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This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Maintain church database, forms, and digital filing systems. Prior experience in church or nonprofit admin roles is preferred. Proficiency with Microsoft Office, Google Suite, Canva, Zoom, Church Apps (Pushpay/LEAD is a plus).

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Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job Description We're Hiring: Secretary with QuickBooks Experience! Are you organized, professional, and tech-savvy? We’re looking for a reliable Secretary/Administrative Assistant who can keep our office running smoothly—and knows their way around QuickBooks. Position: Secretary / Admin Assistant Location: [Hempstead NY] Job Type: Full-time Key Responsibilities: ✔️ Answer and direct phone calls, emails, and scheduling ✔️ Manage office tasks including filing, data entry, and correspondence ✔️ Use QuickBooks for basic accounting tasks: invoicing, expense tracking, etc. ✔️ Support management with admin duties and communications Requirements: ✅ Prior experience as a secretary or administrative assistant ✅ Proficiency in QuickBooks ✅ Strong organizational and communication skills ✅ Comfortable with Microsoft Office or Google Workspace ✅ Bilingual -Spanish What We Offer: ✨ Friendly and professional work environment

Job Description Executive Office Secretary & Scheduling Coordinator Overview We are seeking an experienced, highly organized, and proactive Executive Office Secretary & Scheduling Coordinator to manage the critical administrative and logistical functions across four key operational areas: Manhattan, Midtown, Brooklyn, and Northern New Jersey (Bergen & Hudson Counties). This role is essential for maintaining efficient field operations and ensuring exceptional customer experience in a fast-paced, high-stakes environment. The ideal candidate will have a minimum of three (3) years of prior experience in the pest control industry and must excel at multitasking, client communication, and complex scheduling. This role reports directly to the owners, Lisbeth and Luis. Key Responsibilities Scheduling and Dispatch Coordination (Core Function) • Centralized Scheduling Oversight: Serve as the primary point of contact for all inbound scheduling and dispatching across the four represented service areas (Manhattan, Midtown, Brooklyn, Bergen/Hudson Counties)., • Technician Coordination: Proactively manage the daily and weekly appointment calendars for a team of field Pest Control Technicians, optimizing routes and scheduling to maximize efficiency and minimize travel time in dense urban and suburban areas., • Emergency Response: Field and prioritize urgent/emergency calls and dispatch the nearest available technician while communicating clear expectations to the client., • Appointment Setting: Coordinate initial service appointments, follow-up visits, and preventative maintenance schedules, ensuring all appointments are confirmed with the client. Client and Administrative Support • High-Volume Call Management: Answer and manage a high volume of incoming calls, addressing client inquiries, resolving basic service questions, and providing reassurance in situations involving sensitive pests (like bed bugs)., • CRM/Database Management: Maintain and update the customer relationship management (CRM) system with accurate, detailed notes on client communication, service history, and payments to ensure proper credit for sales and services., • Owner Support: Provide direct administrative support to owners Lisbeth and Luis, including managing specific communications and running operational reports as requested., • Office Supply Management: Order and manage essential office supplies and internal documentation for the central administrative functions. Financial and Follow-Up Duties • Payment Processing: Process client payments taken over the phone or submitted by technicians in the field, ensuring seamless and accurate financial transactions., • Receipt Issuance: Promptly issue electronic or hard copy receipts for all services rendered., • Follow-Up Management: ( Customers contact us after 30 days of treatment ) Required Qualifications and Skills • Experience: Minimum of 3 years of dedicated administrative, scheduling, or dispatch experience within the Pest Control Industry (experience with bed bug scheduling is highly desirable)., • Geographical Knowledge: Proven familiarity with the geographical logistics, traffic patterns, and unique building structures of Manhattan, Midtown, Brooklyn, Bergen County (NJ), and Hudson County (NJ)., • Multitasking & Prioritization: Exceptional ability to manage multiple competing tasks, prioritize emergency situations, and maintain calm under pressure., • Communication: Excellent verbal and written communication skills with a professional and empathetic phone demeanor, critical for handling stressed or sensitive client calls., • Technical Proficiency: Proficiency in modern office software (e.g., Microsoft Office Suite), • Accountability: Proven comfort and ability to support the scheduling needs of all four entities while reporting to the primary owners. Company DescriptionOur goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC & NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services.Our goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC & NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services.

