Project coordinator jobs in Oakland, New JerseyCreate job alerts

Job Description We are seeking a STEM Pre-College Recruiter who will build relationships with local high schools for recruitment, providing information about Passaic County Community College’s STEM Pathways, and guide incoming STEM majors through the application process. This position reports to the STEM Program Coordinator. This is a full-time, grant funded position. Example of Duties: • Build and maintain relationships with local high school guidance counselors, parents, and students to promote Passaic County Community College’s STEM Pathways., • Plan, schedule, and attend recruitment events and career fairs to engage with potential applicants., • Conduct presentations about the college’s STEM programs, STEM internship opportunities, and admission requirements for STEM TRACS Grant programs., • Assist in coordinating the STEM Explorers Academy for incoming STEM majors during the Summer and Fall academic sessions., • Coordinate pre-college services for incoming STEM majors., • Document recruitment procedures and track recruitment data., • Participate in project evaluation., • Other activities as required related to the STEM TRACS grant. Qualifications: • Bachelor’s Degree (required) in Education or related field required with an emphasis in STEM disciplines (preferred)., • Minimum 1 year experience as a recruiter for educational programs or admissions., • Must demonstrate excellent communication and interpersonal skills to foster positive relationships with prospective students., • Ability to create and deliver engaging presentations tailored to the audience’s needs., • Knowledge of recruitment processes. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $45,000. Benefits: PCCC offers a variety of benefits which include: • Excellent New Jersey State health insurance plans, • Dental Plan options 100% covered by employer, • Retirement systems through New Jersey State, • Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.), • Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract, • Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions), • Paid Holidays, • Vacation, Sick, Personal, and Floating Holiday hours (*Prorated based on hire date) Vacation Sick Personal Floating Holiday Administrators 154 hours 105 hours 28 hours 14 hours The college also offers optional programs such as: • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses., • Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick., • Voluntary Annuity Programs: Additional contributions to retirement account

Job DescriptionSalary: At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint. The Development Coordinator plays a key role in bringing software enhancements to life by supporting work from early planning through deployment. In this highly collaborative position, youll partner closely with developers, QA, and business stakeholders to keep initiatives moving forward, ensure tasks are clearly defined, and maintain visibility into progress and priorities. Your coordination and attention to detail help create smoother handoffs, well-prepared releases, and high-quality outcomes that directly support the business. This role operates on a hybrid schedule, combining on-site collaboration with remote work. What You Will Be Doing Development Coordination • Partner with the Development Manager and technical teams to prepare approved development tasks, documenting scope, requirements, and acceptance criteria., • Coordinate and track development work across multiple teams, keeping task status current and aligned with the release schedule., • Monitor progress and proactively share updates, risks, and potential blockers with the Development Manager and stakeholders., • Collaborate with developers and QA to gather and document development effort estimates., • Review completed development work to ensure its complete, well-documented, and ready to move smoothly into Quality Assurance (QA) testing. Deployments • Help prepare deployments by organizing documentation, tickets, release notes, and supporting materials., • Work closely with developers and QA to confirm all release items have successfully completed required testing phases., • Support deployment readiness by verifying checklist completion and ensuring all criteria are met ahead of scheduled release windows., • Communicate release scope, progress, and potential risks to the Development Manager and key stakeholders., • Capture post-deployment observations, issues, and follow-up actions to support continuous improvement., • Assist with deployment preparation activities and help coordinate logistics with designated deployment resources. Support and Advisory • Serve as a go-to coordination partner for developers by helping address enhancement-related questions and facilitating follow-up when needed., • Spot potential risks or concerns early in the development process and escalate complex or high-impact issues appropriately., • Reinforce established development standards, workflows, and best practices across assigned work., • Help keep communication flowing between developers, QA, and stakeholders to ensure alignment and timely resolution of questions., • Share knowledge related to tools, processes, and documentation practices to support team efficiency and consistency. Continuous Improvement • Support ongoing adherence to development and IT project management processes., • Provide feedback and insights on coordination, communication, and workflow opportunities to the Development Manager., • Assist with rolling out approved process improvements, including updates to tools, templates, and documentation standards., • Track and report key metrics related to task progress, estimation accuracy, and QA readiness., • Stay current on industry tools, practices, and trends and bring forward ideas that could benefit the team., • Participate in training, workshops, or seminars to continue building technical and operational skills. What You Bring to the Table • Bachelor's degree in Computer Science or a related field, or equivalent experience, • Minimum of 2-4 years of experience in software development, QA or technical coordination, • Working knowledge of programming concepts (Power Platform, PHP, Ruby on Rails, and Angular), • Experience in project management methodologies and tools, such as Agile or Scrum, • Exposure to version control and DevOps practices, • Information Technology