed. Key Responsibilities • Plan and execute events from concept through completion through logistics and operations coordinating for degree and custom executive education programs, • Track budgets and process reimbursements accurately and on time, • Produce and maintain bi-weekly, and monthly, and semesterly data reports, • Manage team and program calendars, correspondence, and vendor relationships, • Support special projects as the Institute continues to grow, • This position carries the title of Research Scholar at NYU School of Law Qualifications (Required) • Bachelor’s degree, • Collaborative, team-oriented approach, • Exceptional attention to detail and sound judgment; comfortable managing details, vendors, schedules, budgets, registrations, inventory, travel, or facilities, • Strong written and verbal communication skills, • Ability to manage multiple/competing priorities and deadlines in a fast-paced environment, • Demonstrated experience coordinating projects or events with multiple stakeholders, • Experience creating reports, tracking metrics, and data analytics, • Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Suite, • Familiarity with Tableau, Adobe, WordPress, Salesforce, AI tools (Claude, Gemini, etc.) and/or Google Analytics Preferred Experience in program management, business administration, or data science Applications should be submitted to Megan O’Sullivan & Rachel Choi via email: meh552@nyu.edu and rc3210@nyu.edu by no later than August 1, 2026 and should include a cover letter and résumé. Please write “Program Coordinator for Institute for Executive Education” in the subject line of your email. NYU is an Equal Opportunity/Affirmative Action Employer.

The 61st Street Service Corporation provides administrative and clinical support services for ColumbiaDoctors. Position Summary The Staffing Programs Coordinator provides administrative and operational support to Service Corp. Staffing Programs. This role serves as the first level of escalation for floater assignments and Staffing Xpress hiring needs, while coordinating all aspects of the On-the-Job Training (OJT) process to ensure a smooth and efficient onboarding experience. The ideal candidate is highly organized; exercises sound judgment and can effectively manage multiple priorities in a fast-paced environment. Success in this role requires effective communication skills, attention to detail, and a solid understanding of program objectives to support effective execution and cross-functional coordination. Global Responsibilities (Across Programs) • Track recruitment activity and provide weekly status updates., • Assist managers in monitoring hiring progress and KPI’s., • Maintain Recruitment Activity and Candidates Statuses in required platforms, • Ensure compliance with all program procedures and standards. Float Pool Program • Monitor Float Pool request website dashboard and ensure timely response to staffing requests., • Ensure 48-hour turnaround time for confirmations, • Maintain and update schedules using the Float Pool Placement Tracker., • Assist Manager in resolving scheduling issues (cancellations, duplications, etc.), • In conjunction with Manager, prepare and submit monthly chargeback reports to Finance., • Maintain active, terminated, and transfer employee records., • Coordinate assignments and training for new hires in partnership with the Float Pool Manager., • Act as backup support to Talent Relationship Manager in maintaining employee engagement and adherence to program guidelines., • Act as backup to Manager for review of employee timecards in ADP Timesaver as needed., • Troubleshoot operational issues and provide coverage in the Manager’s absence., • Schedule interviews for Medical Practice Associates and Certified Medical Assistants., • Coordinate Float Pool Program Specific New Hire program orientation, • Track and submit Certified Medical Assistants for NHA certification exams. Staffing Xpress Program • Monitor New Hire OTJ training performance, ensuring ongoing communication with host dept., • Assist with program overview presentations., • Assist with quarterly panel training., • Research schedule and attend hiring events and job fairs., • Outreach to Colleges and community organizations to expand our candidate pipeline., • Recruit and source for all Staffing Xpress positions, • Coordinating and scheduling NHA exams through the NHA portal Qualifications & Skills • High school diploma or equivalency is required. Associates preferred, • A minimum of 3 years’ relevant experience., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access), • Strong written and verbal communication skills a must, • Excellent organizational and interpersonal abilities, • Ability to communicate effectively with all levels of staff., • Strong multitasking skills and ability to work under pressure., • Ability to work both independently and collaboratively in a team environment.

Campus Recruiting HR Coordinator Role Major bank in midtown Manhattan is looking for a junior campus recruiter for a contract role. This role is in New York City You will provide general administrative support to the Campus Recruiting Team, including coordinating interview scheduling, candidate correspondence, offer letter generation, background monitoring, invoice processing and other administrative tasks related to recruitment You need to be detail oriented, be an excellent communicator with internal and external clients of all levels and possess strong time management skills to prioritize multiple tasks During the Summer Intern Program, supervise networking/ social events such as lunch and learns, teach ins, trivia night, etc. Set up catering for all campus events, act as a liaison between bank and outside vendors Manage logistics for virtual and on-campus events Post openings to online school boards Maintain recruiting database and applicant tracking system Assist with the development and distribution of university marketing materials for recruiting events Coordinate and execute candidate, team, and hiring manager correspondence Make candidate travel arrangements Schedule interviews Support ongoing projects such as diversity hiring, employee resource groups, campus ambassadors Process all invoices for campus expenses and candidate travel; maintain budget status and tracking report Process offer letters, monitor background checks and facilitate onboarding for campus and first year hires such as background checks REQUIREMENTS: 1-2 years of experience supporting a campus team/program or a recent grad with internship experience supporting HR/campus Bachelor’s degree Proficient in MS Office Advanced PowerPoint and Excel skills, utilizing pivots, charts and formulas to analyze data and provide strategic reporting and presentations for senior leadership Preferred experience: Event coordination with the ability to develop and execute detailed project plans

Position: Tenant Services Coordinator Location: Jersey City, New Jersey Employment Type: Full-time Compensation: 75,000 Position Overview The Tenant Services Coordinator will serve as the primary liaison between tenants and property management, ensuring a high level of customer service and operational efficiency. This role supports tenant onboarding, communication, and compliance while assisting with administrative and financial processes. Collaboration with property managers, building staff, and vendors is essential to maintain smooth building operations and tenant satisfaction. Must be legally authorized to work in the United States. Responsibilities • Act as the primary point of contact for tenants from lease signing through lease termination, maintaining accurate contact and emergency information., • Provide tenants with required documentation, welcome packages, and facilitate communications including memorandums and notices., • Maintain and monitor the Workspeed tenant work order system to ensure timely resolution of requests., • Oversee tenant and vendor Certificate of Insurance (COI) compliance., • Follow up with property staff to confirm tenant requests and complaints are addressed promptly., • Keep building managers informed of any issues, including those involving contracted staff., • Perform general office duties such as answering phones, handling mail, maintaining supplies, and greeting visitors., • Schedule meetings, events, and manage common area conference room usage., • Generate, code, and enter purchase orders and invoices using Ivalua under direction of management., • Assist property managers in ensuring tenant charges and bill backs are accurate and processed promptly., • Maintain property records and update building operations manuals monthly., • Complete other tasks as delegated by senior management and building leadership. Required Experience/Skills • Minimum 2 years of experience in property management or commercial real estate., • Strong verbal and written communication skills with ability to interact effectively with tenants, vendors, and senior management., • Ability to facilitate conflict resolution and maintain positive relationships., • Excellent organizational and time management skills with attention to detail., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Reliable, flexible, and able to demonstrate initiative consistently. Preferred Experience/Skills • Familiarity with Yardi, Workspeed, and Ivalua systems., • Experience managing tenant relations and compliance documentation., • Ability to handle multiple priorities in a fast-paced environment., • Strong problem-solving skills and customer service orientation., • Demonstrated ability to work collaboratively as part of a team. Education Requirements • Bachelor's Degree Required, • Internship in property management

Client Overview Our client, a leading creative agency working across media, branding, and digital content, is seeking a friendly and dependable Receptionist to be the face of their bustling New York City office. Known for their collaborative culture and fast-paced environment, the company offers an exciting opportunity for a Receptionist who enjoys multitasking, client interaction, and being at the center of a dynamic team. If you are a people-focused Receptionist with great communication skills and an eye for detail, this is an exciting chance to be part of a creative office environment and contribute to a high-energy, high-visibility front desk team. Salary/Hourly Rate $21/hr - $23/hr Position Overview The Receptionist will be responsible for managing front desk operations, greeting visitors, handling calls, and ensuring smooth day-to-day activity in the office. The ideal Receptionist is proactive, professional, and enjoys maintaining a polished and welcoming atmosphere.This is a great opportunity for a Receptionist with a customer service mindset and an interest in the media or creative space. The Receptionist will serve as a key point of contact for guests, clients, and employees while supporting daily administrative and office operations. Responsibilities Of The Receptionist • Greet all guests, clients, and staff as the first point of contact for the office., • Answer and direct incoming phone calls with professionalism and accuracy., • Manage the front desk inbox, scheduling, and appointment coordination., • Maintain a tidy and organized reception area and shared meeting spaces., • Assist with administrative tasks such as mail distribution, data entry, and supply ordering., • Coordinate visitor check-ins, security badges, and meeting logistics., • Support office leadership with light calendar management and internal communications., • Serve as a go-to resource for general office needs and support requests., • Represent the Receptionist team during internal events, tours, and client meetings., • Take on special projects and general operations tasks as assigned. Required Experience/Skills For The Receptionist • 1-2 years of experience in a Receptionist, front desk, or customer service role., • Strong communication and organizational skills., • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel., • Professional demeanor with a friendly and approachable attitude., • Ability to multitask and remain composed in a fast-paced environment. Preferred Experience/Skills For The Receptionist • Previous experience in a creative, media, or client-facing office environment., • Familiarity with platforms such as Google Workspace, Slack, or Zoom., • Interest in branding, media, or entertainment industries., • Experience working at a high-traffic front desk. Education Requirements • Bachelor’s degree is preferred. Benefits • Potential to grow into a long-term Receptionist or Office Coordinator role., • Exposure to a creative and collaborative agency culture., • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off)., • Access to industry networking events and company-hosted panels.

Development Operations Coordinator Location: New York, NY (Hybrid) Job Type: Full-Time Salary Range: $75,000 – $90,000 annually About the Opportunity A well-established nonprofit human-services organization in New York City is seeking a Development Operations Coordinator to join its Office of Institutional Advancement. The organization fosters a culture of philanthropy, emphasizes the lifetime value of its donors, and takes a donor-centered approach aligned to its mission and strategic priorities. The Development Operations Coordinator is a vital role working closely with the Senior Director of Development and Planned Giving and the Manager of Development Operations to oversee donor record-keeping, systems management, list management, gift processing, reporting, SOP development, donor and gift analysis, and budget monitoring. The role partners across the Office of Institutional Advancement and the Finance Department to gather information and produce effective reports and data analysis on all donor and prospect activity. Essential Duties and Responsibilities • Collaborate with senior leadership in Institutional Advancement and Finance to develop, monitor, and reconcile departmental revenue budgets. Partner with the database management team to ensure the accuracy and integrity of donor records in Raiser's Edge and oversee backend development systems., • Design, generate, and distribute internal fundraising performance reports (daily, weekly, monthly, quarterly, and annually) across all giving channels — corporate, foundation, special events, individual and major gifts, planned giving and annuitants, digital and direct mail, and board contributions. Produce accurate donor listings for annual reports, events, and recognition opportunities., • In collaboration with the Manager of Development Operations, oversee daily gift processing, data entry, and the timely production and distribution of donor acknowledgment letters. Manage the batching of all gifts, both restricted and unrestricted, including wire transfers. Recommend and implement best practices for gift coding and processing., • Coordinate and prepare development progress reports, including data analysis and narrative summaries, for Board and committee meetings. Develop dashboards and visual reporting tools (e.g., KPI tracking) and build pivot-table reports in Excel as required., • Oversee tracking and management of event attendees, donors, and prospects in partnership with Major Gifts and Special Event officers and the database management team. Provide training on the Special Events Module and upload event mailing information (guest lists, RSVP lists, etc.)., • Monitor and improve donor stewardship workflows and lifecycle tracking in RENXT for proposals such as Planned Giving activities. Develop and create queue reports as needed., • Manage and streamline administrative operations for the Development Department by establishing efficient workflows. Deliver training and ongoing support to ensure best practices in Raiser's Edge and RENXT data management, and assist in maintaining SOPs., • Partner with the Senior Director of Development and Planned Giving and the Manager of Development Operations to supervise Development Associate, Development Assistant, and temporary staff or volunteers — assigning projects, providing training, and monitoring performance. Qualifications • Bachelor's Degree., • Minimum five (5) years' fundraising experience and/or equivalent training., • Previous development/advancement experience within a large institutional environment is a plus., • Minimum five (5) years' experience with Raiser's Edge database technologies, including creating queries, modeling reports, and running exports. Fluency in MS Office; must know MS Excel and pivot tables., • Experience with online giving systems, dropbox giving systems, and gifts-in-kind., • Excellent oral, written, and interpersonal communication skills; liaises effectively with colleagues and vendors and works well within a team., • Strong organizational skills; able to manage a multi-faceted workload and meet strict deadlines in a fast-paced, detail-oriented environment., • Accuracy and attention to detail; discretion and sensitivity handling highly confidential information, including when supervising staff on details., • Team-oriented development strategist able to respond confidently to simple and complex gift scenarios with excellent donor relations. Schedule and Work Arrangement Full-time, generally 9:00 AM – 5:00 PM, Monday–Friday. Newly hired employees work on-site five days per week for the first 30 days; thereafter eligible for a hybrid schedule with a minimum of three days per week in the office. Some evening and weekend hours required to meet deadlines and attend events. Working Conditions • Primarily a stationary workstation role using a computer at least 75% of the time., • Travel for outreach, events, and meetings approximately 15% of the time via vehicle or public transportation., • Ability to move and transport documents and event materials, and engage with the public in social environments., • Comfort working under deadlines and project challenges. Equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law .

