Data entry specialist jobs in White Plains, New YorkCreate job alerts

Job DescriptionAbout WaterworksWhen you see the world’s most inspiring homes and hotels, you invariably find Waterworks in the mix. For over 40 years, our designs have elevated the bath and kitchen experience, with exquisite fittings, fixtures, hardware and more. We strive to be participants in exceptional design moments not just through our products, but through how our company name shows up in the world at large. What We ProvideWhat gives us an edge over our competitors is our people. We work in a highly collaborative, creative environment that values each team member’s contributions to our mission. We empower our associates with extensive training, career growth opportunities, competitive salaries, bonus potential and a comprehensive benefits package including medical/dental/vision, and 401k retirement savings plan. We offer a generous PTO program (vacation, personal and sick time) with additional perks like some summer half days and a volunteer day. The company observes at least 8 federal holidays throughout the calendar year plus a floating holiday that associates can use at their discretion. The RoleCombine your passion for design, luxury products and the sales environment with a customer-centric approach to conducting day to day business in a fast-paced, design environment! The Sales Support Specialist at Waterworks manages the full lifecycle of client orders for assigned showrooms or sales channel. In this role, you will work closely with our sales teams and our clients to manage multiple interior design project orders from pre order through shipping; ensuring client's receive product when they need it and providing the luxury service experience expected from our brand. You could also help with showroom operational responsibilities like receiving/sending shipments, inventory transfers, processing refunds. This exciting role is positioned for growth! Join us today.Responsibilities • Own order management process from pre-order through delivery while delivering exceptional customer-centric experiences to internal partners and external customers., • Manage all communications to internal departments and external clients to ensure order accuracy, timely delivery, and client satisfaction., • Manage and track all order reporting data., • Support the Sales Consultants in the sales efforts with pre-sale activities like quotes/order entry, sample requests, and processing and collecting payments., • Partner with Sales Consultant, Client Services, and Technical Support Team to resolve client issues in timely manner and to client's satisfaction., • Other duties and responsibilities as assigned.Requirements, • 2+ years administrative or project management experience., • Art/Interior design or luxury retail/service experience preferred., • Strong organizational skills., • Excellent verbal and written communication., • Proficient in Microsoft Office.

Job DescriptionAccounts Payable Specialist - 12-Month ContractLocation: White Plains, NY Duration: 12 months Employment Type: W2 Contract via Staffing AgencyPosition OverviewWe are seeking a detail-oriented Accounts Payable Specialist to manage all aspects of vendor invoicing and payment processing. This role involves coordinating with internal departments, processing vendor invoices, performing verification procedures, and ensuring compliance with payment policies while providing excellent customer service to vendors and internal stakeholders.Key Responsibilities • Invoice Processing: Process data entry of vendor invoices and perform comprehensive verification to ensure accurate and timely posting for payment in compliance with prompt payment policies, • Data Verification: Verify invoice header data elements, vendor accounts, freight policies, and ensure invoice amounts and line items are properly balanced, • Quality Control: Review missing header information, send vendor notices for submission rejections, and modify invoice amounts based on approver notes, • Daily Operations: Perform over 130 invoice transfers from data entry platforms daily and post invoices in processing systems, • Intake Management: Submit mailed invoices into data entry systems and verify data entry accuracy, • Trade Confirmation: Perform confirmation of fuel trades and related financial transactions, • Issue Resolution: Follow up with internal and external parties to obtain outstanding invoice information and resolve discrepancies, • Compliance Monitoring: Ensure vendor invoices comply with organizational expenditure authorization policies and procedures, • Customer Service: Assist accounting staff, auditors, and vendors with accounts payable issues by researching and providing information for resolution, • Process Improvement: Devise work-arounds for unexpected system problems and follow up with long-term solutionsRequired Qualifications, • Bachelor's degree in related discipline preferred, • 1-5 years of accounts payable or financial operations experience, • 1+ years experience with fully computerized accounts payable systems preferred, • Working knowledge of data entry and invoice application software, • Basic invoice processing skills in large corporate environments, • Strong problem-solving skills to address accounts payable issues in timely manner, • Excellent oral and written communication skills for interaction with all organizational levels, • Proficiency in Microsoft Office Suite including Excel and Word, • Understanding of complete procurement cycle and purchase order processes, • Ability to work cross-functionally within team environments, • Capability to influence management and end users in accepting system improvements, • Strong attention to detail and ability to maintain accuracy under pressure, • Ability to maintain positive relationships with internal and external partiesReady to ensure accurate financial operations while building valuable accounting experience? Apply today!Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.