Infrastructure Library (ITIL) Certification would be ideal, • Strong organizational and communication skills, with a collaborative approach to coordinating work across teams., • Ability to work a hybrid schedule with atleast 3 days onsite our Fairfield, NJ location The Phillip Jeffries Experience At Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time. Your Compensation Journey • Competitive salary wage ranging from$100,000 to $115,000,based on your experience and technical expertise, • Annual bonus opportunity to reward your performance, • Cost of Living increases that honor your growth and commitment, • Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required Health Benefits That Take Care of You • Comprehensive medical coverage with employee premiums as low as $40 per month, • Coverage options for spouse, domestic partner, civil union partner, and family, • Health Reimbursement Account (HRA) to offset medical expenses, • Prescription, dental, and vision coverage to support whole-person wellness, • Flexible Spending Accounts (FSAs) for healthcare and dependent care, • Employee Assistance Program that supports your mental, financial, and physical well-being, • Pet insurance for your four-legged companions Time to Recharge • 16 paid personal days each year to relax, recharge, or travel, • Paid holidays including New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Years Eve, • Additional paid time off during our annual company closure between Christmas and New Years, • Earn extra paid time off by completing your annual wellness physical, • Up to three paid days each year to give back through volunteer work Career Elevation • Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success Perks at Work • Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home, • Access to Working Advantage with discounts on travel, entertainment, and everyday purchases Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Job DescriptionWe are seeking a Project Coordinator for our Continuing Education and Workforce Development department. This position will coordinate activities and projects related to continuing education and workforce development programming. This is a part-time, hourly position.Example of Duties: • Coordinate educational and other departmental activities, • Coordinate and support student activities, • Work with staff to develop marketing materials, • Organize outreach activities and events, • Work with staff on departmental technology and databases, • Collect and analyze data from department activities, • Collaborate with staff to prepare reports, • Perform related administrative duties to support operations, • Order supplies and maintain program inventories, • Participate in departmental events and activities, • Perform other related duties, as assignedQualifications:, • Bachelor's degree required, • Minimum of two years’ experience working in an office environment required, • Must be skilled in the use of Microsoft Office software programs, • Ability to work both independently and in diverse teams, • Flexibility to work some evenings and weekends, • Experience working in higher education is a plusThe completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The minimum hourly pay for this position is $20.Benefits:, • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.), • Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Job Description1. Title : Global Sales PM (Project Manager)2. Reports To : Director of Project Management3. Department : Global Sales4. Responsibility Summary The Project Manager is responsible for leading customer projects from concept through commercial launch by serving as the primary liaison between customers and Englewood Lab's cross-functional teams. This position ensures projects are executed on time, within scope, and aligned with customer requirements and business objectives. The role partners closely with Business Development, R&D, Supply Chain, Quality, Regulatory, Operations, Purchasing, and Production to coordinate project activities, manage timelines, mitigate risks, and support successful product launches. The Project Manager also builds strong customer relationships through proactive communication, outstanding customer service, and effective project execution. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced beauty manufacturing environment. This position requires strong ownership, excellent communication skills, problem-solving ability, and the capacity to manage multiple priorities while driving continuous improvement and delivering exceptional customer satisfaction. 1. Primary Responsibilities 1) Project Management • Lead assigned projects from concept through commercial launch while ensuring project milestones and customer requirements are achieved., • Develop, maintain, and execute project timelines while proactively identifying risks and implementing solutions., • Maintain accurate project documentation, customer records, project trackers, and order status., • Monitor project progress and communicate updates, risks, and recommendations to customers and internal stakeholders., • Ensure customer requirements align with internal capabilities and business priorities., • Support continuous improvement initiatives within project management processes. 2) Customer Management • Build and maintain strong customer relationships through proactive communication and exceptional customer service., • Schedule and lead customer meetings while documenting meeting notes, action items, and follow-up activities., • Coordinate sample submissions, quotations, regulatory requests, timelines, and other customer project activities., • Support successful product launches while maintaining a high level of customer satisfaction. 3) Cross-Functional Collaboration • Partner with Business Development, R&D, Supply Chain, Quality, Regulatory, Operations, Purchasing, and Production to ensure successful project execution., • Participate in Gate Review meetings and coordinate cross-functional communication., • Support production line trials, manufacturing activities, and customer visits as needed., • Assist with customer complaint investigations by coordinating with customers and the Quality team., • Escalate project risks appropriately while providing practical recommendations and solutions. 