Library assistant jobs in Miami, FLCreate job alerts

Radiology Film Library Records Assistant. The University of Miami Health System Department of Radiology has an exciting opportunity for a Radiology Film Library Records Assistant to work in Miami. Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations

Job DescriptionSalary: Konare Law, a boutique law firm specializing in removal proceedings and immigration cases, is seeking an Office Coordinator to join our growing team. The Office Assistant will play a crucial role in supporting the administrative functions of the firm, ensuring smooth operations and efficient communication within the office. Working for Konare Law: Join Our Vision, Experience the Benefits Health & Wellness • Health Insurance: Weve got you covered! 90% of your premium is on us., • Vision & Dental: Your sight and smile matter. Enjoy 100% paid coverage., • Friday Lunches: End your week right! Lunch is on us every Friday., • Festive Holidays: At least 10 holiday days to rest and celebrate., • Comprehensive Libraries & Subscriptions: LexisNexis, AILA Library, Practice Law Institute (PLI), Law360, Best Practice, Master Series, PLI Wednesday, & Master Class Responsibilities Front Desk & Client Communication • Manage all incoming calls on a multi-line phone system, directing callers to the appropriate departments., • Monitor and forward voicemails to ensure timely follow-up by the appropriate team members., • Serve as the first point of contact for clients, visitors, and vendors, delivering a welcoming and professional experience., • Handle all incoming and outgoing mail, email correspondence, and deliveries., • Maintain the front office area to ensure it is clean, organized, and fully stocked with necessary supplies., • Open and close the front office daily and support general office functions as needed., • Schedule and coordinate meetings, consultations, and appointments., • Update client records with payments, balances, and contact information to ensure accuracy and compliance., • Quote potential clients after consultations in alignment with firm guidelines., • Create, review, and maintain all retainer agreements to ensure accuracy and consistency., • Facilitate the preparation, negotiation, and execution of client contracts., • Collect retainer down-payments at the time of client onboarding., • Process invoices and assist in tracking expenses and departmental budgets. Qualifications • Self-motivated and proactive, with the ability to work independently and collaboratively in a team environment., • Strong interpersonal and communication skills to effectively interact with clients, attorneys, and team members., • Demonstrated ability to thrive in a fast-paced, dynamic setting while maintaining attention to detail and organization., • Proven track record of excellence in professional roles and a genuine passion for client service., • Strong customer service orientation with a positive, solution-focused approach., • High school diploma or equivalent required; additional education or certifications preferred., • Minimum of 2 years of experience in a professional office setting., • At least 2 years of customer service experience required., • 1 year of accounting or billing experience preferred., • Bilingual proficiency in English and Spanish required; Portuguese proficiency is a plus. Additional Information:Konare Law participates in E-Verify to confirm the employment eligibility of all newly hired employees.

Office Administrative Support – Private Wealth Management.W2) | 📌 Miami, FL | 🏛️ Finance Industry.If you're organized, detail-oriented, and ready to grow in the finance world—this role is for you.Book travel & process expenses ✈️.Handle mail, tax forms & certificates 📬.Manage cale

We are seeking an administrative assistant to provide support to our leadership team. Administrative Assistant Position.

This role will work alongside another assistant with complementary responsibilities, providing hands-on support across household, philanthropic, and business initiatives. We are seeking a highly organized and proactive Operations Assistant to join a private Family Office based in Miami, FL.

Supervision of Department Teaching Assistant and Support for faculty and adjuncts. Hire and supervise Teaching Assistants for the Biology department; approve electronic timesheets, and create work schedule.

A recognized services company in Miami, Florida, is actively seeking a new 401(k) Benefits Analyst to join their team.Hybrid (4 days onsite; 1 day remote).Maintain participant records and confirm eligibility dates.Approve distributions and rollovers.Manage bi-weekly employee contributions and match

Marketing Administrative Assistant. We are seeking a detail-oriented and proactive Marketing Administrative Assistant to join our dynamic marketing team.