Job Description Job description: Administrative Assistant · Excellent oral and written communication skills · Able to organize using tools, like MS Excel and office equipment. · Ability to create spread sheets · Should ensure the efficient and smooth day-to-day operation of our center. · Ability to schedule appointments and answer phones in a professional manner · Ability to fax · Excellent organizational and recordkeeping skills · Attention to detail and problem solving skills · Ability to place and receive orders accurately · Ability to create an efficient filing system · Ability to multitask · Ability to maintain confidentiality; especially with personal records · Excellent time management skills and the ability to prioritize work · Ability to greet and interact with families, visitors, vendors, and staff. · Ability to relay information about school and its services. · Ability to take accurate messages. · Ability to contact families and relay information about children. · Trustworthy and the ability to collect and record payments • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Description We're Hiring: Secretary with QuickBooks Experience! Are you organized, professional, and tech-savvy? We’re looking for a reliable Secretary/Administrative Assistant who can keep our office running smoothly—and knows their way around QuickBooks. Position: Secretary / Admin Assistant Location: [Hempstead NY] Job Type: Full-time Key Responsibilities: ✔️ Answer and direct phone calls, emails, and scheduling ✔️ Manage office tasks including filing, data entry, and correspondence ✔️ Use QuickBooks for basic accounting tasks: invoicing, expense tracking, etc. ✔️ Support management with admin duties and communications Requirements: ✅ Prior experience as a secretary or administrative assistant ✅ Proficiency in QuickBooks ✅ Strong organizational and communication skills ✅ Comfortable with Microsoft Office or Google Workspace ✅ Bilingual-Spanish What We Offer: ✨ Friendly and professional work environment

Job Description Job Opening: Secretary for Ecommerce Website We are currently seeking an organized and detail-oriented individual to fill a secretarial position for our ecommerce website. The ideal candidate will be proficient in computer programs such as Microsoft Excel and Office, and eager to learn how to navigate our backend systems. Responsibilities include: • Secretarial duties (sorting files and documents), • Writing checks, • Charging credit cards, • Keeping financial records and books Please email your resume to We look forward to hearing from you! Company DescriptionWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandiseWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandise

Job DescriptionBenefits: • Employee discounts, • Paid time off Cosulich Interiors & Antiques, a family-run business specializing in unique vintage and contemporary Italian furnishings, lighting, and dcor, is seeking a Full-Time Assistant to the Principal Director. This role supports daily business operations and ensures a seamless luxury experience for our clients, including interior designers, decorators, and private collectors. As a key member of our showroom team, you will help manage client relationships, coordinate logistics, and support the Principal Director in all aspects of business operations. We seek a proactive, organized, and personable individual with a passion for design, exceptional communication skills, and the ability to multitask in a fast-paced environment. Key Responsibilities Manage client communications via email and phone, including order follow-ups, shipment updates, and service inquiries. Handle client transactions, maintain accurate order records, and coordinate with shippers for quotes, bookings, and delivery schedules. Provide post-sale support, resolve client issues in collaboration with management, and ensure an exceptional customer experience. Maintain and update the CRM system, inventory sheets, and delivery documentation. Prepare daily and weekly reports for management and ensure all open tasks are tracked to completion. Support administrative operations, including ordering office supplies, recording expenses, and assisting with showroom events. Research and liaise with service providers as needed. Engage with new and existing trade members, follow up on leads, and request client reviews to strengthen relationships. Qualifications & Skills High school diploma or GED required; degree preferred. Experience in a high-end furniture, lighting, or design showroom, highly desirable. Strong organizational and multitasking skills with keen attention to detail. Professional, articulate communicator with a client-first attitude. Knowledge of basic accounting (percentages, discounts, taxes). Familiarity with Mac software suite (Mail, Pages, Numbers), Chrome, Safari, and WhatsApp. Comfortable working in an open-layout luxury retail environment. Demonstrated ability to follow processes, prioritize tasks, and meet deadlines. Prior experience as a personal assistant, executive secretary, or office manager is a plus. Passion for interior design and Italian craftsmanship is strongly valued. Why Join Us Be part of a small, dynamic, and creative team where your input directly impacts the business. Work daily with luxury Italian furnishings and custom contemporary designs celebrated worldwide. Gain hands-on experience across customer service, logistics, and showroom management. Enjoy a supportive and collaborative environment built on professionalism, integrity, and passion for design. About Us Cosulich Interiors & Antiques curates artistic Italian design, vintage and modern, through furniture, lighting, and art. Our showroom showcases the excellence of Italian craftsmanship and personalized service that defines our brand. We value dedication, attention to detail, and an enthusiasm for design that matches our commitment to exceeding customer expectations. Website: cosulichinteriors.com

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Careers Advancement Opportunities, • Competitive Compensation Responsibilities • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Maintain and update documentationQualifications, • Must be fluent in Spanish, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job Description Top NJ firm seeking experienced Legal Secretary to provide support to the Litigation Department. Ideal candidates will have strong administrative and secretarial experience with an aptitude for both oral and written communication. Firm offers comprehensive benefits, competitive salaries, and growth-oriented, professional development-focused environment. Company DescriptionBaseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.Baseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.

