Office Manager
16 days ago
Herndon
Job DescriptionSalary: $50,000-$70,000 Job Title:Office Manager Location:Hybrid in Herndon, VA (3 days/week on site) Clearance Required:None Duration:Full-time, Permanent Pay Type:W2 employee Reporting to:Director ofHuman Resources & Training Direct Reports:None Compensation:DOE Overview: Four Inc. is seeking an organized and friendlyOffice Managerto join our growing public sector business. The Office Managerensures smooth daily operations and creates a welcoming, well-run environment for employees, executives, and visitors. This role is highly visible and hands-on, balancing front-desk coverage, office management, and administrative support for the executive team. The ideal candidate is proactive,detail-oriented,organized,tech-savvy,and energized by helping others succeed. This role follows a hybrid work schedule, with three in-office days per week at Four Inc.s headquarters in Herndon, Virginia, and two remote workdays. Essential Functions: • Serve as the first point of contact for employees, guests, vendors, and callers., • Greet visitors, manage the reception desk, andmaintaina professional,friendlyin-officepresence during business hours.Ensure all visitors follow our protocols for signing in and signing out of the building., • Coordinate incoming and outgoing mail, packages, and deliveries; distribute items promptly., • Manage a shared email inbox, directing messages to theappropriate internaldepartmentsand liaising with external parties as needed., • Maintain a clean, organized, and well-stocked office-including conference rooms,common areas, and the office kitchen., • Manage officesupplyinventory andproactivelyplace orders as needed., • Oversee catering for team lunches, meetings, and events., • Prepare meeting rooms, ensure technology is functioning, and reset spaces after use., • Schedule meetings, coordinate calendars, and arrangelogisticsfor executive leaders.Proactively manage scheduling conflicts and communicate with all parties when meetings need to be adjusted or canceled to minimize disruption to the business., • Prepare and polish presentation decks and meeting materials for executives., • Assistwith document formatting, filing,shredding,correspondence, and other administrative tasks., • Plan and execute office events, including celebrations, team gatherings, and special recognition moments., • Draft and send office-wide communications about closures, events, and announcements., • Support newhire onboarding by preparing workspace setups and welcome materials, updating new hire data in our systems, and scheduling onboarding training sessions., • Support special projects as needed., • Other duties as assigned Qualifications: • Bachelor's degree inBusiness,Communication,or a related fieldpreferred, • 1-3years of office administration, office management, reception, or similar experience, including internships., • Demonstratesa go-gettermindset with entrepreneurial experience or initiative., • Strong written and verbal communication skills, includinga polished and professional presence., • Excellent interpersonal and relationship management abilities., • A proactive, self-motivated mindset witha strong desireto continuously learn and grow., • High attention to detail, excellent follow-through, and a service-oriented mindset., • Excellent time management andpunctuality., • Strongorganizational skills with the ability to multitask and prioritize in a fast-paced environment., • Ability to work independently and take initiative,anticipatingneeds and solving problems before they arise., • Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Comfortable with digital collaboration tools (e.g., Teams,SharePoint,OneDrive,Zoom)., • Comfortable withtechnology generally, includingusing common office hardware (printers, scanners, etc.)., • Reliability, discretion, and sound judgment when handling confidential information., • Comfortable working onsite and supporting an in-person office environment., • A can-do attitude and commitment to creating a positive employeeand visitor experience. Physical Requirements: The work is generally sedentaryand performed in an office or remote setting; however, some travel to government or partner sites may berequired. The position may require: • Visual acuity to view computer screens, readdocuments, and perform data analysisand other computer-based work, • Ability to sit or stand for extended periods, • Manual dexterity sufficient tooperatea keyboard, mouse, and other office equipment, • Occasional lifting or carrying of equipment, boxes, or documents (typically under40lbs), • Ability to hear and speak clearly in virtual and in-person meetingsand via telephone Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. About the Company: Four Inc. is apublic sector technology providerwith a long history of delivering exceptional results in the federal marketplace. We specialize in providing software solutions toSLED andU.S. government agencies, helping them modernize, secure, andoptimizetheir mission-critical operations. With a proventrack recordof success and a strong, collaborative culture, we are expanding our team to continue driving innovation and digital transformation in the public sector. Four Inc. isa federal contractor and an Equal Opportunity Employer, including disabled persons and veterans. We are committed toprovidingequal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic under applicable law. We activelyseekto recruit, hire, and promote qualified veterans and individuals with disabilities. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation to apply for a position, please contact us . This job opening will be listed with theappropriate stateworkforce agency as required under the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA).