Executive Assistant - Behavioral Health
12 days ago
Murrieta
Job Description Executive Assistant – Behavioral Health Location: Murrieta, CA Employment Type: Full-Time, In-Person Schedule: Monday–Friday, 9:00 AM–5:00 PM Compensation: $80,000 annually + Benefits Reports To: Chief Executive Officer Position Overview We are seeking a highly organized, polished, and proactive Executive Assistant to directly support the CEO of a growing behavioral health organization overseeing multiple psychotherapy and mental health clinics. This is not a traditional administrative assistant position. The ideal candidate will serve as a trusted extension of the CEO, helping coordinate priorities across multiple locations, manage a fast-moving executive schedule, communicate with clinical and operational leadership, and ensure important initiatives continue moving forward. Prior experience within behavioral health, mental health, psychotherapy, addiction treatment, or a closely related healthcare environment is strongly preferred. Candidates should understand the pace, discretion, terminology, and professionalism required when supporting leadership within a clinical organization. Key Responsibilities • Provide comprehensive administrative and executive support directly to the CEO., • Manage a complex calendar, including meetings, appointments, calls, deadlines, and competing priorities., • Coordinate communication and activities across multiple psychotherapy and behavioral health clinics., • Serve as a professional liaison between the CEO, clinical leadership, employees, vendors, and outside partners., • Organize meetings, prepare agendas, document action items, and follow up with appropriate team members to ensure completion., • Assist the CEO with prioritizing projects, correspondence, operational needs, and time-sensitive matters., • Draft and proofread professional emails, correspondence, presentations, reports, and other executive-level materials., • Maintain confidential employee, patient, financial, operational, and organizational information with a high degree of discretion., • Track projects, deadlines, deliverables, and follow-up items across multiple departments and locations., • Coordinate travel, meetings, events, and other logistical needs as necessary., • Assist with administrative and operational projects involving clinic leadership, HR, recruiting, compliance, and business operations., • Anticipate the CEO's needs and proactively address scheduling conflicts, outstanding tasks, and potential operational issues., • Maintain a professional and organized executive office environment., • Handle sensitive or confidential matters with excellent judgment and discretion. Qualifications • Previous Executive Assistant, Executive Coordinator, Administrative Manager, or similar experience supporting senior leadership., • Experience working within behavioral health, mental health, psychotherapy, substance use treatment, or a related healthcare setting strongly preferred., • Experience supporting an executive responsible for multiple facilities, clinics, locations, or business units is highly desirable., • Exceptional organizational skills with the ability to manage numerous priorities simultaneously., • Strong written and verbal communication skills., • Highly professional, polished, personable, and comfortable interacting with executives, clinicians, employees, and outside business partners., • Strong attention to detail and follow-through., • Ability to anticipate needs rather than waiting for direction on every task., • Excellent judgment and ability to maintain strict confidentiality., • Comfortable working in a fast-paced environment where priorities may change throughout the day., • Strong proficiency with Microsoft Office and/or Google Workspace., • Ability to work in person in Murrieta Monday through Friday from 9:00 AM–5:00 PM. Compensation & Benefits Annual Salary: $80,000 Benefits: Comprehensive benefits package