Job Description Location: New York, NY Schedule: Monday–Friday, 9:30 AM to 5:30 PM A highly regarded law office in New York City is seeking an experienced Legal Secretary to join its administrative support team. This role is essential to ensuring seamless daily operations for a group of attorneys and legal professionals. The ideal candidate will bring a client-focused mindset, strong organizational skills, and a proactive approach to legal administrative support in a fast-paced environment. Responsibilities: • Draft, format, and revise legal correspondence, filings, and other documents with a high level of accuracy, • Support attorneys with the intake of new matters, including conflict checks and the preparation of required forms and documentation, • Track and enter attorney billable hours daily using firm timekeeping software, • Maintain up-to-date client files both electronically and in print, in accordance with firm protocols, • Coordinate with internal departments and legal teams to ensure efficient administrative and legal support, • Prepare expense reimbursements and related documentation for submission, • Collaborate with the billing department to process monthly invoices and track receivables based on client-specific requirements, • Organize domestic and international travel, including booking accommodations, transportation, and preparing detailed itineraries, • Arrange internal and external meetings, including scheduling, room bookings, and hospitality needs, • Serve as a communication liaison by handling phone calls, emails, and client inquiries with professionalism and discretion, • Strong legal document formatting with pleadings, motions, and briefs, • Proficiency in e-filing systems and familiarity with procedures in both New York State and Federal Courts, • Excellent verbal and written communication skills, • Demonstrated professionalism and ability to interact with clients and colleagues with discretion and tact, • Ability to handle sensitive information with confidentiality, • Strong time management and multitasking capabilities, particularly under tight deadlines, • Technologically savvy, with experience in document management systems (such as iManage) and Microsoft Office Suite, • Proven ability to work independently and collaboratively within a team environment, • Bachelor’s degree strongly preferred, • At least 4 years of experience in a legal secretarial or legal administrative assistant role within a law firm setting, • Exposure to or experience supporting attorneys in Securities Litigation or Enforcement matters is a plus, • Familiarity with Bankruptcy Litigation procedures is desirableCompany DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking a skilled and experienced Legal Secretary to join our International French Practice. This role is ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering high-quality legal administrative support. The successful candidate will provide personable, high-touch assistance to attorneys and clients, contributing to a collaborative and professional workplace culture. Essential responsibilities include: • Provide administrative support to multiple attorneys, including:, • Word processing, filing, billing, invoice review, and time entry, • Answering phones and managing daily mail, • Scheduling meetings, conference rooms, and travel arrangements, • Submitting expenses and maintaining calendars, • Faxing and document management, • Proofreading and formatting legal documents, • CRM work, and other business development research, • Foster strong relationships with attorneys, clients, colleagues, and guests, • A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting, • High school Diploma or equivalent required, • Fluency in French ( Spoken and written ) is required, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems, • Exceptional verbal and written communication skills, including proofreading, • Highly organized, detail-oriented, and dependable, • Positive attitude with a team-oriented mindset, • Strong analytical and problem-solving abilities, • Ability to manage multiple tasks and prioritize effectively, • Comfortable working with diverse clients and stakeholders, • Discreet and professional in handling confidential matters What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job Description Job 18625: Legal Secretary Established mid-sized law firm is hiring a Legal Secretary to join its midtown Manhattan team. The ideal candidate is an efficient and versatile professional with: • 10+ years of legal administrative/secretarial experience, • Microsoft Office Suite proficiency, required, • Elite 3E and iManage proficiency, a plus, • The ability to support multiple attorneys at once and prioritize workload, • Excellent attention to detail and communication skills The Legal Secretary will: • Handle administrative tasks including meeting preparations, calendar management, answering phones and greeting visitors, • Open new matters, • Document preparation and management, • Handle client billing and attorney time entries, • Assist with additional tasks, as needed Additional information: • Salary: $90K - $95K (non-exempt) commensurate with experience + benefits including healthcare, dental, vision, short-term and long-term disability, life insurance, PTO, 401K and more, • Monday – Friday, 9:30 AM – 5:30 PM, • Hybrid schedule: 4 days/week in office, 1 day/week remote after probationary period Nadine Bocelli & Company, Inc. – New York Legal Staffing, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship, religion, creed, gender, gender identity, sex, sexual orientation, marital status, age, disability, medical condition, height, weight, military status or any other characteristic protected by federal, state, or local law. Company DescriptionDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area. Our quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner. Contact Information: NADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. Looking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!! Better Business Bureau Accredited A+ Rating 45 Rockefeller Plaza 20th Floor New York, NY 10111 All candidates applying to our U.S. legal job openings must be authorized to work in the United States. Reviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. Find your next job. Search for New York Tri-State legal career listings: New York Legal Staffing Jobs Women-Owned Business NYCDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area.\r\n\r\nOur quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner.\r\n\r\nContact Information:\r\nNADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. \r\nLooking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!!\r\nBetter Business Bureau Accredited A+ Rating \r\n45 Rockefeller Plaza\r\n20th Floor\r\nNew York, NY 10111\r\n\r\nAll candidates applying to our U.S. legal job openings must be authorized to work in the United States.\r\n\r\nReviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. \r\n your next job. Search for New York Tri-State legal career listings:\r\nNew York Legal Staffing Jobs \r\n Business NYC