Job Title: Talent Development & Engagement Coordinator Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients, with trading desks in every major financial center globally and offices in over 30 locations worldwide. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and relationship building. The firm’s structure allows for agility, innovation, and the ability to attract talented professionals driven to succeed. Responsibilities: Cantor Fitzgerald is seeking a highly organized, service‑oriented Talent Development & Engagement Coordinator to support Talent Development and Employee Engagement initiatives as part of a collaborative Human Resources team. This role is ideal for a proactive, detail‑driven professional with strong communication, design, and organizational skills who thrives in a fast‑paced environment and is passionate about employee development and engagement. Key responsibilities include: • Manage talent and learning platforms and reporting, including Oracle HCM and Oracle Learning, • Support Early Career and Internship programs, including coordination, communications, and logistics, • Create, design, and distribute employee communications, including newsletters, event invitations, announcements, and other branded materials, • Draft written content and design visual assets for Talent Development, Employee Engagement, and Philanthropy initiatives, • Maintain and update multiple SharePoint sites, engagement pages, and initiative directories, • Prepare reports, presentations, and executive‑ready materials; conduct research as needed, • Coordinate logistics for Talent Development & Engagement events such as networking events, lunch‑and‑learns, professional development sessions, and volunteer activities, • Manage shared mailboxes and respond to employee inquiries in a timely and professional manner, • Process, track, and reconcile departmental invoices to ensure budget compliance, • Document meeting notes, track action items, and ensure timely follow‑up, • Oversee calendar coordination and support ad hoc employee and leadership requests, • Perform general administrative duties and provide support on special projects as assigned Qualifications: Skills & Experience: • Strong organizational skills with the ability to manage multiple priorities and build effective processes, • Excellent written and verbal communication skills, with strong attention to detail and consistency, • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint, • Experience creating visually engaging communications using design tools such as Canva and Adobe, • Positive attitude, strong work ethic, and demonstrated interest in Talent Development and Employee Engagement, • Experience planning large‑scale professional events is a plus Educational Qualifications: • Bachelor’s Degree required Salary: $70,000 – $75,000 The actual base salary will be determined on an individualized basis, considering a wide range of factors including, but not limited to, relevant skills, experience, education, and where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off, and a 401(k) retirement plan), this position may be eligible for additional compensation, including discretionary bonuses and other short‑ and long‑term incentives. • We do not accept unsolicited resumes, candidate referrals, or outreach from third‑party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

The HR Coordinator will support the Chief Administrative Officer and serve as a point of contact for employees, managers, and leadership on daily HR operations. This role plays a critical part in assisting in the full employee lifecycle—including recruiting, onboarding, employee relations, and HR administration—while helping ensure efficient processes and a positive employee experience. Core Responsibilities HR Operations & Employee Support · Assist as a resource for employee inquiries related to benefits, time off, payroll, compensation, and HR systems · Act as a liaison between internal teams and Corporate HR, Payroll, Compensation, and Benefits · Audit employee files periodically to ensure all required documents are included and maintain organization. Talent Lifecycle & Recruiting · Assist in onboarding and offboarding processes for W-2 and 1099 employees, including system setup, orientation, and workflow coordination. · Assist in drafting and maintaining job descriptions and offer letters. · Assist with candidate screening and interview coordination. · Partner with managers on onboarding, role changes, and terminations. Training & Culture · Assist in coordinating new hire onboarding and ongoing training programs · Support initiatives that enhance company culture, including employee engagement events and recognition programs Operations, Facilities & Projects · Assist with day-to-day workplace operations, including office coordination and seating management · Support facilities needs such as maintenance, repairs, and office improvements Qualifications · Associate or Bachelor’s degree · 3–5+ years of experience in HR operations or a similar role · Experience with HRIS systems; Workday strongly preferred · Strong organizational, communication, and problem-solving skills · Ability to manage multiple priorities while maintaining confidentiality and professionalism The annual base salary for this position is $65,000 - $80,000. General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being – physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan. CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Come join our client, a rapidly growing life sciences digital technology company, as they embark upon an exciting new solution in the clinical trials space. Our client supports high-quality clinical studies, and the team helps connect patients with emerging therapies and innovative care pathways. They seek an experienced bilingual (Spanish/English) Clinical Research Coordinator to play a central role in coordinating and managing clinical trial activities at the site level, ensuring studies are executed efficiently, ethically, and in accordance with regulatory standards. This position is office-based in New York City, with one WFH day per week. Qualifications of the Clinical Research Coordinator: • Bachelor’s degree in life sciences, healthcare, or a related field preferred., • Minimum of two years’ experience in clinical research coordination, monitoring, or site operations., • Working knowledge of clinical research regulations and compliance standards., • Strong organizational, analytical, and problem-solving abilities., • Ability to collaborate effectively with cross-functional teams and external partners., • Strong time-management and prioritization capabilities., • Demonstrated commitment to high-quality research execution., • Professional approach to sponsor and partner engagement., • Experience in early-stage or growing research environments is a plus., • Bilingual in English/Spanish. Responsibilities of the Clinical Research Coordinator: • Partner with internal leadership and investigators to evaluate potential study participation., • Assist sponsors and research partners with feasibility reviews and site evaluations., • Compile, review, and submit required regulatory and administrative documentation., • Prepare and manage ethics committee and IRB submissions and approvals., • Organize and maintain regulatory records in electronic filing systems following GCP standards., • Support participant identification, screening, and informed consent processes when authorized., • Coordinate and conduct protocol-required visits and procedures., • Maintain accurate source documentation and electronic data entries., • Monitor participant safety and report safety events per study guidelines., • Work closely with investigators and site staff to ensure protocol adherence., • Maintain enrollment, deviation, and tracking logs., • Prepare documentation and materials for study close-out activities., • Perform additional duties related to clinical trial operations as needed. Occupational Code: Clinical Research Coordinator (CRC) 11-9121.01

About the Company: A well-established financial services firm is seeking an Office & Administrative Coordinator to support daily office operations and provide administrative support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who enjoys being the go-to person for both office management and executive support responsibilities. Responsibilities: Office Operations • Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience, • Coordinate conference rooms and meeting spaces, including meeting preparation and logistics, • Maintain common areas and shared office spaces to ensure a polished and professional environment, • Assist with the day-to-day operations of a fast-paced office Administrative Support • Provide administrative support to senior executives, • Manage complex calendars, schedule meetings, and coordinate logistics across multiple stakeholders, • Serve as a liaison between internal teams and external contacts, • Coordinate domestic and international travel arrangements, including itineraries and accommodations, • Prepare and process expense reports in a timely and accurate manner, • Assist with document preparation and electronic signature requests, • Maintain various reports, trackers, and administrative records, • Handle confidential information with discretion and professionalism, • Support special projects and ad hoc administrative requests as needed Office & Team Support • Answer and direct incoming calls, • Coordinate employee events, meetings, and team functions, • Manage incoming and outgoing mail, deliveries, and office correspondence, • Partner closely with colleagues to ensure seamless office coverage and support Qualifications: • 3+ years of experience in an Office Coordinator, Administrative Coordinator, Receptionist, Executive Assistant, or similar administrative support role, • Experience supporting multiple executives in a professional services or financial services environment preferred, • Strong organizational and time management skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Ability to manage competing priorities in a fast-paced environment, • Proactive, resourceful, and solutions-oriented mindset, • High level of discretion and professionalism when handling confidential information, • Strong proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, • Associate's or Bachelor's degree preferred Total Compensation Package: In addition to base salary, the firm also offers bonus eligibility and a comprehensive benefits package. If this sounds like a fit, we'd love to hear from you. Please apply with your resume for immediate consideration.

Position Summary: At Relatable, we are seeking a detail-oriented and resourceful Office Coordinator to support the daily operations of our New York office. Reporting to and partnering closely with the Head of Office Operations, this role is instrumental in creating an efficient, welcoming, and high-functioning workplace experience for employees, leadership, clients, and visitors. The Office Coordinator will oversee a variety of operational responsibilities, including office logistics such as facilities support, inventory management, process documentation, onboarding coordination, vendor management, and internal event execution. This position is ideal for someone who thrives in a fast-paced environment, takes initiative, considers themselves a problem solver and is eager to grow into a broader office leadership role over time. As Relatable continues to expand, this role will contribute significantly to maintaining an organized, collaborative, and employee-focused office culture while supporting the evolving needs of a growing team. Key Responsibilities: Office Operations & Facilities • Support the daily operations of the office across multiple floors, • Assist with facilities coordination including maintenance requests, vendor visits, and office upkeep, • Help monitor office cleanliness, organization, and functionality, • Coordinate with building management and service vendors as needed, • Assist with workspace setup, desk assignments, and office layout changes, • Monitor conference rooms and shared spaces to ensure they remain functional and well maintained Office Supplies & Inventory • Maintain inventory of office supplies, snacks, beverages, and kitchen items, • Manage restocking and organization of common areas, • Track supply usage and coordinate ordering as needed, • Help maintain organized storage areas and office resources Employee Experience & Culture • Partner with the Head of Office Operations to support company culture initiatives, • Assist with planning and execution of office events, team gatherings, and celebrations, • Help create a welcoming and positive workplace environment, • Support internal communications related to office updates and events Onboarding & Employee Support • Assist with new hire equipment ordering and set up, • Coordinate desk setup, office access, and welcome materials, • Help ensure new employees have a smooth first-day experience, • Provide general office support for employees as needed Event & Meeting Support • Assist with planning internal meetings, team offsites, and company events, • Support meeting logistics including room setup and vendor coordination, • Help manage office hospitality and guest experiences Administrative & Operational Support • Assist with shipping, deliveries, and mail distribution, • Help coordinate vendor services and service schedules, • Support operational documentation and office procedures, • Provide additional administrative support for office operations as needed This Could Be You If: • Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field preferred, • 2–5 years of experience in office coordination, workplace operations, administrative support, or similar roles in a fast-paced environment, • Experience supporting office events or workplace culture initiatives is a plus, • Proficiency in Microsoft Office Suite and Google Workspace; familiarity with workplace management or ticketing systems is a plus, • Strong organizational skills with the ability to manage multiple priorities and adapt to changing business needs, • Excellent verbal and written communication skills with a professional and approachable demeanor, • Highly detail-oriented with strong problem-solving and follow-through capabilities, • Proven ability to take initiative and work independently while collaborating effectively with cross-functional teams, • Experience coordinating office logistics, facilities support, vendors, or workplace services preferred, • Comfortable managing calendars, meeting logistics, event coordination, and employee support tasks, • Ability to maintain confidentiality and handle sensitive information with professionalism and discretion, • Strong customer service mindset with a passion for creating positive employee and guest experiences, • Ability to lift and move office supplies, packages, and event materials as needed Why Join Us? 🌟 Bring Trends to Life – We don’t just follow what’s next—we create it. Innovation and creativity are at the core of everything we do. 🎉 Energized Culture – Fast-paced, dynamic, and fueled by fresh ideas. Your impact is seen, heard, and celebrated. 💡 Radical Transparency – No guesswork. We believe in open dialogue, direct feedback, and shared success. 💰 Beyond Benefits – Competitive pay, standout perks, and real investment in your growth. 🚀 Push Boundaries – If you want to shape the future and turn ideas into reality, you belong here. Benefits & Perks • Healthcare, Vision, & Dental: Competitive / Best in Class Plans, • FSA & HSA Options: Pick what suits you (can’t do both)., • 401K with 3% Match: Eligible after 90 days., • Financial Planning & Charity Match Time Off • PTO, Paid Holidays, Sick Days, Volunteer time, Summer Fridays Wellness & Growth • Classpass Membership, • Continuous Learning & Dedicated Learning Hours, • Remote & Hybrid Work Options Extras • Commuter Benefits, • Women In Toys Membership, • Parental Leave: After 1 year. The Legal bits The salary range for this role is $29.00 - $31.00 hourly, plus eligible for an annual target bonus prorated from the start date. This is the lowest to highest salary we in good faith, believe we would pay for this role at the time of this posting. An employee’s pay position within the wage range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, sales or revenue-based metrics, and business or organizational needs. This compensation range may also be modified in the future. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Descriptions may be subject to change as the needs of the organization change. As an EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, What Do You Meme does not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, sex, gender, sexual orientation, age religion, creed, marital status, veteran status, domestic violence victim status, familial status, or on any other basis prohibited by law. Furthermore, What Do You Meme will not discriminate against any applicant or employee because they is disabled, a disabled veteran, or a veteran of the Vietnam era, provided they are qualified and meets the requirements established by What Do you Meme for the job.