4) Business Support • Initiate Product Development Requests (PDRs) by gathering product requirements, specifications, target costs, launch timelines, and packaging information., • Coordinate quotation requests, review pricing accuracy, and communicate approved quotations to customers., • Ensure approved pricing is accurately transferred to the BOM/PO Coordinator., • Monitor customer accounts and identify potential risks and business opportunities., • Support Business Development by identifying opportunities for account growth., • Perform other duties as assigned. 6. Qualifications 1) Required Qualifications, • Bachelor's degree or equivalent work experience., • Excellent organizational, communication, and time management skills., • Strong interpersonal skills with a positive, customer-focused, and team-oriented attitude., • Ability to manage multiple priorities in a fast-paced manufacturing environment., • Strong analytical, critical thinking, and problem-solving skills., • Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint). 2) Preferred Qualifications • 1–3 years of experience in Project Management, Supply Chain, Manufacturing, or a related field., • Experience in the beauty, personal care, cosmetics, contract manufacturing (OEM/ODM), pharmaceutical, or other manufacturing industries., • Experience working with cross-functional teams and managing multiple customer projects simultaneously., • Ability to communicate in Korean and/or Chinese is preferred but not required. 7. Compensation & Benefits 1) Compensation : Pay Range: $60,000 – $75,000 per year The salary range above reflects the anticipated base pay for this position. Actual compensation will be determined based on the candidate’s experience, qualifications, skills, and internal equity. 2) Benefits • Medical, dental, and vision insurance, • Company-paid life and disability insurance, • 401(k) retirement plan with company match, • Paid time off and paid company holidays, • Employee Referral Program Powered by JazzHR fcywWqbCcF

Job Description Position Summary: The Claims Intake Coordinator is responsible for managing all new restoration job intakes, ensuring documentation is complete, organized, and insurance-ready. This role is critical in obtaining Authorization to Proceed forms and making sure each job file is fully documented, properly labeled, and stored in a consistent, accessible format. Strong digital file management skills are essential for this position. Key Responsibilities: Secure signed Authorization to Proceed and intake forms from property owners. Complete and manage the Restoration Job Checklist, including photos, scope notes, and required documents. Organize and maintain digital job files with consistent naming, folder structures, and checklists. Ensure job files meet insurance documentation standards and are ready for estimating and billing. Communicate with clients and insurance contacts to collect missing or follow-up documents. Prepare clean, organized files for internal teams such as estimators and project managers. Track all job files through intake, documentation, and review stages. Qualifications: Experience in restoration, construction, insurance claims, or administrative support preferred. Strong skills in digital file organization, documentation, and compliance tracking. Comfortable using Google Drive, Dropbox, or similar cloud-based tools. Familiarity with restoration workflows and insurance paperwork is a plus. Bilingual (e.g., English/Spanish) a plus. Soft Skills: Highly organized with excellent attention to detail Strong communication and follow-up abilities Able to manage multiple tasks and deadlines simultaneously Dependable, proactive, and self-motivated

Job DescriptionJob Title - Fixed Asset Coordinator Duration – Six (6+) months – possible contract to hireLocation - 185 US Highway 46, Fairfield, NJWork requirement - 5 Days/Week On-Site RequiredJob SummaryWe are looking for a highly motivated individual looking to take on a challenging role. This is an exciting accounting position with a diverse set of responsibilities in a fast-paced environment. This position will report directly to the Accounting Manager and will have an opportunity to work with the Accounting, Finance and Corporate groups. Responsibilities include supporting the team in various functions of the month-end close, analysis and reconciliations of accounts related to the Fixed Asset/Intangible Asset area. The Fixed Asset Coordinator will report to the Fixed Asset Manager. Essential Functions • Daily capex invoice and disposal processing – high volume transaction level detail review required, • Daily capex project reconciliations, • Preparation of monthly capital spend analysis, • Assist in the preparation and documentation of selection support provided to internal and external auditorsQualifications, • Associates degree (or higher) in accounting, • 1+ years of accounting support preferred, • Expertise with the following: VLookups, Pivot Tables, Variance Analysis., • Very Strong Excel skills, • Experience with Smartsheet a plus, • Experience with Oracle a plus, • Excellent communication and interpersonal skills, both verbal and written, • Strong organizational skills, ability to handle details and the ability to multi-task, • Strong team player and who can work independently, • Results and detail-oriented

Job DescriptionPassaic County Community College (PCCC) is seeking a full-time STEM Industry and Employer Engagement Specialist to manage employer partnerships. This position will report to the Program Coordinator. This is a full-time, grant-funded position. Example of Duties: • Involve employers and industry associations in supporting experiential learning., • Expand the number of employers engaged in program activities., • Centralize registration process for STEM research and internship experiences., • Promote internship and research experiences for PCCC STEM majors., • Arrange for tours of STEM industry worksites for PCCC STEM majors., • Organize workshops to train PCCC STEM majors using cutting edge STEM technologies including 3D Printers, laser cutters, virtual reality, drones, artificial intelligence, flight simulators, and other emerging technologies., • Collect and maintain internship participation data and provide reports for stakeholders., • Serve on the project management team and the STEM Advisory Council., • Participate in program evaluation. Qualifications: • Bachelor's degree in a STEM discipline, Business, Management, or related field required., • Must have a minimum of five years of related work experience., • Experience with the use of maintenance of 3D printers, laser cutters, CNC milling, drones, flight simulators, 3D scanning, virtual reality, and other emerging technologies., • Experience designing curriculum and workshops related to emerging STEM technologies., • Must demonstrate strong organizational, administrative, and communication skills., • Bi-lingual in English and Spanish preferred. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $60,000. Benefits: PCCC offers a variety of benefits which include: • Excellent New Jersey State health insurance plans, • Dental Plan options 100% covered by employer, • Retirement systems through New Jersey State, • Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.), • Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract, • Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions), • Paid Holidays, • Vacation, Sick, Personal, and Floating Holiday hours (*Prorated based on hire date) Vacation Sick Personal Floating Holiday Administrators 154 hours 105 hours 28 hours 14 hours The college also offers optional programs such as: • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses., • Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick., • Voluntary Annuity Programs: Additional contributions to retirement account

Job DescriptionDescription: The Proposal & Sales Support Coordinator plays a key role in supporting sales operations, customer communication, and the preparation of technical proposals, and quotations. This role supports the VP of Sales and works closely with engineering, laboratory, and project management teams to ensure accurate, timely, and professional customer-facing documentation. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while transforming technical and project information into clear, polished proposals and supporting documents. This role is essential to ensuring operational efficiency, strong customer experience, and seamless project execution. The ideal candidate is proactive, detail-oriented, and highly organized, with the ability to support both sales and technical teams. They thrive in a fast-paced environment and excel at turning complex technical and project information into clear, accurate, and professional customer-facing documentation while ensuring exceptional service and operational support throughout the project lifecycle. Responsibilities not limited to: Proposal & Technical Documentation Support • Prepare, edit, format, and finalize technical proposals, and quotations, • Coordinate with engineering, laboratory, sales, and project management teams to gather technical and project scope information, • Organize project scoping details including testing procedures, schedules, assumptions, exclusions, deliverables, and certification requirements, • Maintain proposal templates, pricing structures, terms & conditions, and supporting documentation, • Ensure all customer-facing documents are accurate, professional, and compliant with company standards, • Manage document control, version tracking, revisions, and file organization, • Review technical content for accuracy, formatting consistency, and completeness Sales Support & Customer Coordination • Create and maintain accurate customer and project records in CRM and ERP systems, • Generate quotes and review purchase orders for accuracy prior to entry into Epicor, • Support prospecting activities including follow-ups with leads, past clients, conference contacts, and regulatory listings, • Monitor expiring certifications and provide proactive updates to customers, • Respond to customer inquiries and work with team to resolve service or project-related issues in a timely manner, • Prepare and distribute project booking communications and internal transition updates, • Review and reconcile invoicing line items to ensure billing accuracy, • Assist with preparation of business updates, presentations, and customer communications, • Provide marketing and technical assets (photos, videos, lab updates) for customer and media use Customer Communication & Project Coordination • Serve as a key point of contact for customer communication throughout the project lifecycle, • Coordinate initial project schedules and timelines across sales, engineering, laboratory, and operations teams, • Support smooth project handoffs between departments to ensure continuity and execution, • Track proposal status, project milestones, approvals, and deliverables Requirements:, • Bachelor’s degree preferred in Business, Communications, Engineering Support, Technical Writing, or related field, • 2+ years of experience in sales support, proposal coordination, technical documentation, project administration, or customer support, • Experience in engineering, manufacturing, testing, laboratory, construction, or technical services preferred, • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat, • Familiarity with CRM systems (Salesforce) and ERP systems (Epicor) preferred, • Strong written and verbal communication skills with excellent attention to detail, • Highly organized with the ability to manage multiple priorities and deadlines, • Ability to work collaboratively across cross-functional teams in a fast-paced environment Core Competencies • Proposal Development & Documentation, • Sales Support & Customer Service, • Project Coordination, • CRM & ERP Management, • Technical Writing & Formatting, • Document Control & Organization, • Cross-Functional Collaboration, • Time Management & Prioritization, • Accuracy & Attention to Detail, • Professional Communication --------------------------------------------------------------------------- At VMC Group and companies we believe in supporting our employees both professionally and personally. When you join our team, you gain more than just a job — you gain access to a range of benefits designed to promote your well-being, growth, and financial security. • Health, dental and vision insurance, • 401K with company match, • Life Insurance, • Flexible Spending Accounts, • Generous annual time off policy, • 12 Company-Paid holidays, • A Solid Wellness Program to support your personal health goals, • Professional development opportunities Join our team and build a rewarding career where your contributions are valued and your growth is supported. Be a part of a fast-growing, technology-driven manufacturing company — APPLY TODAY! ------------------------------------------------------------------------ We provide