Job Description We are seeking a Bilingual Office Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. 20 to 25 hours a week Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe are Home Health Care Service FirmWe are Home Health Care Service Firm

Job DescriptionDescription: Job Title: HR Administrative Assistant Supervisor: Senior Director of Human Resources/ Secretary to the Board Job Status: Part-Time, Non-Exempt Job Hours: 25-29 hours per week Location: Midtown Manhattan, On-Site Compensation: $23-$25 per hour About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach” to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York’s City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers, but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. Position Summary: The HR Administrative Assistant provides high-level administrative and operational support to the Senior Director of Human Resources / Secretary to the Board and the Executive Director. This role is responsible for coordinating day-to-day HR and executive tasks, supporting internal communications, and ensuring smooth documentation, scheduling, and organizational flow. The position requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Benefits: This position is a part-time position with benefits that include paid time off (vacation, sick days and earned floating holidays) flexible spending account, dependent care, and transit benefits. Requirements: • Manage calendars, schedule meetings, and coordinate travel arrangements for the Executive Team and the Board;, • Prepare correspondence, reports, meeting agendas, and presentation materials., • Maintenance of all employee files, both paper and electronic, related to events, such as hiring, terminations, leaves, transfers, or promotions in files as well as similar records using the utmost confidentiality;, • Maintain additional files and documents related to executive and HR functions;, • Assist with HR-related compliance such as maintaining equal employment opportunity records and personnel audits;, • Support logistics and materials preparation for leadership meetings, board meetings, and HR initiatives;, • Assist in onboarding and offboarding processes, including scheduling orientations, preparing new hire paperwork, scheduling exit interviews and conducting follow-ups., • Process background and reference checks and process hiring-related paperwork for all New Hires;, • Maintain and update employee records and personnel files, ensuring compliance with legal and organizational standards., • Track staff certifications, training completions, and policy acknowledgments;, • Assist with HR compliance documentation, including I-9s, background checks, and required postings;, • Track and maintain logs related to employee leaves, benefits enrollments, and performance reviews;, • Assist with benefits enrollments, qualifying events and terminations, monthly check processing for medical, dental, FSA, Dependent Care, Transit and 403B management;, • Prepare and maintenance of orientation packets for new hires, trainings and other supporting materials;, • Support organizational surveys, evaluations, and data collection efforts;, • Other HR-related duties as assigned. Qualifications: • High school diploma or equivalent required; associate’s or bachelor’s degree preferred;, • 2–3 years of administrative or HR support experience, preferably in a nonprofit setting;, • Demonstrated ability to handle confidential and sensitive information with discretion;, • Strong written, verbal, and interpersonal communication skills;, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems (e.g., Paylocity) is a plus;, • Strong organizational and time-management skills;, • Bilingual (English/Spanish) preferred;, • Must have Administrative efficiency and attention to detail;, • Demonstrated discretion and professionalism;, • Strong calendar and task management;, • Ability to Adapt in a high paced work environment;, • Respect for high level confidentiality and organizational values

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven track record of excellence, integrity, and professionalism, ensuring the seamless operation of executive tasks and responsibilities. If you are passionate about supporting leaders, thrive in a dynamic environment, and are willing to go above and beyond, we would love to hear from you! Key Responsibilities: • Act as the primary point of contact between executives and internal/external stakeholders., • Manage complex calendars, scheduling meetings, appointments, and travel arrangements., • Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality., • Anticipate executives' needs and proactively provide solutions., • Coordinate and organize executive events, meetings, and agendas., • Handle confidential information with utmost discretion and professionalism., • Ensure timely follow-up on action items and assist in prioritizing workload., • Support special projects and initiatives as required.Qualifications:, • Education: Bachelors degree preferred but not mandatory with relevant experience., • Experience:, • 2-5 years of experience as an Executive Secretary or in a similar role supporting C-suite executives., • Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment., • Skills:, • Exceptional organizational and time-management skills., • Strong communication and interpersonal abilities., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software., • High level of integrity, discretion, and emotional intelligence., • Ability to work independently while demonstrating a proactive and solution-oriented mindset.Why Join Us?, • Opportunity to work with industry leaders in a dynamic and innovative environment., • Competitive salary and benefits package., • Supportive and collaborative work culture., • Opportunities for personal and professional growth.