A Manhattan-based architecture firm is seeking a Facilities Coordinator to join it's team. The ideal candidate will have at least 2 years of experience in facilities coordination or administrative support and be open to a long-term temporary assignment. Onsite Monday - Friday Hourly pay rate: $27-28/hr. Hours: 8:30am - 5:30pm Responsibilities: • Coordinate daily operations and maintenance activities within the facility, ensuring operational excellence., • Schedule and oversee preventive and corrective maintenance tasks with contractors and service providers., • Prepare pantry for daily use, including stocking snacks and cleaning surfaces., • Support meetings by coordinating catering deliveries and setups., • Assist with furniture and equipment setup for events and functions., • Manage package and office supply deliveries, ensuring accurate logging and distribution., • Respond to employee requests via a computer-based ticketing system., • Greet visitors and direct them to appropriate areas or contacts., • Ensure compliance with fire and safety protocols during emergencies or drills., • Maintain familiarity with office layout and employee roles for effective guest guidance. Requirements: • Associate's degree or equivalent experience in Business Administration, Facilities Management, or a related field., • Minimum of 2 years of experience in facilities coordination or administration; 3 years preferred., • Proficiency in Microsoft Office Suite and computer-based systems., • Ability to lift and move furniture and boxes up to 5 lbs., • Strong attention to detail and accuracy in task execution., • Excellent communication skills for guest interaction and team collaboration

Leading writer of Property & Casualty Reinsurance is seeking a Workplace Services Coordinator to support their New York office operations/facilities. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I’ve worked with. Their global team shares a passion for solving their customers’ problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. • This is a 5 day per week in office position (7:30 – 3:30, Monday to Friday, hours are flexible) located in midtown Manhattan very close to all major transportation hubs. About the Position Reporting to the Office Manager-Team Lead, The Workplace Service Coordinator supports daily office operations and plays a key role in ensuring a safe, organized, and hospitable work environment. This role provides hands‑on facilities and workplace services support, assists with administrative tasks, and contributes to global initiatives. Key Responsibilities This is a varied and wide-ranging role, with responsibilities including: • Support the Office Manager–Team Lead with various projects and operational initiatives as needed., • Assist in the deployment and daily use of the ServiceNow Workplace Service Delivery (WSD) platform, ensuring workplace requests, reservations, and service workflows are accurately routed, tracked, and resolved during and after the rollout., • Maintain a high standard of workplace presentation by ensuring all meeting rooms and shared spaces are orderly, properly equipped, and ready for use. Support setup and breakdowns, including furniture rearrangement in the Boardroom, Event Space, and Training Room prior to Town Halls, Company Staff Meetings, and other large events., • Replenish supplies in pantries, and storage areas; track usage and assist with inventory management., • Conduct regular walkthroughs to identify maintenance needs or service gaps; escalate issues when needed., • Support the Senior Facilities Coordinator with vendor‑related tasks for key onsite services, providing backup coverage as needed., • Provide backup to Reception and Senior Facilities Coordinator, including assisting with mailroom operations (receiving packages, distributing deliveries, preparing outgoing shipments) and offering ad‑hoc reception backfill such as visitor assistance and seating management., • Support the team in coordinating and promoting workplace Environmental, Social, and Governance (ESG) initiatives, including sustainability, wellness, and community engagement efforts., • Receives and organizes large equipment shipments, ensuring proper storage, accurate inventory tracking, and readiness for use by the support team; supports inventory management and ordering of office supplies and equipment for both Facilities and IT as needed, • Able to lift and safely handle items up to 30 lbs. Candidate Qualifications: • Minimum 2 years of experience in workplace services, hospitality, or office coordination, ideally in Finance or Insurance., • High school diploma or equivalent required., • Proficiency with Microsoft Office., • Experience coordinating workplace services, facilities maintenance, and events., • Excellent communication and interpersonal skills., • Strong organization, planning, and attention to detail., • Ability to adapt under pressure and shift priorities., • Professional, reliable, and able to maintain confidentiality., • Ability to lift items as needed for operational setups., • Ability to travel to the New Jersey office occasionally on occasion.

TITLE: Development Coordinator, Prospect Research DEPARTMENT: Development LOCATION: New York amfAR, The Foundation for AIDS Research, is seeking a dynamic and strategic Development Coordinator, Prospect Research. amfAR, The Foundation for AIDS Research, is one of the world’s leading nonprofit organizations dedicated to the support of AIDS research, HIV prevention, treatment education, and advocacy. Since 1985, amfAR has raised nearly $950 million in support of its programs and has awarded more than 3,800 grants to research teams worldwide. PRIMARY FUNCTION: • Responsible for conducting, updating and maintaining research on individual, foundation, and corporate constituents and prospective donors. Support frontline fundraisers with portfolio management and developing donor pipeline strategies., • The Development Coordinator, Prospect Research, plays a significant role in supporting the team, ensuring frontline fundraisers are fully prepared and positioned to successfully build relationships with prospects and donors., • Develop a keen understanding of amfAR’s full complement of programs and initiatives, with the goal of guiding program direction and interest for prospective donors. DUTIES and RESPONSIBILITIES: · Conduct requested and proactive prospect research for corporations, foundations, individual major gift prospects and donors · In advance of amfAR events, work with frontline fundraisers, special events team, and IT to prepare research on event attendees and populate amfAR research platform · Produce clear and precise research briefs, profiles, prospect lists and reports for CEO, CDO, Philanthropy and Special Events teams. Ensure that information is properly organized and stored according to best practice. · Oversee wealth screenings and validate giving capacity ratings of donors. Segment donors into prospect pools for major giving, mid-level giving, direct response giving, planned giving, events, and leadership giving activities. · Conduct foundation and corporate research for new grant applications. Proactively identify new institutional prospects. · Work closely with with frontline fundraisers on the Philanthropy team to deliver qualified prospective donors, additional research findings, and recommend donor engagement strategies for individuals, including direct response donors, and institutional. · Assist with donor stewardship by researching select recent donors based on giving level or data analytics scores and placing them in cultivation pipeline as qualified. · Utilize donor data to increase direct response revenue by developing targeted audience segmentation strategies for campaigns. · Update and maintain donor database records as necessary. Work with data team to create best practices for tracking donors, portfolios, and prospect research data in Salesforce. · Working with Chief Development Officer, manage donor acknowledgement correspondence, using this opportunity to identify donors with potential for increased or alternate methods of giving · Leverage AI tools to support and accelerate research, data summarization, grant reporting, and research communications, while ensuring accuracy and adherence to amfAR’s data privacy and confidentiality standards · Manage online and print research tools for staff. Manage relationship and serve as the main contact for external research tool vendors. · Assist with the Philanthropy team’s overall efforts to pursue data-driven fundraising techniques to maximize revenue in support of our mission. QUALIFICATIONS: BA/BS and 2-3 years of prospect research or fundraising experience. Strong research and writing skills, familiarity with prospect management, database aptitude, and wealth screening experience preferred. Ability to maintain confidentiality and work independently. Essential qualities include initiative, curiosity, resourcefulness and ability to prioritize workloads to meet deadlines. Must exhibit leadership, team-orientation, self-direction, and keen analytical and interpersonal skills, including the ability to work comfortably in a fast-paced environment and with a multidisciplinary staff of professionals. Flexibility to work extended hours as needed; position may require domestic and/or international travel as requested. Experience with CRM technology/donor databases (Salesforce preferred), and prospect research tools such as LexisNexis, iWave, RelSci and Foundation Directory Online. Outstanding benefits package that encompasses: medical, dental, life, STD, LTD, vision coverage, commuter, dependent care and medical FSA savings, 403B with a very generous employer match. Time off includes: vacation, personal, sick days, and Summer Fridays. Salary range: $50,000 to $63,000. Interested applicants should forward their resume, cover letter and salary requirement to: jobs@amfar.org. We are an Equal Opportunity Employer This position is in the office in NYC 4 days per week. We are currently on a temporary hybrid work schedule. Relocation assistance is not offered. No agencies please.

TBG is partnering with a mid-size professional services organization seeking a Temp to Perm TA Specialist to join their team in Flushing, Queens. This will be on-site full time for the first 30 days. Then it will be a hybrid opportunity 4x per week on site. Our client is seeking candidates with prior experience using ADP Workforce Now. Major Duties and Responsibilities -Identify, attract, evaluate, and build relationships with passive and active job seekers, internal and external. -Proactively develop and maintain a robust and diverse pipeline of candidates for current and future hiring needs; deepen early career engagement and experienced hire pipelines. -Source candidates from various job boards, resume databases, social media and other niche sites. -Develop and maintain relationships with schools and university programs to support the Internship Program. -Coordinate and attend virtual and onsite hiring events and job fairs. -Conduct phone screens and virtual interviews; update and disposition candidate statuses accordingly within the ATS (iCIMS). -Partner with the Talent Acquisition team and hiring managers/business leaders to build strong relationships and serve as a trusted advisor in sourcing talent. -Assist with reviewing and processing job applications within the ATS -Manage multiple searches simultaneously while maintaining organization and communicating regularly with potential candidates. -Participate in special projects as required -Schedule interviews as needed -Initiate all prescreening requirements for new hires -Support new hire orientation, training, and 30/60/90-day planning. -Support processing of new hires in ADP Workforce Now. Project Coordinator -Support I-9 verification and new hire compliance documentation for all new hires. -Support Parking applications for new hires. -Manage recruitment analytics, including tracking key metrics such as time-to-fill, source effectiveness, and pipeline activity to inform hiring strategies. -Maintain the Talent Acquisition Dashboard via PowerPoint, ensuring data is current and accurately reflects recruiting activity and progress. -Perform other duties as assigned Competencies and Skills -Able to communicate effectively both orally and in writing and to interpret, apply and explain rules, regulations, policies, and procedures. -Able to work independently, multi-task and efficiently and effectively pursue multiple priorities. -Proficiency with standard office software such as Microsoft Excel, Project, Outlook, and Word and PowerPoint. Education and Experience -Undergraduate degree or equivalent experience -3 plus years end to end recruitment experience -ADP Work Force Now Experience -Experience with Applicant Tracking Systems, iCIMS preferred -Experience with writing job descriptions -Excellent communication verbal and written -Great organization skills with the ability to manage multiple priorities.

Atrium is seeking on behalf of our client an Assistant Property Coordinator based in Jersey City, NJ. A background check may be run only after a conditional offer is made, where permitted by law. Position: Assistant Property Coordinator Location: Jersey City, NJ Employment Type: Full-time Compensation: $60-75K Position Overview The Assistant Property Coordinator will support the daily operations of commercial properties, ensuring efficient building management and exceptional tenant service. This role involves coordinating maintenance, assisting with lease administration, and supporting financial processes. The position requires strong organizational skills and the ability to collaborate with property managers, tenants, and vendors. Must be legally authorized to work in the United States. Responsibilities • Assist in the daily management of commercial properties, ensuring smooth building operations and tenant satisfaction., • Serve as a point of contact for tenant requests, coordinating maintenance, service calls, and follow-ups., • Support lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms., • Prepare and process invoices, purchase orders, and assist with accounts payable/receivable functions., • Coordinate with vendors and contractors to ensure timely maintenance, repairs, and capital improvement projects., • Conduct regular property inspections to ensure safety, cleanliness, and adherence to standards., • Assist in budget preparation, expense tracking, and monthly financial reporting., • Support rent collection efforts and follow up on delinquencies as needed., • Maintain accurate property records, files, and reports within property management systems., • Help coordinate tenant events, communications, and retention initiatives. Required Experience/Skills • 1–3 years of experience in commercial property management or related real estate field., • Familiarity with lease terms, CAM reconciliations, and commercial property operations., • Experience with property management software (e.g., Yardi, MRI, or similar)., • Strong organizational skills and attention to detail., • Excellent communication and customer service skills., • Ability to manage multiple priorities in a fast-paced environment., • Proficiency in Microsoft Office (Excel, Word, Outlook). Preferred Experience/Skills • Experience supporting office, retail, or industrial portfolios., • Basic understanding of budgeting and financial reporting., • Vendor management and contract coordination experience. Education Requirements • Bachelor’s degree is required., • Bachelor’s degree in Business, Real Estate, or a related field is preferred. Benefits If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable. Commitment to Diversity As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation. EOE/M/F/D/V/SO Applicant Communication Consent By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy. Job Wrapping ID : #LI-AJ3