equal employment opportunities to all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Job Description CUSTOMER SERVICE COORDINATOR Sample Coordination & Tradeshow Support The Customer Service Coordinator is responsible for leading local NJ sample coordination on behalf of our key account(s), while assisting with national tradeshow shipment coordination. The role owns day-to-day sample inventory movement, client-facing communication, and the handoff between customer requests and our warehouse operations team. Daily updates to the transportation management system (TMS) and consistent communication — both internal and external — on order and shipment status are essential. This position reports to the Account Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES Sample Coordination (Primary Focus) • Lead end-to-end coordination of sample inventory and shipments for assigned account(s), including pickup, delivery, returns, and condition reporting., • Serve as the primary point of contact for client requests related to samples (e.g., Samsung), translating those requests into clear work orders and timelines for warehouse operations., • Manage sample inventory accuracy in coordination with warehouse staff — including receipt, location, allocation, and outbound staging., • Document sample movements and maintain status visibility for internal and external stakeholders. Tradeshow Coordination (Supporting) • Support national tradeshow shipment and event logistics, including inbound/outbound coordination, documentation, and on-site delivery windows., • Coordinate with the tradeshow team on event timelines, carrier handoffs, and venue-specific requirements. Order Entry, Documentation & Account Support • Create shipment orders for local pickup and delivery scheduling, with a focus on customer requirements and coordination with accurate detail and change updates for operations planning., • Coordinate orders throughout the day and communicate any order changes with drivers/agents and customer representatives., • Review each Work Order submission for completeness and detail accuracy, engaging directly with customers to obtain any missing event information — such as show name, booth number, and targeted in/out schedules — and updating the order in WMS prior to routing., • Create logistics manifests for each tradeshow/event capturing all inbound and outbound orders, with line items assigned to the appropriate product team PO buckets to ensure accurate billing and reconciliation across exhibitors., • Build event-specific product lists identifying every requested asset along with its source, providing clear visibility into what is being shipped, from where, and on whose behalf., • Produce Certificate of Insurance (COI) documentation based on specific site requirements and coordinate clearance with the site prior to arrival., • Create monthly expense reporting with support for Amex/Visa charges and provide to corporate HQ in a timely manner., • Collect and scan employee weekly time sheets to send to corporate HQ., • Provide support to the Account Manager and the local NJ Accounting Manager on related duties as assigned. EDUCATION AND EXPERIENCE • 1–3 years of experience in logistics coordination, customer service, warehouse operations, or a related field., • Familiarity with transportation/logistics concepts; experience with TMS and WMS platforms a plus., • Strong communication, organizational, and follow-through skills, with the ability to manage multiple priorities under deadline., • Proficient in Microsoft Excel, Outlook, and Word., • Ability to work additional hours on occasion as needed. WE OFFER AN INDUSTRY-LEADING OPPORTUNITY INCLUDING: • Competitive base salary, • Paid holidays and PTO – Vacation, • Comprehensive health benefits package, • 401(k) plan with employer match contribution Company paid life insurance and long term disability insurance Company DescriptionTTi Logistics is a national provider of white-glove B2B logistics services specializing in high-value, time-critical transportation, warehousing, project management, and installation. TTi serves retail, healthcare, hospitality, and trade show clients nationally from facilities in Florida, New Jersey, and St. Louis.TTi Logistics is a national provider of white-glove B2B logistics services specializing\r\nin high-value, time-critical transportation, warehousing, project management, and installation. TTi \r\nserves retail, healthcare, hospitality, and trade show clients nationally from facilities in \r\nFlorida, New Jersey, and St. Louis.

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Company parties, • Competitive salary, • Health insurance, • Paid time off About the Role: Join Great White Mechanical, LLC as an HVAC Office Operations Associate/Permit Coordinator and play a vital role in our dynamic team! In this position, you will streamline our operations and ensure compliance with local regulations, making a tangible impact in the HVAC industry. Responsibilities: • Coordinate and process HVAC permits efficiently to ensure timely project execution., • Maintain organized records of all permits, installation jobs, and compliance documents., • Assist in answering customer phone calls, scheduling and dispatching technicians for service calls and installations., • Communicate with local municipalities to ensure adherence to building codes and regulations., • Provide administrative support to the operations team and management as needed., • Respond to customer inquiries regarding permits and project statuses., • Contribute to improving operational processes and workflows.Requirements:, • High school diploma or equivalent; additional education in business or HVAC preferred., • 5+ years of experience in office operations in the HVAC industry., • Strong organizational skills with attention to detail and accuracy., • Excellent communication skills, both verbal and written., • Proficiency in Service Titan., • Ability to multitask and work in a fast-paced environment., • Knowledge of local building codes and permit processes is a plus., • Positive attitude and a team-oriented mindset.About Us: Great White Mechanical, LLC has been a trusted leader in the HVAC industry for over a decade, serving Midland Park, NJ, and surrounding areas. Our commitment to quality service and customer satisfaction has earned us a loyal clientele, while our supportive work environment fosters growth and teamwork among our employees.