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: • Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library, • Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday., • Built and worked in partnership with other administrative assistants and coordinators across the library, • Trained in and familiar with using database or project management software used at the library, • Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents, • Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions, • Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose., • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling, • Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information, • Coordinate the collection, compilation and distribution of various reports, forms and other documents, • Develop and maintain a robust user-friendly paperless filing system, • Serve as the recording secretary at various meetings, • Execute special ad hoc projects as needed, • Communicate and correspond clearly and efficiently with internal and external colleagues, • Assist in monitoring department budgets and expenses, • Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office, • Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization), • Impeccable written and oral communication skills, • Excellent research writing, editing and proofreading skills, • Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision, • Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion, • Handle sensitive information with care and judgment More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues, • Be Resourceful in solving problems, • Be Curious in all aspects of your work, • Be Welcoming and InclusiveWork Environment, • Office setting, • Public library setting, • OutdoorsPhysical Duties, • Limited physical effort is required Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Job DescriptionSchool Secretary – K-8 Charter School Location: Plainfield, NJ Employment Type: Full-Time Start Date: 2025–2026 School Year Compensation: $20 to $25 per hour Join Focused Staffing Group and Make a Lasting Impact in Education! Are you an organized, dependable professional looking for a school secretary job in New Jersey? Join Focused Staffing Group, where we don’t just fill positions — we transform lives. We’re seeking a dedicated School Secretary / Administrative Assistant to support a dynamic K–8 public charter school in Plainfield, NJ. In this full-time role, you’ll ensure smooth office operations, manage communication, and help create a welcoming environment for students, families, and staff. At Focused Staffing Group, we specialize in connecting passionate professionals with meaningful roles in education and behavioral health. If you’re eager to make a difference in your community and grow your career, we want to hear from you! Want to love what you do? Let's make it happen! Check out our candidates' success stories! Position Overview As the School Secretary, you’ll serve as the heartbeat of the school — keeping things running efficiently while supporting teachers, administrators, and students. This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, people-centered environment. Key Responsibilities * Serve as the first point of contact for parents, students, and visitors — managing calls, emails, and in-person inquiries with professionalism. * Maintain attendance records, student files, and parent communications using the school’s information system. * Manage daily office operations — mail, supplies, forms, and scheduling. * Assist with school event coordination, including communication and setup for assemblies, parent meetings, and celebrations. * Support student enrollment and registration by collecting and organizing required documentation. * Help with meal program logistics (breakfast, lunch, and snacks). * Collaborate with teachers and staff to ensure the office operates smoothly and efficiently. * Perform additional administrative tasks as assigned by school leadership. Qualifications High school diploma or equivalent (college coursework preferred) Minimum 1 year of experience in an office, administrative, or school secretary role Strong computer skills (Microsoft Office, Google Workspace, data entry systems) Excellent verbal and written communication; bilingual (English/Spanish) a plus Highly organized, detail-oriented, and dependable Positive attitude with a professional and welcoming demeanor Ability to multitask and maintain confidentiality Must pass a criminal background check and TB screening Why Join Focused Staffing Group? Be part of a mission-driven organization connecting skilled professionals to schools that need them most. Enjoy competitive pay and benefits that recognize your hard work. Gain access to ongoing support and career development opportunities. Experience the fulfillment of helping students and families thrive every day. Join Focused Staffing Group — where your talents help build brighter futures, one student at a time.