About Pro Padel League \tFounded in 2023, the Pro Padel League (PPL) is the world’s top professional padel league with 10 teams across the United States, Canada, and Mexico. The league features the most talented players in the world and delivers a modern, co-equal platform for women’s and men’s competition. PPL events are distributed globally, reaching hundreds of millions of households through broadcast and digital partners, with additional global availability via the PPL YouTube channel. The Opportunity \tPPL is hiring an Operations Coordinator to help run best-in-class tournament operations and player services across the season. This is a hands-on role on a small, nimble executive team. You will coordinate many moving parts across vendors, officials, production partners, teams, and players, while keeping standards high and details tight. Reporting line: Reports to the PPL COO. Core Outcomes (What success looks like) • Match days run smoothly, on time, and professionally., • Players and teams receive first-class service and clear information., • Scoring and VAR processes are accurate, consistent, and well-coordinated. • League ranking and award processes are clean, transparent, and on schedule. • The COO stays organized and unblocked on high-leverage priorities. Key Responsibilities 1) On-Court Tournament Operations Coordinate match-day on-court operations across all events, including: • Scheduling and coordinating head referee, chair umpires, glass cleaners, court maintenance, and ball kids., • Ensuring courts and match environments meet PPL standards before, during, and after play. • Supporting the match-day run of show and resolving issues quickly and calmly. 2) Live Scoring & VAR Coordination Own day-to-day coordination with PPL contractors/vendors for: • Live scoring operations (setup, staffing, process adherence, and troubleshooting). • VAR workflow and escalation paths, ensuring consistency across matches. • Communication loops so teams, officials, and production are aligned on decisions and timing. 3) Player & Staff Logistics In close coordination with production/event agencies: • Coordinate player and staff transportation and shuttle services., • Support hotel and accommodation logistics and related communications. • Maintain clear schedules, pickup windows, and contingency plans. 4) Player Services & Experience Standards Coordinate with Player Services contractors to deliver a premium environment, including: • Locker rooms, training facilities, practice courts, physio/medical areas, lounges, and player catering., • Practice court scheduling and standards., • Issue tracking and rapid resolution to keep player experience first class. 5) Event Guides & Team Communications Develop and distribute player and team event overviews/guides for each event, including: • Key timelines, locations, transportation details, practice schedules, and on-site procedures. • Clear contacts and escalation paths., • Version control and timely updates as plans change. 6) Awards, Trophies, and League Recognition • Coordinate production of event and season trophies., • Support development and operational execution of league awards (e.g., MVP), including timelines, inputs, and delivery. 7) Rankings & Competitive Data Operations Manage the weekly process for collecting required data and determining player rankings: • Ensure inputs are complete, accurate, and on time., • Coordinate dissemination of rankings and related information across the league and teams. • Maintain clear documentation and consistency week to week. 8) COO Administrative Support • Calendar and scheduling support., • Expense tracking and basic administrative follow-through., • Travel coordination support as needed. Skills & Experience • 2-6+ years in operations roles, ideally in sports, live events, tournaments, hospitality, or production environments., • Strong vendor coordination skills and comfort working with officials, athletes, and event partners., • Highly organized with excellent written communication (guides, schedules, updates)., • Calm under pressure and able to solve problems fast without drama., • Detail-driven with a strong sense of service and professionalism. Traits That Matter at PPL • You finish what you start., • You anticipate problems before they become problems., • You communicate clearly and follow through., • You can manage many threads at once and keep them straight., • You care about athlete experience and operational excellence. Working Style This is a high-ownership role. You will be on the ground with partners and vendors, pushing details across the finish line. You will be trusted with real responsibility and expected to execute with speed, judgment, and consistency.

Position Overview Hours: Approximately 20 hours per week Schedule: Flexible; in-office presence required Compensation: $28–$35 per hour, depending on experience. Candidates with prior law office, professional services, office management, or operations experience may be considered at the higher end of the range. We are a boutique immigration law firm located in Midtown Manhattan seeking a part-time Administrative Assistant to support the day-to-day operations of our office. This role includes responsibilities across office administration, scheduling, facilities coordination, vendor communication, document management, event support, and general operational support. Our firm is guided by a commitment to doing things right, following through, and communicating clearly and directly. We are looking for someone who shares these values: a person who is detail-oriented, dependable, organized, discreet, and professional in all communications. The ideal candidate will be comfortable managing both recurring administrative tasks and the daily needs of a busy professional office environment. Qualifications • Prior administrative, office assistant, office coordinator, or professional services experience preferred., • Strong organizational skills and attention to detail., • Clear, professional written and verbal communication., • Ability to handle confidential information with discretion., • Dependable, proactive, and comfortable following through on tasks independently., • Comfortable working in a small office environment and assisting with a broad range of administrative needs., • Proficiency with common office technology, including email, scanning, document management, and basic software platforms. Responsibilities OFFICE & FACILITIES MANAGEMENT Mail & Document Management • Organize, sort, and scan incoming mail., • Scan case files and other firm documents as needed., • Create FedEx/UPS shipping labels and make drop-offs at shipping locations as needed., • Coordinate and oversee document shredding. Vendor & Facilities Coordination • Serve as the primary point of contact for office space maintenance issues., • Coordinate with building management and vendors, including IT support, designers, copy services, contractors, and other service providers. Supplies & Inventory • Monitor and order office supplies as needed., • Keep office supplies, shared spaces, and storage areas organized. OPERATIONS SUPPORT • Maintain and update firm data in Ninety, the firm’s management platform., • Support the preparation and distribution of the firm’s company newsletter., • Oversee listserv distributions to staff., • Assist with administrative projects and operational follow-up as needed. EVENT & MEETING SUPPORT • Assist with planning and coordinating office events and meetings, including setup and breakdown., • Manage client and staff gift procurement., • Provide administrative support for networking events and presentations, including printing, copies, presentation materials, and related logistics. FINANCE & COMPLIANCE SUPPORT • Assist the Partners with annual sourcing and renewal of company benefits programs., • Assist the Partners with annual sourcing and renewal of the firm’s insurance policies., • Support 401(k) and benefit plan administration as needed. GENERAL OFFICE UPKEEP • Help maintain a neat, organized, and professional office environment., • Perform light office upkeep, including plant maintenance and light tidying of shared spaces. Please include a resume, and a cover letter that addresses your related work experience and expands on how you interpret our firm’s core values. Please do not contact the firm outside of this platform (via email or phone call) unless otherwise requested.

Our client, a leading investment firm, is seeking an Office Coordinator to join its New York office. This role is ideal for a proactive, organized professional who enjoys supporting executives while helping manage day-to-day office operations in a fast-paced environment. Key Responsibilities: • Serve as the first point of contact for visitors, clients, and vendors, • Coordinate meetings, conference rooms, catering, and office hospitality, • Manage incoming calls, mail, deliveries, and office supplies, • Maintain a professional and organized office environment, • Partner with vendors, building management, and internal teams on office operations, • Assist with team events and special projects as needed Qualifications: • 1+ years of administrative, executive support, office coordination, or reception experience, • Experience in financial services, professional services, or a fast-paced corporate environment preferred, • Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint, • Excellent organizational, communication, and multitasking abilities, • Proactive, resourceful, and detail-oriented, • Professional, polished, and comfortable interacting with senior stakeholders, • Strong judgment and ability to handle confidential information Location: New York, NY (Onsite) Compensation: Base salary of up to $85,000 plus discretionary bonus and comprehensive benefits.

Company Overview: The Javits Center is considered a global convention center, hosting the world's leading conventions, trade shows, and special events on Manhattan's West Side. These large-scale events have generated billions of dollars in annual economic activity for New York City and New York State, supporting thousands of jobs in and around the facility. Located on 11th Avenue between West 34th Street and West 40th Street, the iconic structure has played a prominent role in New York’s recovery and resurgence, and with a state-of-the-art expansion project recently completed, the venue features more than 850,000 square feet of total exhibition space, two new floors of meeting room space, a rooftop pavilion and terrace, as well as a range of catering, sustainability, and technology services. Position Summary: The Sustainability Solutions Coordinator will provide operational, analytical, and administrative support to advance sustainability initiatives across the Javits Center. This role will support the planning, coordination, and execution of both internal and external sustainability programs and initiatives while assisting the sustainability team with data collection, performance tracking, stakeholder engagement, and reporting activities. This is an entry-level position ideal for a candidate with 1–3 years of relevant experience who is passionate about sustainability, operations, and collaborative project coordination. The Sustainability Coordinator will work closely with internal departments, vendors, partners, and community stakeholders to help ensure the successful implementation and communication of sustainability initiatives and organizational goals. The compensation range for this position is $28.21 - $30.77 per hour. The rate of pay offered will be dependent upon the candidate’s relevant skills and experience. Interested candidates must be willing to work onsite at the Javits Center. Essential Functions: Sustainability Program & Initiative Support – • Support the implementation and coordination of sustainability initiatives and projects across the organization., • Assist the sustainability team with day-to-day operations, project coordination, and administrative support., • Coordinate with internal departments, vendors, partners, and external stakeholders to support sustainability-related initiatives and events., • Help monitor progress of sustainability programs and maintain organized project documentation and records., • Support planning and execution of sustainability campaigns, events, and employee engagement activities. Data Collection & Reporting Support – • Collect, organize, and maintain sustainability-related operational and performance data., • Assist with tracking metrics and compiling information for sustainability reports, presentations, and internal updates., • Support data management efforts to help measure progress toward organizational sustainability goals., • Prepare summaries, spreadsheets, dashboards, and supporting materials for sustainability initiatives and reporting needs. Stakeholder & Employee Engagement – • Coordinate employee engagement initiatives and sustainability awareness activities., • Support internal communications and educational efforts related to sustainability programs and events., • Assist in organizing meetings, trainings, workshops, volunteer activities, and community engagement opportunities., • Serve as a collaborative resource across departments to support sustainability participation and coordination efforts. Required Qualifications: • Bachelor’s degree in Sustainability, Environmental Science, Environmental Studies, Business, Communications, Operations, or a related field preferred., • 1–3 years of relevant experience in sustainability, operations, project coordination, administration, or related fields., • Strong organizational and project coordination skills with attention to detail., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word., • Ability to manage multiple projects and work collaboratively across teams., • Strong interpersonal skills and ability to engage with a variety of stakeholders., • Passion for sustainability and environmental stewardship. Equal Employment Opportunity, Non-Discrimination, and Reasonable Accommodation: The Javits Center is an Equal Opportunity Employer. We are committed to a workplace free of discrimination and harassment and to providing equal employment opportunity to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion/creed, national origin, citizenship or immigration status, sex (including pregnancy, childbirth, and breastfeeding/lactation), sexual orientation, gender identity or expression, age, disability, genetic information or predisposing genetic characteristics, familial status, marital status, partnership status, caregiver status, height, weight, military status, veteran status, unemployment status, sexual and reproductive health decisions, status as a victim of domestic violence, stalking, or sex offenses, or any other status protected by applicable federal, state, or local law. We provide reasonable accommodations to qualified individuals with disabilities, and for religious observances and practices, consistent with applicable law. If you need an accommodation to participate in the application or interview process, please contact the People & Culture team.