Job Description The Executive Operations & Client Experience Coordinator is responsible for keeping Team Allessio organized, responsive, and operating at a high level every day. You will become the central point of coordination for clients, referral partners, and the leadership team. This role combines executive support, client service, project coordination, and daily operations. You'll serve as the primary executive support to Team Lead Chris Allessio by managing email, priorities, scheduling, communication, client onboarding, CRM organization, and ensuring nothing falls through the cracks. We're looking for someone with exceptional "people skills"—someone who can make others feel comfortable, confident, and genuinely cared for during one of the biggest financial decisions of their lives. Your mission is simple: Deliver an outstanding client experience while helping leadership focus on clients, relationships, recruiting, and strategic growth. This role is expected to evolve as Team Allessio grows. We're looking for someone who embraces change, enjoys learning, and wants to help build an organization—not simply maintain one. We hire for character, coachability, and ownership. Skills can be taught. Compensation: $50,000 starting base salary + performance bonuses Responsibilities: Core Responsibilities • Manage the executive calendar, meetings, travel, and priorities., • Respond promptly to new leads and schedule consultations., • Coordinate the client experience from first contact through closing., • Maintain an accurate CRM and organize follow-up., • Support Realtor and referral partner relationships., • Coordinate client events, gifts, and appreciation initiatives., • Improve systems and processes that help the team operate more efficiently. A Day in the Life Every day is different. You might welcome a first-time homebuyer, prepare Chris for an important Realtor meeting, organize client appreciation gifts, coordinate a Lunch and Learn, answer client questions, and make sure tomorrow's schedule is fully prepared. Before ending each day, ask yourself: "What can I do today to make tomorrow easier?" Why Top Performers Join Team Allessio You'll work directly with Team Lead Chris Allessio, have real responsibility, and help build one of New Jersey's fastest-growing mortgage advisory teams. Your ideas matter. Your initiative is valued. Your work has a direct impact on clients, our referral partners, and the future growth of Team Allessio. Who Should NOT Apply This role isn't for you if you: • Need constant direction., • Wait to be told what to do., • Struggle with organization or follow-through., • Become defensive when receiving feedback., • Dislike learning new technology., • Are simply looking for an administrative job. Who Will Thrive Here You'll probably love this role if you're organized, dependable, calm under pressure, proactive, detail-oriented, and genuinely enjoy helping people. You naturally think ahead and take pride in doing the little things well. Qualifications: • Outstanding written and verbal communication skills., • Exceptional interpersonal skills that help clients feel comfortable, informed, and confident., • A hospitality mindset with a genuine passion for serving people and delivering a white-glove experience., • Strong organization, time management, and the ability to prioritize multiple responsibilities., • Professional phone, email, and in-person communication., • High attention to detail with consistent follow-through., • Strong problem-solving skills, sound judgment, and high emotional intelligence., • Self-starter who takes initiative and thrives with minimal supervision., • Proficiency with Microsoft 365 and comfort learning new technology and AI-powered tools. Preferred • 2+ years supporting an executive, sales professional, or leadership team., • Experience in mortgage, banking, real estate, title, escrow, financial services, or another client-focused industry., • Experience with CRM platforms (Salesforce, MORE, HubSpot, or similar)., • Experience coordinating executive calendars, events, or client appreciation programs., • Experience working in a fast-paced, high-accountability environment. How Success Is Measured • Fast response to new leads, • 95%+ appointment confirmation rate, • Accurate CRM management, • No preventable calendar conflicts, • Exceptional client service, • Meaningful time returned to leadership each week, • Continuous process improvement Interview Process Please submit: • Resume, • Short cover letter answering the following three questions:, • Why does this role interest you?, • Tell us about a time you anticipated a problem before anyone else noticed it., • Why do you believe you'd be a great fit for Team Allessio? About Company About Team Allessio Top performers don't choose jobs—they choose missions. Team Allessio is building a world-class mortgage advisory organization dedicated to creating clients for life through exceptional service, trusted relationships, and operational excellence. We're committed to raising the standard for what clients should expect from a mortgage experience—and we're looking for people who want to help build something extraordinary. We're building more than a mortgage team. We're building a culture of ownership, integrity, hospitality, and continuous improvement. If you're looking for a routine administrative position, this probably isn't it. Join Our Team If you're looking for a place where you'll be trusted, challenged, and given the opportunity to make a real impact, we'd love to meet you. We're looking for someone who wants to grow with us and help build Team Allessio for years to come.