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + 8 paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM *no weekends Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job DescriptionWe are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. The Assistant is responsible for fulfilling clerical, accounting, and EOF event planning duties in accordance with the Office of the Secretary of Higher Education/EOF Program regulations and guidelines and college policy. This is a part-time, hourly position. Examples of Duties: • Professionally greet all visitors as they enter the EOF Suite., • Maintain a log of all program expenditures, purchase requisitions, and supply inventory., • Maintain database of student profile, academic, and engagement data., • Complete various tasks associated with EOF event preparation., • Develop EOF Program promotional material for events and student recruitment., • Liaise with internal and external stakeholders as directed., • Contact students as needed on behalf of the EOF director., • Schedule group meetings with students, staff, and community stakeholders as directed., • Organize and maintain the EOF Program’s physical and virtual space., • Train, schedule, and delegate administrative and programming duties to part-time office staff., • Take minutes at staff and other college meetings as needed., • Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred., • Must be highly proficient with the Microsoft Office suite., • Experience managing a database is a plus., • Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team., • Must be sensitive to the needs of the student population of an urban area community college. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $16-$17. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description Position Overview: Reporting directly to the Chief Development Officer (CDO), the Senior Associate, Board Relations and Development supports the advancement of organizational priorities by providing critical operational and administrative support, enabling the CDO to dedicate more time to strategic priorities and business development initiatives to achieve ambitious fundraising goals. The ideal individual will have exceptional judgment in a diversity of situations, with strong written and verbal communication, executive administrative, organizational skills, and the ability to maintain a realistic balance among multiple, time-sensitive, priorities. This individual should be able to hold information in confidence and behave with tact and grace; the strongest candidates will demonstrate an ability to build internal relationships to ensure that the work is aligned effectively across teams and seamlessly lead through influence to ensure objectives are met. This individual is critical to ensuring that workflows involving the office of the CDO come together in an efficient and timely way that ensures successful outcomes while building positive organizational culture and trust amongst colleagues and teams. The role collaborates closely with the Rainforest Alliance (RA) Board of Directors, Board Committees, and the Executive Office (EO) on all board-related matters to plan and schedule meetings; request, organize, and prepare materials; ensure Board governance and compliance to policies and processes; provide effective communication, event coordination, and meeting management; and supervise logistical tasks. This role plays a crucial role in facilitating collaboration between the organization's Board and the various departments or teams within the organization. This position ensures that the Board's decisions, guidance, and initiatives are conveyed to relevant internal stakeholders while also providing the Board with insights, updates, and feedback from RA leadership. Travel will be required for Board meetings and RA events. Key Responsibilities: Board Relations (50%) • In collaboration with the CDO, Chief Strategy Officer, and Corporate Secretary, coordinate Board meetings; includes working with stakeholders to create agendas, scheduling, driving preparation of required materials, distributing and maintaining materials, and providing logistical support., • Regularly communicate key updates, strategic initiatives, financial information, and decisions made by the Board to appropriate departments, teams, and stakeholders within the organization. Ensure accurate and timely distribution of relevant materials., • Maintain accurate records of Board meetings, decisions, and actions; prepare meeting minutes, resolutions, and other relevant documentation as needed to ensure transparency and accountability., • Assist in the onboarding and orientation of new Board members, providing them with necessary background information, context, and resources to quickly integrate into their roles., • In coordination with the Board Chair and Executive Office, facilitate goal setting and assessments of the full Board collectively, members individually, Committees, Board officers, and alignment with Annual Plan., • Draft Board updates on behalf of CDO in coordination with relevant colleagues and develop Board outreach materials., • In close collaboration with relevant team members, ensure that Board-related digital platforms (e.g., Confluence, SharePoint, LiveBinders) remain up-to-date and effective. Support information sharing and governance processes., • Develop and maintain a knowledge management system for Board-related materials, ensuring accessibility, institutional continuity, and documentation of Board Members information, Board History, key decisions and lessons learned., • Handle sensitive and confidential information with the utmost discretion and professionalism, adhering to ethical and legal standards., • Provide comprehensive administrative support to the Chief Development Officer., • Build, be responsible for and drive the CDO’s calendar, including ensuring sufficient preparation for meetings., • Draft, proofread, and prepare correspondence, reports, and presentations to include talking points for internal and external stakeholders., • Support CDO priorities through high-level technical writing, creating PowerPoint presentations, drafting talking points, conducting research, and other tasks., • Assist CDO with internal and external meetings, including preparation of meeting strategy and briefing documents, agendas, taking and transcribing meeting notes, intake on call reports and follow-up activities, videoconferencing and in-person venue needs., • Introduce and maintain project management tools as needed to keep CDO’s key priorities clear, organized, and on track., • Ensure excellent communication, transparency, alignment, and partnership across the organization’s teams on behalf of CDO., • Facilitate timely and efficient information flow to the CDO, including compilation of meeting agendas, management of deadlines, scheduling of meeting debriefs and circulation of notes for critical meetings., • Handle CDO’s travel itineraries, including researching and booking flights, trains, rental cars, accommodations, ground transportation, and other logistics., • Handle expense reports and reimbursements, tracking expenses and file reports in compliance with RA policies., • Support the management and maintenance of Salesforce records with activities, call reports, meeting notes, event attendance, and/or gift notes, including scanning and attaching all relevant documents to the constituent record., • Provide surge capacity for special projects and initiatives as needed., • Other duties as assigned. Qualifications: • Bachelor’s degree with 5-7 years of development experience, preferably providing executive and board-level support in a nonprofit setting. Global/international organization experience is a plus., • Demonstrated experience in a high-volume scheduling environment, strongly preferred., • Demonstrated experience in coordinating successful events and travel logistics, preferably if prior experience was supporting board-level events., • Astute attention to detail, demonstrated initiative, reliability, organization, and professional demeanor., • Track record of follow-up and follow-through; high degree of reliability., • Very organized, self-disciplined, have attention to detail and professional demeanor., • High degree of confidentiality, sound judgment, ability to think on your feet and problem solve while maintaining composure., • Articulate and concise verbal and written communication skills, including active listening and emotional intelligence., • Ability to organize and plan, engage proactively, and take initiative., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and donor management software (e.g., Salesforce, Raiser’s Edge, or similar). Other Skills and Competencies: • Strong interpersonal abilities to build and maintain positive relationships with Board members, executives, and colleagues., • Attention-to-detail for accurate and compliant record-keeping, meeting coordination, and information dissemination., • Ability to balance competing priorities and meet deadlines with minimal supervision., • Highly discrete and able to be trusted with confidential information relating to the organization and its staff., • Demonstrates professionalism, initiative, creativity, discipline, and commitment., • Excellent calendar management skills, with a proactive ability to handle a conflict-free calendar with appropriate prioritization of appointments., • Communicates clearly and respectfully across all levels of the organization., • Resolves conflicts constructively and diplomatically., • Promotes collaboration and fosters a positive team environment., • Flexible and proactive. Job Level: 4 Salary: For USA based candidates only: * National Salary range (Excluding NY and DC) - $53,029- $75,755 * New York Salary Range - $63,044- $90,006 * Washington DC Salary Range - $60,983- $87,118 Deadline: 07 November 2025 Notes: Only candidates authorized to work in the US will be considered. If you have any questions about the job vacancy, please contact the HR department: The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.