Pay Range: (Specific to OHI,DEL,NY,CA,CO,WA,MD,CT,IL,NV,,KY,MI,NJ,ME,MO,MA,MT) $22.91 - $28.00 Hourly About Brink's: The Brink's Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. Our customers include financial institutions, retailers, government agencies, mints, jewelers, and other commercial operations. Our network of operations in 51 countries serves customers in more than 100 countries. We believe in building partnerships that secure commerce and doing that requires fostering an engaged culture that values people with different backgrounds, ideas, and perspectives. We build a sense of belonging, so all employees feel respected, safe, and valued, and we provide equal opportunity to participate and grow. Job Description Brink's Global Services is a division of Brink's Inc, the world's premier provider of secure logistics and security solutions in more than 122 countries across 5 continents. Brink's Global Services specializes in the secure transportation, storage and handling of valuable goods throughout the logistic value chain, from raw materials and components to finished products within the mining, banknote, precious metal, jewelry, security, art and pharmaceutical industries The company has a proud history of providing growth and advancement opportunities for its employees. We have a challenging opportunity for a - Production Coordinator based out of JFK facility. Hourly Rate: $32-$33 Job Summary: The Production Coordinator is responsible for coordinating the operational workflow and tracking key milestones over the duration of a customer order end to end, within the Precious Metals operation in the Tri State area. This position will work with the Vault Team and the Customer Service Team to ensure that customers are appropriately serviced as per expectations and build out a comprehensive track and visibility dashboard for cross functional teams' daily use. The position will also work closely with the BGS Operations Team to support all related Export / Import activities. This position functions in an armed environment and requires the enforcement of rules to protect the premises and property of Brink's and its customers, as well as the safety of all on the premises of Brink's. Key Responsibilities: • Tracking of every customer transaction while building and populating the customer service dashboard., • Working with Vault Team and Customer Service Team to establish key milestones and timing to complete milestones and overall transactions., • Ensuring key milestones are met by Vault Team and Customer Service Team., • Analyze KPIs and metrics associated with shipment production flow and report back to management key spikes, trends and findings, • Escalation of any deviation of milestones to Management team., • Establish proactive Customer communication with regular updates on key milestones., • Explore innovative uses of AI, technology products and informational systems to streamline operations and internal communication updates to cross functional teams, • Strong ability to work through peak demands and recalibrate projects and functions during off peak times., • Establish a point of contact system of communication between operations and customer service for all milestone updates., • Work through problem solving events with operations and customer service to better meet customer expectations and deliverables, • Partnering with Ground Operations, Air Operations, Sort Operations and Shipping Teams to coordinate import/export progress. Minimum Qualifications: • Proficiency with Microsoft Office, • Minimum of 21 years of age, • 1-3 years of project management experience, • A valid firearms permit or ability to pass applicable firearms licensing requirements, • Ability to work a flexible work schedule including evenings, weekends and holidays Preferred Qualifications: • Experience in precious metals storage, freight forwarding/transportation or related field., • Excellent verbal and written communication skills., • Working knowledge of Lean/Process Improvement methodologies, • Project Management Certification, • Associate degree or bachelor's degree preferred Professional Skills: • Professional, positive demeanor., • Collaborative work style., • Good ethics and integrity., • Strong attention to detail., • Collaborative work style, • Culture change agent, • Project management If you have the background and integrity we require and are looking for a challenging opportunity, we hope you will consider employment with Brink's Global Services U.S., Inc. Brink's provides an outstanding total compensation package for this position. In addition to a competitive salary, we offer to eligible employees, medical, dental, vision, and life insurance plans. We also offer a 401(k) Plan. If you are interested and meet the requirements for this position, please apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. What's Next? Thank you for considering applying for a job at Brink's. To be considered for this position, you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature. Upon completion of the application process, you will receive an email confirming that we have received your application. We will review all candidates and notify you of your status should we deem you fit for a job. Thank you again for your interest in a career at Brink's. For more information about future career opportunities, join our talent network, like our Facebook page or Follow us on X. Brink's is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, marital status, protected veteran status, sexual orientation, gender identity, genetic information, or history or any other characteristic protected by law. Brink's is also committed to providing a drug-free workplace. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Job DescriptionDescription: POSITION SUMMARY: Under the general direction of the Camp Director, the Program Coordinator will be responsible for the safety of campers, and assist in implementing high quality camp programming. As a member of the Camp staff, the Program Coordinator shall design and implement activities tailored to the skills and interests of each age group. Daily work will consist of working with other counselors to bring about quality programming in a variety of program areas. Activities should nurture creativity, cooperation, skill and selfesteem. ESSENTIAL FUNCTIONS: 1. Ensure, above all else, campers are safe and well supervised., 2. Plan, setup and deliver a variety of program activities, theme days, and family nights, in conjunction with the Specialists and Counselors that keep children’s interests high; assist in family nights and special events as needed., 3. Consistently greet campers and parents with a smile and treat them with enthusiasm., 4. Connect with staff, campers and parents, making all feel welcome and included., 5. Review regularly with Camp Director/ Assistant Director all concerns, priorities, progress, problems, reports and all matters dealing with camp and programs., 6. Oversee, effectively monitor and follow all safety guidelines associated with camp and all program areas., 7. Identify and report maintenance concerns in a timely fashion., 8. Work with Camp Director and other leadership to develop consistent communication practices and program initiatives., 9. Work in cooperation with all staff and other programs on the property., 10. Attend all staff meetings, special events and training events as scheduled., 11. Performs other duties as assigned. YMCA COMPETENCIES (Leader): Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising. Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others. Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members. Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology. Requirements: Minimum Qualifications/Requirements: 1. High School Diploma or equivalent., 2. Previous experience working with children preferably in a day camp setting, with a minimum of three previous camp seasons as a Counselor., 3. Interest preferred in one or more of the following areas: outdoor living, archery, boating, camping, songs/music, skits, sports, aquatics, recreational games, etc., 4. At least 18 years of age., 5. Previous experience with diverse populations preferred., 6. Basic understanding of youth development principles., 7. First Aid & CPR certifications., 8. Ability to problem solve and take initiative that adhere to the purpose, mission and goals of the YMCA., 9. Ability to work as part of a team, as a role model and take initiative to identify potential risk factors and take measures to reduce them. WORK ENVIRONMENT & PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sufficient strength, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations (depending upon the programs). Ability to work in a variety of environments, specifically those subject to extreme heat and humidity. Physically and mentally able to respond to emergencies and administer CPR and First Aid.

Job Description The YMCA of Greater New York is here for all New Yorkers to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities. To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and LEAP career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. The North Brooklyn YMCA is seeking a Sports & Healthy Lifestyles Coordinator who will provide support to the Sports & Healthy Lifestyles department by delivering consistent, quality programming, as well as enhancing customer service and member retention. The Sports & Healthy Lifestyles department includes the Fitness Center and Equipment, Personal Training, Group Exercise, Sports Classes, and Private Lessons. Key Responsibilities: Provide outstanding hospitality to all members and guests. Provide members with opportunities that will increase their involvement, sense of belonging, and ownership of the YMCA. Assist in the scheduling, maintenance, and management of facility and equipment in partnership with the branch’s maintenance department. Assist with the management of programs to maximize member satisfaction, revenue, and compliance with the YMCA standards. Assist with recruiting, scheduling, supervising, and evaluating program staff. Execute administrative duties, i.e., tracking, reports, schedules, equipment, supplies, and payroll. Assist in the development, control, and tracking of departmental budget in accordance with the branch and Association guidelines. Research, facilitate, and build quality programs that provide member satisfaction. Set annual priority objectives-improve service, based on annual staff and customer evaluation/feedback. Serve as a point of contact for all Healthy Lifestyles & Sports staff. Track and ensure that staff certifications are current and on file. Maintain required certifications, which are tracked in Club Connect. Attend current hospitality training within ninety (90) days of hire. Have a thorough knowledge of branch emergency procedures and take appropriate action in emergency situations. Serve as a branch Manager on Duty (MOD), as assigned. Support community and promotional special events as needed. Actively participate in training sessions and designated meetings. Desired Skills & Experience: High School diploma or equivalent required. College coursework preferred. Current CPR and First Aid certifications. Ability to work with participants of varying experience and skill levels. Knowledge of fitness trends, fitness training, Foundation of Strength and Conditioning, Group Exercise, and Listen First. Knowledgeable of the Principles of Member Health & Wellness. Excellent hospitality, interpersonal, and communication skills. Benefits: The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information. How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your r sum and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

Our client, a global sports platform, is seeking a Temporary Events/Operations Coordinator to assist with a large scale activation. Dates: June 22-July 20 (some weekends required) Fully onsite in Manhattan. Responsibilities: • Support the daily operation of a large-scale activation, including public-facing entertainment experiences, interactive games, and hospitality space, • Ensure operational readiness, cleanliness, safety, and guest experience standards are maintained throughout the event, • Monitor crowd flow and guest traffic patterns, escalating concerns and assisting with congestion mitigation strategies when necessary, • Assist in maintaining a safe, organized, and welcoming environment for guests, partners, and staff, • Serve as a liaison between production teams, venue personnel, catering partners, security providers, and activation vendors, • Support vendor arrivals, setup activities, and operational needs throughout event days., • Communicate operational updates, issues, and requests to appropriate stakeholders in a timely manner, • Track and follow up on action items to ensure timely resolution, • Respond quickly to operational challenges and help coordinate solutions with relevant teams., • Escalate and assist in resolving issues, • Assist with event setup, operational readiness checks, and breakdown activities, • Verify activation assets, equipment, signage, and supplies are properly deployed and functioning, • Support inventory tracking and replenishment of operational materials as required, • Act as a visible operational presence within activation area, • Provide assistance to guests when needed and help direct them to appropriate services or activation experiences, • Ensure public-facing activations remain engaging, operational, and aligned with event standards Qualifications: • Previous hands on event experience, • Professional and strong communication skills, • Well-organized and strong attention to detail, • Excellent organizational and time management skills Please submit your resume in Word format for immediate consideration. You can use _ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Assistant Coordinator – Pharma Event Planning Location: Traveling to Office (In NJ) 3 days a week (Tues-Thurs) Hours: 7.5hrs/day General Purpose/Summary of Job: The Assistant Coordinator will be responsible for executing the post event reconciliation process for medical education events and ensuring that commitments are met on-schedule and within compliance standards. In addition, Assistant Coordinators are also responsible for: • Performing a variety of intricate QC processing of audience management, processing and reviewing speaker expenses. Running daily reports in Microsoft Excel. Managing shared inboxes. Following up with our speakers regarding multiple different tasks. Operating alongside the program coordinator team assisting where possible. Primary Duties and Responsibilities: • Database management - manage promotional educational programs within the proprietary events management platform, • Audience Management – review and process customers attendance roster, • Virtual Attendee Management – review and upload attendee reports, • Adhere to HIPPA guidelines for patient events, • Speaker Expense - Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each Customers Travel & Expense Guidelines., • Manage and monitor shared inboxes with volumes of 50 to 75 total emails per day throughout all inboxes., • Run daily reports for distribution of tasks for the day/week., • Manage outstanding speaker payments, • Frequent daily communication with sales representatives and speakers as needed, • Ensure all program documents are complete and accurate, • Work closely with other team members to ensure successful execution of meetings, • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property), • Effectively manage various tasks with high volumes while also responding to emails and phone calls, • Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator, in their time zone) Competency Requirements: • Positive attitude at all times and the ability to work with a team and maintain a, • “Whatever it Takes” attitude, • Ability to take constructive feedback and adjust in order to progress forward, • Ability to communicate clearly with management via email or in person, • Excellent interpersonal, customer service and organizational skills, • Exceptional attention to detail, • Professional and clear oral and written communication AND etiquette skills to, • successfully manage high phone and email volume, • Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities, • Ability to take on additional ad hoc tasks as needed to support the team without, • complaint, • Ability to work flexible schedules and/or extended hours to meet clients’ business, • needs, • Ability to maintain productivity while performing repetitive planning tasks every day, • Proficiency in MS-Office, Word, Excel (e.g., financial calculations, pivot tables,, • VLOOKUP’s) and Gmail preferred, • Basic Math and Spelling proficiency, • Ability to work and thrive in a team atmosphere Education/Skills Experience Desired: • High School or equivalent or College Degree Preferred, • 1-2 years’ experience in field or related area preferred but not required, • Great for individuals with a Sales, Hospitality, or Customer Service background, • Must be a go getter and very personable at the same having patience with the process, • Possess strong analytical and problem-solving skills

Development Coordinator Location: New York, NY Reports To: VP of Development Position Overview First Responders Children’s Foundation (FRCF) is seeking a highly organized and detail-oriented Development Coordinator to support the organization’s fundraising operations, donor engagement, and event logistics. This role plays an important part in ensuring smooth day-to-day development activities and maintaining strong relationships with donors and partners. The ideal candidate is a proactive team player with excellent communication and administrative skills who is passionate about supporting underserved youth and first responder families. Key Responsibilities Development & Donor Support • Support donor stewardship activities, including thank-you letters, acknowledgements, and follow-up communications., • Assist with donor and partner outreach, scheduling meetings, and coordinating calendars., • Maintain accurate donor records and gift entries within the CRM system., • Assist with tracking donations, sponsorships, and fundraising campaigns., • Conduct basic prospect research and support donor pipeline tracking. Administrative & Operational Support • Assist with day-to-day development operations and team coordination., • Prepare donor materials, sponsorship packets, presentations, and reports., • Support database management, reporting, and data accuracy., • Coordinate mailings, donor gifts, and event-related shipments., • Assist in maintaining inventory of FRCF-branded materials and supplies. Event Support • Assist with planning and execution of fundraising and program-related events., • Help manage invitations, RSVPs, attendee tracking, and event logistics., • Prepare event materials, signage, and donor packets., • Provide on-site support at events as needed. Qualifications • 1–3 years of administrative, nonprofit, development, or coordinator experience preferred., • Strong organizational and multitasking skills., • Excellent written and verbal communication abilities., • Detail-oriented with strong follow-through., • Proficiency in Microsoft Office and Google Workspace., • Experience with donor databases or CRMs preferred., • Familiarity with Canva, Excel, or fundraising platforms is a plus., • Ability to work collaboratively in a fast-paced environment., • Passion for supporting first responder families. Preferred Qualifications • Experience supporting nonprofit events or donor relations., • Familiarity with Bloomerang or DonorBox., • Experience handling logistics and inventory coordination. Additional Information • Some evening or weekend event support may be required., • Occasional local travel for events and partner engagements. First Responders Children’s Foundation is an Equal Opportunity Employer.