Job DescriptionDescription: Job Summary The Facilities Maintenance Coordinator oversees and manages work orders for facilities, ensuring timely project delivery and budget compliance while collaborating with contractors to maintain quality and safety standards. Responsibilities • Manage a high volume of incoming work orders and email communications in a timely and efficient manner., • Ability to analyze customer inquiries and determine means of resolution pertaining to scope of services and make appropriate suggestions to resolve the problem., • Communicate in a professional manner both written and verbally when communicating with customers., • Dispatching vendor partners for work orders and ensuring they arrive in accordance with schedule., • Execute assigned service requests from inception through to completion while ensuring all processed and KPI requirements are met., • Source potential vendor partners to develop partnerships while negotiating rates to maximize profitability., • Input necessary data into computer system to track and follow up on customer requests., • Keep accurate data and documentation of service requests., • Ability to answer the phone and/or email promptly. Position involves heavy phone and email traffic inbound/outbound with customers and service providers., • Ability to communicate effectively with clients, team members, and vendor partners through multiple, • communication channels via phone, email, and multiple CMMS systems while keeping communication organized and well documented., • Contribute to the team effort by accomplishing set goals as determined by Manager., • Work in conjunction with managers and team members on problem resolution, • Ability to prioritize tasks with overlapping timelines., • Ability to work independently and self-solve., • Ability to multitask in a fast-paced environment., • Ability to remain calm and composed when dealing with an ever-changing environment and high demands, • Performs other duties as required by leadership.Requirements: Education and Experience • Bachelor’s degree in Facilities Management or a related field is preferred., • Two to four years related experience and/or training; or equivalent combination of education and experience., • Relevant certifications in facilities management are preferred Knowledge, Skills, and Abilities • Excellent verbal and written communication skills for effective engagement with stakeholders., • Ability to analyze issues, develop solutions, and make decisions in a timely manner., • Strong organizational skills with attention to detail and the ability to manage multiple priorities., • Ability to cultivate strong relationships with clients, contractors, and internal teams., • Commitment to delivering high-quality results and fostering continuous improvement in facilities operations., • Proficient in Microsoft Office Applications, • Intermediate to advanced Excel skills necessary., • CMMS experience preferred. Position Type and Expected Hours of Work This is a full-time position. Typical Days and hours worked are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Description Project Coordination: Support Project Managers with day-to-day project coordination activities Documenation: Maintain project documentation, including RFIs, submittals, change orders, meeting minutes, and project correspondence Team Leadership: Coordinate with subcontractors, vendors, ow

Previous experience as a Project Coordinator, Assistant Project Manager, Field Engineer, or similar construction role. Support Project Managers with day-to-day project coordination activities. Maintain project documentation, including RFIs, submittals, change orders, meeting minutes, and project cor

Job DescriptionDescription: Personality Profile Advanced Facilities Solutions is seeking a dynamic and detail-oriented Senior Project Manager to lead our team in the execution of projects, specifically in the construction realm, ensuring timely and accurate completion. Job Summary As the Senior Project Manager, you will play a pivotal role in coordinating, directing, and supervising project activities while maintaining alignment with AFS’s strategic vision, directly managing a team of skilled professionals entrusted with a workload of 50-200 projects. Job Responsibilities • Manage site improvements, excavation, footings, foundations, grading, landscaping, underground utilities, • Supervise all Trade Contractors: Carpentry, Flooring, Drywall, Millwork, Paint, MEP’s, Site Civil, Concrete, Masonry, Steel, • Supervise in-house employees: Carpenters, Laborers, Painters, etc., • Hire & Supervise General Contractors, • Manage construction team including Administrator, Project Coordinator, Project Engineer, Site Supervisor, • Work with Owner / Developers, • Walk with Town inspectors, • Coordinate public utility installations & account set-up including permit submittals and documentation, • Run job meetings with Client, Architects, Engineers, and Township, • Estimate, Schedule and Liaison with architects, engineers, vendors, suppliers, Township, Utility Companies, • Manage remediation of projects and structures, • Contracts, AIA, change orders, close-out documents, • Purchase materials and monitor deliveries, • QC/QA, • Create Punch listings for project completion, • Project size from $50,000 to $1,000,000 or higherRequirements: Education and Experience • 5+ years of experience in construction field, • Pre-construction and design build experience, • Budgeting, • Scope writing Knowledge, Skills and Abilities • Blueprint plan review and Material Takeoffs, • OSHA training, • Health & Safety plans, • Good leadership and people skills, • Excellent communication skills- verbal and written, • Microsoft Office suite, Adobe Editor experience Job Type: Full-time Pay: From $95,000.00 per year Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Schedule: • 8 hour shift, • Day shift Ability to Relocate: • Saddle Brook, NJ 07663: Relocate before starting work (Required) Work Location: In person

Job Description We are seeking a STEM Educational Specialist who will report to the STEM Program Coordinator and will oversee academic enrichment programs, science workshops, and outreach activities. This important position will provide high intensity support to help ensure student success in demanding STEM majors. This is a full-time, grant funded position. Example of Duties: • Develop, coordinate, and manage the Summer and Fall STEM Explorers Academies for incoming STEM majors., • Plan and manage the Spring North Jersey Robotics Competition for area high schools., • Develop and implement STEM activities and workshops for area high school students and current PCCC STEM majors., • Maintain current STEM Makerspace equipment (3D printers, laser cutter, flight simulator, drones, VR headsets, Raspberry Pis, Arduinos, etc.), • Recruit, schedule, and manage STEM Lab Assistants., • Research latest technology to expand and replace current STEM Makerspace equipment., • Serve on project management team., • Participate in project evaluation., • Provide academic reporting support for STEM Success Coaches., • Perform other administrative tasks as needed. Qualifications: • Bachelor’s degree in Math and/or Science., • Three years of experience planning, coordinating, and presenting science themed educational programs and workshops., • Ability to troubleshoot and maintain STEM Makerspace equipment (3D printers, drones, Raspberry Pis, Arduino, etc.), • Strong knowledge of upcoming STEM related equipment (3D printers, drones, laser cutters, VR, etc.), • Must possess strong organizational, administrative, and communication skills., • Ability to work in a strong team oriented environment., • Self-Starter with a passion for helping students achieve in challenging STEM career paths., • Ability to acquire and deliver data and analyses necessary to meet grant goals and objectives. The completion of a background check will be required for the selected candidate. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The starting salary for this position is $60,000. Benefits: PCCC offers a variety of benefits which include: • Excellent New Jersey State health insurance plans, • Dental Plan options 100% covered by employer, • Retirement systems through New Jersey State, • Tuition waivers for PCCC courses for employees and eligible dependents, per terms of the relevant labor contract (Some fees may still apply.), • Tuition reimbursement for all full-time employees, excluding grant-funded positions, per terms of the relevant labor contract, • Short-term disability providing up to 26 weeks of paid leave, per terms of carrier (excluded for faculty and grant-funded positions), • Paid Holidays, • Vacation, Sick, Personal, and Floating Holiday hours (*Prorated based on hire date) Vacation Sick Personal Floating Holiday Administrators 154 hours 105 hours 28 hours 14 hours The college also offers optional programs such as: • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • Flexible Spending Account allows employee to contribute pre-tax dollars to use for eligible out-of-pocket medical and dependent care expenses., • Supplemental insurance provides cash benefits to assist with out-of-pocket expenses when hurt or sick., • Voluntary Annuity Programs: Additional contributions to retirement account

Job Description SUMMARY OF POSITION The In-House Educational Coordinator is responsible for promoting Janome/Elna/Artistic products to consumers and dealers through educational and marketing initiatives in order to generate enthusiasm for and sales of the Janome product line. Develop education, marketing, and sales video content, along with other social media content as assigned. Assist in developing educational and training programs to consumer groups that will be presented at dealer’s stores, sewing and company events, as well as to authorized dealers at industry shows. Provide sewing samples for educational events, company booth, Janome’s website, social media, and other publications as well as video production and live shows. Organize and manage scheduling for dealer events and coordinate assets needed for events. Assist in tracking Education on-loan programs, training new dealers, supporting quilt show classrooms, and other related assignments. Responsibilities may also include editing sewing related documents & instructions, designing sewn projects and samples; writing instructions and tutorials; recommending projects for the social media and website. ESSENTIAL JOB FUNCTIONS • Writing and editing sewing instructions, • Writing scripts and acting as on-screen talent in education and marketing videos, • Writing and editing instructions on machine and accessory use, • Assist in creation of social media reels and posts, • Coordinate and schedule samples and projects for use on website, in brochures, and other company collateral, • Create original samples, as well as embroidery designs, for use in videos, shows, and on social channels., • Create, develop and edit programs for the Education Department., • Administer and manage car stock, • Schedule and organize dealer events, • Some heavy lifting required up to 70 pounds, • Position should include approximately 25% social media and video work, 75% education responsibilities, • Business Travel is generally not required with the exception of supporting 1-2 trade shows per year offsite. QUALIFICATIONS AND REQUIRMENTS • Above average knowledge of all types of sewing and sewing machines especially Janome brand is required as well as a familiarity of industry trends, • A knowledge of computers that is pertinent to the functioning of computer connected company products/software and for developing training materials and customer support, • Ability to develop and present demonstrations, sales and sewing technique classes for events in dealer’s stores, dealer staff training, sewing-related shows or Janome Institute, with specific attention given to long arm machines, as well as for mass marketing, including video production and live show taping SKILLS • Excellent sewing and teaching skills, • Excellent communication skills both verbal and written, • Strong personal computer skills, • Excellent presentation and creative skills, • Excellent time management skills PERSONAL CHARACTERISTICS • Professionalism & Travel Savvy, • Sales Oriented, • Self starter and a positive attitude, • Flexible, • Intuitive DUTIES AND RESPONSIBILITIES • Prepare training material for consumer / dealer / staff in written form, or designed for website, etc., • Create original projects and provide written instruction for sewing samples. Written instructions must follow the Janome Style Guide. Once the project and expenses are submitted, these become property of Janome., • Create projects for display and use in educational events, Janome Booths, and other company functions. Once the project and expenses are submitted, these become property of Janome., • Create educational reels and other videos as assigned. Once the project and expenses are submitted, these become property of Janome., • Assist with set up and tear down at all assigned events, including in-house education trainings and meetings., • Support Customer Service / Relations issues as needed., • Respond to intense consumer / dealer questions via email or telephone, • Submit expenses, travel itineraries, activity reports and schedules in a timely manner, • Submit Educator Activity Reports for education, promotional and sales events in a timely manner, • Check email and voice mail messages daily, • Participate in Janome Institute or Regional trainings as a teacher and / or helper, • Any other tasks assigned by supervisor INTENT AND FUNCTION OF JOB DESCRIPTION Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Janome America maintains its status as an at-will employer. Employees may be terminated for any reason not prohibited by law.