Initially, you will provide a mix of general executive assistant support services, including both business and personal support services, such as arranging travel, disbursing and tracking payments and funds transfers, and maintaining a complex physical and digital filing system. Full time executive

SalesBizLab is seeking a highly organized and proactive Office Assistant to join our dynamic team. Proven experience as an office assistant or in a similar administrative role.

Personal Assistant, Executive Assistant, or House Manager for high-profile individuals, founders, or executives. Personal Assistant / House Manager.

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timelin

Executive Personal Assistant to Founder/CEO, Executive Search Firm, Miami, Fla. A HNW Founder/CEO of a highly successful executive search firm with a satellite office in Miami, is seeking an exceptional Executive Personal Assistant. Minimum 5 years’ experience as an Executive Personal Assistant to

We are seeking an HR Administrative Assistant to join our team and provide essential support in various human resources functions. The HR Administrative Assistant will have their own office and will be engaging with employees across three brands.

You see AI as an assistant to the assistant—and know how to use it to save time and sharpen execution. We’re seeking an exceptional Executive Assistant to the President of a highly successful and rapidly growing family of companies in the financial services and insurance sectors. If you’re the

As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical functions to include managing calendars, answering phone calls, providing information and taking dictation. The administrative assistant will report to a manager or supervisor. Additional resp

StevenDouglas is seeking an Executive Assistant for a growing company in the Brickell area of Miami.

The Administrative Assistant will be responsible for preparing materials for meetings and events. Hybrid Administrative Assistant (Portuguese/English). The Administrative Assistant is responsible for supporting the Executive Director and team in carrying out daily activities of a small, tight-knit o

We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide seamless support to multiple senior executives. Executive Assistant or in a similar administrative support role.

Provide administrative support to General Manager and wider Travel Retail Team.This person will be the main point of contact for Pernod Ricard Travel Retail Americas office in Miami, FL.Provide high-level administrative support to the General Manager.Manage complex calendars, schedule meetings, and

Office Administrative Support – Private Wealth Management.W2) | ? Miami, FL | ?️ Finance Industry.If you're organized, detail-oriented, and ready to grow in the finance world—this role is for you.Book travel & process expenses ✈️.Handle mail, tax forms & certificates ?.Manage calendars & p

We are seeking a high-performing Executive Assistant to support two members of our senior leadership team. About the RoleWe're looking for a proactive, emotionally intelligent, and tech-savvy Executive Assistant fluent in both English and Spanish or Portuguese.

Position Summary The Administrative Assistant provides comprehensive administrative, clerical, and financial support to the condominium management team and the association.

We are seeking a skilled Administrative Assistant with good experience in Administrative to join our team,.

Administrative Assistant Position. We are seeking an administrative assistant to provide support to our leadership team.

We are seeking a skilled Office Assistant with good experience to join our team,.

Medical Receptionist - Bilingual - Miami.MaxHealth in Miami is looking to hire a full-time Front Office Representative to assist with check-in and check-out functions, collecting co-payments, scheduling patients, answering phones, and provide excellent customer service overall.Have you been searchin

Principal Responsibilities: Maintain and coordinate calendars and schedules.Coordinate meetings - in-house, video conferencing, conference calls.Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when ne

As Mount Sinai grows, so does our legacy in high-quality health care.Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community.In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healt

We are seeking a dedicated Administrative Assistant to support the Miami facility's office operations.

Barry University, College of Nursing & Health Sciences department is currently seeking an Administrative Assistant III. Updating student ATI and submitting it to the representatives before the beginning of every academic semester, and emailing copy to Program Director and Assistant Program Director.

Medical Receptionist - Patient Service Specialist.Location: 11140 SW 88 Street Ste.When patients enter our outpatient physical therapy center in Miami, we want them to have an exceptional experience starting at the front desk.As a patient service specialist, you'll manage both the patient side and

This position is responsible for providing administrative support to the Vice President, Risk Advisory & Assurance Services, as well as their direct reports.The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.Provide project adm

We have an exciting opportunity to support our Executive Leadership and Support team as an Executive Assistant based in Miami, FL. The Executive Assistant will provide administrative support to assigned executive leadership, serving as the point of contact for internal and external stakeholders. Col

The Administrative Assistant (A) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

We're looking for an Executive Assistant to support our Vice President of Engagement and senior leadership team at our Miami HQ! If you're highly organized, thrive under pressure, and know how to anticipate needs before they arise, this role is for you.