Job Description Status: Full-Time Compensation: $25.00-$28.00/hour Schedule: Monday – Friday, 35 hours/week Location: Queens, NY Queens Community House (QCH) provides networks of programs for children, youth, and, older adults throughout the diverse population of Queens. Our mission is to provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities. We welcome amazing individuals who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change lives. Position Overview: We are seeking a skilled Administrative Assistant to provide high-level support to senior management and ensure smooth day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, multi-site environment while managing multiple priorities and confidential information. Key Responsibilities: • Provide direct administrative support to senior managers, directors, and executive staff, maintaining confidentiality and professionalism at all times., • Manage phone calls, schedule appointments, coordinate calendars, and plan meetings., • Prepare, review, and generate reports and presentations to support decision-making and operations., • Track and update project timelines, deliverables, and follow-ups to support effective project management., • Draft and review communications, including emails, memos, and informational materials., • Review and optimize office policies and procedures, including documentation and filing systems., • Meet and assist visitors, providing a professional and welcoming environment., • Monitor and update outgoing communications, including flyers and brochures in designated areas., • Respond promptly to inquiries and ensure seamless coordination of office and operational needs., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and advanced Excel skills for reporting and data tracking., • Experience preparing and analyzing reports to support operational and strategic goals., • Strong project management abilities with the capacity to track deadlines, coordinate tasks, and drive completion of initiatives., • Demonstrated experience working directly with executive leaders and senior management., • Excellent verbal and written communication skills with a professional demeanor., • Strong organizational, problem-solving, and time management skills; ability to work independently and prioritize multiple demands., • Familiarity with office equipment such as printers and copiers. Medical, dental, and vision insurance. * Life insurance and Flexible Spending Accounts (FSA). * Paid Family Leave, with QCH supplementing NYS Paid Family Leave benefits to ensure full pay during approved leave. * 403(b) Retirement Plan. * Generous paid time off. * Paid federal holidays. * Ongoing professional development, training, and networking opportunities. Commitment to Diversity and Inclusion: Queens Community House is an Equal Opportunity Employer and welcomes candidates from all backgrounds. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected category under federal, state, or local law. QCH is a Drug-Free Workplace. We are a mission-driven, passion-led organization committed to enriching the lives of the communities we serve.

