Data entry specialist jobs in Deer Park, New YorkCreate job alerts

Job Description ERP Data Entry Specialist (1st, 2nd, & 3rd Shift) Location: Bay Shore, NY (100% On‑Site) Contract: 6–12 Months Pay: $20–$25/hr We are hiring multiple ERP Data Entry Specialists to support a leading food manufacturing company in Bay Shore, NY. These roles are fully on‑site, fast‑paced, and critical to ensuring accurate production and inventory reporting across multiple manufacturing lines. Candidates MUST have prior manufacturing experience and hands‑on ERP system usage. Available Shifts 1st Shift • 5:30 AM – 2:00 PM, Monday–Friday, • 4:00 PM – 12:30 AM, Monday–Friday, • Requires flexibility to train on 1st, • 11:30 PM – 8:00 AM, Monday–Friday, • Requires flexibility to train on 1st, • Execute ERP transactions quickly and accurately in a manufacturing environment., • Open, close, and manage process orders daily., • Perform order, production, and inventory reconciliation every shift., • Maintain real‑time shop floor data inputs and reporting., • Conduct bin counts and monitor inventory movements., • Use RF/handheld scanners for material and production tracking., • Review, correct, and validate production data for accuracy and traceability., • Track work‑in‑process, raw material flow, and rework., • Complete shift‑to‑shift reconciliation across multiple production lines., • Assist in developing job aids and supporting continuous improvement. To be considered, candidates must have: • Manufacturing or production‑support experience (non‑negotiable), • Hands‑on ERP experience (Aptean preferred but not required), • Experience entering, validating, or reconciling production‑related data, • Experience performing inventory counts, bin audits, or shop floor reconciliation, • Experience using handheld/RF scanners, • Strong data accuracy and attention to detail, • Excel skills (formulas, functions, formatting), • Order entry or transactional data entry experience, • 100% on‑site at a major food production facility, • Collaboration between production, warehouse, and finance teams, • Fast‑paced, detail‑driven environment, • Full-time, steady hours across multiple shifts, • Gain hands-on ERP and inventory control experience, • Opportunity to support critical manufacturing and production processes This is a Contract position based out of Bay Shore, NY. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bay Shore,NY. Application Deadline This position is anticipated to close on Mar 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Labcorp is seeking a Specimen Processor II to join our team in Plainview, NY. Work Schedule: Monday – Friday 6:00pm – 2:30am, and rotating Saturdays Job Responsibilities: * Prepare laboratory specimens for analysis and testing * Communicate effectively with client office staff * Research, troubleshoot and resolve customer and specimen problems * Meet department activity and production goals * Data entry of patient information in an accurate and timely manner * Accurately identify and label specimens * Pack and ship specimens to proper testing facilities * Scrub requisitions to ensure samples are prepared and missing items are updated * Do spinning/freezing/splitting and other special services as needed based on client Minimum Qualifications: * High School Diploma or equivalent * 1 year or more experience (lab/accessioning, production/manufacturing/warehouse environment) Preferred Qualifications: * 1 year or more experience of medical or patient facing healthcare experience Additional Job Standards: * Comfortable handling biological specimens * Ability to accurately identify specimens * Experience working in a team environment * Strong data entry and organizational skills * High level of attention to detail * Proficient in MS Office * Ability to lift up to 40lbs. * Ability to pass a standardized color blind test Are you organized, accountable, and have always gone the extra mile to make sure things are done right? Imagine the impact those skills can have in ensuring the accuracy of millions of healthcare tests, every month. If you share our passion for strengthening physician care, please apply for this onsite Clerk position! LabCorp is seeking a dedicated and motivated individual to join their Specimen Processing and Accessioning team in Plainview, NY. The position, Specimen Processing Specialist, will be responsible for performing clinical specimen accessioning, sample sorting and data entry in a fast-paced, high-throughput environment located onsite with one of our client offices. **Pay Range: $17.75 - $26.00 per hour 2nd shift differential All job offers will be based on a candidate’s skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data Benefits:Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan. For more detailed information, please click here. If you're looking for a career that offers opportunities for growth, continual development, professional challenge and the chance to make a real difference, apply today! Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. We encourage all to apply If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at Labcorp Accessibility. For more information about how we collect and store your personal data, please see our Privacy Statement.