Company Description Atlas Print Solutions, is a full-service print production and design services agency with over 25 years of industry experience. Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Our dedicated in-house creative project managers and innovative solutions team, combined with our advanced production and installation capabilities, guarantee exceptional quality and environmentally sustainable graphic solutions. Role Overview The Event Coordinator is a foundational role within the Events Division, responsible for the operational, systems, and administrative backbone that enables high-touch luxury event execution at scale. This role is not an execution-only or entry-level support position. It is an operations-focused role designed to ensure consistency, accuracy, and efficiency across all event programs, allowing Event Project Managers and senior leadership to focus on execution quality and client experience. The Event Coordinator will own systems hygiene, vendor infrastructure, billing workflows, and reporting, and will play a critical role in scaling the division to support additional clients. Core Responsibilities Operations & Systems Ownership · Maintain project hygiene and task accuracy within Monday.com (project management + CRM) · Own vendor database structure, accuracy, and status tracking · Enforce standardized workflows, templates, and naming conventions across all projects · Support SOP adherence across the Events Division Vendor Research & Infrastructure · Source, research, and onboard vendors in new and existing markets · Maintain vendor profiles, pricing notes, availability, and performance history · Support vendor outreach workflows and documentation (RFP prep, tracking, follow-ups) Billing, Data & Financial Support · Manage billing intake, documentation, and internal tracking · Support payment tracking and reconciliation in coordination with accounting · Maintain accurate financial records related to events and vendors · Ensure timely and complete data entry across systems File & Documentation Management · Maintain organized file structures in Google Drive · Manage production documentation, install images, invoices, and receipts in FileMaker · Support preparation of monthly and quarterly recaps Reporting & Continuous Improvement · Assist with recurring reporting and recap preparation · Identify operational gaps or inefficiencies and propose improvements · Support system improvements as the division scales Tools & Systems The Event Coordinator will work across the following tools and must be comfortable learning and enforcing systems: · Monday.com (project management & CRM) · Google Drive · FileMaker · QuickBooks (coordination with accounting) · Microsoft Office Suite · Google Suite · Canva Qualifications & Experience Required · 2–4 years of experience in operations, event coordination, project coordination, or similar roles · Proficient in Monday.com or similar CRM platform · Strong organizational and process-oriented mindset -Demonstrated success in client facing roles, with exceptional interpersonal and communication skills · High attention to detail and accuracy · Comfort managing multiple projects and deadlines simultaneously · Proficiency in Microsoft Office and Google Workspace Preferred Experience · Experience in luxury, retail, experiential marketing, or events · Experience with Monday.com or similar project management tools · Familiarity with vendor sourcing, billing workflows, or operations support · Comfort working in fast-paced, high-expectation environments Pay $65,000.00 - $75,000.00 per year Benefits • Dental insurance, • Health insurance, • Paid time off

Job Description Replenishment Coordinator We are looking for a highly organized and detail-oriented Replenishment Coordinator to assist the Senior Replenishment Manager in ensuring smooth and accurate order processing, inventory tracking, and replenishment planning. This role supports day-to-day operational tasks and acts as a key link between sales, production, and warehouse teams to help fulfill customer needs efficiently and on time. Key Responsibilities: Order Management & Fulfillment Support • Assist in the processing of customer purchase orders through our ERP system (Exenta)., • Support the Senior Replenishment Manager in reviewing EDI transactions (e.g., 850s) and resolving any related errors., • Help track orders from receipt through allocation and fulfillment, ensuring warehouse teams receive accurate pick information., • Compare quantities received in Exenta against customer portals (e.g., Retail Link) to confirm data accuracy., • Send open order reports to the warehouse and follow up for routing confirmations as directed., • Track trucking schedules and assist in coordinating timely pickup appointments., • Monitor the receipt of 945s and help ensure ASNs (Advance Shipping Notices) are sent on time., • Provide weekly updates to the sales team on order status, as directed by the Senior Manager., • Communicate with warehouse on all logistical issues for replenishment accounts. Inventory & Replenishment Assistance • Help input sales forecasts and bulk order data into the system., • Assist with analyzing inventory levels and sales trends to support replenishment planning., • Collaborate with the Senior Manager to identify potential stockouts and communicate with sales as needed., • Support the management of the active product catalog and assist in notifying teams of product discontinuations., • Contribute to the preparation of weekly reports on in-stock rates, on-time performance, and OTIF (On Time In Full) metrics. Direct-to-Customer (DTC) Operations Support • Assist with ensuring DTC orders are properly allocated and dropped to the warehouse., • Help investigate and resolve any issues causing delays in order processing or shipping., • Compare inventory levels in customer portals with outgoing inventory feeds (846) to ensure accuracy., • Support DTC inventory tracking and alert the team to any replenishment needs Qualifications: • Associate degree or higher preferred, or equivalent relevant experience., • 1–3 years of experience in replenishment, order management, inventory, or supply chain operations., • Experience with Exenta/Simparel ERP is a strong plus., • Proficient in Microsoft Excel; able to manage and analyze data effectively., • Strong communication and organizational skills; able to manage multiple tasks and timelines., • Comfortable working cross-functionally with warehouse, sales, and production teams., • High attention to detail, with a proactive and solution-oriented mindset. NY Pay Transparency: The pay range for this position is ($55,000 – 65,000) annually based on skills and experience. Benefits and Perks: • Hybrid work schedule (4 days on site, 1 day remote) and early Fridays, • Generous PTO and paid holidays, • Comprehensive health, dental and vision coverage with FSA or HSA options, • Pet insurance and pet discounts, • Identity theft protection, • Discounted life insurance, • Short- and long-term disability insurance, • Critical illness, accident, and hospital indemnity insurance, • 401K & Profit sharing, • Pretax commuter benefits, • Professional development, • Team building and Company events Equal Opportunity Employer: Gina Group is an Equal Opportunity Employer We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law All employment is decided based on qualifications, merit, and business need

Job Title: HR Coordinator Job Location: Fully onsite at New York, NY 10020 Duration: 3+ Months Contract (High possibility of FTE conversion) Client: Banking Note: This role requires a significant on-site presence, up to five days a week during the summer months (May-August), and flexibility to work beyond standard business hours (9-5) to support events and time-sensitive projects. Responsibilities: • During the Summer Intern Program, supervise networking/ social events such as lunch and learns, teach ins, trivia night, etc., • Set up catering for all campus events, act as a liaison between and outside vendors, • Manage logistics for virtual and on-campus events, • Post openings to online school boards such as Handshake, • Maintain recruiting database and applicant tracking system, • Assist with the development and distribution of university marketing collateral for recruiting events, • Coordinate and execute candidate, team, and hiring manager correspondence, • Make candidate travel arrangements, • Schedule interviews, • Support ongoing projects such as diversity hiring, employee resource groups, campus ambassadors, etc., • Process all invoices for campus expenses and candidate travel; maintain budget status and tracking report, • Process offer letters, monitor background checks and facilitate onboarding for campus and first year hires (e.g. background checks) Required qualifications: • 0 – 2 years of experience is fine and would prefer someone with experience supporting a campus team/program or a recent grad with internship experience supporting HR/campus., • Bachelor’s degree required, • Proficient with Microsoft Office software including Word, Excel, SharePoint, PowerPoint and Outlook as well as Adobe Professional., • Effective written, listening and verbal communication skills., • Effective problem solving, grammar, spelling, and proof reading skills, • Strong organizational and follow-up skills and ability to manage multiple competing priorities and deadlines at any given time., • Highly organized individual with special attention to detail; motivated self-starter with initiative, sound judgment and discretion., • Ability to work effectively both individually and within a team environment., • Ability to interact professionally with all levels of management and/or other departments Preferred qualifications: • Event coordination with the ability to develop and execute detailed project plans, • Management of multiple projects simultaneously, • Ability to catalog, manipulate and analyze data

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day. Field Health Benefits Coordinator Location: Newark, NJ Full-time with Full Benefits Pay is $20/hour, which may be below your state's minimum wage. Please take this into consideration when applying. Are you seeking an opportunity to make a real impact on a company that appreciates ideas and new ways of thinking? Position Purpose: Reports to the Outreach Supervisor and serves as a key liaison between the NJ FamilyCare program and the community. Delivers presentations to groups and individuals, providing clear and courteous information about program benefits, enrollment, and eligibility. Assists beneficiaries with application completion and eligibility determination. Working for you Enjoy a positive, employee-friendly culture while playing an important role in supporting our clients. • $20.00 per hour pay rate (bi-weekly pay), • Full-time schedule (40 hrs. a week), • Perkspot- Employee discount program, • Career Growth Opportunities, • Full Benefit Options - From the start, our paid training program will teach you all the skills needed to allow you to become successful in your role. We also offer a full benefits package, so you’ll be able to thrive both personally and professionally. About the Role • Assists walk-in and telephone customers with completing new and renewal applications, HMO selection forms and answers questions about the program., • Conducts presentations to educate consumers about NJFC and the benefits of managed care within an office and call center setting, at Community Based Organizations, community events and home visits with some evening and some weekend events., • Respond to telephone inquiries and complaints in a call center environment using standard scripts and procedures., • Enters eligibility information into a web-based computer system and references other NJ-specific databases as appropriate., • Determine eligibility for NJ FamilyCare according to the NJ FamilyCare regulations/guidelines by reviewing documentation and following procedures; prepare correspondence for missing information as appropriate; make outbound calls to obtain, clarify, or validate information, • Participate in and contribute to the quality improvement process, • Participate in training sessions conducted in Hamilton and at the regional offices., • Other duties as assigned. Minimum Experience Requirements: • Associate degree from an accredited college or university., • Two (2) minimum experience in the healthcare field., • Knowledge and operational experience in Medicaid and/or CHIP programs are a plus., • General knowledge of public health, managed care, human services systems, and local and statewide political systems preferred., • Experience working with people representing diverse backgrounds is preferred. Required skills/abilities: • Knowledge of Medicaid and managed care programs., • Ability to solve problems through analysis and ongoing feedback., • Ability to work with people of diverse backgrounds., • Ability to handle multiple tasks and meet deadlines, flexibility under pressure., • Ability to maintain strict confidentiality., • Capable of working independently, • Excellent verbal, written, and interpersonal skills., • Bilingual capabilities a plus, • Ability to interpret and apply program policies and procedures as appropriate., • Ability to use basic arithmetic procedures to determine the household size and income, and program eligibility., • Ability to apply logical reasoning to make timely, effective decisions. Pay Transparency Laws in some locations require disclosure of compensation and/or benefits-related information. For this position, actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. In addition to base pay, this position, based on business need, may be eligible for a bonus or incentive. In addition, Conduent provides a variety of benefits to employees including health insurance coverage, voluntary dental and vision programs, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO) or vacation and/or sick time. The estimated hourly rate for this role is $20.00/h Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. For US applicants: People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by submitting their request through this form that must be downloaded: . Complete the form and then email it as an attachment to . You may also _.

Job Description Able Life Services is seeking an organized, energetic, and hands-on Activities & DSP Coordinator to help lead the daily structure of our Adult Day Habilitation program for adults with intellectual and developmental disabilities. This role is ideal for someone who enjoys creating engaging activities, supporting staff, maintaining organization, and helping programs run smoothly day-to-day. The Activities & DSP Coordinator will oversee daily programming flow, assist with DSP guidance and accountability, prepare activity schedules/materials, and help create a positive and structured environment for participants and staff. At Able Life Services, we believe everyone has a Super Power — including our team members. We are building a team that values compassion, structure, creativity, and teamwork. To apply, please send your resume or contact us directly. Responsibilities • Create and maintain weekly activity calendars, • Plan engaging daily activities for adults with developmental disabilities, • Organize activity supplies and prep materials ahead of time, • Create and maintain activity bins/stations, • Help assign and coordinate DSP daily responsibilities, • Ensure DSP staff are following schedules and activity structure, • Assist with participant engagement during activities, • Support community outings and special events, • Help maintain a calm, organized, and positive program environment, • Monitor activity flow and transitions throughout the day, • Assist with documentation oversight and daily program organization, • Help train and mentor DSP staff on activity leadership and participant engagement, • Work closely with management to improve program structure and participant experience Qualifications • Experience working with individuals with intellectual/developmental disabilities required, • Experience in Day Habilitation, special education, recreation, behavioral health, or human services required, • Bilingual Spanish required, • Must live in Jersey City, • Strong organizational and leadership skills, • Ability to multitask and manage daily structure, • Positive attitude and team-oriented mindset, • Comfortable leading group activities, • Reliable, professional, and proactiveCompany DescriptionAble Life Services is an Adult Day Habilitation program focused on life skills, community integration, technology, creativity, independence, and meaningful daily experiences for adults with developmental disabilities. Our program includes: Life skills training Café training area Technology & media activities Community outings Creative arts Sensory/calm spaces Socialization and wellness programmingAble Life Services is an Adult Day Habilitation program focused on life skills, community integration, technology, creativity, independence, and meaningful daily experiences for adults with developmental disabilities.\r\n\r\nOur program includes:\r\n\r\nLife skills training\r\nCafé training area\r\nTechnology & media activities\r\nCommunity outings\r\nCreative arts\r\nSensory/calm spaces\r\nSocialization and wellness programming

Job Description Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in New York. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $350 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond. This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings. • Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations, • Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues, • Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise, • Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook, • Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening, • Greet, direct, and act as the main point of contact for all vendors, • Communicate setup instructions clearly to vendors to ensure alignment with the event plan, • Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements, • Support the wedding party and family members with guidance, timing cues, and any day-of needs, • Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for, • Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience Requirements • Ability to work weekends is essential, • Must have 2 years experience as a wedding planner or event planner, • Must have strong communication skills and be detail oriented, • Must have reliable transportation, • Must be able to carry and lift 30 lbs.