Job DescriptionDescription: The Floating Hospital Foundation is seeking a savvy candidate to join its organization as the Administrative Assistant of its fundraising Foundation. The Foundation is a relatively new entity for the Hospital, which is focused on major fundraising from a variety of sources to carry out the Hospital’s mission, offering essential care to those in need. Experience working a busy desk for multiple stakeholders is a must, and experience in sales/fundraising is a plus. The successful candidate selected for this role will work out of the Foundation’s Manhattan offices, located at 950 Third Avenue, visiting other sites as needed. Founded in 1866, The Floating Hospital, is one of the last remaining charity hospitals in New York City. Our commitment is the same as it was 159 years ago: unrestricted healthcare to all who walk through our doors, regardless of identity, insurance status, or the ability to pay. We welcome individuals of all ages, from infants, school-age children (5+), youth and adults. The Floating Hospital is a Federally Qualified Health Center and the largest provider to homeless families living in family shelters and domestic violence safe houses throughout all five boroughs. Helping those less fortunate matters. Uprooted families with few resources rely on The Floating Hospital for more than healthcare, including clothes, food, and even hygiene products and diapers. You will be joining a small team helping the most forgotten and hidden segments of society. Essential Functions: • Enters data on the CRM functions for fundraising and communications (currently SALSA) including maintaining accurate donor files, data entry, quick data pulls, data clean-up, troubleshooting database issues, etc. Reconciles reports with bookkeeper periodically and in preparation for quarterly treasurer’s report., • Processes donations and prepares acknowledgement/Thank You letters. Maintains tracking documents for fundraising initiatives., • Manages Outlook and other calendars for Foundation staff., • Conducts in-depth donor prospect research on individuals, prospective Foundation board members, corporations, and in-kind donors; other research as needed., • Works with the Director, Special Events, on project-related items such as events, mailings, etc., • Schedules meetings with donors, board members and other funding partners, as well as for board meeting preparation and follow-up. Conducts board meetings via Zoom, organizes refreshments when required, writes minutes and works with board secretary to present to approval to the board. Maintains board member’s give/get reports., • Provides excellent customer service and problem solving for Foundation staff, Foundation Board members, donors and volunteers., • Supports Foundation board and committee members to ensure they have information and materials needed to fulfill their duties., • Ensures volunteers are accurately coded as such in CRM, manage communication flow to volunteers, coordinates events and drives with the Health Education team. Is present and on site for events involving volunteers including on evenings and weekends., • Supports foundation board member’s individual fundraising initiatives where appropriate., • Edit/proofreads, and occasionally drafts correspondence including, but not limited to, appeals, acknowledgement and stewardship letters, and corporate and in-kind donation gift proposals, and, as needed, materials for funders., • Updates organizational information on third-party charity evaluators such as Candid/GuideStar., • Supports cross-functional foundation and hospital activities when related to fundraising. Requirements: High school diploma or equivalent with at least two years of experience working as an Administrative Assistant. Prior experience working with a CRM (SALSA, Salesforce, Raiser’s Edge) required. Must be extremely well organized and proficient with Microsoft Office 365 (Outlook, Excel, Word); must be able to successfully schedule events and meetings and manage multiple calendars.

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description Administrative Assistant-Part-Time Queens-Long Island Renal Institute, located on the lobby level of the renowned Parker Jewish Institute for Healthcare and Rehabilitation in New Hyde Park, New York, is seeking a Administrative Assistant, skilled in administrative support and a strong health care background to join our team of professionals. QLIRI provides state-of-the-art in-center hemodialysis treatment for kidney disease patients. Our experienced interdisciplinary team of nephrologists and renal nurses offer chronic dialysis services in a comfortable and modern setting. Located on the Queens-Nassau boarder, Queens-Long Island Renal Institute has a longstanding reputation for the finest quality of care, state-of-the-art technology and uncompromised dignity. Position Overview: The Administrative Assistant provides administrative support to the dialysis center by welcoming and assisting patients, residents, staff and visitors, setting up appointments, answering calls, and other administrative tasks pertaining to the operations of Queens-Long Island Renal Institute. Position Requirements: • High School Diploma, • Hours: 9AM-5PM, Mon/Wed/Fri, • Prior experience working in a secretary or support role in a health care environment, • Knowledgeable of medical terminology, • Proficient in Microsoft Office including Word, Excel and Outlook Job Posted by ApplicantPro

Job Description • Applicants MUST submit a cover letter with resume to be considered., • This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy., • Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Assist the Corporate Secretary with respect to all aspects of Directors’ meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors. WORK PERFORMED: • Establish and maintain annual schedules of all board meetings., • Coordinate the preparation of all materials for timely submission to Directors., • Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity., • Distribute and ensure posting of Directors’ materials., • Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors., • Maintain Corporate records., • Assist the Compliance Officer with compliance items involving Directors., • Provide reference/research information from corporate records for staff or outside inquiries., • Schedule Directors’ meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings., • Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD’s Corporate records., • Review and approve ESD Directors’ expense disbursements., • Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices. Education Level required: B.A. or B.S. or equivalent. Relevant experience required: Minimum of five years in a comparable and comparably responsible position. Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.