Job DescriptionPatient Registration Location: West Islip, NY (Onsite) Schedule: 4:00 a.m.-12:30 p.m. | Rotating weekends & holidays Position Overview The Patient Registration Specialist supports physicians by ensuring accurate patient information, smooth daily operations, and clear communication between patients and hospital staff. This role is essential in helping reduce confusion around billing and ensuring clinicians can focus on patient care. Key Responsibilities • Visit patients daily to confirm demographics and explain the hospitalist program., • Verify insurance information and enter data into internal systems., • Create and distribute daily rounding lists to physicians and nursing units., • Collect necessary charts/documents from Medical Records (EMR)., • Assist with PCP appointment coordination when needed., • Serve as a liaison between hospitalists, hospital staff, and administrative teams., • Maintain confidentiality and follow HIPAA guidelines.Qualifications, • 6-12 months of healthcare administrative experience (Patient Access, Registrar, PSR, MA, Unit Coordinator)., • Strong computer and data entry skills., • Medical terminology knowledge; CPT/ICD familiarity preferred., • Excellent customer service and communication skills., • Ability to walk and stand for extended periods and work rotating weekends/holidays., • EMR/EHR experience a plus.Pay Details: $20.00 to $21.00 per hour Search managed by: Joanna Calderon Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Benefits - As a Data Entry Specialist at GhangorCloud, you will: Input, update, and maintain accurate data in company databases and systems; Conduct regular data quality checks to identify and correct discrepancies or errors; Collaborate with internal teams to ensure seamless data sharing and report

K+ per year / Health insurance / PTO - As a Data Entry Specialist at Hope Grows Corp, you will: Accurately enter data into databases and systems; Organize and maintain electronic and physical records; Verify and correct data to ensure accuracy; Generate reports and perform data analysis; Communicate

Competitive pay / Health, dental & vision / 401k match / PTO - As a Rebate Data Entry Specialist, you will: Receive data and sourcing documents, compile, sort, interpret and verify data to be entered; Enter rebate information accurately and efficiently into designated databases; Maintain electronic

Competitive pay - As a Data Entry Specialist at Validus Fitness Training, you will: Enter data accurately and efficiently into various systems and databases; Maintain the integrity and security of all data; Ensure all data is properly formatted and organized; Collaborate with team members to trouble

Both PT & FT Available - As a Data Entry Specialist you'll: Enter appropriate credits for each song; Transcribe, review, edit, and add the lyrics; Assist in adding all information needed for music publishing utilizing various databases; Create, assign, and place ISRC codes for each song in the reper

Competitive pay - As a Data Entry Specialist at Provider Partners Health Plans, you will: Enter accurate and timely data into various databases; Verify and update existing data; Conduct quality checks to ensure data accuracy and completeness; Ensure data confidentiality and security; Communicate wit

Position: Data Entry Operator (Remote)Your Next Big Move Starts Here. Our client - a growing organization with a strong operational backbone - is seeking a meticulous Inventory & Order Processing Specialist to support ERP and drop-ship inventory work Data Entry, Operator, Processing Specialist, ERP,

We are seeking a detail oriented, organized, and responsible individual as an Order Entry Administrative Specialist. Maintain accurate data entry records and ensure the order processing system is updated in real-time. Proven experience as an order entry specialist or similar position with experience

Job DescriptionLHH Recruitment Solutions is currently seeking an Administrative Assistant who will provide administrative and project coordination support to ensure smooth operations across multiple initiatives. This role requires strong organizational skills, the ability to manage competing priorities, and a proactive approach to supporting internal teams. The ideal candidate is detail-oriented, tech-savvy, and comfortable coordinating tasks, timelines, and communication across departments. Responsibilities: • Coordinate project activities, track timelines, monitor deliverables, and maintain status updates for ongoing initiatives., • Organize meetings, prepare agendas, take notes, and distribute follow-up action items to relevant stakeholders., • Assist with compiling project documentation, reports, presentations, and supporting materials., • Maintain tracking spreadsheets, project calendars, and shared files to ensure information is accurate and accessible., • Support project leads with scheduling, task management, and communications to ensure deadlines are met., • Handle general administrative tasks including email correspondence, data entry, document management, and workflow support., • Serve as a point of contact for internal stakeholders, coordinating requests and routing information as needed., • Assist with vendor coordination, gathering quotes, tracking invoices, and supporting procurement-related tasks where applicable., • Monitor project progress and flag potential issues or delays for timely resolution., • Provide ad hoc support on special initiatives, research, and operational tasks as assigned.Qualifications:, • 2+ years of administrative or project coordination experience; staffing, services, operations, or corporate office environments preferred., • Strong organizational and multitasking skills with the ability to manage shifting priorities., • Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, Word, PowerPoint); familiarity with project tracking tools is a plus., • Strong written and verbal communication skills., • High attention to detail and ability to work both independently and collaboratively., • Ability to maintain confidentiality and handle sensitive information professionally.Hours:, • 9:00am-5:00pm, • Monday through FridayWorksite Type:, • 100% in officeEmployment Type:, • Contract to HireAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $27.00 to $33.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Purpose/Job Function: The purpose of the Senior FAP Specialist III position is to perform thorough examinations of the charges billed on client invoices. Charges are audited against the appropriate contract, quote or client directive applicable at the time of shipment. The FAP Specialist III identifies errors, system anomalies and inaccuracies. The audit process allows AFS to enhance the rate engine’s capability and accuracy regarding carrier invoicing and contract specifics/requirements. Coordinating training and account assignments is also a part of the duties. Essential Functions: • Auditing of client bills for accuracy of pricing, services, and classification, • Resolve balance dues received by carriers, • Maintaining client information sheets and audit folders, • Reviewing of invoices to ensure accessories and correct pricing are applicable, • Verifying OLA is loaded correctly to the client discount, • Audit carrier freight invoices while interpreting contract language and intent of requirements, • Perform volume audits of carrier billings for accuracy in payment and original rating, • Communicate audit results in writing and verbally to clients, carriers, AFS management and related departments, • Acquire contract updates, content clarification and client directives to ensure accurate billing rates and audits, • Develop a working relationship with all client personnel essential to the auditing process and maintaining accurate end results, • Must maintain a close working relationship with the Rates Analysts for collaboration, examination, and interpretation of contract content and its application within the rate profiles, • provide contract facts and client needs to the Rates Analyst for necessary changes/upgrades, • Collaborate with Customer Service and EDI Departments concerning carrier data received and issues that impede a successful system rating of invoices submitted by carriers., • Research carrier websites for tariff content, guidelines, accessorial, fuel and other essential elements needed for comparison or analysis before acquiring a directive or presenting contract conflict/issue to a client., • Monitor New Contracts email box and oversee the Jira ticketing process for new rates, • Create monthly billing spreadsheets based off of contract load information, • Monitor number of open contracts and follow up with Contract Entry Specialists regarding status, • Read and interpret contracts to find pertinent information needed for Jira ticketing process, • Work with the Contract Entry teams for all of AFS regarding any open questions, • Work with clients and Account Managers in regards to missing information needed for Jira ticket creation, • Generate reports as needed regarding contract entry status, • Read and interpret freight contracts, • Key sequel code into rating profiles and test before putting rates into production, • Assist with language development in order to auto rate invoices as rate contracts change, • Maintain client profiles by updating rating information as needed, • Troubleshoot rating issues by monitoring live invoices to ensure they are rating per contract, • Create rating profiles during implementation of new clients, • Create additional rating profiles for existing clients as needed, • Communicate with client and carriers to streamline processes, • Communicate with clients to obtain copies of updated contracts, • Review probills in Rate Review for rating issues, • Participate on conference calls to resolve rating issues, • Work collaboratively with other departments to achieve goals of clients, • Aid in implementation of new clients through client rate setup and create new profiles tailored to clients’ needs, • Assist other analysts and auditors in an effort to complete given tasks, • Create and update clients’ SOPs (Standard Operating Procedures) Qualification/Requirements: • Must be able to work in Microsoft Outlook, Work, and Excel, • Ability to multitask and work with minimum supervision, • Must be detail oriented and have strong problem solving skills, • Must have good verbal and written communication skills, • Ability to effectively present information and respond to questions from groups of managers, clients, or customers., • Ability to define problems, collect data, establish facts, and draw valid conclusions, • Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables., • Demonstrated ability to work in a team, • Attention to detail and high level accuracy, • Highly organized with ability to manage multiple priorities, • Ability to deliver assignments on time, • Must have great reading and comprehension skills, • Ability work with a diverse audience; internal and external, • Ability to apply common sense understanding to carry out instructions furnished in written or verbal form, • Ability to train other employees and explain policies and procedures in a clear and concise manner, • Advanced computer skills including MS Office, SQL and other programming language, • Must be able to perform all basic math functions to audit invoice charges, • Advanced reading, language interpretation and research skills required for contract versus invoicing analysis Education/Experience: • High school diploma or GED required, college degree preferred, • Previous experience in auditing is recommended Working Conditions/Physical Demands: The position will sit in front of a computer for long hours at a time. Staring at the computer may cause eye irritation or even muscle strain. This position does not require any strenuous or physical activity. Customary Work Hours: 8:00 A.M. to 5:00 P.M., Monday through Friday AFS is an equal opportunity employer and prohibits discrimination and harassment of any kind: AFS is committed to the principle of equal employment opportunity for all teammates and to provide teammates with a work environment free of discrimination and harassment.

Job Description Strategic Sourcing Specialist Our Family: Broadway National, one of Inc. 5000’s fastest growing privately owned companies, provides national and international Property Management services to high profile clientele throughout a wide range of businesses. Such businesses include Tech, Restaurant, Super Market, Retail, Specialty and more. Job Responsibilities: • Identify and recruit qualified trade contractors across target markets to expand vendor network, • Proactively source new vendors through industry databases, trade associations, referrals and online platforms, • Build and maintain a pipeline of prospective vendors across multiple trades, • Drive vendor onboarding from recruitment through system activation, • Track sourcing activity and maintain recruitment metrics, • Maintain direct working relationships with our existing vendor base to support current and future business needs, • Send, track, retrieve and review sensitive vendor on-boarding documentation including W-9 forms, Certificates of Insurance and Vendor Agreements, • Utilize Umbrava to manage vendor profiles and all data entry within the system, • Negotiate vendor costs to meet the specific client’s expectation, • Assist in establishing and upholding company policies and procedures, • Other special recruiting projects as assigned Job Qualifications: • Bachelors degree preferred, • Experience working with & managing sub-contractors, • Ability to work and communicate efficiently with all levels of colleagues, vendors, and other external contacts, • Internet savvy and proficient in Microsoft Office, • Reliable and dependable, • Organized & detail oriented, • Excellent written and oral communication skills, • Medical, Dental and Vision insurance, • Company paid Group Term Life Insurance, • 401 (k) Retirement savings plan (company match), • Paid vacation, sick/personal time and floating holidays, • Paid Holidays WHY BROADWAY? We aim to provide our employees with a family-oriented atmosphere, where they are encouraged and motivated in a comfortable setting, while still being given the proper tools to grow within the company. As we experience rapid growth each year, we strive to assure our employees grow with us. Our company welcomes both those who have industry experience and those who are interested in learning about the facility maintenance business. We offer extensive training to new hires, providing them with the skill set needed to succeed. Our goal is to not only to provide exceptional customer service to our clients, but also to create an environment where employees flourish. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Description The Associate FDA Specialist supports the FDA Detention team by performing entry-level administrative and operational tasks. This role focuses on learning core FDA processes, ensuring accurate documentation, and assisting in the preparation of detention packages. The Associate FDA Specialist develops foundational knowledge of FDA import requirements and laboratory workflows while contributing to efficient and compliant operations. This individual will uphold our purpose – so the world can trust in what it consumes by fostering a culture aligned to our mission and values: Purpose: So the world can trust in what it consumes. Mission: Partner with customers to deliver innovative scientific solutions and expertise. Values: start with the customer, commit to safety and quality, drive to deliver, act with integrity and support the team. Responsibilities: Assists with data entry, document preparation, and tracking of FDA detention files. Support sampling coordination, logging information into LIMS, and ensuring accuracy of records. Learn FDA terminology, documentation standards, and departmental procedures. Collaborate with team members to ensure timely completion of tasks. Escalate issues to senior team members or supervisors as appropriate. • Assist with data entry, document preparation, and tracking of FDA detention files., • Support sampling coordination, logging information into LIMS, and ensuring accuracy of records., • Learn FDA terminology, documentation standards, and departmental procedures., • Collaborate with team members to ensure timely completion of tasks. Escalate issues to senior team members or supervisors as appropriate., • Maintain lab safety practices and follow company compliance protocols., • Check email and Microsoft Teams daily for updates, assignments, and communications., • Foster strong working relationships by learning team roles and responsibilities in the lab., • Organize and maintain scanned documents, ensuring proper naming conventions and folder navigation (Teams, Scans, FDA Packets for Review, QCV Docs, etc.)., • Perform daily scanning of QCV documents, filing appropriately., • Print missing Standards or QCVs from instruments and ensure proper documentation., • Name samples accurately during scanning, including circling where required., • Check in and out of ADP timekeeping system., • Complete HSI training as assigned., • Update pH 4, 7, and 10 files with new Certificates of Analysis (COA)., • Locate and review new COAs, CVs, and FDA packages., • Read and verify data on master sheets; identify and correct errors., • Prepare Quality Control (QC) and FDA reports including VIDAS Salmonella and Listeria (Presumptive, Confirmation, and QC reports)., • Update overdue Turnaround Time (TAT) Excel sheets., • Monitor Labware for sample accuracy, including removing and relinking reports when needed., • Maintain organized documentation and physical papers for traceability and audit readiness. Qualifications: • High school diploma required; associate or bachelor’s degree preferred., • 0–1 year of experience in laboratory, regulatory, or administrative support roles., • Strong attention to detail and organizational skills., • Basic computer proficiency and ability to learn LIMS systems., • Strong organizational, time management, attention to detail and problem-solving skills., • Communication skills (verbal, written, interpersonal)., • Written and verbal communication skills, with the ability to interpret complex business, technical and regulatory documents. Physical Demands/Work Environment: • Sitting for extended periods of time, • Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other, • communications/computer components, • Occasionally lift and/or move up to 25 pounds., • Extensive car and air travel, • Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens Benefits: • Progressive 401k Retirement Savings Plan, • Employer Paid Short- Term and Long-Term Disability, and Life Insurance, • Group Medical, • Tuition Reimbursement, • Flexible Spending Accounts, • Dental, • Paid Holidays and Time Off, • Many positions which qualify for the company bonus program Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