Job Description Assistant Event Coordinator Event Sales, Event Assistant, Events Planning, Sales Implementation and Marketing Communications experience is an advantage. Purpose of the Event Coordinator: The Event Coordinator works directly with the Lead Coordinators. Candidates must assist the Lead Coordinators, executing exceptional events on day of event, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, organizational acumen and dependability of the Assistant Day of Event Coordinator. The ideal candidate will have exceptional customer service skills along with coordination or hospitality experience. The role provides a high level of sales support to customers by ensuring all queries are responded to in an efficient, professional and timely manner. You will help develop new and existing opportunities and commercial sales relations for our clients. Major Tasks and Responsibilities as an Event Coordinator: • Follow up with customers to drive uptake of promotional initiatives across all private and public sector event channels, • Assist Lead Coordinator with guiding clients throughout the event day, • Identify opportunities and implement sales strategies, • Assist Lead Coordinator with on-site rehearsals, • Proactively follow up leads generated from events, • Assist and guide the client, closing out the end of the event., • Use of initiative to identify and follow up opportunities with customers, • Generate new business for our clients, • Assist Lead Coordinator with execution of timeline and itinerary throughout event day, • Work closely with the sales and marketing teams to achieve sales objectives, • Discuss commercial terms or promotional details to potential customers, • Assist and participate in scheduled Planning Meetings as needed., • Assist in creation of necessary “Day of” details., • Assist Lead Coordinator with on-site, Venue Walk Thru, • Assist Lead Coordinator with confirmation of event details, prior to the day of the event Event Coordinator Requirements • Knowledge, skills and experience, • Computer literate/keyboard skills, • Highly desirable: 1-2 years working within a sales environment preferably, • Excellent interpersonal skills, • High degree of accuracy, • Demonstrated ability to prioritize issues, • Prior experience with customer service and event planning are a plus Additional Requirements: • Must be able to deal with technical product information, • Ability to adapt procedures to a new and more effective way of working (in relation primarily to customer management and promotional activity support), • Ability to build strong working relationships (internal/external), • Excellent communication skills - verbal and written, • Ability to persuade, influence and negotiate effectively at all levels Preferred Candidate Qualities: • Determined, • Professional communicator, • Team worker, • Reliable, • Self-motivated, • Achievement orientated, • Ability to use own initiative, • Ability to perform effectively when there are pressure peaks, • Sets high standards and consistently achieves them Geography • Must be within comfortable commuting distance to our Midtown Manhattan location Please submit your résumé or LinkedIn profile to apply today!

Job Description Title: Special Events & Development Associate Department: Development FLSA Classification: Exempt Reports to: Executive Director Summary: The Special Events & Development Associate supports logistics, planning, and event management for Madison's fundraising events to maintain and increase overall support. Madison’s special events are a major opportunity to engage and delight our current donors and recruit new supporters. The position’s responsibilities include implementation of key event logistics and timetable management, and providing administrative support to the development team. Essential Duties and Responsibilities: • Coordinate and manage event timelines, pre and post-event and day-of logistics for Madison’s signature special events., • Carefully track event costs, budgets and financial records for each event., • Conduct research on vendors, venues, and other event aspects as needed. Source venues and necessary vendors as needed and maintain positive vendor relationships., • Coordinate the solicitation, organization, and presentation of silent and live auction items and manage silent auction online platform., • Assist in tracking attendance, guest lists, and seating assignments., • Work closely with Communications Coordinator to draft and create invitations, program journal, event signage and design online event engagement platforms., • Support the research, identification, cultivation and solicitation of event chair, committee members and honorees., • Ensure event fundraising actions are tracked and recorded in the donor database., • Evaluate overall results of special events campaigns; provide recommendations, modifications and new approaches to support successful achievement of department and organizational goals., • Conduct strategic prospect and donor qualification research using various research tools and resources., • Assist and lead other projects and development tasks as assigned by Executive Director. Required Skills/Knowledge: • Bachelor’s degree in relevant field., • Three to five years of experience in fundraising and/or event planning., • Ability to work independently and as part of a team., • Skilled at working with diverse groups of people., • Experience in managing grassroots fundraising events., • Excellent organizational and time management skills., • Experience working with a fast-paced, mission-focused nonprofit environment., • Demonstrated ability to work as part of a collaborative team showing both strong initiatives to reach individual goals as well as supports the overall team goals, • Ability to prioritize tasks and work on multiple projects and events simultaneously., • Ability to ‘manage up’ and support senior staff/Board members and ‘manage across’ to colleagues in achieving projects on deadline, • Excellent written and verbal communication skills and superior attention to detail, • Ability to establish and maintain effective working relationships with club staff, board members, volunteers, community groups and third party representatives, • Comfort using donor databases and Microsoft Office Suite, • Ability to have flexibility with work schedules to attend evening events and ability to lift boxes etc. as needed Supervisory Responsibility This position does not supervise any employees. Work Environment This job operates in a professional office environment and hybrid work-from-home/in-office model. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full time position and hours of work and days are Monday through Friday 9:00am to 5:00pm. Occasional evening and weekend work may be required as job duties demand. Travel Work may require some local travel and may require occasional weekend and/or evening work. AAP/EEO Statement It is, has been, and will continue to be the policy of Madison, to provide equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, or veteran status. Further, it is the policy of Madison to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory. Such affirmative action shall apply to all employment practices, but not limited to hiring, promotion, transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship and on-the-job training. Decisions relating to personnel policies and practices shall be made on the basis of an individual’s capacity to perform a particular job and the feasibility of any necessary job accommodation. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Position Title: WORKPLACE EXPERIENCE COORDINATOR - NEW YORK, NY Salary: $28-$34 / hr. Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career. Job Summary Workplace Experience Coordinator is responsible for supporting a welcoming, organized, and high-touch office experience for employees, guests, and visiting partners (“Client”). Services include front-of-house coverage, conference room and meeting support, pantry and beverage operations, and catering and hospitality support in a professional office environment. Objectives • Deliver a consistently professional and hospitable arrival and visitor experience., • Maintain meeting spaces in a ready state to support seamless conference room utilization., • Operate pantry and beverage areas to cleanliness, organization, and health/safety standards., • Provide reliable catering receipt, setup, breakdown, and service support for meetings and events. Scope of Services Reception & Front of House Operations • Serve as the primary point of contact at the reception desk., • Answer, screen, and direct incoming phone calls in a professional and courteous manner., • Greet visitors and guests, and register all guests with building security in accordance with company and building protocols., • Monitor and manage reception-related emails, responding to inquiries and routing messages appropriately., • Support conference room reservations, scheduling, and general meeting coordination. Conference Room & Meeting Support • Assist with the setup and readiness of conference rooms prior to meetings., • Ensure conference rooms are clean, presentable, and properly stocked before and after meetings., • Coordinate room resets following meetings as needed. Pantry & Beverage Operations, • Manage daily pantry operations to ensure cleanliness and organization., • Brew coffee and maintain coffee machines throughout the day., • Refill beverage stations with cups, lids, sugar, sweeteners, and other supplies., • Monitor inventory levels and communicate supply needs proactively., • Ensure general cleanliness and adherence to health and safety standards within pantry areas. Catering & Hospitality Support • Receive catering deliveries and verify accuracy of orders., • Set up food and beverages in conference rooms according to meeting requirements., • Maintain cleanliness and presentation standards during and after catered meetings., • Coordinate breakdown and cleanup of catering setups following events. Apply to Rapport today! Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Rapport maintains a drug-free workplace. Associates in Rapport are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave, • Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyFlikHospitality.pdf Req ID: 1534828 Rapport a specialized division of FLIK Hospitality Group

Job Description Position: Conference & Client Events Coordinator Location: New York, NY Company: Prestigious AM100 Law Firm, Compensation: Salary up to $70K, paid overtime, bonus eligibility, comprehensive benefits package, PTO, 401(k), and additional firm-sponsored perks Overview – Conference & Client Events Coordinator A prestigious AM100 law firm is seeking a polished and service-oriented Conference & Client Events Coordinator to support high-level meetings, client programs, and executive events within its New York office. This highly visible role sits at the center of firm operations and plays a critical part in delivering a seamless hospitality and event experience for attorneys, clients, and distinguished guests. The ideal candidate thrives in a fast-paced professional environment and brings strong organizational skills, attention to detail, and a proactive approach to client service. This opportunity is ideal for an individual who enjoys coordinating sophisticated events, managing logistics, and serving as a key resource in maintaining the firm’s exceptional standards of professionalism and hospitality. Key Responsibilities – Conference & Client Events Coordinator • Serve as a primary point of contact for conference room operations, visitors, attorneys, clients, and internal event stakeholders, • Coordinate end-to-end meeting and event logistics, including room scheduling, catering coordination, audiovisual setup, event materials, signage, and seating arrangements, • Manage reservations, scheduling requests, and event details through Rendezvous booking software and related internal systems, • Provide on-site event support by greeting guests, overseeing meeting execution, troubleshooting logistical issues, and ensuring a polished client experience, • Partner with attorneys, administrative teams, vendors, and clients to confirm event specifications and ensure successful execution of meetings and firm events, • Maintain accurate event records, floorplans, layouts, and operational documentation using Visio and internal event management tools, • Coordinate conference room readiness, ensuring spaces are properly prepared and aligned with firm standards prior to meetings and events, • Support firm-sponsored receptions, client programs, executive meetings, and internal events in a professional and detail-oriented manner, • Assist with reporting, inventory coordination, and operational projects related to conference services and hospitality functions, • Respond quickly and professionally to last-minute changes and high-priority requests within a fast-paced environment Qualifications – Conference & Client Events Coordinator • High school diploma required; Bachelor’s degree strongly preferred, • Minimum of 1 year of experience in corporate hospitality, conference services, reception, event coordination, or a comparable client-facing environment, • Strong communication, organizational, and customer service skills with a polished and professional demeanor, • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel, • Ability to multitask, prioritize responsibilities, and perform effectively in a fast-paced, high-expectation professional setting, • Strong attention to detail with the ability to anticipate needs and deliver exceptional client service, • Dependable, discreet, and capable of handling sensitive or high-profile situations with professionalism, • Collaborative mindset with the flexibility to support evolving operational and event-related needs #zr #LI-DI1

Job DescriptionDescription Job Title: Event Staff Location: Jersey City, NJ Job Type: Full-time Reports to: Event Coordinator/Manager Job Summary: We are seeking enthusiastic and dedicated event staff to assist with the planning and execution of a variety of events, including corporate functions, weddings, concerts, and community festivals. The ideal candidates will have excellent customer service skills, a positive attitude, and the ability to work well in a fast-paced environment. Key Responsibilities • Assist in the setup and breakdown of event spaces, including arranging furniture, decorations, and equipment., • Assist with registration and check-in processes for attendees., • Serve food and beverages, ensuring proper presentation and adherence to dietary restrictions., • Coordinate with vendors, ensuring timely deliveries and adherence to event timelines., • Support event coordinators in managing logistics, including timing and flow of activities., • Handle any issues or emergencies that arise during events in a calm and professional manner., • Clean and maintain event spaces during and after events to ensure a tidy environment. Skills, Knowledge and Expertise • Strong communication and interpersonal skills., • Ability to work flexible hours, including evenings and weekends., • Physically capable of lifting and moving items as needed., • Ability to work effectively in a team and independently., • A positive attitude and a commitment to providing excellent service. Benefits • Comprehensive health, dental, and vision insurance., • Paid time off and holidays., • Retirement plan with company match., • Professional development opportunities., • Fun and creative work environment.