Administrative Assistant to work in Miami, FL. Administrative Assistant (H) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Administrative Assistant to work at the University of Miami. Administrative Assistant for the Climate Resilience Institute (CRI) oversees a variety of clerical functions and office support activities for the CRI to facilitate the efficient operations and growth of this fast-paced unit that supports

As an experienced Executive Assistant you will create efficiencies for the executive by screening phone calls and emails to prioritize correspondence, responding on behalf of the executive and direct reports or escalating when required.

We're currently seeking a reliable and detail-oriented Part-Time Office Assistant to support daily operations and contribute to the smooth functioning of our office. The Office Assistant will be responsible for a variety of administrative and clerical tasks to support office efficiency. Prior experi

The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

The Administrative Assistant 1 will provide administrative support to an individual, a small team or department.

The Engineering Administrative Assistant at the Miami Beach Convention Center plays a vital role in supporting the Venue Operations, Engineering, and Building Maintenance department.

The University of Miami Health System Department of JMH Administration has an exciting opportunity for a full time Administrative Assistant (A) to work at JMH - West Wing Building in Miami. Serve as back up to other administrative assistants in the department as needed.

We are seeking a detail-oriented and organized Administrative Assistant to support our ground handling and passenger services office.

This position is responsible for:.Relieved a department head or administrative level officer of administrative detail; performs advanced, complex, and often confidential secretarial work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to fi

The Sales Office Receptionist is first point of contact for the sales office.Provides administrative support.Oversees all the duties of the front desk providing the highest level of service to our Sales Agents and guests, following company signature standards.Maintain an efficient system of communic

Kendall Endoscopy & Surgery Center is a freestanding ambulatory surgery center.We are committed to safe, high-quality, patient-centered care delivered by a highly engaged team.We are home to board-certified physicians who have expertise in a number of gastrointestinal procedures, including colonosco

We are seeking a friendly and professional Office Receptionist to be the first point of contact for our organization.As an Office Receptionist, you will play a crucial role in ensuring our front desk operates smoothly and efficiently.You will greet visitors, handle incoming calls, and perform variou

Job Location: Brickell City Centre.This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.The successful candidate's responsibilities will include, but not be limited to:.Support the property's financial cycle

Focus on the core content of the job post, removing all extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.

Reports directly to the Human Resources Team Leader and the Human Resources Assistant Manager.

Position Summary The Receptionist serves as the first point of contact for our client providing professional and courteous support to clients, vendors, and employees.This role is crucial in maintaining a positive and efficient office environment, ensuring smooth communication and administrative oper

Medical Assistants with a Certificate or Diploma of Completion of a Medical Assistant training program hired after 7/1/16 or foreign Medical Doctor with a foreign medical doctor diploma hired after 5/1/17 will have up to 6 months from start of employment with BHSF to obtain Medical Assistant Certifi

Receptionist & Office Assistant.

Provides general office support with a variety of clerical activities and related tasks.The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duti

The Administrative Assistant II serve as a critical member in the Nursing and Health Sciences Administration Programs operations office by providing professional support and assistance. The Administrative Assistant II will manage highly confidential and sensitive details and multiple tasks relevant

Generations of guests and locals alike have made memories amongst these columns - Hotel Colonnade is a familiar place to many.A vivacious and welcoming gateway to day-to-day life on Miracle Mile, Hotel Colonnade is the cultural fabric connecting visitors to the warm Latin-infused spirit of town, and

Assistant Front Office Manager. We have an opportunity for a service-minded Assistant Front Office Manager to lead and inspire our great-natured service team. Our Assistant Front Office Manager will train, supervise and help mentor new hires, setting them up for success in the most productive ways.

Administrative Property Assistant. We have an exciting opportunity for an Administrative Property Assistant.