Job Description Gerber Ciano Kelly Brady LLP is seeking an experienced Billing Specialist for immediate full-time employment. Candidate should have a minimum of three (3) years experience, although exceptional candidates with less experience will be considered. The Billing Specialist position is to undertake billing operations in the firm’s accounting department. The role will consist of distributing and editing prebills, finalizing invoices and submitting them to the client; ensuring bills are processed appropriately. This position requires a high level of motivation, flexibility, initiative and ability to follow through on ongoing projects. The ideal candidate should have the ability to exercise good judgment in a variety of situations, with strong and professional communication skills. They should be friendly and outgoing and be able to work both independently and as a team player. The candidate will work with team members and attorneys in all locations on matters across the firm’s footprint. Overall Responsibilities: • Review and edit all client invoices for appropriate documentation and approval according to client guidelines, • Perform specific billing and e-billing tasks and projects, • Issue and post bills, • Communicate with attorneys and legal team members on matters related to billing and e-billing, • Add new matters and timekeepers to e-billing sites, • Submit budgets to e-billing sites, • Communicate any updates re: billing contacts/rates/etc. to Accounting, • Minimum 2-3 years of legal billing experience, • Proficiency in Aderant, BillBlast preferred, • Familiarity with accounting software and understanding of basic functions, • Knowledge of and/or the ability to learn and function within client billing platforms, • Excellent computer skills, including Microsoft Word, Excel, Outlook, • Strong data entry and record keeping skills, • Excellent interpersonal, communication and client service skills, • Attention to detail and problem-solving skills, • Excellent time management skills and ability to prioritize and multitask Our Mission Statement says that we cultivate a working environment that provides a humane, sustainable approach to earning a living and living in our world — for ourselves and for our clients. Further, we are committed to reducing our costs, and our footprint on the planet, by integrating virtually and avoiding the traditional “brick and mortar” costs associated with operating a law firm. We achieve this by ensuring that our team comes from diverse socio-economic, cultural, geographic, and educational backgrounds. We believe diversity is required to bring a variety of perspectives and approaches to our clients’ needs. Although we have the sophisticated clients and robust resources typical of a large law firm, we strive to maintain a relaxed, informal atmosphere that fosters professional development, personal satisfaction and growth. Salary is commensurate with experience and skill set. Position offers benefits, including health, life, dental, vision, short-term and long-term disability, as well as 401k, flexible work, and paid time off. For New York City Applicants: Salary range: $20.00 – $30.00/hr., plus may be eligible for an annual discretionary bonus. The anticipated salary range is for candidates who will work in New York City. The salary offered to a successful candidate will depend upon the individual’s skills, experience, qualifications, and other job-related factors permitted by law. Gerber Ciano Kelly Brady, LLP, is a multi-state employer and this salary range may not reflect positions that work only in other states.

