Fleet Services Coordinator - Temp-to-perm Opportunity
12 days ago
Tulsa
Job Description This is a 40-hour-a-week temp-to-perm opportunity available to someone who is serious about staying. At Fox Rent A Car, our fleet does not run itself; it runs because the right people are tracking every order, every delivery, every invoice, and every vehicle from the moment it is ordered until it hits the road. We are looking for someone with a fleet background who can step in and take ownership of that work from day one. And while fleet experience is ideal, we know talent comes in different packages. So, if your background is in fleet, accounts payable, logistics, or operations coordination and you are ready to grow into something bigger, we’re ready to listen. The Details: • Fox Rent-A-Car headquarters, • Schedule: 40 hours per week, • Pay: $25.00 per hour to start, • Status: Temporary - converting to full-time permanent Your Primary Focus Is To: Vehicle Ordering and Tracking • Coordinate with manufacturers and dealers regarding vehicle orders, • Enter and manage vehicle orders in internal systems, • Track order status from placement through delivery, • Review and interpret residual value and pricing data System Setup and Data Management • Configure new vehicles in internal systems, including models, classes, and rates, • Maintain accurate vehicle data and pricing files, such as MSRP, and upload, • Perform daily system updates and file uploads, • Ensure all vehicles are correctly categorized and rentable Vehicle Receiving and Reconciliation • Track and validate incoming vehicle deliveries, • Match invoices to orders and confirm accuracy, • Reconcile discrepancies between ordered and delivered units, • Support in-fleet processing to make vehicles operational Financial Coordination and Compliance • Partner with accounting on vehicle financing and payment setup, • Ensure accurate system updates for the finance source and depreciation start, • Manage vendor payments and invoice processing, • Support compliance requirements, including Reports of Sale Used Vehicle Purchases and Auctions • Coordinate the setup and processing of used vehicle purchases, • Manage payment setups and remittance notifications, • Support auction and dealer transactions, • Perform other duties as assigned Education & Experience: • High school diploma or equivalent required, • 2+ years of experience in fleet operations, accounts payable, logistics coordination, dealership administration, title processing, inventory coordination, or data-heavy administrative roles, • Strong Excel skills, including VLookups, data tracking, and reporting, • Experience with invoices, reconciliation, or financial coordination, • Strong systems experience, such as ERP or operational platforms, • Close attention to detail and accuracy, • Ability to work in a fast-paced, high-volume environment We’re Looking For: • Highly organized and detail-oriented with strong follow-through, • Comfortable working across multiple systems and spreadsheets daily, • Able to manage multiple priorities without losing accuracy, • Strong communicator who works well across departments, • Confident working with vendors, accounting, and operations teams, • Self-directed and accountable for results, • Someone who shows up, stays focused, and sees the work through We offer: (upon conversion to permanent): • Medical, Vision, Dental, 401k, Employee Discounts, Referral bonus, • Company-paid Life Insurance, • Company-paid AD&D Insurance, • Flexible spending account, • Parental leave, • Employee assistance program We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Accordingly, all members of society, irrespective of age, gender, disability, sexual orientation, race, religion, or belief, are encouraged to apply to join our team. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Company DescriptionAs part of Europcar Mobility Group, Fox Rent A Car combines global mobility strength with an entrepreneurial edge. A benchmark for value-driven leisure car rental, Fox operates 23 airport locations and employs more than 1,000 team members nationwide, serving some of the world’s largest travel markets, including Orlando, Las Vegas, Miami, and Los Angeles.As part of Europcar Mobility Group, Fox Rent A Car combines global mobility strength with an entrepreneurial edge. A benchmark for value-driven leisure car rental, Fox operates 23 airport locations and employs more than 1,000 team members nationwide, serving some of the world’s largest travel markets, including Orlando, Las Vegas, Miami, and Los Angeles.