Job Description Administrative Specialist for Export Department in our Corp Office Natural Organics Inc. is a privately held company in Melville, NY proudly doing business for over 50 years. NaturesPlus is the flagship brand of Natural Organics, a family-driven dietary supplement manufacturer that has been trusted by generations of loyal consumers. Our unique fusion of nature and science has led to the development of formulations including multivitamins, shake powders and specialty products tailored to the needs of men, women and children...all designed to enable our customers to live their best lives. We are currently seeking an Administrative Specialist to work onsite in our busy Export Office in Melville New York. The individual will provide essential support for daily office operations, handling tasks like scheduling, correspondence, data management, and customer service, acting as a central point for information flow, involving MS Office proficiency, strong organization, communication, and problem-solving skills to ensure efficiency and support management and team. Roles and Responsibilities • Respond to customer inquiries via email or direct contact by phone or through TEAMS., • Responsible for data entry of purchase orders, generating Proforma Invoices and shipping documents, • Written and verbal correspondences with customers, internal departments, freight forwarders, government agencies., • Secure documentation needed for Product Registration, • Office file maintenance, both soft and hard copies, • Manage the printing, organizing, and filing of file shipment photos and other documents, • Handling the onboarding of new accounts which includes obtaining customer information and generating new account documentation., • Work with our internal Legal department to secure agreements and other legal documents for customers., • Maintain departmental SOPs and customer lists., • Prepare courier documents for international shipments, • Minimum 5 years' experience working in an office environment with administrative duties, • Spanish or a second language a plus, • Working knowledge of SAP a plus, • Multitasker who is organized and detail oriented with note taking ability, • Working knowledge of using a typewriter and desktop calculator, • Must have working knowledge of Excel, including the ability to create spreadsheets and calculate formulas, • Must have working knowledge of Microsoft Office, • Strong written and verbal communication skills, • Must be fluent in English with comprehension and reasoning abilities, • Seeking a fast learner who can easily follow written instructions, • Strong team player who can also work well independently Job Posted by ApplicantPro