42 Best technical writer Jobs in Portland, Oregon (July 2026)

Proposal Coordinator

18 days ago

Vancouver

Job Description Job Title: Business Development & Proposal Coordinator About This Role: DJ&A is a growing AEC firm with a deliberate focus on culture, quality, and long-term client relationships. This position is part of DJ&A's Business Development (BD) Group and reports to the Business Development Manager. The Business Development & Proposal Coordinator plays a central role in how DJ&A pursues and wins work, supporting proposal development and interview preparation across concurrent pursuits. This role works closely with Client Engagement Teams, technical staff, and BD colleagues to produce competitive, client-focused work. The ideal candidate is highly organized, an excellent communicator, and a strong writer who thrives in a fast-paced environment. This person takes initiative, builds strong relationships across the firm, and contributes to the quality and strategy of each pursuit. Primary Duties and Responsibilities: Proposal Coordination & Lifecycle Management • Coordinate the development, production, and on-time submission of proposals, including schedules, content development assignments, and internal review cycles., • Participate in and manage kickoff meetings; help define the work plan, assign tasks, and track progress across concurrent pursuits., • Support and coordinate internal quality control reviews to ensure compliance, consistency, and a high standard of presentation., • Monitor industry websites and publications, distribute opportunities for go/no-go review, and track proposal outcomes. Content Development • Write, edit, and format proposal content and resumes to ensure consistency, clarity, and alignment with client-focused messages., • Work proactively with technical staff and Client Engagement Teams to understand client needs and key differentiators., • Contribute to content needs: draft cover letters and other proposal narratives, tailor resumes, and help develop win themes. Interview Preparation • Support interview preparation for pursuits, including helping develop presentation content, coordinating logistics, and ensuring the team is prepared and aligned on key messages., • Assist with rehearsals and provide support to ensure win themes are carried out consistently through the presentation. Content Library & Tools • Maintain and improve DJ&A's proposal content library, including project summaries, staff resumes, firm qualifications, and pursuit templates., • Follow and help improve established proposal tools, templates, and workflows; identify opportunities to increase quality and consistency, including through AI tools and technologies., • Follow established BD processes and workflows. Pipeline & Market Intelligence • Conduct background research on clients, opportunities, and competitors to help guide strategic positioning and pursuit decisions., • Participate in regular pipeline meetings with Client Engagement Teams to stay informed on upcoming opportunities and client priorities; help maintain accurate pursuit information in the CRM., • Support the timely entry and upkeep of pursuit data in the CRM, including project summaries, opportunity status, and go/no-go outcomes. Proposal Closeout & Learning • Complete the proposal closeout process for each pursuit, including archiving final files and communicating results to contributors., • Participate in debriefs; capture and share lessons learned to support continuous improvement. General Qualifications: Required • 3+ years of experience writing and developing persuasive business proposals or funding proposals, preferably in the AEC industry., • Excellent writing, editing, and proofreading skills., • Strong organizational and time management abilities; able to manage multiple deadlines simultaneously., • Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment., • High attention to detail and personal commitment to quality., • Proactive work style with the ability to build effective relationships across technical and BD teams., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat., • Home location near one of DJ&A's offices; regular in-office presence required., • Strong alignment with DJ&A Core Values. Preferred • B.A. or B.S. in Communications, Business, Marketing, Journalism, or a related liberal arts field, or equivalent work experience., • Experience as a coordinator or similar role for an AEC consulting firm, or in funding/grant proposal development., • Familiarity with CRM systems and proposal content management workflows., • Proficiency with Adobe Creative Cloud programs., • Strong experience and/or interest in using AI technologies. Technical Capabilities: Proficiency in Microsoft Office Suite, particularly Word and PowerPoint, for proposal production and formatting. Working knowledge of design platforms such as Adobe Creative Cloud or Canva is a plus. Ability to work across systems, people, and functional areas to drive quality and consistency without over-engineering processes. Key Competencies: • Able to manage multiple concurrent deadlines without losing quality or attention to detail., • A strong writer and editor who communicates clearly and adapts content to the audience and purpose., • Skilled at building effective working relationships with technical staff, client engagement teams, and BD colleagues., • Takes initiative and anticipates needs; proactively identifies what a pursuit requires without waiting to be asked., • Comfortable working both independently and collaboratively, and equally effective in both modes., • Detail-oriented with high personal standards for quality and consistency., • Adaptable and calm under pressure; handles shifting priorities and tight deadlines with a positive, solution-oriented approach., • Curious and collaborative, with a genuine interest in understanding client needs and helping technical teams communicate their strengths., • Thrives in a dynamic environment where priorities evolve, and no two pursuits are exactly alike. Salary and Benefits: • Full-time, 40 hours per week; 9/80 work schedule available; occasional overtime to meet deadlines., • Base pay of $24–$40 per hour, depending on experience and location., • Medical premiums 100% covered for our HDHP, • Dental, • Vision, • Performance Bonus, • Paid Time Off, • Eleven paid holidays How to Apply: Please submit both your cover letter and resume with your application. If you are unable to upload your cover letter through ADP, you may email it directly to careers@djanda.com with the subject line: Business Development Coordinator. Applications without a cover letter will not be reviewed.

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