Purchasing Analyst
hace 17 días
Houston
Job Description OBJECTIVE The Purchasing Analyst is responsible for ensuring the timeliness, accuracy, and completeness of the administrative purchasing process. This role maintains relationships with vendors for goods and services, prioritizing and expediting purchase orders to suppliers based on business requirements. This position requires thorough knowledge of purchasing operations and systems, a strong understanding of financial practices and procedures, and the ability to analyze complex financial documents, statements, and resolve operational issues effectively. ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, additional duties may be assigned) • Responsible for administrative requests and purchases for goods and services (related to daily office operations), including leases, computer hardware and software, legal immigration services, price audits, insurance, and other related services., • Conduct vendor research and compare pricing, services, customer reviews, etc. to identify the best options, and present recommendations to upper management for approval., • Analyze, track, and document options for purchasing., • Prepare reports on vendors’ products and services., • Compare and evaluate vendor contracts regarding pricing and products., • Maintain, update, and validate vendor purchasing data and other information in the directory., • Prepare reports on vendors' contracts and follow up with the related areas before their expiration date., • Match purchase orders against the supporting documents for goods or services received., • Assist and train employees in the purchasing software., • Follow up on issues with suppliers such as late deliveries, price discrepancies, quantity discrepancies, etc., • Work with the Accounts Payable Analyst in resolving any discrepancies on invoices versus purchase orders., • Maintain organized records of all vendor contracts by vendor and year, ensuring proper tracking and timely completion of Due Diligence documentation., • Evaluate vendor proposals based on factors such as warranty, pricing, delivery time, customer reviews, and other relevant criteria to recommend the best proposal., • Document all the changes to the administrative purchases procedure to keep the document up to date. QUALIFICATIONS / ATTRIBUTES • Honesty, trustworthiness, integrity, and dependability., • Strong understanding of financial practices., • Attention to detail. REQUIREMENTS Education Level: • Bachelor’s degree in Accounting, Business, or a related field is preferred; equivalent relevant experience will be considered. Years of Experience: • Two years of experience in a similar administrative role. Travel Requirements: N/A Language: Fluent in English and Spanish.. Special Requirements: • Computer Skills – Proficiency in MS Office suite, including MS Outlook. COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies: • Effectiveness, • Responsibility, • Integrity, • Information Management, • Communication, • Adaptability, • Teamwork, • Identity, • Safety, • Leadership, • Strategic Planning PHYSICAL DEMANDS This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. PPI is an E-Verified participating employer EQUAL EMPLOYMENT OPPORTUNITIES PPI, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. ACKNOWLEDGMENT: I have read and acknowledge that I have received a copy of my Job Description. Company DescriptionPEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.PEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.