Job DescriptionSalary: $62,000 - $68,000 plus overtime and discretionary bonus The Position The Events Coordinator in the planning, coordination, and execution of sponsorships, conferences, executive dinners, client events, gifting, and marketing initiatives. This role is responsible for supporting and executing event logistics, invitations, sponsorship deliverables, Salesforce campaign tracking, expense reporting, and day-to-day administrative support. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced professional environment. Key Responsibilities Sponsorships & Conferences • Support theexecutionofestablished Standard Operating Procedures (SOPs) for sponsorships and conferences to ensure consistency and operational excellence., • Distribute sponsorship and conference calendars to appropriate Managing Directors by area of expertise (e.g., White Collar, Cybersecurity, Investigations), • Coordinate and create sponsorship deliverables, including ad submissions, logo requests, and promotional materials with external organizations., • Maintain accurate tracking of sponsorship commitments and related reporting., • Maintain branding and merchandise stocks required for events. Events & Executive Dinners • Support the execution ofevent SOPs to support seamless planning and execution., • Research venues and hotels for board meetings and related excursions., • Support the Events Manager with preparation and onsite execution of large-scale client dinners and events. Salesforce & Marketing Administration • Create and track event campaigns within Salesforce., • Assist with tracking sponsorship activity and marketing initiatives for reporting purposes., • Support the Events Manager in the execution of the annual client gifting campaign., • Help develop and maintain the firms marketing events and sponsorship calendar. Expense Tracking & Budget Management • Track Event Manager/Marketing expenses and prepare monthly expense reports for submission and coding., • Enter and maintain event and sponsorship expenses within the marketing budget tracker. Miscellaneous & Administrative Support • Manage some of the monthly internal events, including menu selection, RSVP management, food ordering coordination, and announcements., • Support the Events Manager with ad hoc events, special projects, and business development initiatives., • Provide administrative and onsite support at events as needed., • Contribute creative ideas to support relationship-building and business development efforts., • Ad hoc support of the greater Business Development and Marketing team effort, as needed. Education, Skills, & Experience • Bachelors degree preferred., • Strong organizational and project coordination skills with exceptional attention to detail., • Ability to manage multiple projects and deadlines simultaneously., • Excellent written and verbal communication skills., • Proficiency with Google Workspace, Salesforce, Microsoft Office Suite, and invitation management platforms such as Paperless Post., • Minimum of one year of experience supporting events, marketing, or executive operations in a professional services environment preferred., • Professional demeanor with strong stakeholder management and follow-through skills. Other: • Professional environment., • Required work day hours may occasionally be modified to accommodate events., • Some overtime may be required., • Some lifting of boxes and moving of supplies is required. Who We Are: Ranked as the pre-eminent US investigative firm by Chambers & Partners, Nardello & Co.s experienced professionals handle a broad range of issues including civil and white-collar criminal litigation and arbitration support, due diligence, anti-corruption & fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships and independent investigations, and compliance consulting. The firms clients include the worlds leading law firms and financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals and family offices, governments, NGOs, sports organizations, and academic and cultural institutions. With offices in New York, London, Washington, DC, Los Angeles, San Francisco, Hong Kong, Paris, Dubai, and Singapore, Nardello & Co. maintains a professional staff that includes former US federal prosecutors, US and international lawyers, former law enforcement personnel and intelligence operatives, computer forensic experts, research analysts, former journalists, financial crime specialists, and forensic accountants. Nardello & Co. offers a competitive compensation package. We are an Equal Opportunity Employer.

Job Description Building a Brand starts with a Story FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more. Learn more at www.firstagency.com What You Would Get To Do The Attendee Data Coordinator will support meeting planners in managing attendee registration for conferences and events, ensuring the smooth execution of data-related tasks. This role involves maintaining accurate attendee data, collaborating with event stakeholders, and providing database management to ensure consistency and accuracy. The Coordinator will assist in the development, testing, and management of event communications and online registration, as well as supporting attendees throughout the registration process. Additionally, the role provides administrative support to the broader Attendee Data Management team as needed. Domestic travel required. Your Contributions • Work with event planners on overall registration management for a high volume in-person, hybrid and virtual corporate events, • Database management to ensure consistency of information, accurate data, inputting when required, generating lists and analysis upon request, • Assist in the development, editing, testing and management of online registration and event communications such as save-the-dates, invitations, reminders, confirmations, surveys, etc., • Assist attendees and stakeholders with any questions regarding registration, • Diligent handling of confidential invitee data, ensuring information is consistent and accurate and following compliance guidelines of handling sensitive information (PII), • Generating attendee lists upon request, • Responding to all client email within agreed upon SLAs, • Assist event planners in contacting attendees for required information, gift sizes, contact information, transportation details, overnight accommodation requirements, data points etc., • Printing name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where needed, • Packing, ordering and shipping event supplies – maintain a shipping grid and track deliveries, • Manage post-event attendee reporting, • Pre-event and day-of support during execution of events/conferences; travel and on-site management for in-person meetings as needed, • Supporting other members of the department with mailings, onsite assistance, ad hoc projects, etc. What We Are Looking For • Bachelor's Degree Preferred, • 1-2 years of experience in Attendee Data Management and Event Technology including entry level meeting planning and coordination, • Advanced knowledge of Microsoft Excel, • Prior experience with other event platforms such as Cvent, StarCite, Eventbrite, etouches or other registration website platforms is a plus, • The individual must be comfortable assisting clients over the phone in navigating registration websites, so prior experience as a customer support or help desk representative is preferred, • Able to manage multiple projects simultaneously, • Good written and oral communication skills at all levels, • Motivated, self-starter, ability to take direction and work independently; ability to think innovatively, • Flexible and willing to work outside of normal business hours (evenings, weekends) and travel when required to be on-site at events, • Good communication with team or clients; some degree of empathy, • This role may be remote, hybrid or in-office, depending on the client account, • Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary, • Requirement to be onsite at domestic events, and may require international travel when necessary, • Requires the ability to lift / move up to 30 pounds when necessary At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth • Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA), • 401 (k), • Five Flexible Spending Accounts Options, • Generous Paid Time Off Allowance, • Employee Assistance Program (EAP), • Life, Disability & Pet Coverages, • Wellness Stipend, • Mobile Phone Allowance, • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more, • Aura Identity Theft Protection, • Discretionary Bonus Structure, • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations. United States Residents: The base pay for this position ranges from $57,000 to $65,600. This role is also eligible for an annual discretionary bonus. Please note that the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. #LI-SD1 #LI-Hybrid FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

Job Description We are Rokt, a hyper-growth ecommerce leader. Rokt is the global leader in ecommerce, unlocking real-time relevance in the moment that matters most. Rokt’s AI Brain and ecommerce Network powers billions of transactions connecting hundreds of millions of customers, and is trusted to do this by the world’s leading companies. We are a team of builders helping smart businesses find innovative ways to meet customer needs and generate incremental revenue. Leading companies drive 10-50% of additional revenue—and often all their profits—from the extra products or services they sell. This economic edge unleashes a world of possibilities for growth and innovation. At Rokt, we practice transparency in career paths and compensation. We believe in transparency, which is why we have a well-defined career ladder with transparent compensation and clear career paths based on competency and ability. Rokt’stars constantly strive to raise the bar, pushing the envelope of what is possible. We are looking for a Events and Experiences Coordinator Target total compensation ranges from $75,000 - $105,000, including a fixed annual salary of $70,000 - $100,000, an employee equity plan grant, a variable target, and world-class benefits. Equity grants are issued in good faith, subject to company policies, board approval, and individual eligibility. About the Role: We’re looking for someone to help deliver exceptional event experiences for our external clients, prospects, and partners. The Events & Experiences team designs and runs moments that build connection, deepen trust, and strengthen how people experience Rokt. The right person is highly organized, detail-oriented, calm under pressure, and energized by helping bring people together. You do not need to have years of event experience, but you should have strong judgment, a service mindset, a bias for action, and genuine pride in delivering a high standard. Success in this role will be measured by your ability to keep event workstreams organized, communicate clearly, anticipate details, support smooth execution, and help deliver experiences that reflect positively on the Rokt brand. Responsibilities: • Support the planning and execution of internal and external events, hospitality moments, client experiences, gifting programs, and activations., • Coordinate event logistics including attendee lists, registration details, venue research, vendor coordination, run-of-show documents, shipping, materials, signage, catering, and on-site support., • Maintain clear trackers, timelines, checklists, and project documentation so the team always knows what is happening, who owns what, and what is due next., • Partner with internal teams including Marketing, Creative, GTM, Client Success, Rokt’star experience, EAs, and Hi!Tech to deliver smooth and consistent experiences., • Support event communications, including drafting updates, reminders, guest details, post-event follow-ups, and internal stakeholder summaries., • Help source and coordinate vendors, venues, gifting items, supplies, and event materials while ensuring deliverables are on time and aligned to the brief., • Support budget tracking, invoice routing, and expense documentation in partnership with the team and Finance., • Assist with on-site execution, including setup, guest check-in, troubleshooting, stakeholder support, and post-event pack-down., • Capture learnings after events through feedback, retros, and post-event notes to help the team improve future experiences., • Use AI tools thoughtfully to accelerate drafting, planning, research, logistics, and project coordination., • Research vertical based events and opportunities for the Rokt GTM team. Requirements • Some experience or demonstrated interest in events, hospitality, marketing, employee experience, project coordination, or operations., • Strong organizational skills and high attention to detail., • Clear written and verbal communication skills, with the ability to keep stakeholders aligned and close the loop., • Bias for action — you see what needs to be done, move quickly, and follow through., • Service mindset and strong judgment, especially when supporting guests, clients, partners, senior leaders, or internal teams., • Ability to manage multiple moving pieces at once while staying calm and reliable under pressure., • Comfort working in Google Workspace, spreadsheets, project trackers, and common event or marketing tools., • AI proficiency — you use AI tools to improve speed, quality, and organization while applying good judgment., • Willingness to be hands-on during events, including setup, logistics, and on-site support., • Ability to travel up to 20% of the time to support events on location., • Experience with tools like HubSpot, Splash, Asana, Ramp, or similar platforms is a plus. Benefits About Rokt’stars: As a mission-driven, hyper-growth community of curious explorers, our ambition is to unlock real-time relevancy in ecommerce and beyond. Our bias for action means we are not afraid to quickly venture into uncharted territories, take risks, or challenge the status quo; in doing so we either win or learn. We work together as one aligned team, never letting egos get in the way of brilliant ideas. We value diversity, transparency, and smart humble people who enjoy building a disruptive business together. We pride ourselves on being a force for good as we make the world better. About the Benefits: We leverage best-in-class technology and market-leading innovation in AI and ML, with all of that being underlined by building and maintaining a fantastic and inclusive culture where people can be their authentic selves, and offering a great list of perks and benefits to go with it: • Become a shareholder. Every Rokt’star gets equity in the company, • Enjoy catered lunch every day and healthy snacks in the office. Plus join the gym on us!, • Access generous retirement plans like a 4% dollar-for-dollar 401K matching plan and get fully funded premium health insurance!, • Dog-friendly office, • Extra leave (bonus annual leave, sabbatical leave etc.), • Work with the greatest talent in town, • See the world! We have offices in New York, Seattle, Sydney, Tokyo and London We believe we’re better together. We love spending time together and are in the office most days (teams are in the office minimum 4 days per week). We at Rokt choose to create a company that is as diverse and inclusive as the world we live in by attracting, growing & keeping the best talent. Equal employment opportunities are available to all applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Description Salary: $80,000 - $85,000 / year Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career. Job Summary The Conference Coordinator partners closely with firm executives and administrative teams to ensure the seamless planning and execution of meetings, conferences, and events across the firm’s New York and New Jersey locations. Responsibilities • Manage meeting room reservations through EMS, maximizing space utilization and resolving scheduling conflicts, • Coordinate all meeting and event logistics, including AV, catering, room setups, signage, materials distribution, and special requests, • Send booking confirmations and conduct 24- and 48-hour event reconfirmations to verify schedules, attendance, setup details, billing, and equipment needs, • Serve as the primary client contact before, during, and after events, ensuring timely communication and exceptional service, • Communicate event requirements to internal teams and external vendors to ensure smooth execution, • Prepare and distribute Event Resumes with detailed event information for all involved departments, • Participate in planning, pre-event, and post-event meetings to review logistics, operations, and client feedback, • Supervise conference aide staff during meetings and events, • Manage event billing approvals, monitor expenses, and reconcile final event costs, • Process meeting cancellations within EMS and apply cancellation policies as needed, • Partner with the Foodservice Director to coordinate standard and specialty catering events, • Inspect meeting rooms prior to events to ensure proper setup, equipment functionality, and readiness, • Welcome meeting hosts and respond promptly to last-minute requests or changes, • Handle incoming calls and emails regarding new bookings and event updates, • Conduct facility inspections, client tours, opening and closing walkthroughs, and operational reporting, • Provide reception coverage as needed, • Meet or exceed monthly, quarterly, and annual KPI goals, • Support additional operational responsibilities as assigned Key Qualifications • Strong organizational, multitasking, and problem-solving skills in a fast-paced environment, • Excellent verbal and written communication skills, • Proficiency with Microsoft Office Suite, EMS, Social Tables, and office technology, • Ability to remain calm, professional, and detail-oriented under pressure, • Strong client service skills with the ability to maintain confidentiality and sound judgment, • Collaborative, dependable, and proactive team player committed to operational excellence, • 2–3 years of conference or event planning experience in a corporate or conference center environment Apply to Rapport today! Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Rapport maintains a drug-free workplace. Associates in Rapport are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave, • Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyFlikHospitality.pdf Req ID: 1533340 Rapport a specialized division of FLIK Hospitality Group

Job Description The Lifestyle Coordinator plays a vital role in enhancing the quality of life for residents through the planning and execution of engaging lifestyle programs in two properties in North Jersey. This independent role focuses on managing senior living activities, residential community events, and various recreational and leisure activities, ensuring daily direct interaction with clients and fostering strong relationships. The role also involves weekly regional travel to support programming across locations. Responsibilities • Plan and organize senior living and residential community events, • Engage with clients daily to understand and support their lifestyle preferences, • Schedule and coordinate recreational and leisure activities, • Develop and implement lifestyle programs that promote resident well-being, • Maintain clear and consistent communication with clients and stakeholders, • Collaborate independently to manage program delivery and logistics, • Travel regionally on a weekly basis to support events and activities Preferred Qualifications • 2+ years of experience in lifestyle coordination or event planning, • Strong background in customer service and client engagement, • Excellent communication skills