Middle Office Manager
5 days ago
Washington
Job DescriptionDescriptionBuild and lead the loan-level middle office function that connects portfolio construction, capital markets, accounting, fund administration, servicing, and our repo/warehouse providers. This team ensures clean loan delivery, accurate cash flows, and smooth execution of securitizations, resecuritizations, SMAs, and whole-loan sales. Key ResponsibilitiesLoan Settlement, Trade Coordination & Data Integrity • Own daily and weekly processes tied to loan settlement eligibility, including reviewing loan lists, checking compliance/seasoning requirements, and providing clear decisions to accounting., • Coordinate all trade files across securitizations, resecuritizations, re-lever transactions, and whole-loan sales., • Manage reconciliation and tie-outs between Verus, internal systems, servicers, fund admin, and warehouse providers., • Partner with the data team to ensure accurate loan data loads, refreshes, and ongoing data integrity. Loan Ownership, Servicing & Cash Flow Reconciliation, • Oversee investor code changes and servicer updates when loans move between Verus, the funds, third parties, or securitization structures., • Ensure remittance dates, cash movements, and fees are correctly reflected and reconciled., • Support EPD/EPO tracking, monthly repurchase workflows, and confirm wires or adjustments with accounting. Repo / Warehouse & Funding Support, • Oversee daily funding activities, including preparing tapes, trust receipt requests, and coordinating with warehouse counterparties., • Manage key daily and weekly tasks such as location reconciliations, data uploads, servicing updates, and transaction request preparation., • Provide oversight for FICO updates, SEI files, and other ad-hoc warehouse-related requests.Resecuritization, SMAs & Special Projects, • Support loan-level reconciliations for resecuritizations, pool combinations, or calls., • Coordinate SMA activity, ensuring unique structures and restrictions are properly documented and followed., • Step in as the operational owner for new workflows or processes that don’t have a clear home.Controls, Reporting & Process Improvement, • Maintain a clean control environment with exception logs, reconciliations, and break resolution tracking., • Produce periodic summaries on breaks, settlements, and operational metrics., • Partner with technology and systems teams on automation, STP opportunities, UAT, and workflow improvements.Team Leadership, • Build, coach, and manage a small team., • Bachelor’s degree in Finance, Accounting, Business, Engineering, or related field (MBA/CPA/CFA a plus)., • 7+ years in structured finance operations, middle office, securitization, or mortgage/ABS/MBS operations., • Strong understanding of loan cash flows, servicing mechanics, and securitization structures., • Experience with loan-level reconciliation and movement of assets across entities., • Strong analytical skills, attention to detail, and comfort working with large datasets., • Effective communicator with strong stakeholder-coordination skills., • Proficiency in Excel; SQL or scripting a plus., • Analytical Problem-Solving: Quickly interprets complex loan data, identifies breaks or inconsistencies, and drives accurate resolution with minimal guidance., • Cross-Functional Collaboration: Effectively partners with capital markets, accounting, servicing, data, fund admin, and warehouse providers to ensure seamless execution and shared accountability., • Operational Rigor & Controls: Maintains disciplined workflows, strong documentation, clean reconciliations, and a stable control environment even in fast-moving situations., • Data Accuracy & Integrity: Ensures precision in loan-level data, ownership movements, cash flows, and reporting—recognizing that small errors can have significant downstream impacts., • Team Leadership & Development: Sets clear expectations, coaches a small but impactful team, and establishes a culture of ownership, responsiveness, and continuous improvement. How This Role Demonstrates Our Values: • Integrity: Maintains strong controls, accurate reporting, and consistent reliability across sensitive workflows., • Collaboration: Works seamlessly with accounting, capital markets, servicing, data, fund administration, and external partners to ensure flawless execution., • Excellence: Drives high standards for data quality, reconciliation, operational precision, and team performance., • Invictus medical, dental and vision is covered at 100% for all tiers., • We offer FSA’s for healthcare, dependent care, transit and commuter costs., • Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that., • $80 per month cell phone reimbursement., • 20 Days of PTO accrued at the beginning of the year, 10 company holidays and sick time., • Tuition Reimbursement