Job Description Position Overview We are seeking a driven and detail-oriented Transportation Routing Specialist to play a key role in the success of our shipping operations. This position is essential to ensuring customer compliance, timely movement of goods, and flawless execution of routing requirements. The Transportation Routing Specialist will serve as the connection point between our company, carriers, and customers, ensuring shipments are scheduled, tracked, and delivered in line with customer routing guidelines and service expectations. Key Responsibilities • Log into customer routing portals (Walmart, WIlliams-Sonoma, Crate & Barrel, Sur La Table, Ross, Burlington, TJX, Amazon, etc.) to schedule and confirm collect freight pick-ups, • Plan and schedule prepaid shipments in the Transportation Management System (TMS), including printing Bills of Lading (BOLs) and other shipping documentation, • Monitor, track, and trace shipments, providing updates and resolving exceptions as needed, • Follow up with carriers on missed pick-ups to ensure service recovery and prevent downstream delays, • Maintain accurate shipment records and ensure all routing activities are performed in compliance with customer requirements, • Collaborate with internal teams, carriers, and customer service to resolve routing issues in a timely and professional manner, • Support continuous improvement initiatives to increase routing efficiency, carrier performance, and on-time delivery metrics, • Daily liaison with vendor transportation teams via email and phone, • Operate within multiple customer portals and TMS platforms, ensuring data accuracy and proper scheduling of shipments, • Uphold compliance with each customer’s unique routing guide and EDI/portal requirements, • Maintain shipment documentation, including BOLs, packing slips, and carrier confirmations, ensuring accuracy for audits and financial reconciliation, • Identify process gaps or recurring issues in routing workflows and provide input to strengthen operational efficiency, • Partner with Customer Service and Sales to align shipping schedules with customer expectations, • Work closely with Warehouse Operations and 3PLs to ensure shipments are staged, loaded, and ready for scheduled pick-ups, • Coordinate with Finance and Accounts Payable on freight invoicing, discrepancies, and cost recovery related to missed or rescheduled pick-ups, • Collaborate with carriers and 3PL partners to maintain strong service levels and address recurring performance issues Qualifications and Skills • Bachelor’s degree in business or 2+ years of experience in transportation, routing, or warehouse operations (retail compliance or customer routing portal experience highly preferred), • Familiarity with Transportation Management Systems (TMS) and shipment tracking tools, • Strong organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment, • Excellent communication skills with the ability to interact effectively with carriers, customers, and internal stakeholders, • Attention to detail and a high degree of accuracy in data entry and documentation, • Problem-solving mindset with the ability to handle exceptions and adapt quickly to changes, • Effective communication skills with the ability to collaborate across departments and levels, • Proficiency in Microsoft Office (Excel, Outlook, Word); experience with ERP/WMS systems a plus At Zwilling J.A. Henckels, we believe in investing in our people as much as we invest in our products. We offer a comprehensive benefits package that reflects our commitment to employee wellbeing and professional development: • Competitive salary with performance-based incentives, • Comprehensive health, dental, and vision insurance, • 401(k) retirement plan with company matching, • Generous paid time off and holiday schedule, • Employee product discounts on our premium knife collections and cookware, • Professional development opportunities and career advancement pathways For over 290 years, ZWILLING J.A. Henckels has offered premium products that enhance the lives of professional and home chefs worldwide. Since its start as an esteemed cutlery brand, the company has grown to include a coveted collection of cookware, flatware, glassware and kitchen gadgets. Tradition, quality, innovation, and craftsmanship are its ingredients for success. Today, ZWILLING J.A. Henckels is a global leader with a presence in over 100 countries, supported by ten wholly owned subsidiaries. Committed to delivering exceptional quality and innovation, ZWILLING proudly offers a distinguished family of global heritage brands, including Staub from France, Demeyere from Belgium, Ballarini from Italy, and Miyabi from Japan. Together, these brands provide customers around the world with a comprehensive range of premium cookware and cutlery that reflect the highest standards of craftsmanship and culinary tradition.

Both PT & FT Available - As a Data Entry Specialist you'll: Enter appropriate credits for each song; Transcribe, review, edit, and add the lyrics; Assist in adding all information needed for music publishing utilizing various databases; Create, assign, and place ISRC codes for each song in the reper

Competitive pay - As a Data Entry Specialist at Validus Fitness Training, you will: Enter data accurately and efficiently into various systems and databases; Maintain the integrity and security of all data; Ensure all data is properly formatted and organized; Collaborate with team members to trouble

Competitive pay / Health, dental & vision / 401k match / PTO - As a Rebate Data Entry Specialist, you will: Receive data and sourcing documents, compile, sort, interpret and verify data to be entered; Enter rebate information accurately and efficiently into designated databases; Maintain electronic

The Community Programs Division is seeking a full-time Residential Support Specialist to join our team. Provide support including word processing, data entry, filing and banking record management. In addition to meaningful work and a supportive team environment, we offer a competitive benefits packa

We’re seeking a motivated Data Entry Specialist, where you will adhere to safety guidelines and company policies, handle orders, shipments, and basic inventory checks, and assist with packaging, labeling, and preparing items for delivery.Additional duties include follow schedules and complete assi

At MVP Health Care, we're on a mission to create a healthier future for everyone - which requires innovative thinking and continuous improvement. To achieve this, we're looking for a Pharmacy Specialist to join #TeamMVP. This is the opportunity for you if you have a passion for accuracy, collaboration, and healthcare. What's in it for you: • Growth opportunities to uplevel your career, • A people-centric culture embracing and celebrating diverse perspectives, backgrounds, and experiences within our team, • Competitive compensation and comprehensive benefits focused on well-being, • An opportunity to shape the future of health care by joining a team recognized as a Best Place to Work For in the NY Capital District, one of the Best Companies to Work For in New York, and an Inclusive Workplace. Qualifications you'll bring: • AAS degree preferred, or equivalent combination of education and experience required., • Weekend work on a regular or rotating basis as assigned, • Holiday work on a rotating basis as assigned, • Daily hours range from 8:30 - 5:00 pm or 9:30 - 6:00 pm as assigned., • Strong written and verbal communication skills using different tools (email, fax, phone, etc.), • Strong data entry skills with superior attention to detail, • Moderate to strong computer literacy with proficiency in MS Word, Excel, and Outlook, • Ability to work independently in a team environment with desire to help others, • Strong desire to learn, improve and adhere to complex processes as defined, • Excellent customer service skills and ability to deal with stressful calls in a professional manner, • Curiosity to foster innovation and pave the way for growth, • Humility to play as a team, • Commitment to being the difference for our customers in every interaction Your key responsibilities: • This position will help licensed pharmacists take care of many of the daily operations of the pharmacy department, • Having knowledge of pharmacy benefits for MVP's multiple lines of business, formularies, and policies, • Managing incoming faxes requesting drug coverage, • Determining eligibility and evaluating pre-authorization requirements using multiple systems, • Obtaining additional information and initiating cases for review when appropriate for multiple lines of business, • Preparing cases for review by Pharmacists, • Requesting additional clinical information for case completion from provider via verbal and fax requests, • Completing case files by creating member/provider written notifications and making outgoing calls to provide members/providers with determinations, • Ensures that regulatory timeframes are met using learned knowledge and daily tracking, • Loading different types of authorizations and testing for accuracy, • Contribute to our humble pursuit of excellence by performing various responsibilities that may arise, reflecting our collective goal of enhancing healthcare delivery and being the difference for the customer. Where you'll be: Location: Virtual within New York State Pay Transparency MVP Health Care is committed to providing competitive employee compensation and benefits packages. The base pay range provided for this role reflects our good faith compensation estimate at the time of posting. MVP adheres to pay transparency nondiscrimination principles. Specific employment offers and associated compensation will be extended individually based on several factors, including but not limited to geographic location; relevant experience, education, and training; and the nature of and demand for the role. We do not request current or historical salary information from candidates. MVP's Inclusion Statement At MVP Health Care, we believe creating healthier communities begins with nurturing a healthy workplace. As an organization, we strive to create space for individuals from diverse backgrounds and all walks of life to have a voice and thrive. Our shared curiosity and connectedness make us stronger, and our unique perspectives are catalysts for creativity and collaboration. MVP is an equal opportunity employer and recruits, employs, trains, compensates, and promotes without discrimination based on race, color, creed, national origin, citizenship, ethnicity, ancestry, sex, gender identity, gender expression, religion, age, marital status, personal appearance, sexual orientation, family responsibilities, familial status, physical or mental disability, handicapping condition, medical condition, pregnancy status, predisposing genetic characteristics or information, domestic violence victim status, political affiliation, military or veteran status, Vietnam-era or special disabled Veteran or other legally protected classifications. To support a safe, drug-free workplace, pre-employment criminal background checks and drug testing are part of our hiring process. If you require accommodations during the application process due to a disability, please contact our Talent team at .

We are seeking an experienced Accounts Payable Specialist for a contract-to-hire opportunity with potential for full-time employment. Responsibilities + Process high-volume vendor invoices and employee expense reports + Ensure accurate data entry and GL coding in our ERP system (NetSuite, Dynamics

In this role, the Remote Data Entry Specialist, where you will follow schedules and complete assigned tasks on time, assist with packaging, labeling, and preparing items for delivery, and handle orders, shipments, and basic inventory checks.

Job Title: Administrative Assistant.Salary Range: Salary based on experience.Work Location: On-site/In Office.Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative.We are seeking an individual to assist in the day-to-da

Join our growing team as a Data Entry Specialist to maintain accurate records and documentation, follow safety procedures and company policies, and manage daily responsibilities with a focus on quality and efficiency.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu

Join our team as a Remote Data Entry Specialist, where you will adhere to safety guidelines and company policies, learn company products and services to better assist others, and handle orders, shipments, and basic inventory checks.

Executive Administrative Assistant.This position will be fully onsite in the White Plains, NY office.The schedule is from Monday through Friday, 9am to 5pm.Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.Coordinate and organize meetings, including prepa

We have an opening for a talented Remote Data Entry Specialist to adapt to shifting priorities and business needs, maintain accurate records and documentation, and gain knowledge of company offerings to better serve clients.

Gotham Technology Group is seeking an outgoing, project oriented candidate to support our Chief Technology Officer and legal functions.This role managers the Chief Technology Officers, calendar and travel itinerary as well as supporting the legal department's admin9strative functions, &

As a Data Entry Specialist, you will be responsible for inputting and maintaining accurate data records, including: input data accurately into company systems.

Gotham Technology Group is seeking an outgoing, project oriented candidate to support our Chief Technology Officer and legal functions.This role managers the Chief Technology Officers, calendar and travel itinerary as well as supporting the legal department's admin9strative functions,.The ideal cand

As a Online Data Entry Specialist, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.

Our client is seeking an Executive Administrative Assistant to provide support to the Executive Team.This position will be fully onsite in the White Plains, NY office.The schedule is from Monday through Friday, 9am to 5pm.Manage multiple executive calendars, schedule appointment

Now hiring a Remote Data Entry Specialist, where you will coordinate with other departments when needed, provide friendly assistance to customers and team members, and follow schedules and complete assigned tasks on time.

Accounts Payable Clerk (Business Office).The Research Foundation for Mental Hygiene, Inc.RFMH) has an immediate full-time opening for an Accounts Payable Clerk at our Nathan Kline Institute location in Orangeburg, New York.The candidate selected will perform all accounts payable duties, process and

Join our growing team as a Data Entry Specialist to maintain accurate records and documentation, follow safety procedures and company policies, and manage daily responsibilities with a focus on quality and efficiency.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu

An exciting opportunity awaits for a Data Entry Specialist to manage daily responsibilities with a focus on quality and efficiency, assist with organizing, stocking, and general upkeep, and gain knowledge of company offerings to better serve clients.

Executive Administrative Assistant.We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team.The EAA will manage a wide range of advanced administrative and executive support-related tasks an

As a Online Data Entry Specialist, you will be responsible for inputting and maintaining data accurately from home, including: input data accurately into company systems from home.

Job Title: Administrative Assistant.Salary Range: Salary based on experience.Work Location: On-site/In Office.Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturers representative.We are seeking an individual to assist in the day-to-day a

We have an opening for a talented Remote Data Entry Specialist to adapt to shifting priorities and business needs, maintain accurate records and documentation, and gain knowledge of company offerings to better serve clients.

Immediate Openings - Yonkers, NY.No Education or Experience Necessary.

As a Data Entry Specialist, you will be responsible for inputting and maintaining accurate data records, including: input data accurately into company systems.

Immediate Openings - Greenwich, CT.No Education or Experience Necessary.

Step into a new opportunity as a Data Entry Specialist, where you will follow schedules and complete assigned tasks on time, work with supervisors to meet daily goals, and manage simple records and enter information accurately.

Immediate Openings - Port Chester, NY.No Education or Experience Necessary.

Executive Administrative Assistant.This position will be fully onsite in the White Plains, NY office.The schedule is from Monday through Friday, 9am to 5pm.Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.Coordinate and organize meetings, including prepa

Bilingual Japanese Administrative Assistant.An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY.Supports administrative functions, including clerical duties.Manages senior management's agendas and travel.Serves as a contact for Houston office, ensuri

Part Time Administrative Assistant To The Principal.Job Title: Part-Time Administrative Assistant.Location: Sacred Heart Grade School, 34 Convent Avenue, Yonkers, NY 10703.The Administrative Assistant provides clerical and organizational support to the Principal, faculty, staff, and school community

Cw-Administrative Assistant Iii.This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier.As a Non-Employee Cw, perform a variety of moderately complex business planning, support, and project-related du

Immediate Openings - Mount Vernon, NY.No Education or Experience Necessary.

Cw-Administrative Assistant Iii.This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier.As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related du

No Education or Experience Necessary.

Location: New Rochelle, New York 10801.Duration: 24 Months Contract Position.Requirements: The Nursing Home Program is responsible for regulatory activities related to health care facilities.Some of the many program responsibilities include: inspecting facilities for compliance with Federal and Stat

No Education or Experience Necessary.

The Administrative Assistant provides administrative support to the Hospital's Patient Financial Service Department by assisting with various data reporting, audits, data entry and records keeping. Assist with data entry, record keeping and document management.

The Administrative Assistant will see to the timely completion of projects and will play a critical role in supporting assessment and evaluation activities by coordinating the collection of data and reports and compiling assessment results. Collaborates with other offices to maintain records related